Y1DZ--Renovate B3-EHRM Training and Admin Space Project 544 22 703 EHRM Construction 6439 Garner's Ferry Rd. Columbia VAMC Columbia, SC 29209

Questions & Answers / Clarifications

This document is a tracking sheet for technical questions and responses related to Solicitation # 36C77626R0032 for the EHRM Reno-Columbia SC project.

• Missing Specification: A missing HVAC and Boiler Plant Insulation specification (23-07-11) was identified and confirmed to be provided in Amendment 0004.
• Personnel Roles: The Site Superintendent cannot perform CQC Manager duties. The SSHO cannot perform Site Superintendent duties, but the CQC Manager can be the SSHO.
• RFI/Submittal Response Time: The government clarified that the response time for Submittals and RFIs is 21 calendar days, not business days.
• Software: Procore is acceptable for submittal exchange and as a construction management software.
• Jurisdiction: Permit and inspection jurisdiction depends on the type, with some falling under the City of Columbia and others under Richland County.
• Fire Systems: While MSS Fire and Solutions is recommended for fire alarm and sprinkler systems, the contractor can use any qualified provider.
• Sales Tax: Bidders should review solicitation pg. 38, special note regarding FAR 52.229-3 for sales tax exemption information.
• Payment Applications: Payment applications for materials stored on-site or off-site will follow FAR 52.232-5, at the Contracting Officer's discretion.
• Economic Price Adjustment (EPA): An EPA clause will not be included; escalation should be factored into the Firm Fixed Price (FFP) bid.
• PIV Cards: All personnel working within VA facilities or requiring access to VA information systems need a VA PIV Card. The process begins immediately after bonds are provided.
• Notice to Proceed (NTP): NTP is typically issued within 10 days of the kickoff meeting, contingent on administrative procedures like badging.
• Bid Validity: The government reaffirms a 90-day bid validity period.
• Occupancy: Level 3 will be occupied by staff, and adjacent areas must remain operational. Level 2 will be occupied, with work above the ceiling requiring access. The project space is otherwise vacant.
• Working Hours: Approved working hours are Monday-Friday, 7 AM to 4:30 PM, with exceptions requiring COR approval and 72-hour advance notice.
• Temporary Partitions: Specifications address temporary partitions, with details on sheets AE701 and AE702 for areas outside of rated construction barriers.
• COVID-19 Protocols: Vaccination cards are sufficient; unvaccinated individuals do not need to test unless symptomatic. CO to confirm.
• QC Manager Qualifications: The educational requirement for the QC Manager can be waived in place of experience.
• Submittal/Construction Time: Submittals are estimated at 90 days, and construction at 210 days for a total project duration.

This document provides clarifications and answers to vendor questions, which may impact proposal preparation and understanding of requirements. Key details regarding personnel roles, response times, and specific technical requirements have been clarified.

Amendment / Modification

This amendment (0006) to Solicitation 36C77626R0032, dated 02-23-2026, provides final technical responses to questions received during the solicitation period. No further technical questions will be accepted.

This amendment extends the due date for offers.

The due date for offers has been extended to April 22, 2026, at 12:00 PM EST. Offerors must acknowledge all amendments to the solicitation.

Questions & Answers / Clarifications

This document provides responses to contractor questions regarding the "Construction Project" (Solicitation #: 36C77626R0032).

