Modernize Elevators NRM Construction Project 636A6-22-500 VA Central Iowa Health Care System (VACIHCS) Des Moines, IA 50310

Amendment / Modification

This document is Amendment 0003 to Solicitation 36C77626R0038. It revises the original solicitation for the "Modernize Elevators" project at the VA Central Iowa Health Care System (VACIHCS) in Des Moines, Iowa.

This amendment modifies various sections of the original solicitation. Key changes include:

• Section A.3, Price/Cost Schedule: Updates to Line Item 0001 (Base Bid), Alternate I (HEPA Filter Cab Fans), and Alternate II (Antibacterial buttons).
• Section 2.5, Technical Questions: The cut-off date and time for receipt of technical questions has been updated.
• Section 2.8, Proposal Requirements: Updates to the proposal format and submission instructions, including the number of e-mails and file size limits.
• Section 2.9, Evaluation Methodology: Revisions to the evaluation criteria for Past Performance and Contractor Qualifications.
• Section 2.10, Determination of Responsibility: Clarifications regarding the process for determining offeror responsibility.
• Section 2.11, VETS 4212: Updates to reporting requirements.
• Section 2.12, System for Award Management (SAM): Clarifications on SAM registration requirements.
• Section 2.13, Deviation Notice (FEB 2025): Updates related to system deviations.
• Section 2.14, Review Required Registration with Contractor Performance Assessment Reporting System (CPARS): Updates to CPARS registration and reporting requirements.
• Section 2.15, Background Investigations and Special Agreement Checks: Updates to background investigation requirements.
• Section 2.16, References to VA Engineer, Resident Engineer, or Project Manager: Clarification that these terms should be replaced with "Contracting Officer's Representative (COR)."
• Section 2.17, Type of Contract: Clarification that the contract will be Firm-Fixed-Price.
• Section 2.18, Construction Wage Rate Requirements: Updates related to secondary site work.
• Section 2.19, Notice of Buy American Requirement: Updates to the Buy American clause.
• Section 2.20, Bid Guarantee: Updates to bid guarantee requirements.
• Section 2.21, Service of Protest: Updates to protest procedures.
• Section 2.22, Security Prohibitions and Exclusions: Updates to security-related provisions.
• Section 2.23, Solicitation Provisions Incorporated by Reference: Updates to referenced provisions.
• Section 2.24, Solicitation Provisions or Clauses Incorporated by Reference: Updates to incorporated provisions.
• Section 3.1, Information Regarding Responsibility Matters: Updates to responsibility matter reporting.
• Section 3.2, Violation of Arms Control Treaties or Agreements: Updates to certification requirements.
• Section 3.3, Tax on Certain Foreign Procurements: Updates to tax provisions.
• Section 4.1, Postaward Small Business Program Rerepresentation: Updates to small business status reporting.
• Section 4.2, Buy American-Construction Materials Under Trade Agreements: Updates to Buy American clause.
• Section 4.3, Federal, State, and Local Taxes: Updates to tax provisions.
• Section 4.4, Specifications and Drawings for Construction: Updates to specifications and drawings.
• Section 4.5, Security Prohibitions and Exclusions: Updates to security prohibitions.
• Section 4.6, Supplemental Insurance Requirements: Updates to insurance requirements.
• Section 4.7, Mandatory Written Disclosures: Updates to disclosure requirements.
• Section 4.8, IT Contract Security: Updates to IT security requirements.
• Section 4.9, Clauses Incorporated by Reference: Updates to incorporated clauses.
• Section 4.10, Personnel Vetting and Credentialing: Updates to vetting and credentialing requirements.
• Section 4.11, Administrative Contracting Officer: Updates to ACO designation.
• Section 4.12, Construction Contract Changes: Updates to change order procedures.
• Section 4.13, List of Attachments: Updates to the list of attachments.

