Y1DZ--NRM-CONST 630-26-200 NYH Repair Underground Storage Tanks

Solicitation / RFP / RFQ

This document is a solicitation for the NRM-CONST 630-26-200 NYH Repair Underground Storage Tanks project at the James J. Peters VA Medical Center in Bronx, NY.

• The primary service required is the repair of underground storage tanks.

• The Product Service Code (PSC) is Y1DZ.

• The NAICS Code is 541380.

• This solicitation was set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• Set-aside: SDVOSBC

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 2, James J. Peters VA Medical Center, 130 West Kingsbridge Road, Bronx NY 10468-3904.

• Point of Contact: Kim Gomez (kimberly.gomez@va.gov).

• The award number is 36C24226C0060, with an award amount of $509,876.00, awarded on 05-05-2026 to FLETCHERS INSPECTION AND SERVICE LLC.

Other / Unclassified

This document appears to be a placeholder or administrative file related to SAM.gov opportunity records. It contains numerical identifiers (e.g., 441960396240, 448056390049) and extensive, but seemingly empty, structured data fields. There is no discernible content that describes a solicitation, SOW, PWS, amendment, or any other standard document type.

This document does not provide actionable information for potential bidders. It does not contain requirements, deadlines, or any details pertinent to responding to a government opportunity. Its presence suggests a potential data anomaly or an administrative file not intended for bidder review.

Solicitation / RFP / RFQ

This document is a Request for Proposal (RFP) for a Design Build project to modify the MRI Air Handling Unit (AHU) at the VA NY Harbor Healthcare System in Brooklyn, NY. The project aims to provide a new, reliable chilled water supply for the MRI suite's AHU, which requires continuous cooling regardless of the general building's heating season operation.

• Installation of a new air-cooled nominal 30-ton capacity electric chiller with a remote air-cooled condenser.

• Provision of chilled water to the existing MRI suite AHU.

• Design and installation of a system that can provide chilled water during both summer and winter months, with remote switchover capability integrated with the existing Honeywell Building Automation System (BAS).

• Installation of new electrically actuated three-way flanged ball valves and manual isolation ball valves in the existing chilled water lines.

• Installation of six new nominal 18000 BTU/h chilled water surface-mounted fan coil units in the hallway adjacent to the MRI suite, including necessary piping and connections.

• Design, furnish, install, program, and commission a Direct Digital Control (DDC) system interface between the new chiller and the existing BAS.

• Provision of all necessary investigations, design development calculations, construction and coordination drawings, and design submittals.

• Contractor must perform site investigations and measurements, not relying on existing drawings for design.

• Evaluation of two optional locations for the outdoor condenser pad.

• Design and construction of concrete equipment pads for the chiller and condenser.

• Installation of a 72-inch-high wire mesh fence around the new air-cooled unit.

• Compliance with VA Design Manuals, Design Procedures, and Standard Construction Specifications.

• Submission of schematic design drawings, design development drawings, and final construction documents.

• Use of AutoCAD for drawings and Microsoft Word for specifications.

• Professional engineer or architect stamp on final construction drawings.

• Scheduling of all work with the VA COR using a critical path method.

• Design and construction of barriers, finished surface protection, and negative pressure work environments for infection control.

• Verification that outdoor equipment meets VA Physical Security and Resiliency Design Manual requirements.

• The anticipated cost range for this project is between $1.0M and $1.5M.

• The anticipated completion of this project is 365 days after Notice to Proceed (NTP).

• Proposals will be evaluated based on cost, construction management, past performance, schedule, and small disadvantaged business participation.

• Technical evaluations will be weighted heavily (60% for construction management, 20% for past performance, 10% for schedule, 10% for SDB participation).

• Proposals must be submitted by a specified deadline (not explicitly stated in this document, but implied by the RFP issuance date).

• Not specified in this document.

• The RFP A/E team will not be included as members of the offeror's Design-Build team.

• The Basis of Design chiller is a Thermal Care 30-ton TSE series Central Chiller.

• Offerors are advised that if technical proposals are essentially equal, award will be made on the basis of the lowest cost.

Form / Attachment / Pricing Sheet

This document contains architectural drawings and plans related to the "Relocate MRI" project at the VA facility. It provides detailed layouts and specifications for the proposed MRI relocation, including chiller placement.

• Site plan showing building layouts and parking areas.
• Detailed floor plans, specifically for Building 15, Basement Level.
• Indication of "30 TON MRI Chiller" location.
• Architectural and engineering notes, including safety and egress information.
• Project information such as project number, building number, drawing number, and issue date.

