Y1DA--580-25-101 Replace/Upgrade Campus Overhead Paging System Solicitation

Solicitation / RFP / RFQ

This solicitation is for the replacement and upgrade of the overhead paging system at the Michael E. DeBakey Veterans Affairs Medical Center (MEDVAMC) in Houston, TX. The estimated magnitude of construction is between $5,000,000.00 and $10,000,000.00.

• Furnish all supervision, labor, material, tools, and equipment to replace and upgrade the overhead paging system.

• Work must be performed in accordance with project plans and specifications.

• Adherence to US Department of Labor Wage Determinations TX20260253 is required.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base (Line-Item No. 1) is 730 calendar days. Alternate line items offer reduced performance periods.

• Bonds: Bid Bond, Payment Bond, and Performance Bonds are required.

• Offers are due by 13:00 CDT on June 4, 2026.

• Proposals must be submitted electronically via email to tabitha.contreras@va.gov.

• Proposals consist of two volumes: Volume I - Past Performance (15 pages) and Volume II - Price, Solicitation, Offer & Award Documents (no page limit).

• Evaluation is based on a Past Performance-Price Tradeoff, with Past Performance being significantly more important than price.

• The government intends to award without discussions.

• Deadline for solicitation inquiries is May 12, 2026, at 16:00 CT via email to tabitha.contreras@va.gov.

• A site visit is scheduled for May 6, 2026, at 9 am Central. Contact tabitha.contreras@va.gov for the exact location.

• This is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside competitive procurement.

• Offerors must be actively registered in SAM and be SDVOSB certified by the SBA with the assigned NAICS code (2362200, size standard $45 Million) at the time offers are due and at the time of award.

• Offerors must be VetCert certified and listed in the SBA certification database.

• Required insurance includes Workers' Compensation, Employer's Liability ($100,000), General Liability ($500,000 per occurrence), and Automobile Liability ($200,000/$500,000/$20,000).

• The magnitude of construction is between $5,000,000.00 and $10,000,000.00.

Other / Unclassified

This document is a General Decision Number (TX20260253) dated 01/02/2026, which supersedes TX20250253. It provides prevailing wage rates and fringes for various construction classifications in Harris County, Texas, specifically for building construction projects (excluding single-family homes and apartments up to four stories).

This document is crucial for any bidder responding to an opportunity that requires adherence to prevailing wage laws, such as those subject to the Davis-Bacon Act. It details the minimum hourly wage and fringe benefit rates for different trades, including:

• Asbestos Worker/Heat & Frost Insulator
• Boilermaker
• Carpenter (excluding specific tasks)
• Electrician (various types)
• Elevator Mechanic
• Power Equipment Operator (Cranes)
• Ironworker (Structural, Ornamental, Reinforcing)
• Glazier
• Plasterer
• Plumber
• Pipefitter (including HVAC Pipe Installation)
• Sprinkler Fitter
• Sheet Metal Worker (including HVAC Duct Installation)
• Acoustical Ceiling Mechanic
• Bricklayer
• Caulker
• Cement Mason/Concrete Finisher
• Drywall Finisher/Taper
• Drywall Hanger and Metal Stud Installer
• Floor Layer (Carpet)
• Form Worker
• Insulator - Batt
• Laborer (various types)
• Lather
• Operator (various types, including Backhoe, Bulldozer, Forklift, Loader, Mechanic, Paver, Roller)
• Painter
• Roofer
• Tile Finisher/Setter
• Truck Driver (various types)
• Waterproofer
• Welders

The document also includes important notes regarding Executive Orders (EO) 13706 and 13658, which establish paid sick leave and minimum wage requirements for federal contractors. Bidders must consult this document to ensure their proposed labor costs comply with these federal requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide all labor, materials, tools, equipment, expertise, administration, supervision, and transportation necessary to replace and upgrade the campus overhead paging system, including the installation of a new IP/SIP Overhead Paging System and the removal of the existing analog Paging System.

• Demolition and removal of existing finishes, assemblies, and systems.

• Installation of a new IP/SIP Overhead Paging System.

• Removal of the existing analog Paging System.

• Work will be accomplished in phases across multiple buildings on campus.

• Includes construction labor and supervision for architectural, demolition (including asbestos abatement), electrical, and telecommunications work as required by provided construction documents, plans, drawings, and specifications.

• Not explicitly detailed in this document, but all work must comply with provided construction specifications, drawings, and contract terms.

• The document does not specify the period of performance or exact locations beyond "multiple buildings on campus."

• Contractor must obtain an approved Infection Control Construction Permit, Construction Safety Plan, and Interim Life Safety Measures Certification from the VAMC prior to mobilization.

• Submission and approval of a project/construction schedule, schedule of values/prices, and construction phases are required before construction.

• Contractor shall maintain and provide Project Record Drawings (as-built drawings).

• Submittal Schedule and log, including Shop Drawings, Product Data, and Samples, due within ten (10) calendar days after Notice to Proceed.

• Construction schedule due within ten (10) calendar days after Notice to Proceed, prepared in calendar days.

• A pre-construction meeting is required within ten (10) calendar days after award of Contract.

• Weekly construction progress meetings are mandatory.

• Contractor must coordinate work with the COR to avoid disruption to end-user operations, potentially requiring work outside normal VA hours (7:00 am - 4:30 pm, Monday-Friday) at no additional cost.

• Cooperation with other contractors and government employees is required.

• Contract workers may require VA-issued identification cards.