Offerors must review all changes carefully. Failure to acknowledge amendments may result in a proposal being considered ineligible for award. The proposal submission deadline and other key dates may be affected by these changes. Offerors are responsible for obtaining and acknowledging all amendments.

Amendment / Modification

This amendment provides offerors with responses to technical questions received and includes supporting documentation.

• An updated RFP reflecting the addition of CLIN 0004 ITEM II.

• Technical responses related to Specification 14 21 10.

• Attached documents include: "S06 - Amendment 0003 - Technical Responses - Des Moines Elevators", "S06 - Amendment 0003 - Revised RFP 36C77626R0038_Des Moines", and "S06 - Amendment 0003 - Addendum 1 - ACM Asbestos Plan Set".

• The due date for offers has NOT been extended.

• All other terms and conditions remain the same.

Questions & Answers / Clarifications

This document provides responses to contractor questions regarding the "NRM Modernize Elevators - Des Moines - VACIHCS" project (Solicitation #: 36C77626R0038).

• Contract Type: The contract will remain firm-fixed-price, not a fixed-price contract with economic price adjustment.
• Price-Hold Period: The standard price-hold period of 90 calendar days will not be altered.
• Stored Materials Payment: Payment for stored materials is at the Contracting Officer's discretion and handled case-by-case, not assumed for monthly progress payments.
• Designers/Consultants: Individuals who provided design services are precluded from participating as Prime Contractor, Mentor-Protégé partner, or subcontractor.
• SDVOSB Set-Aside: The project is a 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs). The prime contractor must be certified as such.
• Sales Tax: The government/VA will not provide a sales tax exemption certificate; offerors must include all applicable taxes in their bid.
• PIV Badging: All personnel require a VA PIV Card. The contractor must coordinate PIV badge processing immediately after award.
• Site Visit: While pre-registration is not required, contractors must sign in. Amendment 0001 clarifies site visit expectations.
• Period of Performance (POP): The POP begins upon issuance of the Notice to Proceed (NTP). The initial 365-day POP is considered insufficient by some contractors for the scope of work, with suggestions for a 24-month minimum POP.
• Progress Meetings: Meetings are bi-weekly, hosted by the Contractor, and include safety discussions, review of RFIs/submittals, and look-ahead schedules. Minutes are due within 7 calendar days.
• Elevator Modernization Codes: The project adheres to ASME A17.1 2022 and ASME A17.3 2023 codes, requiring two-way communication from elevator cabs.
• Asbestos/Lead Abatement: Abatement is not anticipated, but a separate cost allowance line item will be added. Hazardous material survey will be shared.
• Temporary Walls: Temporary and modular infection control walls are acceptable, provided they extend from floor to deck.

These clarifications address specific requirements, submission details, and project scope, which may influence how contractors prepare their proposals and understand project execution.

Amendment / Modification

This document is Amendment 0003, Addendum 1, to the "ACM Asbestos Plan Set" for the Department of Veterans Affairs Medical Center in Des Moines, Iowa. It contains updated "Index of Drawings" and "Specific Notes" related to asbestos assessment and abatement.

• Index of Drawings: Updated to reflect current drawing information.
• Specific Notes: Updated to include information regarding asbestos abatement conducted by the VA and assumed asbestos content in inaccessible piping systems.

This amendment does not appear to modify proposal deadlines or submission requirements. It serves as an update to the existing asbestos plan documentation.

Amendment / Modification

• This amendment provides all offerors with the site visit sign-in sheet.

• Not specified, but the site visit sign-in sheet is now available.

• All other terms and conditions remain the same. No changes to proposal deadlines or requirements are indicated.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit related to the "36C77626R0038 NRM Modernize Elevators Construction VACIHCS - Des Moines, IA" opportunity. It records attendees from various companies who visited the site on March 23, 2026.

• Name: Name of the attendee.
• Company/Title: Company the attendee represents and their title.
• Email Address: Contact email for the attendee.
• Phone Number: Contact phone number for the attendee.

