Y1DA--NRM-CONST- 561A4-26-501 Replace Roof Building 143 - Design-Build

Amendment / Modification

This amendment (0002) to Solicitation No. 36C24226R0071 makes the following changes:

• Responses to Inquiries: Incorporates the VA's responses to vendor requests for information and clarification. These responses are provided on continuation pages.

• Submission Deadline Extension: The deadline for receipt of offers has been extended to April 9, 2026, at 10:00 AM Eastern Time (ET).

• Clarifications address specific questions related to:

  • Proposal Evaluation/Selection Criteria (Best Value vs. Lowest Price Technically Acceptable)
  • Contractor Licensing Requirements (New York vs. New Jersey)
  • Use of A/E design firms as subcontractors
  • Required year for bonding capacity information (updated to 2026).

The submission deadline for offers has been extended to April 9, 2026, 10:00 AM ET. Bidders should review the provided VA responses to inquiries for clarification on evaluation criteria, licensing, team composition, and bonding capacity requirements.

Amendment / Modification

This amendment (0001) to Solicitation No. 36C24226R0071 provides the following updates:

• Requests for Information (RFIs) Submission Date: Extended to 1:00 PM EDT on Thursday, March 19, 2026.

• Proposal Submission Due Date: Remains 2:00 PM on Monday, April 6, 2026. Submission is via email to mitchelle.labady@va.gov.

• Updated Clause: FAR clause 52.225-9, Buy American-Construction Materials (DEVIATION NOV 2025), has been updated and is included in full.

• Solicitation deadlines (RFIs and Proposals).

• Contractual clauses (specifically FAR 52.225-9).

Bidders should note the updated RFI deadline. The proposal submission deadline and method remain the same. Ensure compliance with the revised FAR clause 52.225-9.

All other terms and conditions of the original solicitation remain unchanged.

Solicitation / RFP / RFQ

This is a solicitation for a firm-fixed-price, two-phase design-build construction requirement to replace the roofing system on Building 143 at the VA NJ Health Care System in Lyons, NJ. The existing roofing is over 30 years old and shows signs of deterioration, leading to leaks.

• Design and construct a complete replacement of the roofing system for Building 143.

• Includes replacement of gutters (all copper with soldered connections), leaders as needed, lightning protection, snow guards, and a decking allowance.

• Demolition of existing roofing, damaged decking, lightning protection, gutters, and downspouts.

• Coordination with historical preservation authorities due to the campus being on the National Register of Historic Places.

• Adherence to various codes and standards including IEBC 2021, Uniform Accessibility Standards, IFC 2021, VA Seismic Requirements, RCRA, and relevant Executive Orders.

• Provision of a PIH/CIH consultant for asbestos inspection report review.

• Use of Autodesk Build Construction Management Platform (ACC) for all contract submissions and correspondence.

• Contract Type: Firm-Fixed-Price Design-Build.

• Procurement Method: Two-Phase Design-Build Selection Procedures (FAR Part 36.3) using a Trade-off Process (FAR Part 15).

• Period of Performance: 90 calendar days for design phase, 60 calendar days for construction phase, totaling 150 calendar days from Notice to Proceed.

• Magnitude of Construction: Between $2,000,000 and $5,000,000.

• This is a two-phase procurement.

• Phase I: Technical proposal evaluation to determine which offerors advance to Phase II.

• Phase II: Further technical evaluation and pricing. Award will be made on a Best Value basis, considering quality, price, and other factors.

• Proposals must be submitted electronically via email to the Contracting Officer.

• Key deadlines: Questions due by March 1, 2026, 4:00 PM ET. Offer due date is April 6, 2026, 2:00 PM EDT.

• Price proposals must allow for at least 120 calendar days for Government acceptance.

• This procurement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Contractors must be registered in SAM and verified as SDVOSB in the SBA Small Business Search at the time of procurement.

• Offerors must submit their annual Vets4212 Report.

• NAICS Code: 238160, Business Size: $19 Million.

• A Bid Guarantee is required for Phase II.

• Wage Determination No. NJ20260042 applies.

• Offerors must complete and submit VAAR 852.219-75 Limitations on Subcontracting Certificate and FAR 52.225-2 Buy American Act Certificate in Phase II.

• Site visit will be scheduled after Phase One completion.

Solicitation / RFP / RFQ

This Request for Proposal (RFP) seeks Design-Build (DB) services for the replacement of the roof on Building 143 at the Lyons, NJ facility. The contract requires the selected firm to provide all labor, materials, tools, equipment, design, and construction services necessary for the project.

• Design and construction of a new roof for Building 143.

• Compliance with all applicable codes and standards, including VA Program Guides.

• Development and execution of a Quality Assurance/Quality Control (QA/QC) plan.

• Preparation and submission of construction documents, including drawings and specifications.

• Coordination with VA and RFP A/E team for design reviews and approvals.

• Site visits and inspections during the construction period.

• Contract Type: Design-Build (DB).

• Estimated Cost Range: Not specified (indicated by blanks in the document).

• Tentative Schedule: Anticipated completion is a specified number of days after Notice to Proceed (NTP). Offerors may propose shorter schedules.

• Proposals must be submitted in two separately bound sections: Technical and Cost.

• Evaluation will be based on cost and technical considerations, with technical factors approximately equal in importance to cost.

• Technical evaluation weightings: 60% Construction Management, 20% Past Performance, 10% Schedule, 10% Small Disadvantaged Business participation.

• Award will be made to the offeror whose proposal is most advantageous to the government.

• A pre-proposal conference will be held; attendance is optional for the site walk-through.

