Y1DA--Project 549A4-21-703 EHRM Training and Admin build

Solicitation / RFP / RFQ

This document is a synopsis for Project 549A4-21-703, concerning EHRM Training and Admin build. It is associated with Solicitation Number 36C25726R0023.

Not explicitly detailed in the provided text, but the project title suggests a need for training and administrative build related to Electronic Health Record Management (EHRM).

This appears to be a synopsis for a contract award. The award number is 36C25726C0036, with an award amount of $833,856.00. The award date was March 9, 2026.

Information regarding proposal submission or evaluation criteria is not present in this text.

The set-aside for this opportunity is SDVOSBC (Service-Disabled Veteran-Owned Small Business).

The contracting office is located at Department of Veterans Affairs, Central Texas Veterans HCS, 1901 Veterans Memorial Dr., Building #171, B32, Temple TX 76504. The Product Service Code is Y1DA, and the NAICS Code is 236220. The Point of Contact is Jose Reveles, Contract Specialist, at jose.reveles@va.gov. The awardee is ROCK CONSTRUCTION MANAGEMENT LLC, with UEI KW97X91CX5U8, located at 178 ANCHOR DR, BLUE SPRINGS, MO 64015.

Questions & Answers / Clarifications

This document provides answers to Requests for Information (RFIs) related to Project 549A4-21-703, an EHRM Training and Admin build.

• Occupancy & Phasing: Rooms 321, 406, 407, 414, 414A, and 414B will be fully unoccupied during construction. (See attached PICR/ICRA).
• Furniture, IT, and Equipment Removal/Protection: The VA is responsible for the temporary relocation and protection of existing furniture, IT, and AV equipment.
• Contractor Parking, Laydown, and Dumpster Location: These details will be coordinated at the pre-construction meeting.
• Roofing Contractor: No existing contract on the roof; a certified, licensed roofing contractor shall be used (Refer to Specs and TiL).
• Asbestos Scope: The provided scope represents the full known ACM scope, but contractors must satisfy themselves as to actual quantities to be abated.
• Lead-Based Paint (LBP): LBP is indicated on drawings, and all procedures are in the Specs.
• Fire Alarm Modifications: Any licensed Fire Alarm contractor can perform modifications, but they must use compatible components. Veterans Fire Life Safety is recommended as the current VA vendor.
• Counterflashing: Stainless steel is the preferred material.
• Simultaneous Work: Work can be performed in all spaces simultaneously, coordinated with COR and Interior Design.
• Plaster Gypsum Ceiling: Pricing is required only for removed areas, not the entire ceiling.
• Elevator Use: Elevators are not dedicated to the project; priority is Patient, VA staff, then projects.
• Temporary Walls: Temporary walls go up to the ceiling, not the deck. Damaged ceiling tiles or grids will be replaced by the GC at no cost.
• Fire Alarm Wiring: Must be in metal conduit and painted red.
• Communication Wiring: Uses J hooks above ceiling and conduit with fireproofing through walls, or J hooks and off fire suppression systems.
• Bid Validity: The bid validity period will not be reduced from 270 days.
• Tax Exemption: The VA will provide a tax-exempt certificate after the contractor completes Form 01-339.
• Controls Contractor: Work must be compatible with Siemens' program.
• Commissioning Agent: The GC shall provide a 3rd Party commissioning agent.
• Fire Suppression System: Included in the scope of work for each room.
• Shut Down Procedures: Electrical and Fire Alarm shutdowns will be coordinated with COR and VA 2 weeks prior.

These answers clarify requirements and procedures, impacting how bidders should prepare their proposals and approach the work. Specific details regarding materials, responsibilities, and coordination are provided.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit related to the EHRM Training and Admin Stie Visit in Bonham, TX, held on November 18, 2025, at 9:00 AM Central Time.

• Lists attendees' names, companies/titles, email addresses, and phone numbers.
• Includes information for representatives from various construction and contracting companies.

This sign-in sheet indicates which companies and individuals attended the site visit. This information can be useful for potential bidders to understand who else is interested in the opportunity and potentially for networking or identifying competitors.

Amendment / Modification

This amendment (0002) to solicitation 36C25726R0023, effective December 4, 2025, provides:

• Answers to Requests for Information (RFI).
• A sign-in sheet for the site visit.
• Project Construction Risk Assessment (PCRA) and Interim Construction Risk Assessment (ICRA) documents.