• Missing Specification: Division 23 Specification, previously missing, has been provided in Amendment 0004.
• Personnel Roles: The Site Superintendent CANNOT perform duties as a CQC Manager. The SSHO cannot perform duties as a Site Superintendent, but the CQC Manager can be SSHO.
• Response Time: The government's response time for Submittals and RFIs is 21 calendar days, not business days.
• Software: Procore is acceptable for "Submittal Exchange" and as an equivalent construction management software platform.
• Jurisdiction: Permit and inspection jurisdiction depends on the type of permit, with some handled by the City of Columbia and others by Richland County.
• Fire Systems: While MSS Fire and Solutions is historically used, contractors can choose their own fire sprinkler, fire alarm, or security system contractors, provided they meet requirements.
• Sales Tax: Refer to solicitation pg. 38 for special note regarding FAR 52.229-3 for sales tax exemption.
• Economic Price Adjustment (EPA): This will be a Firm Fixed Price (FFP) contract; all escalation should be factored into the FFP. FAR 52.216-4 is not included.
• PIV Cards: All personnel working within VA facilities require a VA PIV Card. Immediate coordination with the COR is required after bond submission.
• Notice to Proceed (NTP): NTP is typically issued within 10 days of the kickoff meeting, contingent on administrative procedures like badging.
• Bid Validity: The government reaffirms a 90-day bid validity period.
• Occupancy: Level 2 and Level 3 will be occupied during construction, with adjacent areas remaining operational. Work above ceilings on Level 2 will require access.
• Working Hours: Standard working hours are Monday-Friday, 7 AM to 4:30 PM. Evening/weekend work requires COR approval with 72 hours' notice.
• ICRA: This project does not have specific ICRA requirements, but the contractor must follow ISLM described in the PCRA. Infection Control is working on the final signed document.
• Shutdowns: Electrical shutdowns require 10 business days' notice and COR approval. Shutdowns can be scheduled weekdays or weekends.
• Lead Paint: The lead-based paint remediation study completed Oct 17, 2022, represents the full extent of hazardous materials.
• Submittals: Submittal review turnaround time is 21 calendar days.
• Government Furnished Equipment (GFE): GFE will be installed after the construction contract is complete.
• Wall Types: Drawings indicate 'E' partition type on existing concrete walls for Room 320B.

These clarifications address specific technical and administrative questions, impacting how bidders should interpret specifications, plan their work, and understand personnel requirements and timelines. Bidders should review these responses carefully as they may affect their proposals and execution plans.

Amendment / Modification

This amendment (0005), dated 04-02-2026, provides revised technical question responses from a previous amendment. Specifically, updates have been made to responses for questions 7, 25, and 34.

Technical question responses.

The due date for offers remains unchanged and is set for 4/17/2026 at 12:00 PM EST. Offerors are reminded to acknowledge ALL amendments to this solicitation.

Form / Attachment / Pricing Sheet

This document, "S06-Amendment 0004-Att 1- BLDG 3 EHRM - DIV 23 Specs Combined.pdf", appears to be a combined specification document for Division 23 (Heating, Ventilating, and Air Conditioning - HVAC) for Building 3 EHRM. It includes definitions, abbreviations, related work sections, applicable publications, submittals, quality assurance information, and detailed product and execution requirements for various HVAC components.

• Definitions and Abbreviations: Provides a comprehensive list of terms and acronyms used throughout Division 23 specifications.
• Related Work: Lists other specification sections that are relevant to this division, such as General Requirements, Shop Drawings, Seismic Restraints, Noise and Vibration Control, Testing, Adjusting, and Balancing, HVAC and Boiler Plant Insulation, Commissioning, Direct-Digital Control Systems, HVAC Ducts and Casings, HVAC Fans, Air Cleaning Devices, and Motor Controllers.
• Applicable Publications: References numerous industry standards and codes from organizations like AHRI, AMCA, ASME, ASTM, NFPA, SMACNA, and the VA.
• Submittals: Outlines the requirements for manufacturers' literature, data, shop drawings, samples, and certifications.
• Quality Assurance: Details requirements for bio-based materials, sustainable construction, fire safety, duct system construction, air leakage criteria, and filter performance.
• Products: Specifies materials and components for various HVAC systems, including:
  • Mineral Fiber or Fiber Glass Insulation
  • Rigid Cellular Phenolic Foam
  • Cellular Glass Closed-Cell Insulation
  • Polyisocyanurate Closed-Cell Rigid Insulation
  • Flexible Elastomeric Cellular Thermal Insulation
  • Insulation Facings and Jackets
  • Pipe Covering Protection Saddles
  • Adhesives, Mastic, Cement
  • Mechanical Fasteners
  • Reinforcement and Finishes
  • Firestopping Material
  • HVAC Air Cleaning Devices (Filters)
  • HVAC Fans
  • Air Terminal Units
  • Decentralized Unitary HVAC Equipment
  • Refrigerant Piping
  • Hydronic Piping
  • HVAC Ducts and Casings
  • Direct-Digital Control System for HVAC
  • Commissioning of HVAC Systems
  • HVAC Water Treatment
  • Indoor Central-Station Air-Handling Units
• Execution: Details installation, startup, testing, commissioning, demonstration, and training requirements for the HVAC systems.

