Y1DA--589A6-26-448, ADD LIGHTNING PROTECTION TO HOSPITAL

Questions & Answers / Clarifications

This document contains responses to vendor questions regarding a solicitation for lightning protection systems for a hospital and Building 122.

• Project Scope: The project involves installing lightning protection systems on the hospital (Buildings A, B, C) and Building 122. Background plans will be provided.
• Building Details: The hospital has flat roofs at various elevations, with the highest being mechanical rooms. Building B has Mansard-like roofs, and Building 122 has a pitched roof with a mechanical area on the northeast side. Specific perimeters and areas for the hospital and Building 122 are provided based on Google Earth measurements.
• Materials & Components: Lightning protection components must conform to NFPA 780 and UL 96 for Class I structures. Ground rods are specified as copper-clad steel, 0.75" diameter by 3m long. UL certification is required upon completion.
• Safety & Site Requirements: Safety plans are provided by the primary contractor. The Superintendent and Site Safety Health Officer (SSHO) must be directly employed by the prime contractor and on-site at all times. Four on-site roles are mandatory: project manager, quality control manager, safety officer, and superintendent.
• Proposal Submission: Physical delivery of proposal binders and a CD containing technical and price information is required. Electronic submission is not permitted. CD alone is not acceptable for evaluation.
• Past Performance: Past performance examples from prime contractors are required. Subcontractor experience may be considered if it meets stated relevance criteria, but a Subcontractor Consent Form or Letter of Commitment may be required.
• Working Hours & Restrictions: Normal hospital hours are 7:30 a.m. to 4:30 p.m. Working construction hours can differ with approval. Roof access has no restrictions. ICRA's will likely be required. Shutdowns will be scheduled with the COR and Medical Director; off-hours work is likely.
• Grounding: The design of the lightning protection system, including ground rings and counterpoise, is determined by the contractor and must conform to Specification No. 26 41 00 and be submitted for approval. The contractor is responsible for groundwork and protection of existing utility lines.

This Q&A document clarifies numerous aspects of the solicitation, including scope, technical requirements, submission procedures, and site logistics, which will impact bidder proposal preparation and understanding of the project.

Amendment / Modification

• The proposal submittal due date has been extended.

• The original solicitation due date is extended.

• The proposal submission deadline is now March 12, 2026.

Other / Unclassified

This document is an attendance roster for a pre-bid site visit for the "ADD LIGHTNING PROTECTION TO HOSPITAL" project (Project No.: 589A6-26-448). The visit took place on February 17, 2026, at 11:00 AM CST at the Leavenworth VAMC.

This roster lists the names, companies, and contact information (telephone/email) of individuals who attended the pre-bid site visit. This information can be valuable for potential bidders to identify competitors, potential partners, or to follow up with other interested parties regarding the opportunity.

Solicitation / RFP / RFQ

This is a solicitation for the "Add Lightning Protection to Hospital" project at the Veterans Administration Medical Center in Leavenworth, Kansas. The government is procuring services to install lightning protection systems on the main hospital buildings (A, B, C) and Building 122.

• Installation of lightning protection systems meeting NFPA Standard.

• Alteration and repair of existing roofs as needed.

• Groundwork for proper grounding.

• The project includes line-item budget items for the lightning protection system, mounting onto the roof, and ground system for both the main hospital and Building 122.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 180 days after Notice to Proceed.

• Magnitude of Project: Between $1,000,000.00 and $5,000,000.00.

• NAICS Code: 236220 (Commercial and Institutional Building Construction) with a size standard of $45.0 million.

• Proposals are due by Thursday, March 5, 2026, at 2:00 PM CST.

• Proposals must be submitted in a single package, including a signed original SF 1442, technical proposal, price proposal, cost summary sheet, and other required documentation.

• Award will be based on Lowest Price Technically Acceptable (LPTA).

• Technical acceptability will be evaluated based on: Relevant Past Performance, Technical Construction Experience, Technical Qualifications of Proposed Staffing, and Prime Contractor Safety Plan.

• All contractors and joint ventures must be certified in SBA VetCert and registered in SAM.gov at the time of proposal through award.

• VAAR clause 852.219-75 (Notice of Limitations on Subcontracting) must be acknowledged.

• A site visit is scheduled for Tuesday, February 17, 2026, at 11:00 AM CST.

• Questions (RFIs) are due by Thursday, February 19, 2026, at 2:00 PM CST.

• Payment and Performance bonds are required for awards over $30,000.

• A bid guarantee is required.

Solicitation / RFP / RFQ

This is a Request for Proposal (RFP) for the "Add Lightning Protection to Hospital" project at the Veterans Administration Medical Center in Leavenworth, Kansas. The government is procuring services to install lightning protection systems on the main hospital buildings (A, B, and C) and Building 122.

• Installation of lightning protection systems meeting NFPA Standard.

• Alteration and repair of existing roofs as needed for system installation.

• Groundwork required for proper grounding.

• The project involves general construction under NAICS code 236220.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 180 days after Notice to Proceed.

• Magnitude of Project: Between $1,000,000.00 and $5,000,000.00.

• Payment and Performance bonds are required for awards over $30,000.

• Proposals are due by Thursday, March 5, 2026, at 2:00 PM CST.

• Submission instructions include providing a single package with an original signed SF 1442, technical proposal, price proposal, cost summary, and other required documents, along with an electronic copy on CD.

• Award will be based on Lowest Price Technically Acceptable (LPTA).

• Technical acceptability will be evaluated based on four factors: Relevant Past Performance, Technical Construction Experience, Technical Qualifications of Proposed Staffing, and Prime Contractor Safety Plan.

