Y1DA-- Replace Generator Pumps and Above Ground Storage Tank

Amendment / Modification

This amendment to Solicitation 36C24226Q0238 provides responses to Requests for Information (RFIs) submitted by potential bidders. The primary purpose is to clarify requirements for replacing generator pumps and a storage tank at the Manhattan VAMC.

Key RFI responses include:

• Temporary Fuel Tanks: Must be UL-142 minimum, installed per NFPA 30, with secondary containment (110% of tank volume or integral double-walled).
• Seismic Requirements: All equipment and anchorage must comply with applicable VA seismic requirements for essential systems.
• Existing Fuel Tank Condition: Not guaranteed; contractor must verify fuel quality and provide testing/filtration as needed.
• Submittals: Required submittals include product data, equipment specifications, fuel system schematics, rigging plans, anchorage details, and testing procedures.
• Delivery Timeline: Equipment delivery must align with the contract period of performance.
• Permitting: Contractor is responsible for obtaining all permits for temporary fuel storage and handling.
• Fuel Transfer: Contractor manages existing fuel, including transfer and filtration during generator operations.
• Monitoring: Temporary fuel systems require appropriate supervision and monitoring per fire safety requirements and codes.
• Circuit Breakers & Pumps: Contractors must field-verify existing equipment and ensure replacement pumps meet or exceed PWS requirements.
• Integration: New equipment integrates with existing monitoring systems only as specified in the PWS.
• Rigging: Contractor is responsible for rigging plans, crane placement, and load calculations.
• Utilities: Government provides as-built documentation; contractor must field-verify utilities.
• Work Hours: Must be coordinated with Engineering Service to minimize hospital impact; hot work follows VA procedures.
• Hazardous Materials: Contractor must comply with regulations; report any discovered materials immediately.
• Tank Closure: Contractor completes documentation for tank removal/replacement per regulations.
• Secondary Containment: New ASTs must comply with all applicable regulatory requirements.

This amendment clarifies requirements related to the Scope of Work (SOW) and technical specifications for the generator pump and storage tank replacement project.

The quote due date remains the same. All amendments must be acknowledged on submitted quotes for validation. This document, along with acknowledgments, is required for quote validation.

Forms / Attachments / Pricing Sheets

This document package contains several forms related to background investigations, PIV card applications, and employment eligibility verification, likely for contractors or employees working with the Department of Veterans Affairs (VA).

• Form #1: Background Investigation Request Worksheet: Used to request background investigations for personnel added to an order. Requires contractor to submit within five business days of the start date.
• Form #2: VHA Service Center Contractor PIV Sponsorship Form: Collects personal information for a PIV (Personal Identity Verification) card sponsorship.
• Form #3: VHA Special Agreement Checks (SAC) Memorandum: Requires fingerprints to be completed within five business days after notice of award for special agreement checks.
• Form #4: VHA Security Center PIV Credentials Turn-In Inventory Report: Used to track the return of PIV credentials.
• VA FORM 10-0453: SCREENING CHECKLIST: A checklist for various appointees (including contractors) to ensure all required documentation for employment is completed, signed, and dated.
• CONTRACTOR SECURITY CHECK FORM: Collects information for a contractor security check, including fingerprinting details and adjudication.
• FINGERPRINT RECORD PREP SHEET: A form to gather necessary information for fingerprint records.
• HIPDB / NPDB (Health Integrity & Protection Data Bank/ National Practitioner Data Bank): A form to collect information for these data banks, likely related to professional licensing and background.
• VA FORM 0711: REQUEST FOR PERSONAL IDENTITY VERIFICATION CARD: A comprehensive form for requesting a PIV card, including applicant and sponsor verification, background checks, and identity documentation.
• Optional Form 306: Declaration for Federal Employment: Gathers general and background information for federal employment, including citizenship, military service, and any convictions or employment issues.
• USCIS Form I-9: Employment Eligibility Verification: Used to verify the identity and employment authorization of individuals hired in the United States.

Vendors responding to VA opportunities, particularly those requiring access to VA facilities or systems, will likely need to complete these forms for their personnel. The package outlines the necessary steps and information required for background checks, PIV card issuance, and employment verification, which are critical for contract performance.

Solicitation

This solicitation is for the "REPLACE GENERATOR STORAGE TANK" project at the Manhattan VAMC. The project requires the repair of the fuel system for emergency generators, including the replacement of an underground tank's fuel transfer mechanism and associated components. Additionally, it involves providing temporary fuel storage and transfer solutions to ensure uninterrupted power during repairs and potential outages.