This attachment is crucial for bidders to understand the physical scope and location of the MRI relocation project. It provides essential visual information regarding the existing site, the specific area of work (Building 15, Basement Level), and the placement of key equipment like the MRI chiller. Bidders will need to reference these drawings to accurately assess the work involved, develop their technical proposals, and estimate costs.

Form / Attachment / Pricing Sheet

This document is a provision titled "Buy American Certificate" (FAR 52.225-2, OCT 2022). It requires offerors to certify compliance with the Buy American Act for end products proposed in their offers.

• Certification Requirement: Offerors must certify that each end product is a domestic end product, with exceptions noted. If an end product is manufactured in the U.S. but does not qualify as domestic, it must be listed as a foreign end product. Specific details regarding iron/steel content and COTS items are required.
• Domestic End Products with Critical Components: Offerors must separately list domestic end products that contain a critical component.
• Foreign End Products: Offerors must list foreign end products, their country of origin, and whether they exceed 55% domestic content (unless COTS).
• Certification Section: A section for the offeror to formally certify compliance, including printed name, title, signature, date, and company information.

Bidders must carefully review this provision to understand the requirements for certifying the origin and domestic content of their proposed end products. Failure to properly complete and submit this certification may impact the evaluation of their offer. The government will evaluate offers based on the policies in FAR Part 25.

Solicitation / RFP / RFQ

This solicitation seeks a single contractor to provide professional design and construction services for the "Design Build MRI AHU Modification" project. The Government will use a "Best Value" tradeoff source selection process, awarding to the responsive, responsible offeror whose proposal represents the best value to the Government, considering price and other factors. The procurement is a Two-Phase Design-Build process, with Phase I evaluating technical approach, technical qualifications, and past performance. A maximum of three offerors will be selected to proceed to Phase II.

Phase I proposals must address:

• Technical Approach (excluding detailed design)

• Technical Qualifications (Specialized Experience and Technical Competence, Capability to Perform)

• Past Performance

• Contract Type: Not explicitly stated, but implies a single award.

• Period of Performance: Not explicitly stated, but the required finish date for the base bid is 365 days after Notice to Proceed.

• Phase I Submission Deadline: May 26, 2026, 3:00 PM Local Time (EASTERN).

• Submission Method: Electronic PDF to kimberly.gomez@va.gov and vladimir.stoyanov@va.gov.

• Evaluation Factors (Descending Order of Importance):

  1. Professional Qualifications (including licensed/certified workforce for various disciplines, experience in medical centers, capacity, and key personnel data)
  2. Management Plan (QA/QC, Risk Management, understanding of Brooklyn VAMC site)
  3. Previous Experience of Proposed Team (corporate experience with similar projects, safety management)
  4. Schedule, Capacity to accomplish work (maintaining normal operations, planned outages, fire protection phasing, testing procedures)
  5. Miscellaneous Experience & Capabilities (e.g., Interior Design, BIM, Value Engineering)
  6. Location and Facilities of Working Offices
  7. Price (firm fixed lump sum, breakdown by CSI Divisions, labor hours/rates, cost/price realism)

• Evaluation Rating System: Adjectival ratings (Excellent, Very Good, Satisfactory, Marginal, Unacceptable) for past performance and non-past performance factors.

• The procurement is set aside for an SDVOSB firm.

• Phase I is open to ALL offerors, but subsequent phases will be limited to qualified SDVOSB offerors.

• Proposals must follow the sequence set forth in the RFP; out-of-sequence information may not be evaluated.

• Proposals must comply with detailed format and content instructions; non-compliance may result in non-responsiveness.

• Offerors must respond within 48 hours of attempted contact by Government staff.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide design-build services for the installation of a dedicated cooling source for the MRI suite's air handling unit (AHU) at the Veteran's Affairs Medical Center in Brooklyn, NY.

• Install a new air-cooled nominal 30-ton capacity electric chiller system to supply chilled water to the existing MRI suite AHU.

• The system will include a skid-mounted chiller, remote air-cooled refrigerant condenser, and a chilled water buffer tank.

• Install two new electrically actuated three-way ball valves and two new manual operated full port three-inch ball valves for system isolation and control.

• Furnish and install six new 18,000 BTU/h chilled water fan coil units in the hallway adjacent to the MRI suite, including necessary piping, a circulating pump, and condensate collection/pumping system.

• Design and construct new concrete equipment pads for both the interior chiller and the exterior condenser.