This amendment does not explicitly state which sections of the original solicitation are affected, but it provides new documents and information relevant to potential bidders.

• The amendment provides answers to RFIs, which may impact how bidders prepare their proposals.
• It also provides a site visit sign-in sheet and risk assessment documents, which are important for understanding the project environment and requirements.
• All other terms and conditions of the original solicitation remain unchanged.

Solicitation / RFP / RFQ

This solicitation is for Project 549A4-21-703, which involves EHRM Training and Administration support space. The Department of Veterans Affairs, Central Texas Veterans HCS, is procuring these services.

Details regarding the specific requirements for EHRM Training and Admin support space are provided in the attached documents.

Not specified in the provided text.

• Response Date/Time/Zone: January 15, 2026, 10:00 AM Central Time, Chicago, USA.

• Contracting Office Address: Department of Veterans Affairs, Central Texas Veterans HCS, 1901 Veterans Memorial Dr. Building #171, Temple TX 76504.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• NAICS Code: 236220 (Commercial and Institutional Building Construction).

• Product Service Code: Y1DA.

• Place of Performance: Sam Rayburn Memorial Veterans Center, 1201 E. 9th Street, Bonham TX 75418, USA.

• Point of Contact: Jose Reveles, Contract Specialist, jose.reveles@va.gov, (254) 899-6042.

• Referenced Attachments: 36C25726R0023 0002.docx, S06 Answers to RFIs training and admin, S06 36C25726R0023 Sign in Sheet, S06 CONSTRUCTION SAFETY PIN 2025 EHRM Training and Admin Support.

Form / Attachment / Pricing Sheet

This document is a Pre-Construction Risk Assessment (PCRA) Permit, which must be posted at the entrance to the project area. It serves as a summary of safety and risk assessments for construction, renovation, or maintenance activities.

• Permit Details: Includes a unique permit number, location, project manager, contact information, project start/completion dates, and permit expiration date.
• Activity Type: Specifies the nature of the work (e.g., Inspection/Upkeep, Small-scale, Large-scale) and the corresponding control measures required.
• Control Measures: Outlines specific safety protocols and requirements based on the activity type, including hazard communication, ILSMs, hot work permits, LOTO procedures, and site visit requirements.
• Activity Hazard Analyses and Control Plans: Checklists for various plans such as excavation safety, dust control, pollution prevention, and fall protection.
• Infection Control Risk Assessment (ICRA): Indicates whether an ICRA is required and includes signatures from Infection Prevention and Control, Project Manager, and Construction Safety Officer.
• Additional Requirements: Notes specific fire protection measures when sprinklers and fire alarms are compromised.

This document details the safety, risk management, and infection control requirements that will be in effect during the project. Bidders should review these requirements to understand the operational constraints, safety protocols, and potential impacts on their work, ensuring compliance with all mandated procedures and permits.

Solicitation / RFP / RFQ

This solicitation is for Project 549A4-21-703, which involves EHRM Training and Admin support space. The Department of Veterans Affairs, Central Texas Veterans HCS, is procuring these services.

Details regarding specific requirements, deliverables, technical specifications, or performance standards are not fully elaborated in the provided text but are referenced as being in an attached document.

• Contracting Office ZIP Code: 76504

• Contracting Office Address: Department of Veterans Affairs, Central Texas Veterans HCS, 1901 Veterans Memorial Dr., Building #171, B32, Temple TX 76504

• Place of Performance Address: Sam Rayburn Memorial Veterans Center, 1201 E. 9th Street, Bonham Texas, 75418, USA

• Response Date/Time/Zone: 01-15-2026 10:00 AM CENTRAL TIME, CHICAGO, USA

• Solicitation Number: 36C25726R0023

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• Product Service Code: Y1DA

• NAICS Code: 236220

• The primary description refers to an attached document for further details: "See attached document: 36C25726R0023 0001. 549A4-21-703 EHRM Training and Admin Support Space."

Amendment / Modification

This amendment (0001) to solicitation 36C25726R0023 provides the following information:

• The estimated construction magnitude for this project is between $500,000.00 and $1,000,000.00.

This amendment does not specify any particular sections of the original solicitation that are changed or replaced, but it does provide a key piece of information regarding the project's estimated value.

This amendment does not appear to alter proposal submission deadlines or evaluation factors. It primarily provides an update on the project's estimated cost range.