• Evaluation includes consideration for Small Disadvantaged Business participation.

• Offerors must be responsible prospective contractors per FAR 9.1.

• The RFP A/E team will be retained by the VA for review and monitoring purposes and will not be part of the offeror's DB team.

• Offerors must use Optional Form 308 for cost proposals and acknowledge all amendments.

• Electronic formats for drawings (AutoCAD 2000) and specifications (Microsoft Word) are specified, with disclaimers regarding data integrity.

Form / Attachment / Pricing Sheet

This document contains architectural drawings and notes detailing the scope of work for replacing the roof of Building 143 at the VA Lyons Campus. It serves as a visual and descriptive guide for contractors.

• Roof Plan: Illustrates the layout of the roof, including existing and new roofing materials, penetrations, drainage, and ventilation.
• Elevations: Show the exterior views of the building, highlighting roof details and downspout/gutter replacements.
• Scope Keynotes: Detail specific tasks such as removing existing roofing materials (shingles, underlayment, EPDM), inspecting the roof deck, installing new 30-year architectural shingles, EPDM membrane for low-slope areas, rigid insulation, and replacing metal gutters and downspouts.
• General Notes: Provide instructions for contractors regarding the shutdown of operational equipment, temporary relocation of equipment, preparation of roof surfaces, and repair of penetrations.
• Materials Specified: Includes 30-year architectural shingles, EPDM roof membrane, rigid insulation, prefinished aluminum downspouts and leader boxes, and continuous ridge vent.

This document is critical for bidders to understand the full scope of the roofing replacement project, including the specific materials to be used, the extent of demolition and installation required, and any special considerations for working around existing building systems. It forms the basis for estimating costs and developing a technical proposal.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determinations applicable to building construction projects in Somerset County, New Jersey. It specifies the prevailing wage rates and fringe benefits for various construction trades. Bidders must use this information to ensure compliance with labor standards for federal construction contracts.

• Geographic Area: Primarily Somerset County, New Jersey, with specific breakdowns for certain townships and boroughs.
• Construction Type: Building construction (excluding single-family homes and apartments up to 4 stories).
• Trades Covered: Includes rates for Asbestos Workers, Bricklayers, Cement Masons, Tile Setters/Finishers, Carpenters, Electricians, Elevator Mechanics, Power Equipment Operators, Ironworkers, Laborers (various types), Painters, Plasterers, Plumbers/Pipefitters, Roofers, Sprinkler Fitters, Sheet Metal Workers, and Truck Drivers.
• Wage Rates & Fringes: Details hourly rates and fringe benefit amounts for each trade classification.
• Effective Dates: Wage rates are effective as of specific dates, generally ranging from 2021 to 2025.
• Special Provisions: Includes details on paid holidays, vacation pay, and additional pay for specific hazardous work or working conditions (e.g., working at heights, hazardous waste removal).
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining contractor obligations.

This wage determination is crucial for bidders to accurately estimate labor costs and ensure compliance with federal labor laws. Failure to adhere to these prevailing wage rates can lead to contract violations. Bidders should carefully review the rates and requirements for all trades expected to be employed on the project within the specified county and construction type.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for design-build services for the replacement of the roofing system on Building 143 at the VA New Jersey Healthcare Systems, Lyons, NJ. The project number is 561A4-26-501.

• Design and construct the complete removal and replacement of the roofing system for Building 143.

• Includes replacement of gutters (all copper with soldered connections) and leaders as needed.

• Installation of lightning protection and snow guards as necessary.

• Allowance for decking replacement up to 100% if required.

• Demolition of existing roofing, damaged decking, lightning protection, gutters, and downspouts.

• Requires a PIH/CIH consultant for asbestos inspection report review and coordination.

• Must coordinate with the State of New Jersey regarding Historic Building Preservation, as the campus is on the National Register of Historic Places.

• Adherence to various codes and standards including International Existing Building Code 2021, Uniform Accessibility Standards, ADA, International Fire Code 2021, VA Seismic Requirements H-18-8, and environmental regulations (RCRA, NECPA, Pollution Prevention Act, Executive Orders).

• Includes architectural, structural, and M.E.P. engineering design.

• Requires Infection Control Risk Assessment (ICRA), Interim Life Safety Measures (ILSM), and Water Infection Control Risk Assessment (WICRA).

• Daily site cleanup and final site cleanup.

• Disposal of all work-related rubbish and debris.

• Coordination with facility for material deliveries, storage, and potential utility shutdowns.

• Provision of temporary facilities including barriers, dust containment, lighting, foot mats, and dumpsters.

• Abatement and disposal of asbestos and other hazardous materials if encountered.

• Work will be performed during Standard Work Hours unless otherwise directed.

• Estimated cost range: $10,000,000 to $20,000,000.

• Period of Performance: 90 days for design, 60 days for construction, starting from the Notice to Proceed.

• Anticipated Release Date for RFP: On or about February 17, 2026.

• Response Date/Time/Zone: February 17, 2026, 3:00 PM Eastern Time, New York, USA.

• Proposals must be submitted electronically; hardcopy and faxed proposals will not be accepted.

• Requires bonding.

• This procurement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• Offerors must be registered in www.sam.gov and verified as an SDVOSB in www.vip.vetbiz.gov at the time of offer submission and before award.

• NAICS Code: 238160 (Roofing Contractors) is listed under Product Service Code, but the description states NAICS Code 541330 (Engineering Services) with a size standard of $47 Million. Clarification may be needed in the solicitation.

• The document mentions "NRM-CONST- 561A4-26-501" as the subject, but the solicitation number is 36C24226R0071.