This document is crucial for bidders as it defines the technical specifications, materials, and installation requirements for all HVAC-related work within Building 3 for EHRM Admin & Training. It outlines the standards, quality control measures, and performance criteria that must be met. Bidders must carefully review this document to understand the scope of work, material requirements, and compliance standards to accurately estimate costs and ensure their proposals meet all technical specifications.

Questions & Answers / Clarifications

This document is a tracking sheet for technical questions and responses related to Solicitation # 36C77626R0032 for the Construction Project.

• HVAC and Boiler Plant Insulation: A missing specification (23-07-11) was noted and will be added in Amendment 0004.
• Personnel Roles: The Site Superintendent cannot perform duties as a CQC Manager. The SSHO cannot perform duties as a Site Superintendent, but the CQC Manager can be the SSHO.
• Submittal & RFI Response Time: The government response time for submittals and RFIs is 21 calendar days, not business days.
• Procore Acceptability: Procore is acceptable for "Submittal Exchange" and as a construction management software platform.
• Jurisdiction: Permit and inspection jurisdiction depends on the type of permit, with some falling under the City of Columbia and others under Richland County.
• Sales Tax: Bidders should refer to solicitation page 38 (FAR 52.229-3) regarding sales tax exemption certificates. Pricing should reflect the current market.
• PIV Card Requirements: All personnel working within VA facilities or requiring access to VA information systems need a VA PIV Card. Requirements and application process details are available online.
• Notice to Proceed (NTP): NTP is typically issued within 10 days of a kickoff meeting following award, contingent on administrative procedures like badging.
• Bid Validity: The government reaffirms a 90-day bid validity period.
• Occupancy: The project space is vacant, but other areas of the building will remain occupied. Level 2 and Level 3 will be occupied during construction, with adjacent areas remaining operational.
• Working Hours: Approved working hours are Monday-Friday, 7 AM to 4:30 PM. Evening/weekend work requires COR approval with 72 hours' notice. High-noise activities may need to be scheduled around facility operations.
• ICRA Levels: The project does not have specific ICRA requirements, but the contractor must follow all ISLM described in the PCRA. Infection Control is working with the VA for the final signed document.
• Asbestos/Lead: Asbestos and lead survey reports were provided. Drawing HL100 identifies known ACM/LCM locations.
• Fire Alarm System: The existing fire alarm system is a Notifier Model NFS2-3030. Programming is by the GC; post-acceptance testing by MSS Fire & Security.
• Submittal Review: Expected submittal review turnaround time is 21 calendar days.
• Government Furnished Equipment (GFE): GFE installation will occur after the construction contract is complete.

These clarifications address specific questions regarding requirements, personnel, procedures, and technical details, impacting how bidders should prepare their proposals and execute the contract. Several items, such as missing specifications and role clarifications, indicate potential changes or require specific attention in the solicitation documents.

Amendment / Modification

This amendment (0004) provides offerors with technical question responses and supporting documentation. It is published on 03/31/2026.

• The amendment includes several attached documents: S06-Amendment 0004-Att 1- BLDG 3 EHRM - DIV 23 Specs Combined, S06-Amendment 0004-Att 2 - Lim. AB LBP Report - Bld3 EHRM, S06-Amendment 0004-Att 3-HL100, and S06 -Amendment 0004-Att 4- Tech Questions-Columbia.