Solicitation / RFP / RFQ

This solicitation is for the remodeling of three existing rooms (321, 406, & 407) to serve as temporary EHRM Classrooms and one existing office administration room (414). All rooms are located in Building 2 at the Sam Rayburn Memorial Veterans Center in Bonham, Texas. The project includes demolition and remodel of these rooms, including replacement of the lay-in ceiling system, light fixtures, flooring, wall coverings, and IT/electrical outlets. It also involves the installation of indoor AC package units, a physical security assessment and upgrades, and hazardous material abatement based on an ACM report. Mechanical work includes minor roof work (new curbs, roof repair) and installation of wall-mounted louvers requiring exterior wall penetration and repair.

• Renovation of four rooms (three classrooms, one office).

• Replacement of ceiling systems, light fixtures, flooring, wall coverings, and IT/electrical outlets.

• Installation of indoor AC package units in rooms 321, 406, & 407.

• Physical security assessment and upgrades.

• Hazardous material abatement (based on ACM report).

• Mechanical work on the roof and installation of wall-mounted louvers.

• All materials must be new, free from defects, and asbestos-free.

• Workmanship must conform to specifications and be performed by licensed personnel.

• Contract Type: Firm-Fixed-Price (contemplated).

• Period of Performance: 140 calendar days after Notice to Proceed (NTP).

• Estimated Value: Not explicitly stated, but NAICS code 236220 has a $45 Million small business size standard.

• Proposal Submission Deadline: January 15, 2026, by 10:00 AM CST.

• Questions/RFIs Deadline: November 26, 2025, by 05:00 PM CDT. Submit via email to jose.reveles@va.gov.

• RFI Answers: Posted on SAM.gov on or around December 15, 2025.

• Site Visit: November 18, 2025, at 9:00 AM CDT at Sam Rayburn Memorial Veterans Center, Building 9 Conference Room.

• Evaluation: Past Performance, Price Trade-off (PPTO) basis. Past performance is significantly more important than price.

• Award Basis: Substantial confidence rating for past performance, followed by satisfactory confidence if deemed necessary.

• Service-Disabled Veteran-Owned Small Business (SDVOSB) certification is required for award.

• NAICS Code: 236220 (Commercial and Institutional Building Construction).

• Small Business Size Standard: $45 Million.

• Offerors must acknowledge all amendments.

• Faxed submissions will not be accepted.

• Proposals must be submitted electronically via email to jose.reveles@va.gov.

• Offerors must provide performance and payment bonds.

Form / Attachment / Pricing Sheet

This document is a map of the VA North Texas Health Care Systems, Sam Rayburn Memorial Veterans Center in Bonham, Texas. It serves as a guide to the facility's layout and building locations.

• A map illustrating the campus layout, including roads, parking lots, and building footprints.
• A "Building Directory" listing building numbers and their corresponding names (e.g., Main Administration Building, Outpatient and Specialty Clinics, Community Living Center).
• Street names and directional arrows indicating traffic flow and entrances.
• A scale bar and compass rose.

This document provides a visual overview of the Sam Rayburn Memorial Veterans Center campus. Bidders may find this useful for understanding the physical location of facilities relevant to a potential contract, such as administrative buildings, clinics, or specific service areas. It helps in visualizing the scope and context of any work to be performed on-site.

Solicitation / RFP / RFQ

This solicitation is for Project 549A4-21-703, which involves EHRM Training and Admin Support Space at the Sam Rayburn Memorial Veterans Center in Bonham, Texas. The project includes the build-out of this support space.

The primary deliverable is the "EHRM Training and Admin Support Space." Specific details regarding the build and requirements are expected to be found in the attached documents, including specifications and drawings.

• Product Service Code: Y1DA

• NAICS Code: 236220 (Commercial and Institutional Building Construction)

• Response Date/Time/Zone: January 15, 2026, 10:00 AM Central Time, Chicago, USA.

• Contracting Office Address: Department of Veterans Affairs, Central Texas Veterans HCS, 1901 Veterans Memorial Dr., Building #171,B32, Temple TX 76504.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• Attachments referenced: S02 36C25726R0023 549A4-21-703 EHRM Training and Admin Support Space, S02 PN549A4-21-703_Stamped_Drawings Training and Admin, S02 PN549A4-21-703_100PCT_SPECS, S02 PCRA ICRA, and S02 BONHAM CAMPUS Parking.