• NAICS code is 236220 with a size standard of $45.0 Million.

• All Contractors and Joint Ventures must be certified in SBA VetCert and registered in SAM.gov.

• VAAR clause 852.219-75 (Notice of Limitations on Subcontracting) applies.

• Site Visit: Tuesday, February 17, 2026, at 11:00 AM CST.

• Questions Due: Thursday, February 19, 2026, at 2:00 PM CST.

• Proposals Due: Thursday, March 5, 2026, at 2:00 PM CST.

• Facility COR: Patrick Reyes (patrick.reyes@va.gov)

• Contracting Officer: Tim Fitzgerald (timothy.fitzgerald@va.gov)

Solicitation / RFP / RFQ

This solicitation is a Request for Proposal (RFP) for the "ADD LIGHTNING PROTECTION TO HOSPITAL" project at the Veterans Administration Medical Center in Leavenworth, Kansas. The project aims to install lightning protection systems on the main hospital (Buildings A, B, C) and Building 122 to prevent damage to the facility and critical equipment from lightning strikes. The estimated magnitude of this VA project is between $1,000,000.00 and $5,000,000.00.

• Installation of lightning protection systems meeting NFPA standards on the main hospital buildings (A, B, C) and Building 122.

• Includes alteration and repair of existing roofs and groundwork for proper grounding.

• The contract type will be Firm-Fixed-Price.

• Period of Performance: 180 days after Notice to Proceed.

• Proposals will be evaluated using the Lowest Price Technically Acceptable (LPTA) process.

• Technical acceptability will be based on: Relevant Past Performance, Technical Construction Experience, Technical Qualifications of Proposed Staffing, and Prime Contractor Safety Plan.

• Site Visit: February 10, 2026, at 11:00 AM CST.

• Questions Due: February 12, 2026, by 2:00 PM CST.

• Proposals Due: March 5, 2026, by 2:00 PM CST.

• Submission Address: Department of Veterans Affairs, Network Contracting Office (NCO) 15, 3450 S 4th Street, Leavenworth, KS 66048.

• NAICS Code: 236220 (Commercial and Institutional Building Construction) with a size standard of $45.0 million.

• Contractors must be registered in SAM.gov and certified in SBA VetCert.

• Specific subcontracting limitations apply for SDVOSBs/VOSBs (85% for general construction).

• Affirmative action goals for minority (9%) and female (6.9%) participation.

• A bid guarantee of not less than 20% of the bid price (max $3,000,000) is required.

• Performance and Payment Bonds are required for awards over $150,000.

• Contractors must submit a Safety Plan and provide information on their safety record and Experience Modification Rate (EMR).

Other / Unclassified

This document is a Table of Contents for "VHA MASTER SPECIFICATIONS" with a "Section 00 01 10" designation. It lists various divisions and sections related to general requirements, metals, and electrical work, along with their corresponding dates.

This document serves as a high-level index for the master specifications. Bidders should consult this table of contents to identify relevant specification sections for the opportunity. For example, "Section 01 00 00 GENERAL REQUIREMENTS" and "Section 26 05 11 REQUIREMENTS FOR ELECTRICAL INSTALLATIONS" are listed, indicating that these areas are covered in detail in other documents.

Solicitation / RFP / RFQ

This solicitation is for a construction project to add lightning protection systems to the hospital and Building 122 at the Dwight D. Eisenhower VAMC in Leavenworth, Kansas. The contractor will be responsible for providing all necessary materials, labor, and equipment.

• Installation of lightning protection systems on the hospital and Building 122.

• Contractor must provide all materials, labor, and equipment.

• The successful prime contractor must perform no less than 15 percent of the General Construction labor for NAICS Code 236220.

• Subcontracting limitations: In accordance with VAAR 852.219-75(a)(1)(ii), contractors will not pay more than 85% of the amount paid by the government to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded.

• Period of Performance: 180 days after Notice to Proceed (NTP).

• Estimated Cost Magnitude: Between $1,000,000 and $5,000,000.

• Project Duration: Estimated 180 calendar days after NTP, including final inspection and clean-up.

• Award will be made using the Lowest Price Technically Acceptable (LPTA) Source Selection Process.

• Proposal submission instructions will be included in the solicitation package.

• The government plans to award without discussions but reserves the right to hold discussions if necessary.

• Offerors are responsible for monitoring beta.sam.gov for amendments.

• An organized site visit will be scheduled and announced at solicitation issuance. Attendance is highly encouraged.

• No hard copies of the solicitation or drawings will be provided.

• Email questions to timothy.fitzgerald@va.gov with "Project 589A6-26-448, ADD LIGHTNING PROTECTION TO HOSPITAL" in the subject line.

• This procurement is set-aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) pursuant to 38 USC 8127(d) and Public Law 109-461.

• NAICS Code: 236220 (Commercial and Institutional Building Construction) with a small business size standard of $45.0 million.

• Registration in SAM (System for Award Management) is required (FAR 52.204-7).

• SDVOSB/VOSB contractors must be registered in the VIP database (now Veteran Small Business Certification - VetCert) under the applicable NAICS (VAAR 802.101).

• Solicitation package and drawings are expected to be available for download on or after January 29, 2026.

• Estimated proposal due date: March 03, 2026, 2:00 pm Central Time.

• Contracting Office: Network Contracting Office (NCO) 15, Leavenworth, KS.

• Point of Contact: Tim Fitzgerald, timothy.fitzgerald@va.gov, 913-946-1145.