Y1DA--534-26-3-5788-0016 / 534-25-102 Renovate Canteen Kitchen PH2 / (VA-26-00031573)

Solicitation / RFP / RFQ

This solicitation is for Project # 534-25-102, "Renovate Canteen Kitchen Phase II" at the Ralph H. Johnson VAMC in Charleston, SC. The contractor will provide all labor, supervision, equipment, and materials to demolish and install a new front-line grill hood and fire suppression system, associated ductwork, an air handler, and exhaust fan. It also includes the installation of two existing fabricated canteen kitchen hoods with associated exhaust, ductwork, electrical, and controls.

• Demolition of existing front-line grill hood, fire suppression system, ductwork, and exhaust fan.

• Installation of a new front-line hood, fire suppression system, dedicated air handler, exhaust fan, and associated ductwork.

• Installation of two existing fabricated canteen kitchen hoods with associated exhaust fan, ductwork, electrical, and controls.

• Work must comply with provided drawings, specifications, and Statement of Work (SOW).

• Minimize construction impact and disruption to VAHCS operations.

• Adherence to Medical Center policies, smoking prohibitions, and infection control requirements (ICRA Class IV expected).

• Use of Low/No Volatile Organic Compounds (VOC) materials.

• Compliance with OSHA, NFPA, and VA safety standards.

• Employees must undergo background investigations and obtain appropriate badging.

• Contract Type: Firm Fixed Price.

• Period of Performance: 180 calendar days after Notice to Proceed.

• Proposals are due by June 10, 2026, 10:00 AM EDT via email to Pamela.Moffitt@va.gov.

• Submission must include Volume I (Price and Contract Forms) and Volume II (Technical Proposal).

• Evaluation will be based on Lowest Price Technically Acceptable (LPTA).

• Key evaluation factors include Qualifications, Key Subcontractors, and Project Execution.

• A site visit is scheduled for May 15, 2026, at 10:00 AM EDT.

• Requests for Information (RFIs) are due by May 20, 2026, 10:00 AM EDT.

• This acquisition is 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs) only.

• Offerors must be registered in SAM.gov, VetCert (veterans.certify.sba.gov), and comply with VETS 4212.

• Offerors must complete and return VAAR 852.219-75 - Limitation on Subcontracting Certificate.

• A proposal guarantee (SF 24) is required.

• No physical documents will be accepted for proposals.

• Payment for stored materials will not be made until installed and confirmed.

• Site visit attendance is encouraged but not mandatory; notification is required.

• RFIs and site visit sign-in sheets will be posted on SAM.gov around June 17, 2026.

Form / Attachment / Pricing Sheet

This document, "Attachment 6- Specifications.pdf", is a project manual containing specifications for the "AE Canteen Kitchen Renovation – Phase 2" project at the Ralph H. Johnson VAMC in Charleston, South Carolina. It is a "Final BD Submittal" dated December 16, 2025.

The document outlines detailed specifications across various divisions, including:

• Division 00 - Special Sections: List of Drawing Sheets.
• Division 01 - General Requirements: General requirements, project schedules, safety, construction security, operations, and storage.
• Division 02 - Existing Conditions: Demolition and asbestos abatement.
• Divisions 03-06, 08, 10-14, 21, 25, 27, 31-34, 48: Sections related to concrete, metals, openings, specialties, equipment, special construction, conveying equipment, fire suppression, plumbing, HVAC, electrical, communications, electronic safety, earthwork, exterior improvements, utilities, transportation, and electrical power generation (many marked as "NOT USED").
• Division 26 - Electrical: Requirements for electrical installations, conductors, cables, grounding, bonding, raceways, boxes, switches, circuit breakers, and wiring devices.
• Division 28 - Electronic Safety and Security: Fire detection and alarm systems.
• Division 31 - Earthwork.
• Division 33 - Utilities.

This document is crucial for bidders as it contains the detailed technical specifications and requirements for the "AE Canteen Kitchen Renovation – Phase 2" project. It outlines the scope of work, materials, installation methods, safety protocols, and quality assurance measures that must be adhered to. Bidders must thoroughly review these specifications to understand the full extent of the project and to prepare accurate proposals and bids. The document also references numerous standards and codes (e.g., ASTM, ASME, NFPA, NEC, SMACNA, ASHRAE) that must be followed, providing a comprehensive guide for compliance.