• Integrate the new system with the existing Honeywell Building Automation System (BAS) for remote operation and monitoring.

• Provide all necessary on-site investigations, engineering, construction drawings, submittals, labor, materials, tools, supervision, and equipment.

• Restore work areas to pre-construction conditions.

• Work must meet all VA design guidelines and requirements.

• Functional performance testing and commissioning are required.

• Direct Digital Control (DDC) system interface with the existing Honeywell BAS.

• Compliance with VA specifications, NEC code, and OSHA regulations.

• One-year warranty on workmanship and materials.

• Performance Period: 270 Calendar Days (from Notice to Proceed).

• Location: Veteran’s Affairs Medical Center, 800 Poly place Brooklyn, NY 11209.

• Magnitude of construction projects: $500,000 - $1,000,000.

• Mandatory pre-bid site visit.

• Contractor must provide an English-speaking supervisor with a minimum of five years of experience.

• All contractors must complete VA Privacy Training for Personnel without Access to VA Computer Systems.

• Required to utilize VISN 2 Autodesk Build Construction management platform (Autodesk Construction Cloud - ACC).

• Adherence to VA records management obligations.

• Lock-out/Tag-out (LOTO) procedures must be followed, with outages requested 14 calendar days in advance.

• Construction barriers, negative pressure work environments, and infection control systems are required.

• Compliance with VA PSRDM (Physical Security and Resiliency Design Manual) for outdoor equipment.

• Fencing around the exterior air-cooled unit is required per VA specification 32 31 13.

Solicitation / RFP / RFQ

This is a two-phase design-build acquisition for the VA Brooklyn Medical Center. The project involves providing turnkey services to design and construct an MRI AHU Modification. All qualified offerors may submit for Phase I. Selected offerors will be notified for Phase II submission.

• Design and construction of an MRI AHU Modification.

• Turnkey services including all labor, materials, equipment, and supervision.

• Compliance with VA design and construction requirements.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 270 calendar days from Notice to Proceed.

• NAICS Code: 236220 (Size Standard: $45 million).

• Magnitude of Construction: Between $1,000,000 and $2,000,000.

• Anticipated Award Date: On or before 05/31/2026.

• Phase I Submission: RFIs, Proposals, and SF-330 are due on or before 05/26/2026 at 3:00 PM EST via email to VLADIMIR.STOYANOV@VA.GOV and kimberly.gomez@va.gov.

• Site Visit: Scheduled for 05/06/2026 at 9:00 AM EST at the NYHHS - Brooklyn VA Medical Center. Meeting location: conference room, Engineering Building 4, Room G18.

• RFI Questions Due: 05/13/2026 by 12:00 PM EST.

• RFI Answers Provided: On or before 05/20/2026 by COB.

• Offerors must review all attachments prior to proposing and acknowledge all modifications.

• This procurement is a Total Service-Disabled-Veteran-Owned Small Business (SDVOSB) set-aside.

• Potential contractors must be registered in SAM (www.sam.gov), SBA (www.SBAcert.gov), and Dun & Bradstreet (www.dnb.com) at the time of offer submission and during award.

• Liquidated Damages: $693.27 per calendar day of delay.

• Offer guarantee is required.

• Bid bond amount is 20% of the bid price or $3,000,000, whichever is less.

Form / Attachment / Pricing Sheet

This document is a mandatory "VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information." It satisfies a basic privacy training requirement for personnel who do not use VA sensitive information or protected health information (PHI) in specific ways or access certain VA computer systems. It outlines the responsibilities for protecting VA sensitive information.

• Defines VA Sensitive Information and Protected Health Information (PHI).
• Explains "Incidental" Disclosures and provides examples.
• Details safeguards personnel must follow to secure VA sensitive information.
• Lists six key privacy laws and statutes governing the VA (FOIA, Privacy Act of 1974, HIPAA, 38 U.S.C. 5701, 38 U.S.C. 7332, 38 U.S.C. 5705).
• Outlines privacy rules concerning use and disclosure of protected health information.
• Explains how privacy is enforced, including potential penalties.
• Includes a signature section for the employee, contract agency, and VHA supervisor/contracting officer.

This document is relevant to bidders as it specifies a mandatory training requirement for personnel who may interact with VA sensitive information. Contractors and their personnel must complete this training to comply with VA privacy regulations. The final page requires a signature, indicating acknowledgment and responsibility for protecting veteran information. It also directs bidders to provide a copy of the completed form to their supervisor/contracting officer for data entry into the Talent Management System.

Amendment / Modification

This document, "Supplement A," details "Additional Requirements of Architect/Engineer Services" for the MRI AHU Modification project.

