Y1DA--Surgical HVAC Systems Replacement 556-23-127

Specifications

This document contains specifications for various HVAC systems and components, including:

• General Requirements: Covers common requirements for HVAC, including materials, equipment, and installation.

• Ductwork and Casings: Details specifications for the fabrication, installation, and sealing of ductwork and casings.

• Air Cleaning Devices: Specifies requirements for air filters, including HEPA filters, and their performance standards.

• Commissioning: Outlines the process for commissioning HVAC systems, including testing, documentation, and training.

• Piping: Covers hydronic piping, steam and condensate heating piping, and water piping.

• Valves and Fittings: Specifies requirements for various types of valves, fittings, and accessories.

• Motors and Drives: Details requirements for electric motors and variable speed motor controllers.

• Controls: Outlines requirements for direct-digital control systems, including sensors, actuators, and controllers.

• Firestopping: Specifies requirements for firestopping systems for penetrations in fire-rated construction.

• Painting: Details requirements for painting of various surfaces and equipment.

• Compliance with all applicable codes, standards, and manufacturer's instructions.

• Proper installation, testing, and commissioning of all HVAC systems and equipment.

• Submission of detailed shop drawings, product data, and as-built documentation.

• Provision of training for VA personnel on system operation and maintenance.

• Maintenance of a Quality Control Plan and adherence to safety requirements.

This document is a comprehensive set of specifications for HVAC systems and related components, ensuring proper installation, operation, and maintenance in accordance with VA standards and industry best practices.

Other / Unclassified

This document is a General Decision Number (GDN) for wage determinations applicable to building and residential construction projects in specific Illinois counties (Du Page, Grundy, Kane, Kendall, Lake, McHenry, and Will). It lists various labor classifications, their corresponding prevailing wage rates, and fringe benefits. The document is updated periodically, with the current version being Modification Number 1, effective January 9, 2026.

This document is crucial for any bidder on a federal construction contract in the specified counties that is subject to the Davis-Bacon Act or related acts. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the project. Bidders must use these rates to accurately calculate their labor costs and ensure compliance with federal regulations. The document also includes important notes regarding Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), which may apply to the contract, and outlines the process for wage determination appeals.

Form / Attachment / Pricing Sheet

This document contains the "100% CONSTRUCTION DOCUMENTS" for the "SURGICAL HVAC SYSTEMS REPLACEMENT" project at the Captain James A. Lovell Federal Health Care Center (FHCC). It includes a comprehensive set of architectural, structural, mechanical, electrical, and fire protection drawings.

• Architectural Plans (AE Series): Cover sheet, symbols and abbreviations, floor plans, reflected ceiling plans, and Infection Control Risk Assessment (ICRA) plans.
• Structural Plans (S Series): Cover sheet, general structural information, and floor plans.
• Mechanical Plans (M Series): Cover sheet, symbols and abbreviations, demolition plans, floor plans for HVAC systems, mechanical details, and control sequences for Air Handling Units (AHUs) 1 and 12.
• Fire Protection Plans (F Series): Cover sheet, general notes, and floor plans for sprinkler systems.
• Electrical Plans (E Series): Cover sheet, symbols and abbreviations, demolition plans, floor plans for power, lighting, and controls, one-line diagrams, and electrical panel schedules.

This document provides the detailed technical specifications and drawings necessary for potential bidders to understand the scope of work for the HVAC systems replacement project. It outlines the existing conditions, proposed modifications, and specific requirements for all involved trades, including demolition, installation, and control systems. Bidders must review these documents thoroughly to prepare accurate proposals and understand the project's complexity and requirements.

Solicitation

This solicitation is for the Surgical HVAC Systems Replacement Construction project at the Captain James A. Lovell Federal Health Care Center (FHCC) in North Chicago, IL. The project involves replacing existing Air Handling Units (AHUs) serving surgical suites and administration areas.

• Replacement of AHU-1 and AHU-12.

• Replacement of associated supply air distribution, terminal units, diffusers, and duct accessories.

• Replacement of exhaust fans for AHU-1.

• Modifications to hydronic systems serving AHU-1 and AHU-12.

• Inclusion of architectural, structural, fire protection, plumbing, and electrical scopes to support the HVAC work.

• Compliance with VHA Directive 1192.01 regarding seasonal influenza vaccinations for contractor personnel.

• Contract Type: Firm-Fixed-Price.

• Estimated Project Magnitude: Between $2,000,000 and $5,000,000.

• Contract Completion Time: 388 calendar days after receipt of Notice to Proceed.

• Offers are due electronically by 10:00 AM CDT on April 21, 2026.

• A virtual bid opening will be held at 11:30 AM CDT on April 21, 2026.

• Written questions are due by 11:00 AM CDT on March 30, 2026, submitted via email to Lynn.VanderVelde@va.gov and Ryan.McMillin@va.gov.

• Award will be made to the responsible bidder submitting the lowest responsive bid, considering the Base Bid and Deduct Alternates in order.

• This procurement is a 100% set-aside for CVE verified Service-Disabled Veteran-Owned Small Business Firms (SDVOSB).

• Bidders must be a CVE verified SDVOSB, a small business under NAICS 238220, and listed in the SBA certification database.

• Special trade construction contractors must comply with limitations on subcontracting, not paying more than 75% of the contract amount to firms that are not certified SDVOSBs.

• A mandatory site visit is scheduled for March 16 and March 17, 2026.

• Offerors must complete VAAR 852.219-75 (Limitations on Subcontracting).

• Bid guarantee is required (20% of bid price, not to exceed $2,000,000).

• Performance and Payment Bonds will be required upon award.

Solicitation / RFP / RFQ

This solicitation is for the replacement of AHU-12 Temptrol and AHU-1 Johnson-Marcraft custom Air Handling Units (AHUs) at the Captain James A. Lovell FHCC in North Chicago, IL. The project involves renovations to enable the complete and compliant replacement of these AHUs, which serve Surgical Administration and surgical suites 1-4 (excluding OR-5 and Cystoscopy).

• Complete removal and replacement of all AHU components as detailed in project drawings and specifications.

• Contractor shall provide all necessary tools, materials, labor, quality assurance, and supervision.

• Project Magnitude: $2,000,000.00 - $5,000,000.00

• Time for Completion: 388 calendar days after receipt of Notice to Proceed.

• The solicitation, specifications, and drawings will be posted on Contact Opportunities.

• A pre-bid conference will be held; details will be in the solicitation package. Attendance is strongly encouraged.

• Solicitation Issue Date: On or about February 9, 2026.

• Bid Opening Date: On or about March 11, 2026.

• Bidders are responsible for monitoring and downloading amendments from Contact Opportunities.

• This solicitation is set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) firms.

• Offerors must represent to the contracting officer that they are:

  • An eligible SDVOSB vendor.
  • A small business concern under NAICS code 238220.
  • Certified SDVOSB/VOSB listed in the SBA certification database.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors)

• Size Standard: $19.0 Million

• Contracting Office: Department of Veterans Affairs, 36C252, Milwaukee, WI.

• Point of Contact: Lynn Vander Velde, Contract Specialist, Lynn.VanderVelde@va.gov