Y1DA--CON-NRM-668-22-105 Upgrade AHU-09/15 Mechanical Systems

Questions & Answers / Clarifications

This document provides contractor questions and answers related to the "668-22-105 Upgrade AHU 9/15" opportunity.

• Fire Alarm System: The existing system is EST3, maintained by Fire Systems West.
• HVAC Controls: Refer to section 23 09 23 -1.1.F for details on the existing system and preferred vendor.
• Temporary Air Handling: Required during phased work.
• As-Built Drawings: Not provided by the Government for bidding purposes.
• Working Hours: Restrictions apply due to patient care operations; refer to drawings and specs (G-001, 01 00 00).
• Subcontractor Past Performance: Will be evaluated for consistency with the proposed role under this contract.
• Construction Management Software: Procore or equivalent is permitted.
• Payment Applications: Not accepted for materials stored on-site or in a bonded off-site warehouse.
• Contractor Badging: Refer to section 01 0000-1.5.B for PIV process details.
• Contract Duration: Confirmed as 365 calendar days.
• Dual Roles: Individuals cannot serve in dual roles (SSHO, QCM, Superintendent).
• Site Office/Trailer: Contractor must provide their own; no space within the facility will be made available.
• Designated Parking/Laydown: Designated contractor parking is provided; laydown area may be provided pending availability.
• Commissioning Agent: Provided through a separate contract.
• Asbestos/Lead Surveys: Refer to solicitation.
• Roof Warranty: No known roof warranty.
• Fire Alarm Service Provider: Fire Systems West currently maintains the system.
• Facility Occupancy: Facility will remain occupied during construction.
• Demolition: Refer to G-001 and 01 00 00 for specific hours for demolition of major systems.
• Temporary Heating/Cooling: Contractor is responsible for providing.
• Low Voltage Cable Pathways: May be reused if space is available.
• AISC Certification: Required for structural steel fabrication/erection; refer to 05 1200-1.5.
• Sales Tax: General contractor is responsible for sales tax; no tax exemption certificate will be provided.
• Economic Price Adjustment (EPA): No provisions included in the solicitation.
• Tariffs/Price Escalation: A revised proposal is only accepted if an amendment is published.
• Notice to Proceed: Contractor to begin performance within 10 days of Notice of Award.
• Bid Validity Period: Acceptance period will remain unchanged.
• CPARS vs. PPQs: PPQs are required; tailoring completed PPQs is recommended.
• Bid Bond Amount: 10 percent of the bid price or $200,000, whichever is less.
• Site Visit: Not mandatory; occurred on May 13, 2026.

These clarifications address specific questions regarding requirements, materials, processes, and responsibilities, which may influence bidder proposals and understanding of the solicitation.

Form / Attachment / Pricing Sheet

This document outlines the requirements for a Bid Guarantee, which is a firm commitment required from bidders. Failure to provide the correct bid guarantee in the proper form and amount by the bid opening deadline may result in bid rejection.

• Form of Guarantee: Acceptable forms include bid bonds supported by surety, postal money orders, certified checks, cashier's checks, irrevocable letters of credit, or certain U.S. Treasury bonds/notes.
• Amount: The bid guarantee amount is 10% of the bid price or $200,000, whichever is less.
• Return of Guarantee: Guarantees (except bid bonds) will be returned to unsuccessful bidders after bid opening and to the successful bidder upon execution of contractual documents and bonds.
• Default Clause: If the successful bidder fails to execute contractual documents or furnish bonds within 10 days of receiving the forms, the contract may be terminated for default. In such cases, the bidder is liable for the excess cost of acquiring the work, and the bid guarantee can be used to offset this difference.

This document is critical for bidders to understand the financial security required to submit a bid. It specifies the acceptable forms and the calculation for the bid guarantee amount. It also outlines the consequences of failing to meet these requirements or execute the contract after acceptance, including the potential forfeiture of the bid guarantee.

Form / Attachment / Pricing Sheet

This document provides the General Decision Number WA20260114, dated 05/18/2026, for building construction in Washington Counties of Spokane. It lists prevailing wage rates and fringe benefits for various construction trades.

• General Decision Number: WA20260114
• Publication Date: 05/18/2026
• Construction Types: Building
• Geographic Area: Washington Counties of Spokane
• Trades Included: Heat & Frost Insulator, Bricklayer, Tile Setter/Finisher, Carpenter, Drywall Hanger, Electrician, various Power Equipment Operators (e.g., Backhoe, Dozer, Crane), Ironworker, Laborers (Common/General, Grade Checker, Form Stripping, Jackhammer, etc.), Roofer, Sheetmetal Worker, Truck Driver, Concrete Pump Operator, Drill Operator, and others.
• Rates and Fringes: For each trade, specific hourly rates and fringe benefit amounts are listed.