Key requirements include:

• On-site visits for project scope definition and preliminary plan presentation.
• Development of electronic drawings using the latest VA version of AutoCAD, with specific file naming conventions.
• Development of specifications using the latest VA version of MS Word, with specific file naming conventions.
• Cost estimates to be developed using the latest VA version of MS Excel or RS Means, certified by a professional cost estimator.
• All computer-generated files to be IBM compatible and furnished on high-quality CD-R disks, in accordance with Supplement "B".
• The 95% Design Submission must be a complete 100% design, representing a total biddable package. Incomplete submissions may be rejected.
• Design consultants must use a PDF writer program for electronic signatures on submittals.
• Site visits (4 design, 4 construction) are required for review and inspection.
• Phasing and Construction Project Schedules to be developed using the latest VA version of Microsoft Office Project.

This supplement details specific requirements for Architect/Engineer services, supplementing previous information.

These requirements directly impact the scope of work and deliverables expected from the Architect/Engineer for the MRI AHU Modification project.

Form / Attachment / Pricing Sheet

This document outlines the required Safety and Environmental record information that all bidders/offerors must submit as part of their response to the opportunity. It is crucial for the government's Determination of Responsibility.

• OSHA/EPA Violations: Bidders must certify they have no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or EPA violation(s) in the past three years.
• Experience Modification Rate (EMR): Bidders must submit their current EMR, which must be equal to or less than 1.0. This information should be obtained from the bidder's insurance company on their letterhead.
• Self-Insured/Alternative EMR: Specific instructions are provided for self-insured contractors or those unable to provide EMR on insurance letterhead, including obtaining ratings from NCCI or state-run bureaus for certain states.
• Certification: A signed certification is required, affirming compliance with subcontracting limitations and authorizing the signatory to execute the certification on behalf of the company.

Failure to affirm compliance with these safety and environmental guidelines or to submit the required information will result in a determination of "Non-Responsibility" and make the bidder ineligible for award. This requirement applies to all subcontracting tiers. Bidders must ensure they meet these criteria and can provide the necessary documentation to support their submission.

Form / Attachment / Pricing Sheet

This document outlines the participation goals for minorities and females for federal and federally assisted construction contractors. It specifies that the percentage goal for minority participation must be at least equal to the percentage established for the "economic area." It also clarifies that these goals are not quotas and do not permit unlawful preferential treatment or quotas. The document details that contractors must make good faith efforts to meet these goals, and failure to meet them is not, by itself, a violation.

• Minority and Female Participation Goals: Establishes percentage-based goals for minority and female participation in construction projects.
• Good Faith Efforts: Emphasizes the requirement for contractors to demonstrate good faith efforts to meet these goals.
• Clarification on Quotas: Explicitly states that goals are not quotas, set-asides, or a means to achieve proportional representation or equal results.
• Applicability: Goals apply to all of a contractor's construction work sites, regardless of whether the site is federal, federally assisted, or non-federally related.
• Measurement: Compliance is measured by good faith efforts, and the hours of minority and female employment and training must be substantially uniform throughout the contract.
• Specific Goals: Lists nationwide goals for female participation (6.9%) and detailed goals for minorities across various economic areas and states (e.g., Maine, Vermont, Massachusetts, Rhode Island, Connecticut, New York, Pennsylvania, etc.).

This document is crucial for bidders to understand the government's expectations regarding workforce diversity and inclusion in construction projects. It informs bidders about the specific participation goals they will be expected to meet, which can impact project planning, subcontractor selection, and overall bid strategy. Understanding these requirements is essential for developing compliant and competitive proposals.

Form / Attachment / Pricing Sheet

This document outlines the "Limitation on Subcontracting" requirements for potential bidders. It specifies the percentage of contract work that must be performed by the prime contractor and cannot be subcontracted to firms that are not VIP-listed Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).

• Services Contract: No more than 50% of the amount paid by the government can go to non-VIP-listed SDVOSBs or VOSBs.
• General Construction Contract: No more than 85% of the amount paid by the government can go to non-VIP-listed SDVOSBs or VOSBs. The cost of materials is excluded.
• Special Trade Construction Contractors: No more than 75% of the amount paid by the government can go to non-VIP-listed SDVOSBs or VOSBs. The cost of materials is excluded.
• Certification: Offerors must certify their compliance with these limitations.
• Penalties: False certifications can lead to criminal, civil, or administrative penalties.
• Compliance Verification: The VA may require documentation (invoices, subcontracts) to verify compliance during contract performance and upon completion.