• Repair of the existing underground tank fuel system to determine and address the root cause of fuel transfer failure.

• Replacement of fuel pumps, check valves, fire valves, and associated parts.

• Provision of two temporary 3,500-gallon skid-mounted fuel cells with integrated pump and hose systems for a two-month rental period.

• Integration of the temporary fuel system with the existing fuel monitoring system.

• Performance of a 4-hour load bank test with a minimum of 100% generator load for two hours.

• Switching of specific circuit breakers (43M56 and 43M51).

• Compliance with VA Specifications, NFPA 110, and all applicable Federal, State, and Local codes.

• Submission of a report detailing findings, plan of action, and commissioning for repairs.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 60 calendar days from the Notice to Proceed. Temporary fuel tanks must be provided and installed within five (5) days.

• Magnitude of Construction: Between $100,000 and $250,000.

• All quotes are to be emailed to Charlie.Augustin@va.gov no later than March 3rd, 2026, 11:00 AM EST.

• Questions must be submitted via email to Charlie.Augustin@va.gov no later than February 19th, 11:00 AM EST.

• A pre-bid site visit is scheduled for Tuesday, February 17th, 2026, at 10:00 AM. Prospective bidders must meet at the Engineering Bldg 2 Conference Room. No other site visits will be allowed.

• This is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside procurement.

• Contractors must be registered in SAM.gov and verified/certified as SDVOSB in the SBA Small Business Search at the time of bid/offer submission and before award.

• Offerors must submit their annual Vets4212 Report.

• NAICS Code: 236220 - Business Size is $45 Million.

• Offerors must acknowledge all solicitation amendments.

• VAAR 852.219-75 Limitations on Subcontracting Certificate is a separate requirement.

• FAR 52.225-2 Buy American Act Certificate is a separate requirement and must be submitted with the offer.

• Bidders are notified that under New York Tax Law, the US Government is immune from sales and use taxes for materials incorporated into VA real estate. Bidders should not include these taxes in their bids. The successful offeror must complete ST-120.1 "Contractor Exempt Purchase Certificate."

Form / Attachment / Pricing Sheet

This document is a New York State Contractor Exempt Purchase Certificate (Form ST-120.1). It is used by contractors registered with the Tax Department to claim exemption from sales and use tax on purchases of tangible personal property or services that will be used in a specific manner related to a project.

• Contractor Information: Requires the name and address of the seller and the purchasing contractor.
• Project Details: Requires the contractor to certify they have a New York State Certificate of Authority and to describe the project where the property or service will be used.
• Exemption Basis: Contractors must select one or more of the 26 specific exemption categories (A-S) that apply to their purchase, with detailed explanations provided in the instructions.
• Certification: The contractor must certify that the statements made are true, complete, and correct.

This form is crucial for contractors involved in projects where sales tax exemptions may apply. Bidders need to understand the conditions under which this certificate can be used to avoid paying sales tax on eligible purchases. It outlines the specific criteria for exemption, which may influence procurement decisions and cost estimations for a project. The document also details the responsibilities of both the contractor (purchaser) and the vendor (seller) in using and accepting this certificate.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically NY20260003, effective January 2, 2026. It outlines the prevailing wage rates and fringe benefits for various construction trades in New York State. This information is crucial for contractors to understand labor costs when bidding on federal or federally funded construction projects in the specified counties.

• General Decision Number: NY20260003
• Effective Date: 01/02/2026
• State: New York
• Counties Covered: Bronx, Kings, New York, Queens, and Richmond.
• Construction Types: Building & Residential Construction Projects (up to 4 stories), Heavy and Highway Construction Projects.
• Trade Classifications: Includes detailed wage and fringe rates for various trades such as Asbestos Workers/Insulator, Boilermaker, Bricklayer, Carpenter (various specialties), Electrician, Elevator Mechanic, Engineer (Power Equipment Operator), Ironworker, Laborer (various specialties), Glazier, Painter, Plasterer, Plumber, Roofer, Sheet Metal Worker, and Truck Driver.
• Footnotes: Provide details on paid holidays and other specific conditions.

This document is essential for bidders to accurately estimate labor costs for projects in the specified New York counties. It ensures compliance with federal labor laws by requiring the payment of prevailing wages. Bidders must consult this document to determine the appropriate wage and fringe benefit rates for all laborers and mechanics employed on the project.