This document is crucial for bidders to understand the minimum wage and fringe benefit requirements for laborers and mechanics employed on federal or federally assisted construction projects in the specified area. Bidders must ensure their proposed labor costs comply with these prevailing wage determinations to be compliant with federal regulations.

Amendment / Modification

This amendment (0002) to solicitation 36C26026R0082 provides the following:

• Contractor Questions and Answers related to the solicitation.

• An updated Wage Determination for Spokane County, dated May 18, 2026.

• An updated FAR Clause 52.228-1 Bid Guarantee with correct fill-ins.

• The amendment provides updated documents for bidder review.

• Specific attachments referenced include:

  • "668-22-105 - 36C26026R0082 - Contractor Questions and Answers 5-21-2026"
  • "Wage Determination Spokane County Revised 5-18-2026"
  • "52.228-1 BID GUARANTEE"

Bidders should review the attached documents for updated information that may impact their proposals. The amendment does not explicitly state a change to the hour and date specified for receipt of offers, but bidders are advised to confirm if any changes were made to deadlines or submission requirements based on the provided Q&A and updated clauses.

Other / Unclassified

This document is a clause titled "52.222-90 Addressing DEI Discrimination by Federal Contractors (Deviation APR 2026)". It outlines specific requirements for contractors regarding diversity, equity, and inclusion (DEI) activities.

Bidders should note the following key points:

• Prohibition: Contractors must not engage in any racially discriminatory DEI activities. This includes disparate treatment based on race or ethnicity in recruitment, employment, contracting, program participation, or resource allocation.
• Reporting: Contractors must report any known or reasonably knowable conduct by subcontractors that may violate this clause to the Contracting Officer and take remedial actions as directed.
• Subcontractor Notification: Contractors must inform the Contracting Officer if a subcontractor sues them in a way that challenges the validity of this clause.
• Compliance: Compliance with this clause is material to the Government's payment decisions.
• Flow-down Requirement: The substance of this clause must be included in subcontracts at any tier, except for those where delivery or performance is outside the United States.

This clause imposes specific obligations on contractors and their subcontractors concerning DEI practices and reporting.

Other / Unclassified

This document is a sign-in sheet for a pre-bid site visit conducted by Project COR Kenneth Kesti for Solicitation Number 668-22-105, "Upgrade AHU 9 and 15 Mechanical Systems" at the Mann-Grandstaff VA Medical Center in Spokane, WA. The site visit took place on May 13, 2026, at 8:00 AM PST.

This document lists the attendees from various companies (Government, Contractor, Subcontractor) who participated in the pre-bid site visit. It provides contact information (email and phone) for key personnel and their roles. This information can be valuable for potential bidders to understand who attended the site visit and to identify potential partners or points of contact within the involved organizations. It also serves as a record of engagement with the opportunity.

Amendment / Modification

This amendment (0001) to solicitation 36C26026R0082 makes the following changes:

• Provides the site visit sign-in sheet from the event held on 5/13/2026.

• Adds clause 52.222-90, "Addressing DEI Discrimination by Federal Contractors," to the solicitation.

• The solicitation now includes the "52.222-90 Addressing DEI Discrimination by Federal Contractors" clause.

• A site visit sign-in sheet has been attached.

Bidders should review the newly added clause and the attached site visit sign-in sheet. No changes to proposal deadlines or submission requirements are explicitly stated in this amendment, but bidders should ensure their proposals account for any implications of the new clause.

Form / Attachment / Pricing Sheet

This document is the VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction. It requires offerors to certify their compliance with subcontracting limitations as stipulated in the solicitation and resultant contract.

• Services (Except Construction): Contractors must not pay more than 50% of the contract amount to firms not certified as SDVOSBs or VOSBs. Subcontracted work by similarly situated certified SDVOSB/VOSB subcontractors counts towards this limit.
• General Construction: Contractors must not pay more than 85% of the contract amount to firms not certified as SDVOSBs or VOSBs. Subcontracted work by similarly situated certified SDBOSB/VOSB subcontractors counts towards this limit. Costs of materials are excluded.
• Special Trade Construction Contractors: Contractors must not pay more than 75% of the contract amount to firms not certified as SDVOSBs or VOSBs. Subcontracted work by similarly situated certified SDBOSB/VOSB subcontractors counts towards this limit. Costs of materials are excluded.
• Certification: Offerors must complete, sign, and return this certification with their bid, quotation, or proposal. Failure to provide the certification will result in the offer being deemed ineligible for award.
• Compliance: The certification acknowledges that false statements may lead to criminal, civil, or administrative penalties. Offerors must cooperate with VA requests for documentation to demonstrate compliance.