This document indicates which companies and individuals attended the site visit. This can provide insight into potential competitors or interested parties for the opportunity. It also serves as a record of attendance for those who participated.

Amendment / Modification

This amendment clarifies that attending the site visit is not mandatory for submitting a proposal. It directs offerors to Section 2.4 of the Solicitation for further details.

• Section 2.4 of the Solicitation (regarding site visit attendance).
• Attachment 2 Site Visit Information (regarding sign-in procedures).

Proposal deadlines, requirements, and evaluation factors are not explicitly stated as modified by this amendment, other than clarifying the non-mandatory nature of the site visit.

Form / Attachment / Pricing Sheet

This document is a Project Information Sheet for contractors to provide details about their past performance on specific contracts. It is intended to be completed in accordance with all Request for Proposal (RFP) instructions and submitted as part of a proposal.

• Offeror's Name: The name of the bidding company or division.
• Role on Contract: Whether the offeror acted as Prime or Subcontractor.
• Contract/Project Details: Contract Number, Project Number, NAICS code, Project Title, Location, Contracting Officer/POC, Owner's Project Manager/POC.
• Contract Type: Negotiated, Design/Build, etc.
• Financials: Award Amount, Final Amount, Award Date.
• Schedule: Notice to Proceed Date, Original Scheduled Completion Date, Actual Completion Date.
• Changes & Issues: Number of change orders and reasons, OSHA citations (if applicable).
• Subcontractors: List of major subcontractors with POC and phone numbers.
• Narrative: A detailed description of the work performed and its relevance to the current opportunity.

This form requires bidders to document their experience on previous projects. The information provided, particularly the narrative describing the work performed and its relevance, will be crucial for the government to evaluate the bidder's capability and past performance. Bidders must ensure the experience presented aligns with the RFP instructions and accurately reflects their performance.

Solicitation / RFP / RFQ

This is a Request for Proposals (RFP) for the "Modernize Elevators" construction project at the VA Central Iowa Health Care System (VACIHCS) in Des Moines, Iowa. The procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. The estimated magnitude of construction is between $5,000,000 and $10,000,000.

• General construction, alterations, and necessary demolition/removal of existing elevator components.

• Includes all temporary equipment, dust/entry barriers, infection control, mobilization/demobilization, and site restoration/cleanup.

• Specific work is detailed in attached specifications and drawings.

• Alternate I: Add HEPA Filter Cab Fans for all elevators.

• Alternate II: Add Antibacterial buttons for all elevators.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 365 calendar days after Notice to Proceed (NTP).

• Proposals must be submitted via email to Lucretia.Maloney@va.gov and Megan.Dohm@va.gov.

• Proposals must be submitted in four volumes: Past Performance, Contractor Qualifications, Price, and Administrative.

• Submission Deadline: Monday, March 30, 2026, at 1:00 PM EST (for questions); Proposal due date is listed in Block 13 of SF 1442 (04-28-2026).

• Evaluation: Best value tradeoff process, considering Past Performance, Contractor Qualifications, and Price.

• Site Visit: Scheduled; only opportunity to visit the site.

• Technical Questions: Due by Monday, March 30, 2026, 1:00 PM EST.

• 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be certified as SDVOSBs by the SBA and listed in the SBA certification database at the time of proposal submission and award.

• A Bid Guarantee (SF 24) is required, not less than 20% of the proposal price, not to exceed $3,000,000.

• Payment and Performance Bonds (SF 25A and SF 25) will be required upon award.

• All solicitation documents are available at SAM.gov.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for Building Construction Projects in Polk County, Iowa. It establishes the prevailing wage rates and fringe benefits that must be paid to various laborers and mechanics employed on construction projects covered by the Davis-Bacon Act.