Forms / Attachments / Pricing Sheets

This document contains the drawings and plans for the AE Canteen Kitchen Renovation Phase 2 project at the Ralph H. Johnson Medical Center in Charleston, South Carolina. It provides detailed architectural, mechanical, and electrical information necessary for the construction and renovation work.

• Index of Drawings (Sheet A001): Lists all drawing sheets included in the set.
• Project Standards (Sheet A002): Outlines abbreviations, symbols, and general notations.
• Life Safety Plan (Sheet A003): Details fire ratings, egress paths, and life safety features.
• Floor Plans (Sheets A100, A101, A102, A103): Show existing conditions, demolition, and phased renovation layouts for the first floor, including Infection Control Risk Assessment (ICRA) plans.
• Reflected Ceiling Plan (Sheet A201): Illustrates ceiling layouts, lighting, and diffusers.
• Roof Plan (Sheet A301): Depicts existing roof conditions.
• Mechanical Plans (Sheets M001, MD100, MD101, MH100, MH101, MH102, M501, M701): Cover general notes, legends, demolition, and installation plans for mechanical systems, including HVAC, exhaust hoods, and piping.
• Electrical Plans (Sheets E001, EP101, EP102, E601): Detail electrical symbols, legends, general notes, floor plans, riser diagrams, and equipment connection schedules.

These drawings are critical for bidders to understand the full scope of the renovation project, including the existing conditions, proposed changes, and specific requirements for mechanical, electrical, and life safety systems. They are essential for accurate bidding, material procurement, and execution of the work.

Form / Attachment / Pricing Sheet

This document provides detailed instructions and requirements for submitting invoices for payments under this contract. It outlines the mandatory electronic invoicing procedures required by the Department of Veterans Affairs (VA).

• Payment Regulations: Invoices must comply with FAR 52.232-33 (Payment by Electronic Funds Transfer) and FAR 52.232-5 (Payments under Fixed-Price Construction Contracts), along with VA's 852.232-70.
• Electronic Submission Mandate: All invoices must be submitted electronically to the Veterans Affairs Financial Services Center (VAFSC).
• Tungsten Network: VAFSC has partnered with Tungsten Network e-Invoicing for electronic invoice submissions. This service is free for VA vendors.
• Vendor Registration: Vendors must register with Tungsten Network by emailing VA.Registration@Tungsten-Network.com or calling 1-877-489-6135.
• Submission Process: After approval by the COR and/or CO, electronic invoices are submitted via the Tungsten Network portal: https://portal.Tungsten-Network.com/Login.aspx.
• VA10091 Form Elimination: As of July 1, 2020, the VA10091 form is no longer used. New vendors must update their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. Registration with ID.Me is required for this form.
• Contact Information:
  • Tungsten Network e-Invoice Setup: 1-877-489-6135 or VA.Registration@Tungsten-Network.com
  • FSC e-Invoice Support: 1-877-353-9791 or vafsccshd@va.gov

Potential bidders must understand these invoicing procedures to ensure timely and correct payment upon contract award. Successful bidders will need to register with Tungsten Network and adhere to the electronic submission requirements. Familiarity with the CEP portal for vendor information updates is also necessary.

Other / Unclassified

This document is a General Decision Number (SC20260023) for building construction projects in Charleston County, South Carolina. It specifies prevailing wage rates and fringes for various construction trades, effective January 2, 2026. It supersedes General Decision Number SC20250023.

This document is crucial for bidders on construction projects in Charleston County, South Carolina, that are subject to the Davis-Bacon Act. It outlines the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the construction, alteration, or repair of public buildings or public works. Bidders must use these rates when preparing their cost proposals to ensure compliance with federal labor laws. The document also includes important notes regarding Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), which may apply to contracts awarded under this determination, and provides information on the wage determination appeals process.

Form / Attachment / Pricing Sheet

This document is an itemized cost breakdown worksheet associated with Solicitation No. 36C24725R0015. It is intended for bidders to detail their proposed costs across various categories.