This document is critical for bidders to understand the subcontracting limitations specific to the contract type (Services, General Construction, or Special Trade Construction). Bidders must accurately complete and submit this certification with their proposal to be considered eligible for award. It outlines the percentage of work that must be performed by the prime contractor or by similarly situated small businesses, impacting teaming decisions and proposal pricing.

Solicitation / RFP / RFQ

This solicitation seeks a contractor to provide professional construction services for the Upgrade of AHU 9 and 15 Mechanical Systems at the Mann-Grandstaff VA Medical Center in Spokane, WA. The project aims to upgrade existing air handling unit mechanical systems.

• Provide all necessary labor, materials, supplies, services, and equipment to complete the work.

• Work must be in accordance with the attached Statement of Work (SOW), specifications, and drawings.

• Key personnel required include a Project Manager, Quality Control Manager, Site Superintendent, and Site Safety & Health Officer, with specific qualifications outlined.

• Offerors must adhere to Buy American provisions and construction wage rate requirements.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 365 calendar days from the Notice to Proceed.

• Estimated Value: Magnitude of construction is between $1,000,000 and $2,000,000.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors).

• Proposals must be submitted electronically via email to Quyen.Mai@va.gov and Dennis.Einarson@va.gov by the due date specified in Block 13 of SF 1442.

• Proposals must be submitted in two volumes: Volume 1 – Technical and Past Performance, and Volume 2 – Price/Cost Proposal.

• Evaluation will be based on a Best Value Tradeoff source selection process, considering Technical Approach (Factor 1), Past Performance (Factor 2), and Price (Factor 3). Factors 1 and 2 are of approximately equal importance and significantly more important than Price.

• Key deadlines: Questions due by 10:00 AM PST on 05/20/2026. Offers due by 10:00 AM PDT on 06-01-2026.

• A pre-bid site visit is scheduled for May 13, 2026, at 8:00 AM PST.

• This procurement is 100% open market and unrestricted.

• A Bid Guarantee (SF 24) is required.

• All FAR or VAAR clauses listed in supporting documentation are for reference only and do not supersede those in the solicitation or contract.

• References to "bid" and "bidder" should be interpreted as "offer" and "offeror."

Form / Attachment / Pricing Sheet

This document is a pricing schedule breakdown for the "Upgrade AHUs 18, 20, 22" project at the Mann-Granstaff VA Medical Center, Spokane, WA. It provides instructions for bidders on how to complete the price schedule and outlines the structure for breaking down costs by CSI Divisions.

• Instructions: Awardees are responsible for formula accuracy, understanding CSI Divisions, and noting that the breakdown is for information only. Field office overhead and general conditions are considered the same cost category. All pricing is fixed price.
• Price Schedule Breakdown: Lists various construction divisions (e.g., General Requirements, Existing Conditions, Concrete, HVAC, Electrical) and subgroups (Site & Infrastructure, Facility Services, Process Equipment). Currently, all line items are marked as N/A with a base price of 0.0.
• Cost Categories: Includes sections for Insurance/Bonds, Taxes/Other Fees, O&M Manuals, Overhead, SubContract Mark-Up, and Profit, all currently showing 0.0.
• Totals: Contract Totals are currently listed as 0.0.

Bidders must use this template to provide a detailed fixed-price breakdown of their costs for the project. While the provided template shows zero values, bidders are expected to accurately populate this schedule with their proposed pricing, ensuring all formulas and transpositions are correct as per the instructions. This document is critical for proposal preparation and will likely be used for evaluation purposes.

Form / Attachment / Pricing Sheet

This document, "Contractor Rules of Behavior," is an appendix (Appendix D) to VA Handbook 6500.6, dated March 12, 2010. It outlines the terms and conditions for contractors accessing and using Department of Veterans Affairs (VA) information assets, resources, systems, and sites. It serves as a User Agreement that contractors must acknowledge and accept.

• General Terms and Conditions: Covers understanding of no expectation of privacy, consent to monitoring and reviews by VA personnel (OI&T, OIG, ISOs), and acknowledgment that unauthorized access or misuse of Federal Government systems is prohibited and subject to penalties.
• General Rules of Behavior: Establishes standards for information security, including procedures for account access, authorized use of systems and data, handling of sensitive information, protection of passwords, encryption requirements (FIPS 140-2 validated), and reporting of security incidents.
• Additional Conditions for Non-VA IT Resources: Details requirements for connecting to VA networks, remote access limitations, and the prohibition of dual network connections without authorization.
• Statement on Litigation: Clarifies that the agreement does not create additional rights or benefits for litigation purposes.
• Acknowledgement and Acceptance: Requires contractors to print their full name, sign, provide SSN digits, contact information, company name, and return the original signed document to the COTR within the timeframe stated in the contract.

