Y1DA--590-22-700 | Construct EHRM Infrastructure Upgrade | Hampton, VA |

Solicitation / RFP / RFQ

This is a solicitation for a Firm-Fixed-Price contract for the Design-Bid-Build EHRM Infrastructure Upgrades at the Department of Veterans Affairs (VA) Medical Center in Hampton, VA. The project aims to completely upgrade the Electronic Health Records Management Infrastructure.

• Contractor shall provide all labor, materials, tools, equipment, expertise, administration, supervision, and transportation necessary to perform the work.

• Work must be in accordance with provided construction specifications, drawings, and all other contract documents.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Approximately 1095 calendar days from the issuance of the Notice to Proceed.

• Magnitude of Construction: Estimated between $20,000,000.00 and $50,000,000.00.

• The solicitation will be issued as a Request for Proposal (RFP) in accordance with FAR Part 15.

• Evaluation procedures will be detailed in the solicitation.

• Estimated Solicitation Issue Date: Late February – early March 2026.

• Questions must be submitted in writing via email to amy.graham@va.gov and scott.elias@va.gov. Telephone calls will not be accepted.

• This solicitation is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Offers from other than SDVOSB concerns will not be considered.

• Applicable NAICS Code: 236220 (size standard of $45 million).

• This notice is not a request for competitive offers.

• Project Number: 590-22-700.

Amendment / Modification

• The Sources Sought response due date has been extended.

• The due date for the Sources Sought response.

• The deadline for responding to the Sources Sought has been changed to January 21, 2026, at 2:00 PM ET.

Sources Sought Notice

This notice is for market research purposes to identify potential sources for Electronic Health Records Management (EHRM) Infrastructure Upgrades at the VA Medical Center in Hampton, VA. It is not a solicitation, and no contract will be awarded based on this notice.

The project involves a complete upgrade of the EHRM infrastructure at the VA Medical Center, 100 Emancipation Drive, Hampton, VA 23667. The contractor will be responsible for all labor, materials, tools, equipment, expertise, administration, supervision, and transportation necessary to complete the work according to provided construction specifications and drawings.

• Approach: Firm-fixed-price contract using a design-bid-build approach.
• Solicitation Type: Anticipated as either a Request for Proposal (RFP) (FAR Part 15) or Invitation for Bid (IFB) (FAR Part 14), to be determined based on market research.
• Magnitude of Construction: Estimated between $20,000,000.00 and $50,000,000.00.
• NAICS Code: 236220 (Commercial and Institutional Building Construction) with a size standard of $45.0 million.
• Project Duration: Estimated at 1050 calendar days from Notice to Proceed.
• Planned Advertising: Mid-late January 2026.

Interested contractors must submit a capabilities statement (max 9 pages, single-spaced, 12-point font, PDF, <=4MB) addressing:

• Company information (DUNS, UEI, address, POC).

• Business size and type (relevant to NAICS 236220).

• Statement of Interest.

• Prime contractor's available bonding capacity (letter of intent required).

• Past performance on similar projects (up to three contracts within the last 7 years, detailing scope, size, use, value, dates, self-performed effort, and technical skills).

• Responses must include a cover page with company details.

• Deadline: December 31, 2025, at 2:00 PM ET.

• Method: Electronic submission via email to the points of contact listed.

• Subject Line: Must include Sources Sought number and project title.

• Note: No phone calls accepted; hard copies will not be accepted.

Respondents are required to complete a questionnaire regarding their familiarity with and potential impact of a Project Labor Agreement on this project.

• This is for information and planning purposes only.
• No solicitation currently exists; do not request a copy.
• Potential offerors are responsible for monitoring SAM.gov for future solicitations.