• The worksheet is structured by CSI divisions (e.g., Division 01 - General Requirements, Division 02 – Existing Conditions, Division 07- Thermal and Moisture Protection, etc.).
• For each division, costs are to be broken down into MATERIAL, LABOR, EQUIPMENT, and OTHER categories.
• A TOTAL is calculated for each division and for the overall project.
• The worksheet includes sections for SUB TOTAL, Overhead, Profit, Bonds and Insurance, and a final Total Proposal.
• All provided totals and line items are currently listed as $0.0, indicating that the bidder needs to populate this information.

This attachment is critical for bidders to complete and submit as part of their proposal. It requires a detailed breakdown of all anticipated costs associated with fulfilling the requirements of Solicitation No. 36C24725R0015. Accurate completion of this cost breakdown is essential for the government's evaluation of the proposal's pricing.

Form / Attachment / Pricing Sheet

This document is the "VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services (except construction): Contractor will not pay more than 50% of the amount paid by the government to firms that are not certified SDVOSBs or VOSBs.
• General construction: Contractor will not pay more than 85% of the amount paid by the government to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded.
• Special trade construction: Contractor will not pay more than 75% of the amount paid by the government to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded.
• Certification Acknowledgment: Offerors acknowledge that this certification is subject to Title 18, U.S. Code, Section 1001, and that false certifications may lead to penalties.
• Consequences of Non-Compliance: Potential actions include referral to the VA Suspension and Debarment Committee, fines, and prosecution.
• Verification: Offerors understand they may be required to provide documents (invoices, subcontracts, task lists) to demonstrate compliance.
• Cooperation: Offerors agree to cooperate with VA requests for information.

This form must be completed, signed, and returned with the offeror's bid, quotation, or proposal. Failure to provide this certification will result in the offer being deemed ineligible for evaluation and award. Bidders must understand and agree to the subcontracting limitations specific to the contract type (services, general construction, or special trade construction) to ensure compliance.

Solicitation / RFP / RFQ

This is a presolicitation notice for construction services to renovate the Canteen Kitchen at the Ralph H. Johnson VA Medical Center in Charleston, SC. This notice is not a Request for Proposal (RFP), and contractors should not submit proposals until the official RFP is posted.

• Demolition of existing front-line grill hood, Ansul system, associated ductwork, asbestos mastic, and exhaust fan.

• Installation of a new front-line hood, Ansul System, dedicated air handler, exhaust fan, and associated ductwork.

• Installation of two existing fabricated canteen kitchen hoods with associated exhaust fan, ductwork, and electrical controls.

• Relocation of the front-line grill exhaust fan to shorten the horizontal run of grease duct.

• Contract Type: Firm-Fixed-Price (FFP) Construction Contract

• Estimated Completion Period: 365 days after Notice to Proceed

• Construction Magnitude: Between $500,000 and $1,000,000

• Anticipated Award Date: On or before September 30, 2025

• The official solicitation (36C24726R0073), including specifications and drawings, will be posted on or about May 08, 2026, on SAM.gov.

• Amendments will be posted solely on SAM.gov; offerors are responsible for verifying amendments.

• Procurement will utilize a "Highest technically rated with a fair and reasonable price" approach.

• This acquisition is a 100% Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Contractors must be certified and listed in the SBA certification database (veterans.certify.sba.gov/) and registered in SAM.gov at the time of submission.

• Compliance with VAAR Clause 852.219-73 (VA Notice of Total Set-Aside for Certified SDVOSBs) and VAAR Clause 852.219-75 (Limitations on Subcontracting) is required.

• For specialty trade construction, contractors must pay no more than 85% of the government payment to firms that are not certified SDVOSBs.

• Joint ventures must comply with 13 CFR 128.402 and the managing partner must make required representations.

• Firms must report to VETS-4212 Federal Contractor Reporting.

• Site visits will not be arranged during this phase.

• NAICS Code: 236220

• Small Business Standard: $45 Million

• Response Date/Time: May 08, 2026, 10 AM Eastern Time, New York, USA.