Bidders must understand and agree to these rules of behavior as a condition of accessing or using VA information systems and resources during contract performance. Failure to comply can result in penalties. The document specifies the expected conduct and security protocols for individuals working on VA contracts, impacting how contractors handle sensitive information and utilize VA IT infrastructure.

Form / Attachment / Pricing Sheet

This document is an "Asbestos Good Faith Survey" report prepared by Specialty Environmental Group for the VA Medical Center at 4815 N Assembly St., AHU 9 & 15, Spokane, WA. It details the findings of an asbestos survey conducted on April 3, 2024, to identify potential asbestos-containing materials (ACM) impacted by a renovation project.

• Survey Scope: Focused on specific materials like VFT, GWB wall systems, and duct/wall sealants in areas covering AHU 9 and 15.
• Methodology: Followed the Asbestos Hazard Emergency Response Act (AHERA) protocol, with samples analyzed by Aerobiology Laboratory Associates.
• Findings: Detected asbestos in suspect materials, indicating the presence of regulated ACM.
• Attachments: Includes Sample Analysis Report, Laboratory Accreditation, Suspect Materials List, and Inspector AHERA Accreditation.
• Lead-Based Paint: Notes that RRP regulations apply as the building was constructed before 1978.
• Regulatory Compliance: Highlights requirements from EPA, OSHA, and Washington State L&I.

This report is crucial for any bidder involved in renovation, demolition, or remodeling at the specified VA Medical Center location. It identifies the presence of asbestos-containing materials, which will necessitate specific handling, abatement, and disposal procedures in compliance with federal, state, and local regulations. Bidders must be aware of these findings to accurately scope their work, budget for necessary safety measures, and ensure compliance.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended for use by clients to evaluate an Offeror's past performance on a contract. The Offeror is responsible for distributing this form to their clients, collecting the completed questionnaires, and submitting them as part of their proposal package by the solicitation due date.

Section 1: Contractor Information - To be completed by the Offeror being evaluated. Includes details such as:

• Name of Offeror
• Address
• Point of Contact
• Work Performed As (e.g., Prime or Subcontractor)
• Contract Title, Number, Type, Location, Award Date, Acceptance Dates, Original and Final Contract Price.
• Scope of Project and relevance to the current submission.

Section 2: Evaluator Information - To be completed by the client/evaluator.

• Evaluator Name, Position, Address, Phone, Email.
• Description of the evaluator's role in the project.
• Ratings and comments on:
  1. Quality
  2. Schedule/Timeliness of Performance
  3. Communication
  4. Management/Personnel/Labor
  5. Cost/Financial Management
  6. Subcontract Management
  7. Summary (Would you hire/work with this firm again?)

Adjectival ratings (Outstanding, Above Average, Satisfactory, Unsatisfactory, Not Applicable) and their definitions are provided for guidance.

This form is critical for bidders responding to the solicitation 668-22-105 (Upgrade AHU 9 and 15 Mechanical Systems, Spokane, WA – 36C26026R0004). Bidders must ensure they provide this questionnaire to relevant past clients and submit completed forms as part of their proposal to demonstrate their past performance capabilities. The information gathered will be used by the Veterans Health Administration (VHA) Regional Procurement Office-West (RPOW) Network Contracting Office 20 (NCO 20) for evaluation.

Form / Attachment / Pricing Sheet

This document is a Pre-Construction Risk Assessment for the "668-22-105 Upgrade Mechanical Systems AHU 9 and 15" project. It identifies potential risks and required mitigation strategies related to safety, life safety, physical security, contract compliance, construction activity, environmental concerns, hazardous materials, infection control, and patient safety.

• Project Information: Includes project number, name, location, planned start date, and estimated duration.
• Risk Categories: Assesses risks across nine categories, including Fire and Life Safety, Safety, Physical Security, Contract Compliance, Construction Activity, Environmental, Hazardous Materials, Infection Control, and Patient Safety.
• Mitigation Requirements: For each identified risk, it specifies whether mitigation is needed (e.g., ILSM, hot work permit, confined space permit, NEPA assessment, HAZMAT survey, ICRA) and outlines specific actions or requirements.
• Signatures: Includes signature lines for Construction Safety Specialist, VA Police, Project Manager, GEMS, Infection Control Representative, and Patient Safety.