• General Decision Number: IA20260071 (Superseded: IA20250071)
• State: Iowa
• County: Polk County
• Construction Type: Building Construction Projects (excluding single-family homes or apartments up to 4 stories).
• Effective Date: 01/02/2026 (Publication Date)
• Classifications and Rates: Lists specific trades (e.g., Boilermaker, Bricklayer, Electrician, Elevator Mechanic, Ironworker, Laborer, Painter, Plumber, Roofer, Sheet Metal Worker, Welder) with their corresponding hourly wage rates and fringe benefit amounts.
• Footnotes: Provides details on vacation pay credit (based on years of service) and lists paid holidays.
• Executive Order (EO) 13706: Outlines requirements for paid sick leave for federal contractors.
• EO 13658: Details minimum wage requirements for federal contractors.
• Union Rate Identifiers: Explains the coding system used to denote union, weighted union average, and state-adopted rates.
• Wage Determination Appeals Process: Outlines the procedure for appealing wage determinations.

Bidders must use this wage determination to accurately calculate labor costs for their proposals on federal or federally-assisted construction projects in Polk County, Iowa. Failure to comply with these prevailing wage rates can lead to contract violations and penalties. The document is crucial for ensuring accurate cost estimation and compliance with labor standards.

Form / Attachment / Pricing Sheet

This document provides details and directions for a site visit related to an upcoming SAM.gov opportunity. It outlines the date, time, location, and contact person for the visit, as well as specific instructions for attendees.

• Date: Monday, March 23, 2026
• Time: 1:00 PM Central Standard Time (CST)
• Address: VA Central Iowa Health Care System (VACIHCS), 3600 30th Street, Des Moines, Iowa 50310-5753
• Site POC: Nate French, Healthcare Engineer, 515-500-7216
• Instructions:
  • No pre-registration required.
  • All contractors must sign in.
  • Contractors will meet inside the lobby, near the revolving door entrance.
  • A map is provided for parking lot locations.
• Updates: Any changes to the date will be posted as an amendment on Sam.gov.

This document is crucial for bidders intending to visit the VA Central Iowa Health Care System. It provides all necessary logistical information to ensure a smooth and informed site visit, which may be a required or recommended step in the bidding process for the associated opportunity.

Form / Attachment / Pricing Sheet

This document is a "Notice of Limitations on Subcontracting" (VAAR 852.219-75) that requires offerors to certify their compliance with subcontracting limitations if awarded a contract. It outlines the specific percentages for different contract types and the consequences of non-compliance.

• Services Contract: Offeror will not pay more than 50% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• General Construction Contract: Offeror will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Special Trade Construction Contractors: Offeror will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Certification: Offerors must complete and sign the certification, attesting to their understanding and compliance with these limitations.
• Penalties: False certifications may lead to criminal, civil, or administrative penalties, including referral to suspension and debarment committees, fines, and prosecution.
• Compliance Verification: The VA may require documentation (invoices, subcontracts) to verify compliance during contract performance and upon completion.

This is a mandatory certification for offerors. Failure to complete, sign, and return this form with the bid, quotation, or proposal will render the offer ineligible for award. Bidders must understand these limitations to accurately price their proposals and plan for subcontracting.

Form / Attachment / Pricing Sheet

This document serves as a Table of Contents for the "VHA MASTER SPECIFICATIONS" related to the "MODERNIZE ELEVATORS" project (VA Project Number: 636A6-22-500) at the VA Central Iowa Health Care System. It also includes detailed structural engineering data for the elevator platform.

• Table of Contents (Divisions 00-14 & 21-33): Outlines technical specifications covering areas such as General Requirements, Existing Conditions (Demolition, Asbestos Abatement), Concrete, Masonry, Metals, Thermal and Moisture Protection, Openings (Doors, Frames, Hardware), Finishes (Flooring, Painting), Specialties, Equipment, Furnishings, Special Construction, and Conveying Equipment (New Traction and Hydraulic Elevators). It also details specifications for Fire Suppression, Plumbing, HVAC, Electrical, Communications, Electronic Safety and Security, Earthwork, Exterior Improvements, Utilities, Transportation, and Electrical Power Generation.
• Structural Engineering Data: Includes member section stresses, member end reactions for various load cases and combinations, beam deflection checks, and envelope member section stresses and deflections. It also presents AISC 15TH (360-16) ASD Member Steel Code Checks and a Material Take-Off for steel components.