• The due date for offers remains unchanged at 4/17/2026 at 12:00pm EST.

• Offerors are reminded to acknowledge ALL amendments to this solicitation.

Forms / Attachments / Pricing Sheets

This document is a Limited Asbestos & Lead-Based Paint Assessment report for Building 3 – Third Floor Renovations at Dorn VA Hospital. It details the findings of an inspection conducted on September 28, 2022, to identify potential asbestos-containing materials (ACMs) and lead-based paint (LBP) associated with planned renovations.

• Asbestos Assessment: No asbestos-containing materials (ACMs) were identified in the sampled areas (drywall, joint compound, plaster, duct mastic, black sealant). Samples were analyzed using Polarized Light Microscopy (PLM) and Transmission Electron Microscopy (TEM).
• Lead-Based Paint Assessment: Lead-based paint coatings were identified on:
  • Beige metal window frames (1.30 to 13.10 mg/cm²)
  • Beige plaster pillars (14.50 to 16.00 mg/cm²)
  • Orange metal plate beneath window (3.60 mg/cm²)
• Scope: The assessment covered rooms 312, 320, 320A, 330, 351, and a small conference room on the third floor.
• Limitations: Significant destructive sampling was not performed, and ACMs may be present in inaccessible areas.

This report is crucial for any contractor involved in the planned renovations of Building 3, Third Floor. It informs bidders about the presence of lead-based paint, which may trigger specific OSHA regulations (29 CFR 1926.62) for worker protection during destructive actions. The absence of asbestos simplifies abatement planning. Bidders should review the identified lead-based paint locations and associated regulatory requirements for compliance during their work.

Form / Attachment / Pricing Sheet

This document is a drawing titled "LEVEL 03 - HAZARDOUS MATERIALS LEAD". It details the location of lead-based paint and associated abatement requirements for the third level of a building, specifically within the USC School of Medicine.

• Floor plan indicating areas requiring lead-based paint abatement.
• Specific instructions for abatement, including the colors of paint to be abated (beige and blue plaster, orange paint).
• Identification of existing steel window frames, lintels, and columns as containing lead-based paint.
• Notes on which areas are not part of the work (e.g., "NO WORK" for stairs and elevators).

This drawing is crucial for bidders to understand the scope of work related to hazardous materials, specifically lead-based paint, on the third level. It directly impacts the planning, safety protocols, and cost estimations for any construction or renovation activities in this area. Bidders must review these details to ensure compliance with environmental and safety regulations during project execution.

Amendment / Modification

• The proposal due date has been extended from March 27, 2026, to April 17, 2026, at 12:00 PM EST.

• This extension is to allow offerors sufficient time to generate proposals after the government has gathered responses to technical questions.

• The due date for receipt of offers is extended.

• The deadline for proposal submissions has been moved to April 17, 2026, at 12:00 PM EST.

• Offerors must acknowledge receipt of this amendment.

Solicitation / RFP / RFQ

This document is a presentation from a pre-bid conference for Project 544-22-703, which involves renovating approximately 6,768 square feet on the third floor of the Columbia VAMC Building 3 for EHRM Training and Admin Space. The project aims to provide the VA with a fully functioning office and administrative area.

• Renovation includes removal of partitions, resurfacing perimeter walls, and installing new interior partitions.

• New ceilings, flooring, doors, and finishes are required. Owner-furnished items include training room/workstations.

• Adjustments and extensions to the existing fire protection system.

• Installation of a new HVAC system with a custom air handler, VAV terminal units, new ductwork, registers, and a split system air conditioner. Hot and chilled water will be extended to the AHU and VAVs.

• Electrical system upgrades include new 120/208-volt panelboards and modifications to the 480-volt panelboard. All light fixtures will be LED.

• Modification of the existing fire alarm system.