This document highlights critical safety, security, and operational considerations for the project. Bidders should review the identified risks and required mitigations to understand the project's constraints and compliance obligations. Key points for bidders include:

• Crane Operations: Crane placement will impact SFD access and may cause temporary closure of the ambulance entrance loop.
• Utility Shutdowns: Short duration HVAC outages are anticipated for temporary HVAC unit hookups, coordinated for after hours/weekends.
• Hazardous Materials: An ACM flooring remediation will be required in A524 Mechanical Room by a qualified abatement team.
• Patient Safety: Crane placement near the front entry may affect patient flow, requiring a Crane Lift Plan. Potential IB may be needed for bed reduction.
• Permits: Requirements for hot work permits, NEPA assessments, Air Quality permits, and storm water permits are noted.

Form / Attachment / Pricing Sheet

This document is the "100% Construction Documents Project Commissioning Plan" for Project 668-22-105, "Upgrade AHU(s) 09 & 15 Mechanical System Building 1" at the Mann-Grandstaff VA Medical Center in Spokane, WA. It outlines the commissioning process, goals, scope, team roles, communication plan, and schedule.

• Commissioning Goals: To meet or exceed project requirements, optimize system operations, provide documentation and training for FMD staff, integrate testing schedules, and ensure early issue resolution.
• Project Scope: Includes commissioning of Air Handler Units (AHUs) 09 and 15, associated chilled and hot water hydronic pumps, and a humidification system. It also includes a survey for hazardous materials.
• Commissioning Scope: Details tasks and deliverables across Design, Construction, and Acceptance phases, including document reviews, specification preparation, pre-functional checklists, functional performance tests, and final reporting.
• Commissioning Team: Identifies key personnel from VAMC, Design Team, Contractor, CxA, and other relevant parties, including their contact information.
• Communication Distribution Matrix: Outlines the flow of documents and communication between project team members.
• Commissioning Schedule: Provides a general timeline for commissioning activities throughout the project phases.
• Appendices: Include sections for Field Reports, Master Issues Log, Commissioning Review Log, Meeting Minutes, Equipment Startup Sheets, Pre-Functional Checklists, and Functional Performance Tests, with content to be added during the Construction Phase.

This document is crucial for understanding the quality assurance and testing requirements for the mechanical systems being upgraded. It details the rigorous commissioning process that will be followed to ensure the systems operate as designed and meet performance standards. Bidders involved in the mechanical systems installation and testing will need to adhere to the procedures and requirements outlined in this plan.

Form / Attachment / Pricing Sheet

This document contains "100% Drawings" for the "Upgrade AHU-09 and AHU-15 Mechanical Systems Building 1" project at the Mann Grandstaff VA Medical Center. It details the architectural, structural, mechanical, plumbing, and electrical aspects of the upgrade.

• Project Scope: Upgrade of Air Handler Units (AHUs) 9 and 15, including asbestos abatement.
• Phasing: The project is divided into two phases: Phase 1 for AHU-09 and Level 2 upgrades, and Phase 2 for AHU-15 and Level 5 upgrades.
• Key Components: Replacement of AHUs, Variable Air Volume (VAV) boxes, ductwork, piping, and associated mechanical, electrical, and plumbing systems.
• Infection Control: Detailed measures for Infection Control Risk Assessment (ICRA) are provided, emphasizing barrier construction, negative air pressure, and cleaning protocols.
• Demolition: Specific plans for demolition of existing systems and components are included.
• Deductive Alternates: Two deductive alternates are presented, allowing for the retention of existing VAV boxes for AHU-09 and AHU-15, respectively, with adjustments to the scope and test and balance requirements.
• Schedules: Includes schedules for Air Handling Units (AHUs), humidifiers, single duct terminal units (VAV boxes), and mechanical equipment.
• Control Diagrams: Sequences of operation and control logic for AHUs, VAV boxes, and associated systems are detailed.
• Electrical Plans: Power and lighting plans, one-line diagrams, and panel schedules are provided.

These drawings are critical for bidders to understand the full scope of work, including the extent of demolition, new installations, phasing, specific equipment requirements, and detailed technical specifications for mechanical, electrical, and control systems. The deductive alternates offer potential cost savings and should be carefully evaluated. The detailed infection control measures are particularly important for hospital construction projects.