Bidders must carefully review these limitations to ensure they can comply if awarded the contract. Failure to provide the completed and signed certification with the offer will render the bid ineligible for award. This document is critical for determining business strategy and partnership decisions.

Form / Attachment / Pricing Sheet

This document provides instructions to bidders regarding tax exemption in New York for this solicitation.

• Tax Exemption: Clarifies that the United States, its agencies, and instrumentalities are immune from taxation in New York when acting as a purchaser, user, or consumer, or when selling services/property not ordinarily sold by private persons.

• Contractor Exemption: A contractor's purchase of building and construction materials within New York, to be incorporated into U.S. Department of Veterans Affairs (VA) real property, is exempt from New York State sales and compensating use taxes.

• Required Form: The successful offeror must complete and retain ST-120.1 "Contractor Exempt Purchase Certificate" when purchasing construction materials for this contract.

• Bids submitted in response to this solicitation are presumed to reflect this tax exemption.

• Bids should NOT include New York State sales and compensating use taxes on sales of materials intended for incorporation into VA real estate under this contract.

• This guidance supersedes FAR 52.229-3 regarding these specific taxes.

Other / Unclassified

This notice provides information regarding a Federal Acquisition Regulation (FAR) deviation related to the System for Award Management (SAM).

• Policy vs. System Updates: System updates in SAM may not immediately reflect policy changes. Agencies might still require entities to complete representations based on provisions not currently in agency solicitations.
• Examples of Representations: Specific examples include FAR 52.222-25 (Affirmative Action Compliance) and FAR 52.212-3(d) (Offeror Representations and Certifications—Commercial Products and Commercial Services).
• Impact on Award Decisions: Contracting officers will NOT consider these outdated representations when making award decisions or enforcing requirements.
• No Action Required by Entities: Entities are neither required nor able to update their SAM registration to remove these specific representations.

Form / Attachment / Pricing Sheet

This document is an Access Guide for "ProductivityNOW eLearning" and provides step-by-step instructions for granting external contractors access to complete required Autodesk Build Construction management training.

• Process for Access:
  • Contract must be awarded.
  • Contractor requests access via ProductivityNOW within 14 days of award, providing Name and Email to the COR.
  • COR grants access, sets a 12-day expiration date, and assigns Autodesk training courses.
  • COR informs the contractor of the invitation.
  • Contractor staff accept the invite and begin training.
  • Contractor submits completion certificates or competency memos to the COR.
• Notes:
  • Access requests must be in writing through the COR.
  • COR must establish an expiration date; the license agreement permits 52 external users per VISN.
  • ProductivityNOW access is separate from Autodesk Build access.
• Detailed Steps: The guide includes visual, step-by-step instructions for:
  • Granting External Access (logging in, navigating to the "VISN 2 Contractors Group", inviting external members, filling in staff details, setting expiration dates, and sending invites).
  • Assigning Training (logging in, navigating to the "VISN 2 Contractors Group", going to "Assets", selecting "Assign Learning", choosing courses, setting a due date, selecting member(s), and saving).

This guide is crucial for contractors who need to complete mandatory Autodesk Build Construction management training. It outlines the process for obtaining access to the ProductivityNOW eLearning platform and assigning the necessary courses, ensuring compliance with contract requirements.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for a Design-Build project to install a dedicated cooling source for the air handling unit (AHU) serving the MRI suite in Building 15 of the Manhattan Campus VA Medical Center. The project aims to provide adequate cooling for the recently installed AHU.

• Design build services for the installation of a dedicated cooling source for the MRI AHU.

• Work must comply with existing AHU manufacturer specifications and VA specifications (available at http://www.cfm.va.gov/til/specs.asp).

• All work must meet VA design guidelines and requirements.

• Magnitude of construction is estimated between $2,000,000 and $5,000,000.

• A 20% Bid Bond must be submitted with the bid.

• The solicitation is expected to be posted on or about April 17, 2026.

• Response Date/Time/Zone: January 30, 2026, 3 PM Eastern Time, New York, USA.

• Solicitation materials (Information for Bid Details, Specifications, Drawings, Contract Forms) will be available electronically on beta.sam.gov.

• Information regarding a scheduled site visit will be provided in the Solicitation.

• This procurement is 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB).

• NAICS Code: 236220

• Small Business Standard: $45 Million

• Contact Person: Kim Gomez, Contract Specialist (kimberly.gomez@va.gov).

• This document is a pre-solicitation notice and not the official solicitation.