• Contract employees working within VA Hospital Building 100 must be TB tested and receive an annual flu shot.

• All contract personnel are subject to personal effects inspection.

• Contractor parking is restricted to authorized areas; parking in patient areas is prohibited.

• Parking for unloading equipment requires advance authorization from the COR.

Form / Attachment / Pricing Sheet

This document is Standard Form 24 (Rev. 8/2016), a Bid Bond. It is used when a bid guaranty is required for a solicitation. The form ensures that the principal (bidder) will execute the further contractual documents and provide required bonds if their bid is accepted, or pay for the cost of procuring the work if they fail to do so.

• Principal: Information about the bidder (legal name, business address, type of organization, state of incorporation).
• Surety(ies): Information about the surety company or companies providing the bond (name, business address, state of incorporation, liability limit).
• Penal Sum of Bond: The maximum amount the surety is liable for, expressed as a percentage of the bid price or a specific dollar amount.
• Bid Identification: Details of the bid, including bid date and invitation number.
• Obligation and Conditions: Outlines the terms under which the bond is void or the principal is liable.
• Witnesses and Signatures: Spaces for authorized representatives of the principal and surety(ies) to sign and affix seals.

Bidders must complete and submit this form if a bid bond is required by the solicitation. It is crucial to accurately fill in all principal and surety information, and to ensure the penal sum reflects the solicitation's requirements. Failure to provide a valid bid bond when required can lead to bid disqualification.

Other / Unclassified

This document is a Table of Contents for the VHA Master Specifications for Project 580-25-101, "Overhead Paging System" at the Michael E. DeBakey VAMC in Houston, TX. It lists the various sections and divisions of the project specifications, including general requirements, existing conditions, concrete, masonry, metals, wood, thermal and moisture protection, openings, finishes, specialties, equipment, furnishings, special construction, conveying equipment, fire suppression, plumbing, HVAC, integrated automation, electrical, communications, electronic safety and security, and electrical power generation.

This document provides a high-level overview of the various technical specifications that will govern the project. Potential bidders can use this to understand the scope of work and identify relevant sections for detailed review. It is crucial for understanding the full range of requirements for the overhead paging system installation and any related work.

Form / Attachment / Pricing Sheet

This document contains the "100% BID DOCUMENTS" for the "REPLACE/UPGRADE CAMPUS OVERHEAD PAGING SYSTEM" project at the Michael E. Debakey VA Medical Center. It includes a comprehensive index of all drawing sheets, organized by discipline (General, Environmental, Architectural, Fire Protection, Telecommunications), and provides detailed plans for various aspects of the project.

• Sheet Index: Lists all 231 drawing sheets with their sequence numbers and titles.
• Consultants and Engineers: Identifies the various firms involved in the project, including H2B, Inc. (Architectural/Engineering), Spur Design (Architectural/MECH/ELEC/PLUMB/TELECOM), Rated Engineering (Fire Protection), Riverfront Safety & Health (Industrial Hygienist), and Force Protect (Physical Security).
• Project Information: Includes the project title, VA Project Number (580-25-101), and the location (Michael E. Debakey VA Medical Center, Houston, TX).
• Drawing Details: Specifies the drawing number, sheet number (e.g., "1 OF 231"), and revision information.
• Key Plans: Provides location plans for Building 100 and the overall campus.
• Legends and Notes: Includes legends for materials, reference symbols, and general notes pertaining to construction, safety, and environmental considerations.

This document is crucial for bidders as it contains the complete set of "100% BID DOCUMENTS" for the project. It outlines the scope of work through detailed drawings and plans, specifies project requirements, and identifies all involved parties. Bidders must review this document thoroughly to understand the full extent of the project, including all technical specifications, site plans, and relevant notes, to prepare an accurate and compliant bid.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for the "Replace Overhead Paging System" project (Project Number 580-25-101) at the Michael E. DeBakey VA Medical Center (MEDVAMC) in Houston, Texas. The acquisition is for a Firm-Fixed Price construction contract to replace and upgrade the overhead paging system in all campus buildings.

• Replacement and upgrade of the overhead paging system across all campus buildings.

• Work includes general construction, demolition, architectural, asbestos abatement, electrical, and telecommunications.

• Contractor shall furnish all supervision, labor, material, tools, and equipment.

• Contract Type: Firm-Fixed Price

• Period of Performance: 900 calendar days from the Notice to Proceed.

• Estimated Magnitude: Between $5,000,000 and $10,000,000.

• Solicitation documents (drawings and specifications) will be available electronically on or about April 21, 2026.

• The solicitation will be issued as a Request for Proposals (RFP).

• Response Date/Time/Zone: 05-22-2026 1:00 PM Central Time, Chicago, USA.

• Proposal Acceptance Period: 75 days.

• A bid bond must be submitted with the proposal.

• Performance and Payment bonds will be required from the awardee.

• This opportunity is exclusively available to Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• At least 15% of contract performance cost for personnel must be spent on the concern's employees or other eligible SDVOSB concerns.

• NAICS Code: 236220 (Small business size standard: $45 million in average annual receipts for the past three years).

• Offerors must be registered with SBA VetCert (Veteran Small Business Certification) and SAM.gov.

• This is a Pre-Solicitation Notice; questions will be accepted only after the solicitation is published.

• Interested parties are strongly encouraged to register for notification of actions, including the posting of the solicitation and amendments.

• Offerors are responsible for checking the site frequently for amendments.