Specifications / Technical Documents

This document contains a comprehensive set of specifications for various HVAC components, including:

• General Requirements: Covers common work results for HVAC, including safety, site information, and general project requirements.
• Mechanical Demolition: Details procedures for the removal of existing mechanical systems and components.
• Asbestos Abatement: Outlines requirements for the safe removal and disposal of asbestos-containing materials, including specific procedures for floor tile, mastic, and general ACM.
• Firestopping: Specifies requirements for firestopping systems to maintain fire-rated construction integrity.
• Joint Sealants: Details requirements for interior and exterior sealants and their application.
• HVAC Ducts and Casings: Covers the fabrication, installation, and testing of ductwork and accessories.
• HVAC Fans: Specifies requirements for various types of fans, including plenum, centrifugal, and power roof ventilators.
• Air Terminal Units: Details requirements for air terminal units (boxes), including capacity, performance, and sound power levels.
• Commissioning: Outlines the process for commissioning HVAC systems, including documentation, testing, and training.
• Plumbing Insulation: Specifies requirements for field-applied insulation for thermal efficiency and condensation control for piping and equipment.
• Steam and Condensate Heating Piping: Details requirements for steam, condensate, and vent piping.
• Water Pressure Reducing Valves and Connections: Specifies requirements for pressure reducing valves and associated connections.
• Backwater Valves: Outlines requirements for backwater valves.
• Backflow Preventers: Details requirements for backflow prevention assemblies.
• Thermostatic Mixing Valves: Specifies requirements for thermostatic mixing valves.
• Electric Heating Coils: Outlines standards for electric heating coils.
• Motor Controllers: Details requirements for motor controllers, including variable speed motor controllers and magnetic motor controllers.
• Surge Protective Devices: Specifies requirements for surge protective devices.
• Panelboards: Outlines requirements for panelboards.
• Wiring Devices: Details requirements for wiring devices.
• Grounding and Bonding: Specifies requirements for grounding and bonding electrical systems.
• Raceway and Boxes: Covers the installation of conduit, fittings, and boxes.
• Lighting Fixtures: Details requirements for interior lighting fixtures, including LED and exit light fixtures.

This document is crucial for bidders as it outlines the technical specifications and requirements for various HVAC, plumbing, electrical, and safety systems. It details material requirements, installation procedures, testing protocols, and quality assurance measures. Bidders must carefully review these specifications to ensure their proposals and execution plans fully comply with all contract requirements, including those related to safety, environmental protection, and specific system performance criteria. Understanding these detailed requirements is essential for accurate bidding and successful project execution.

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW outlines the requirements for construction services to replace Air Handling Units (AHUs) 9 and 15 at the Mann-Grandstaff VA Medical Center in Spokane, WA.

• Replacement of AHU-09 and AHU-15 located in Building 1 (Main Hospital).

• Replacement of associated air handlers, electrical panel boards, breakers, cables, and conduit.

• Integration and compatibility of DDC upgrades, exhaust fans, and other control systems with the existing Building Automation System (BAS).

• Replacement of undersized supply and return ducts and trunks.

• Includes demolition and commissioning services.

• Contractor to provide supervision, labor, tools, materials, installation, programming, startup, training, O&M documentation, and a one-year warranty.

• Contractor must perform field verification of equipment, parts, materials, and existing conditions.

• Manufacturer's representative required to check complete installation, place the system into service, make adjustments, and perform demonstrations and testing.

• An operating test must be run in the presence of the Contracting Officer's Representative (COR).

• System operation and calibration must be demonstrated by the installer in the presence of the COR as part of final system acceptance.

• COR will evaluate all work and testing performed.

• Place of Performance: Mann-Grandstaff VA Medical Center, 4815 North Assembly Street, Spokane, Washington 99205.

• Period of Performance: 365 calendar days from contract award.

• Contractor will not have access to Government-Furnished Equipment (GFE).

• All equipment and supplies are the responsibility of the Contractor.

• Contractor shall provide commissioning documentation.

• Contractor shall provide demonstration and training to VA personnel.

• Contractor shall verify locations for space requirements.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used as a baseline for performing facility Infection Control Risk Assessments for construction, renovation, and maintenance work. It helps determine the level of precautions needed to prevent infection risks.

• Activity Category: Identifies the type of construction, renovation, or maintenance activity (Categories A, B, C, or D).
• Affected Area Assessment: Identifies areas and patients affected by the activity, including adjacent areas.
• Patient Risk Category: Determines the risk level (Low, Medium, High, Highest) for each affected area.
• Level of Infection Prevention and Control Precautions: Assigns a precaution level (I, II, III, or IV) based on the Activity Category and Patient Risk Category.
• Required Control Measures: Outlines specific infection prevention and control measures for each precaution level, including requirements for barriers, negative air pressure, and cleaning.
• Permit: A fillable permit form is included for posting at the activity site for Level III and IV activities, detailing project information, dates, and required control measures.