Form / Attachment / Pricing Sheet

This document is the FAR 52.225-2 Buy American Certificate provision. It requires offerors to certify the domestic content of end products and their components being offered.

• Certification of Domestic End Products: Offerors must certify that each end product is domestic, unless listed otherwise.
• Foreign End Products: Offerors must list any foreign end products, indicating their country of origin and whether they exceed 55% domestic content (unless they are COTS items).
• Domestic End Products with Critical Components: Offerors must separately list domestic end products that contain a critical component.
• Definitions: Key terms such as "commercially available off-the-shelf (COTS) item," "critical component," "domestic end product," "end product," and "foreign end product" are defined within the "Buy American-Supplies" clause.

Bidders must complete and submit this certificate as part of their offer. Failure to provide accurate information may impact the evaluation of their offer, as the government will evaluate offers in accordance with FAR part 25. This form is crucial for determining compliance with Buy American Act requirements.

Form / Attachment / Pricing Sheet

This document requires bidders/offerors to submit information regarding their past Safety and Environmental record. This is a critical component for the Government's Determination of Responsibility prior to award.

• OSHA/EPA Violations: Bidders must certify they have no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or EPA violation(s) in the past three years.
• Experience Modification Rate (EMR): Bidders must submit their current EMR, which must be equal to or less than 1.0. This information should be obtained from the bidder's insurance company on their letterhead.
• Special EMR Submission: Self-insured contractors or those unable to provide EMR on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) using form ERM-6, or from their state-run worker’s compensation insurance rating bureau for specific states.
• Certification: A signed certification by an authorized representative of the company is required, affirming compliance with subcontracting limitations and the accuracy of the submitted safety and environmental information.

Failure to affirm compliance with these safety and environmental guidelines or to submit the required information will result in a determination of "Non-Responsibility" and make the bidder ineligible for award. This requirement applies to all subcontracting tiers, and prime contractors are responsible for ensuring their subcontractors also meet these criteria.

Form / Attachment / Pricing Sheet

This document outlines "Participation Goals for Minorities and Females" for federal and federally assisted construction contractors. It details the establishment of percentage participation rates for minorities and females as a requirement for these contracts.

• Goals are not quotas: The document clarifies that participation goals are not quotas or set-asides, and sanctions are not imposed solely for failure to meet them.
• Affirmative Action: Goals are intended to measure the effectiveness of affirmative action efforts to address barriers to equal employment opportunity.
• Executive Order 11246: Goals are established under Executive Order 11246, as amended, and do not require specific positions to be filled by individuals of a particular gender or ethnicity, but rather encourage broadening the pool of qualified candidates.
• Good Faith Efforts: Contractor compliance is measured by their good faith efforts to meet goals, not solely by meeting the numerical targets.
• Applicability: These goals apply to all of a contractor's construction work sites, regardless of whether the site is federal, federally assisted, or non-federally related.
• Specific Goals: The document lists a "Nationwide Goal" of 6.9% for female participation and provides detailed "Goals for Minorities" broken down by state, economic area, and specific trades (e.g., Electricians, Carpenters, Painters) within various geographic regions.

Bidders must understand these participation goals as they will likely be a contractual requirement for any federal or federally assisted construction contracts. Compliance with these goals, through demonstrated good faith efforts, will be a factor in contract performance. The specific goals for females and minorities in relevant geographic areas and trades will directly impact workforce planning and recruitment strategies for potential bidders.

Form / Attachment / Pricing Sheet

This document outlines the "Limitation on Subcontracting" requirements for offerors. It requires certification that the awarded contractor will comply with specific subcontracting limitations based on the contract's predominant NAICS code. This is a mandatory certification for offerors.

• Certification Requirement: Offerors must certify compliance with subcontracting limitations.
• NAICS Code Specific Limitations:
  • Services (except construction): Not more than 50% of the amount paid by the government to firms that are not VIP-listed SDVOSBs or VOSBs.
  • General construction: Not more than 85% of the amount paid by the government to firms that are not VIP-listed SDVOSBs or VOSBs.
  • Special trade construction contractors: Not more than 75% of the amount paid by the government to firms that are not VIP-listed SDVOSBs or VOSBs.
• Exclusions: Cost of materials is excluded for construction contracts. Other direct costs may be excluded for services under specific conditions.
• Penalties: False certifications may lead to criminal, civil, or administrative penalties, including suspension or debarment.
• Compliance Verification: The VA may require documentation (invoices, subcontracts) to verify compliance during or after contract performance.
• Required Fields: The certification form requires the offeror to provide Company Name, Printed Name of Signee, Printed Title of Signee, Signature, and Date.