This document is critical for bidders as it provides a comprehensive index of all technical specifications and detailed structural engineering data for the "MODERNIZE ELEVATORS" project. Bidders must review the Table of Contents to understand the full scope of work, including specific requirements for materials, installation, and performance standards. The structural data is essential for verifying the design's integrity under various loads, identifying critical components, informing material selection and costing (via the material take-off), and assessing compliance with AISC standards. This information is vital for preparing accurate, compliant bids and proposals.

Form / Attachment / Pricing Sheet

This document contains the Technical Specifications, Volume 2, for Divisions 21 through 28, related to the "Modernize Elevators" project at the VA Central Iowa Health Care System. It details the "Common Work Results for Plumbing" (Section 22 05 11) and "General Motor Requirements for Plumbing Equipment" (Section 22 05 12), among other sections related to plumbing and HVAC systems.

• Section 22 05 11 (Common Work Results for Plumbing): This section provides definitions, abbreviations, and general requirements for plumbing work, including materials, installation, testing, and quality assurance.
• Section 22 05 12 (General Motor Requirements for Plumbing Equipment): This section outlines the specifications for motors used in plumbing equipment, including electrical requirements, efficiency standards, and enclosure types.
• Other Sections: The document also references numerous other sections related to HVAC, electrical installations, firestopping, pipe and equipment supports, and commissioning of various systems.

This document is crucial for bidders as it outlines the technical specifications and requirements for the plumbing and HVAC components of the "Modernize Elevators" project. It details material standards, installation procedures, testing protocols, and quality assurance measures that must be adhered to. Understanding these specifications is essential for accurately estimating costs, developing proposals, and ensuring compliance with the contract requirements.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template for construction, renovation, and maintenance work. It serves as a baseline for performing ICRAs to determine the level of precautions needed to prevent infection risks based on activity type and patient risk.

• Activity Categorization: Identifies four categories (A, B, C, D) for construction/renovation/maintenance activities based on scope and duration.
• Affected Area Assessment: Requires identification of areas impacted by the activity, including areas above, below, and adjacent to the work site.
• Patient Risk Category: Assesses the risk level (Low, Medium, High, Highest) of patients in affected areas.
• Level of Precautions: Determines the required infection prevention and control precautions (Levels I, II, III, or IV) based on the Activity Category and Patient Risk Category.
• Required Control Measures: Details specific measures for each level of precaution, including dust control, barrier construction, negative pressurization, and cleaning.
• Completion Measures: Outlines requirements for cleaning, HVAC systems, and water systems upon completion of the activity.
• Permit: A fillable permit form is included for posting at the activity site for Level III and IV activities, detailing location, project manager, dates, and required control measures.

This document is crucial for understanding the infection control requirements and safety protocols that must be adhered to during any construction, renovation, or maintenance work performed under this opportunity. Bidders need to be aware of these requirements to accurately scope their work, estimate costs, and ensure compliance, particularly concerning dust control, barrier construction, and negative air pressure, which can significantly impact project execution and timelines. The determined Level of Precautions (I, II, III, or IV) will dictate the specific safety and containment measures required.

Form / Attachment / Pricing Sheet

This document comprises architectural, mechanical, plumbing, and electrical drawings and details for the "Modernize Elevators" project at the VA Central Iowa Health Care System in Des Moines, Iowa. It provides comprehensive visual and technical information essential for understanding the project's scope and execution.