This document is crucial for any bidder involved in construction, renovation, or maintenance work at a VHA facility. It outlines the mandatory infection control protocols that must be followed. Bidders need to understand these requirements to accurately scope their work, estimate costs, and ensure compliance during project execution. The document dictates the necessary containment, personal protective equipment (PPE), and cleaning procedures, which directly impact project planning and on-site operations.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determinations applicable to building construction projects in Spokane County, Washington. It specifies the prevailing wage rates and fringe benefits for various construction trades.

• General Decision Number: WA20260114, dated 01/23/2026.
• Superseded Number: WA20250114.
• Geographic Area: Spokane County, Washington.
• Project Type: Building Construction Projects (excluding single-family homes and apartments up to 4 stories).
• Trades Covered: Includes rates for various trades such as Heat & Frost Insulator, Bricklayer, Tile Finisher/Setter, Carpenter, Drywall Hanger, Electrician, Power Equipment Operator, Ironworker, Laborer (various classifications), Pipefitter, Roofer, Sheetmetal Worker, Truck Driver, Concrete Pump Operator, Drill Operator, Elevator Mechanic, Glazier, Cement Mason/Concrete Finisher, Plumber, and Welder.
• Effective Dates: Rates are effective on various dates, primarily in mid-2025 and early 2026.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors), with specific hourly rates mentioned for 2025.

This document is crucial for bidders to understand the labor costs associated with the opportunity. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the construction project. Bidders must factor these wage requirements into their cost proposals to ensure compliance with federal labor standards.

Specifications

This document contains specifications for the "Upgrade AHU(S) 09 & 15 Mechanical System Building 1" project, identified by number 668-22-105. It details the technical requirements for various aspects of the project, including:

• General Requirements: Safety, site information, alterations, disposal, and restoration.

• Special Sections: List of drawing sheets.

• Existing Conditions: Demolition, asbestos abatement, and environmental reports.

• Metals: Structural steel framing.

• Thermal and Moisture Protection: Firestopping and joint sealants.

• Openings: Louvers and vents.

• Finishes: Acoustical ceilings, resilient base, epoxy flooring, painting, and gypsum board.

• Special Construction: Seismic restraint requirements for non-structural components.

• Fire Suppression: Wet-pipe sprinkler systems.

• Plumbing: Common work results, general-duty valves, insulation, and facility water distribution.

• Heating, Ventilating, and Air Conditioning (HVAC): Common work results, motor requirements, noise and vibration control, testing, adjusting, and balancing, insulation, commissioning, direct-digital control systems, hydronic piping, steam and condensate heating piping, HVAC ducts and casings, HVAC fans, air terminal units, HVAC air cleaning devices, and air coils.

• Electrical: Requirements for electrical installations, low-voltage power conductors and cables, grounding and bonding, raceway and boxes, overcurrent protective device coordination study, panelboards, surge protective devices, and wiring devices.

• Commissioning: General requirements, HVAC systems, plumbing systems, and electrical systems.

• Project Schedules: Critical Path Method (CPM) plan and schedule requirements.

• Submittals: Shop drawings, product data, and samples.

• Quality Control: Requirements for contractor quality control (CQC) and design quality control (DQC).

• Temporary Environmental Controls: Control of environmental pollution and damage.

• Construction Waste Management: Management of non-hazardous building construction and demolition waste.

• Sustainable Construction Requirements: General requirements and procedures to comply with federal mandates and VA policies.

• Project: Upgrade of Air Handler Units (AHUs) 09 & 15 in Mechanical System Building 1 at Mann-Grandstaff VA Medical Center, Spokane, WA.

• Scope: Includes removal and reinstallation of ceiling tiles, abatement of asbestos, replacement of panelboards and motor control centers, and addition of lighting in the penthouse.

• Key Requirements: Adherence to detailed specifications, drawings, safety requirements, and environmental controls.

• Submittals: Comprehensive submittals are required, including shop drawings, product data, test reports, and certifications.

• Quality Assurance: Strict adherence to quality control plans, inspections, and testing is mandatory.

• Safety: Rigorous safety requirements, including an Accident Prevention Plan (APP) and Activity Hazard Analyses (AHAs), are detailed throughout the document.

This document serves as the primary technical specification for the project. Bidders must carefully review all sections to ensure full compliance with the stated requirements.

Solicitation / RFP / RFQ

This is a solicitation for a Firm-Fixed-Price Construction Contract for Project Number 668-22-105, which involves upgrading Air Handling Units (AHUs) 09 and 15 at the Mann-Grandstaff VA Medical Center in Spokane, WA. The project aims to replace the existing AHUs, associated electrical components, and ductwork, while integrating new controls with the current Building Automation System (BAS).

