Y1DA--580-25-101 Replace/Upgrade Campus Overhead Paging System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Michael E. DeBakey VA Medical Center (MEDVAMC) in Houston, TX, is soliciting proposals for the replacement and upgrade of its campus overhead paging system. This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside competitive procurement. The estimated magnitude of construction is between $5,000,000 and $10,000,000.
Scope of Work
The project, identified as 580-25-101, requires the contractor to furnish all supervision, labor, material, tools, and equipment to replace and upgrade the overhead paging system across all campus buildings. This includes the installation of a new IP/SIP Overhead Paging System and the removal of the existing analog system. The work encompasses general construction, demolition (including asbestos abatement), architectural, electrical, and telecommunications tasks, to be performed in phases according to provided construction documents, plans, drawings, and specifications. Coordination with the COR to avoid disruption to operations is critical, potentially requiring work outside normal VA hours.
Contract Details
- Contract Type: Firm-Fixed-Price construction contract.
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB). Offerors must commit at least 15% of personnel costs to their employees or other eligible SDVOSB concerns.
- NAICS Code: 236220 (Construction Of Hospitals And Infirmaries) with a $45 million small business size standard.
- Period of Performance: 730 calendar days from the Notice to Proceed.
- Bonds: A Bid Bond is required with the proposal. Performance and Payment bonds will be required from the awarded contractor.
- Wage Requirements: Adherence to US Department of Labor Wage Determinations TX20260253 is mandatory.
Eligibility & Submission
- Eligibility: Offerors must be actively registered in SAM.gov and certified as an SDVOSB by the SBA (VetCert) with the assigned NAICS code (236220) at the time of offer submission and award.
- Proposal Due: June 4, 2026, at 13:00 CDT.
- Submission Method: Electronically via email to tabitha.contreras@va.gov.
- Proposal Structure: Two volumes: Volume I - Past Performance (15-page limit) and Volume II - Price, Solicitation, Offer & Award Documents (no page limit).
- Evaluation: Based on a Past Performance-Price Tradeoff, with Past Performance being significantly more important than price. The government intends to award without discussions.
- Inquiry Deadline: May 12, 2026, at 16:00 CT.
- Site Visit: Scheduled for May 6, 2026, at 9 am Central. Contact tabitha.contreras@va.gov for location details.
Important Notes
Interested parties are strongly encouraged to register for notifications and frequently check the SAM.gov site for amendments. Personnel working within VA Hospital Building 100 must undergo TB testing and receive an annual flu shot.