• Project Scope: Modernization of Elevators A, B, C, D, E, and G, including passenger and freight types (Geared Traction and Hydraulic).
• Drawings Included: Architectural, mechanical, plumbing, and electrical plans, elevations, sections, and details.
• Specific Areas Covered: Site plans, staging areas, demolition plans, floor plans (Basement through Sixth Levels), elevator machine rooms, hoistways, pits, cab interiors, and rooftop access.
• Technical Details: Includes elevator schedules detailing service floors and types, one-line electrical diagrams, panel schedules, ventilation and plumbing plans, structural details (framing, connections), and material/finish schedules.
• Existing Conditions: Photographic evidence of rooftop staging, crane locations, and machine rooms is provided.
• Life Safety: Information on fire barriers, smoke barriers, and relevant symbols.
• Construction Phasing: Critical parameters for maintaining elevator access during construction are outlined.
• Reference Materials: Includes a sheet index, abbreviations, and legends for all disciplines.

These drawings are critical for bidders to fully comprehend the scope of work, existing conditions, and specific technical requirements for the elevator modernization. They provide the detailed visual and tabular information necessary for accurate cost estimation, technical approach development, material selection, site logistics planning, and overall proposal preparation. Bidders must thoroughly review these documents to ensure compliance and identify all project complexities.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended to gather feedback from clients regarding a contractor's performance on previous projects. The completed questionnaire will be incorporated into a proposal submission and counts towards the page limitation.

Section 1: Contract Information (Contractor to complete)

• Contractor Information (Name, Address, POC, Contact Details)
• Work Performed As (Prime/Subcontractor, Percentage)
• Contract Information (Title, Number, Type, Location, Dates, Price Details)
• Project Description (Scope, Relevance to current submission)

Section 2: Evaluator Information (Client to complete)

• Verification of Section 1 information.
• Evaluation of contractor's ability to perform work.
• Specific ratings for:
  • Quality
  • Schedule/Timeliness
  • Communication
  • Management/Personnel/Labor
  • Cost/Financial Management
  • Subcontract Management
• Overall Summary (Would you hire again?)
• Adjectival Ratings Definitions (Outstanding, Above Average, Satisfactory, Unsatisfactory, Not Applicable)

Bidders must provide this questionnaire to their clients (evaluators) to complete. The completed PPQ is a required part of the proposal submission and will be used by the government (VHA-PCAC) to assess the offeror's past performance. Bidders need to ensure timely completion and submission by their clients, as late submissions will not be accepted or evaluated.

Solicitation / RFP / RFQ

This solicitation is for the modernization of elevator components and controls at the VA Central Iowa Health Care System (VACIHCS) in Des Moines, Iowa. The project aims to ensure elevators meet current safety and operational codes and directives. The modernization includes new controls, motors, electrical systems, emergency phones, plumbing, HVAC, lighting, cables, data, fire alarms, fire suppression, and new car interiors.

• Modernization of eight elevators (A-East Passenger, A-West Passenger, B-Passenger, B-Service, C-Passenger, D-Passenger, E-Passenger, and K-Freight).

• Installation of new components including controls, motors, electrical systems, emergency phones, plumbing, air conditioning, lighting, cables, data, fire alarms, fire suppression, and new car interiors.

• All work to be performed in accordance with design information, specifications, and documents provided by the VA.

• Contract Type: Single firm-fixed-price contract.

• Period of Performance: Approximately 365 calendar days from the issuance of the notice to proceed.

• Magnitude of Construction: Estimated between $5,000,000 and $10,000,000.

• Solicitation Method: Request for Proposals (RFP) in accordance with FAR part 15.

• Evaluation: Tradeoff procedures as listed in the solicitation.

• Response Date: February 12, 2026, 2:00 PM Eastern Time.

• Questions: Must be submitted in writing via email to Lucretia.Maloney@va.gov.

• Set-Aside: Total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. Offers from other than SDVOSB concerns will not be considered.

• NAICS Code: 238290 with a size standard of $22.0 million.

• This is a notice of intent to solicit and not a request for competitive offers.

• The solicitation is expected to be issued in early 2nd quarter of FY 26.