• Replacement of AHU-09 and AHU-15.

• Replacement of electrical panel boards, breakers, cables, and conduit for the AHUs.

• DDC upgrades and integration with the existing BAS.

• Replacement of undersized supply and return ducts and trunks.

• Demolition and commissioning services.

• Provision of all supervision, labor, tools, materials, installation, programming, startup, training, O&M documentation, and a one-year warranty.

• Contractor must perform field verification of equipment, parts, materials, and existing conditions.

• Contract Type: Firm-Fixed-Price Construction Contract.

• Estimated Value: Between $1,000,000 and $2,000,000.

• This project will be procured as open market unrestricted.

• The solicitation will be issued via SAM.gov.

• Key deadlines: Response Date/Time/Zone is April 29, 2026.

• Unrestricted procurement.

• North American Industry Classification Code (NAICS): 238220 (Plumbing, Heating, and Air Conditioning Contractors).

• The solicitation will be issued on or about April 29, 2026.

• Attached documents include draft Statement of Work (SOW), draft Specifications, and draft Drawings.

Drawings / Technical Specifications

This document contains detailed architectural and mechanical drawings for the "Upgrade AHU-09 and AHU-15 Mechanical Systems Building 1" project at the Mann Grandstaff VA Medical Center. It includes:

• Mechanical Plans: Detailed layouts for HVAC systems, including demolition plans for existing Air Handling Units (AHUs) 09 and 15, and new installation plans for AHU-09 on Level 3 and AHU-15 on Level 5. It also includes piping and controls plans.

• Electrical Plans: Power and lighting plans for Levels 3 and 5, including demolition of existing electrical equipment related to the AHUs and new power distribution.

• Demolition Plans: Specific plans outlining the removal of existing HVAC components, ductwork, piping, and electrical systems.

• Details and Schedules: Various details for construction elements, fire-rated assemblies, and schedules for equipment such as Air Handling Units (AHUs), Variable Air Volume (VAV) boxes, and electrical components.

• Infection Control Risk Assessment (ICRA) Details: Specific requirements and details for maintaining infection control during construction activities within a healthcare facility.

• General Notes and Specifications: Extensive notes covering project requirements, safety, infection control, code compliance, phasing, and coordination.

• Scope: The project involves upgrading Air Handler Units 09 and 15, including associated ductwork, piping, VAV boxes, and electrical systems. Asbestos abatement is also included.

• Phasing: The project is divided into two phases, focusing on AHU-09 and Level 2 upgrades, followed by AHU-15 and Level 5 upgrades.

• Deductive Alternates: The drawings detail deductive alternates related to retaining existing VAV boxes for AHU-09 and AHU-15, which would reduce the scope of new VAV box installations.

• Infection Control: Significant emphasis is placed on infection control measures, barrier construction, negative air pressure, and cleaning protocols due to the healthcare environment.

• Coordination: Bidders must carefully coordinate all work with existing conditions, other trades, and the Contracting Officer's Representative (COR), especially concerning shutdowns and phasing.

• Hazardous Materials: The documents highlight the presence of asbestos and lead-based paint, requiring specific handling and disposal procedures.

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace Air Handling Units (AHUs) 9 and 15 located in Building 1 (Main Hospital) at the Mann-Grandstaff VA Medical Center in Spokane, WA.

• Replacement of AHU-09 and AHU-15.

• Replacement of air handlers, electrical panel boards, breakers, cables, and conduit for the AHUs.

• Integration and compatibility of Direct Digital Controls (DDC) upgrades, exhaust fans, and other control systems with the existing Building Automation System (BAS).

• Replacement of undersized supply and return ducts.

• Demolition and commissioning services.

• Provision of supervision, labor, tools, materials, installation, programming, startup, training, Operations & Maintenance (O&M) documentation, and a one-year warranty.

• Field verification of equipment, parts, materials, and existing conditions.

• Manufacturer's representative to verify installation, place the system into service, make adjustments, and perform demonstrations and testing.

• Operating test in the presence of the Contracting Officer's Representative (COR).

• Provision of Commissioning documentation.

• Demonstration and training for VA personnel.

• Verification of space requirements.

• Items must be in a clean and proper working condition.

• System operation and calibration to be demonstrated.

• Place: Mann-Grandstaff VA Medical Center, 4815 North Assembly Street, Spokane, Washington 99205.

• Period: 365 calendar days.

• Controls and programming to be coordinated through the COR with the current controls system service provider.

• Contractor is responsible for all equipment and supplies; no Government-Furnished Equipment (GFE) will be provided.

• Final system acceptance requires a systems demonstration after complete validation of Controls and Instrumentation System aspects.