This document is critical for bidders to understand their subcontracting obligations if awarded a contract. Failure to complete and return this certification with the bid, quotation, or proposal will render the offer ineligible for award. Bidders must carefully review the limitations applicable to their specific contract type and ensure they can comply.

Form / Attachment / Pricing Sheet

This document outlines specific requirements related to the bidder's/offeror's Safety and Environmental Record and Limitations on Subcontracting. It details the information that must be submitted to demonstrate compliance with these requirements.

Safety and Environmental Record:

• Bidders must certify they have had no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or EPA violation(s) in the past three years.
• Bidders must submit their current Experience Modification Rate (EMR) equal to or less than 1.0, obtained from their insurance carrier or the National Council on Compensation Insurance (NCCI) if self-insured.
• Specific instructions are provided for self-insured contractors in certain states.
• Failure to affirm compliance or submit this information will result in a determination of "Non-Responsibility".

Limitations on Subcontracting – Monitoring, and Compliance:

• This solicitation includes VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.
• The Contracting Officer (CO) may use support contractors to assess compliance with subcontracting limitations.
• Support contractors may require access to contractor offices and business records.
• Support contractors will be required to sign an "Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement".
• If services are advisory and assistance services, the support contractor must also enter into an agreement to protect proprietary information as required by FAR 9.505-4.
• Contractors are required to cooperate and make available records for compliance assessment.

Bidders must carefully review and prepare to submit the required safety and environmental documentation, including EMR ratings. Failure to comply can lead to ineligibility. Additionally, bidders should be aware of the potential involvement of support contractors in monitoring subcontracting compliance and the requirements for data protection and access.

Form / Attachment / Pricing Sheet

This document is the VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services: Offeror certifies not to pay more than 50% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs.
• General Construction: Offeror certifies not to pay more than 85% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Costs of materials are excluded.
• Special Trade Construction Contractors: Offeror certifies not to pay more than 75% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Costs of materials are excluded.
• The certification acknowledges that false statements are subject to penalties under Title 18, United States Code, Section 1001.
• Offerors may be required to provide documentation to demonstrate compliance.
• The certification must be completed, signed, and returned with the offeror's bid, quotation, or proposal.

This form is mandatory for all offerors. Failure to provide a completed and signed certification will render the offer ineligible for evaluation and award. Bidders must understand and agree to the subcontracting limitations applicable to the specific contract type (services, general construction, or special trade construction) to ensure compliance if awarded the contract.

Solicitation / RFP / RFQ

This is a public synopsis for a forthcoming solicitation (Request for Quote Number 36C24226Q0238) for the "REPLACE GENERATOR PUMPS and ABOVE GROUND STORAGE TANK" project at the Margaret Cochran Corbin VA Campus in New York. This is not the solicitation itself, and solicitation documents are not yet publicly available.

• The contractor shall furnish all labor, materials, tools, supervision, test equipment, shop drawings, technical manuals, transportation, calculations, and safety measures necessary to replace generator pumps and an above-ground storage tank.

• Work must be performed in accordance with VA specifications and design guidelines.

• The project completion timeframe is 60 calendar days from the Notice to Proceed.

• The NAICS code is 236220 (All Other Specialty Contractors) with a size standard of $45 million.

• Prospective contractors are required to perform a minimum of 15% of the construction work.

• The response date is February 2, 2026, at 11:00 AM Eastern Time.

• A site visit is planned; details will be in the RFQ document. Attendance is strongly encouraged.

• Questions and requests for information must be submitted in writing to Charlie Augustin at Charlie.Augustin@va.gov.

• The solicitation is anticipated to be issued around January 12th, 2026.

• This procurement is a 100% Set-Aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB).

• Competition is restricted to verified SBA Cert SDVOSB contractors.

• Contractors must be small businesses under the relevant NAICS code and registered/verified in https://search.certifications.sba.gov/.

• Contractors must also be registered at https://www.sam.gov.

• This document is a synopsis, not the solicitation itself.

• Prospective contractors should register for a user account on SAM.gov to receive updates and join interested vendor lists.