• Place of Performance: Sam Rayburn Memorial Veterans Center, 1201 E. 9th Street, Bonham, Texas 75418, USA.

• Point of Contact: Jose Reveles, Contract Specialist, jose.reveles@va.gov.

Form / Attachment / Pricing Sheet

This document is a "Safety PIN" form, which serves as a Pre-Construction Risk Assessment (PCRA) permit. It outlines various assessments and required attachments needed before commencing construction, renovation, or maintenance activities. It also references related forms such as the VHA Infection Control Risk Assessment (ICRA), VA CATEX, and Interim Life Safety Assessment (ILSM).

• PCRA Sections: Includes assessments for Activity Type and Control Measures, Affected Adjacent Area Assessment, and PCRA Permit Form.
• ICRA Sections: Addresses Activity Category, Patient Risk Category, and Infection Prevention and Control Precautions.
• VA CATEX (NEPA): Includes CATEX Form, Categorical Exclusions List, and environmental impact considerations.
• ILSM Assessment: Includes ILSM Assessment Form and guidelines for Interim Life Safety Measures.
• Required Attachments: Scope of Work Description, ILSMRA Form (if applicable), Hot Work Permit (if applicable), and SHPO form (if applicable).

This document is crucial for bidders to understand the comprehensive safety and risk assessment requirements prior to and during project execution. It details the necessary steps for evaluating potential risks, including infection control, environmental impact, and life safety, and outlines the required documentation and permits. Bidders must be aware of these requirements to ensure compliance and proper planning for any proposed work.

Form / Attachment / Pricing Sheet

This document contains "100% Construction Documents" for the EHRM Training and Admin Support Space project at the VA North Texas Health Care System in Bonham, TX. It comprises a comprehensive set of architectural, mechanical, electrical, and plumbing drawings, along with schedules and details.

• Architectural Drawings: Cover sheets, general notes, accessibility standards, department plans, life safety plans, asbestos abatement plans, demolition plans (overall, roof), floor plans, building sections, exterior details, roof details, interior details, partition types, door schedules, and room finish schedules.
• Mechanical Drawings: Abbreviations and notes, symbols, overall plans, equipment schedules, demolition plans (overall, roof), HVAC plans, piping plans, controls and instrumentation plans, and typical details.
• Electrical Drawings: Abbreviations and notes, symbols, overall plans (3rd & 4th floors), demolition plans (overall, roof), lighting and lighting controls RCP, lighting schedules, power plans, power one-line diagram, panel schedules, and telecom plans.
• Details and Schedules: Includes various detailed drawings for specific construction elements, equipment schedules (HVAC, electrical), panel schedules, and room finish schedules.

This document is crucial for potential bidders as it provides the complete technical specifications and design details required for the construction project. It outlines the scope of work, materials, systems, and layout for the EHRM Training and Admin Support Space, enabling bidders to accurately assess project requirements, develop proposals, and understand the construction methodology.

Technical Specifications

This document contains the 100% Construction Documents Technical Specifications for the EHRM Training and Admin Support Space project (Project Number 549A4-21-703) at the Sam Rayburn Memorial Veterans Center in Bonham, Texas. It details requirements across various construction divisions, from general requirements and existing conditions to specialized systems like HVAC, electrical, and communications.

• Divisions 00-11: Cover general project requirements, safety protocols (Section 01 35 26), quality control (Section 01 45 00), submittal procedures (Section 01 33 23), demolition, asbestos abatement, and lead-based paint removal.
• Divisions 12-26: Include specifications for furnishings, special construction, fire suppression, plumbing, HVAC systems (including common work results, noise/vibration control, insulation, commissioning, DDC systems, piping, ductwork, fans, air outlets, and unitary equipment), and electrical installations.
• Divisions 27-48: Detail communications infrastructure, electronic safety, earthwork, utilities, and electrical power generation, with many sections marked as 'NOT USED'.
• Specific Systems: Detailed requirements are provided for HVAC components (Sections 23 05 11 through 23 82 16), electrical installations (Division 26), and communications (Division 27).

Bidders must thoroughly review the specifications relevant to their scope of work. Key areas of focus include safety, environmental controls, quality assurance, submittal requirements, and specific product/material standards. Understanding these detailed technical requirements is crucial for accurate bidding, successful project execution, and avoiding potential delays or cost overruns. The document outlines the precise materials, installation methods, and performance standards expected for all project components.