• Addition of a new IDF, horizontal cabling, and ports for the DataCom system.

• Remediation of lead-based paint at various locations, primarily around window frames and lintels, and on plaster surfaces around columns.

• Contractor shall provide all materials, equipment, labor, logistics, and supervision.

• Period of Performance (POP): 300 calendar days after Notice to Proceed (NTP).

• Address: Columbia VAMC Building 3, 6439 Garner’s Ferry Rd., Columbia, SC 29209.

• Proposals are due via email to Doniver.Hamilton@va.gov and Joelle.Mascarenas@va.gov by March 27, 2026, at 12:00 PM EST.

• Section 2 of the solicitation contains detailed proposal instructions.

• SF1442 must be completed for amendment acknowledgement and signature.

• The Price Schedule must be completed in whole dollars.

• Offerors must verify receipt of their proposal.

Not specified in this document.

• Questions are due in writing via email to Doniver.Hamilton@va.gov and Joelle.Mascarenas@va.gov by March 13, 2026, at 12:00 PM EST. Questions must be submitted via RFI to be incorporated into the contract via a solicitation amendment.
• Site visit is encouraged prior to proposal submission per FAR 52.236-3.
• Solicitation number: 36C77626R0032.
• Points of Contact: Donnie Hamilton (Contract Specialist) and Joelle M. Mascarenas (Contracting Officer).

Amendment / Modification

• This amendment provides all offerors with the PowerPoint presentation that was presented at the site visit.

• Not specified, but the site visit presentation is now available.

• The due date for offerors is NOT extended by this amendment.

Amendment / Modification

This amendment (0001) to solicitation 36C77626R0032, dated 02-23-2026, provides offerors with the site visit sign-in sheet. The due date for offers has not been extended.

• The primary purpose is to attach the site visit sign-in sheet.

• The due date for offers remains unchanged.

• Offerors must acknowledge all amendments to the solicitation.

Other / Unclassified

This document is a sign-in sheet for a site visit held on March 6, 2026, for the "36C77626R0032 Renovate B3 for EHRM Training and Admin Space" opportunity at the Columbia VAMC.

This document lists the names, companies, titles, email addresses, and phone numbers of individuals who attended the site visit. This information can be relevant to potential bidders as it indicates which companies are actively engaged with this opportunity and may provide contact points for further information or collaboration.

Form / Attachment / Pricing Sheet

This document provides detailed specifications for various components related to the "Renovate B3 for EHRM Admin & Training" project at VAMC Columbia Bldg. 3. It outlines requirements for:

• Section 08 11 13 - Hollow Metal Doors and Frames: Details specifications for hollow metal doors and frames, including materials, fabrication, finishes, and installation.
• Section 08 14 00 - Interior Wood Doors: Specifies requirements for interior flush wood doors, including materials, finishes, quality assurance, delivery, and installation.
• Section 08 71 00 - Door Hardware: Outlines detailed requirements for door hardware, including types, materials, warranties, installation, and hardware sets (HW-3E, HW-4F, HW-4J, HW-SH-4B).
• Section 08 90 00 - Louvers and Vents: Specifies requirements for fixed wall louvers, including materials, performance characteristics, finishes, and installation.
• Section 09 05 16 - Subsurface Preparation for Floor Finishes: Details requirements for preparing concrete substrates for flooring, including moisture remediation, leveling, and cleaning.
• Section 09 22 16 - Non-Structural Metal Framing: Specifies requirements for steel studs, runners, furring channels, fasteners, and accessories for non-structural metal framing.
• Section 09 29 00 - Gypsum Board: Outlines requirements for the installation and finishing of gypsum board.
• Section 09 51 00 - Acoustical Ceilings: Specifies requirements for acoustical units and metal ceiling suspension systems.
• Section 09 65 13 - Resilient Base and Accessories: Details requirements for resilient base installation, including materials, adhesives, and applications.
• Section 09 65 19 - Resilient Tile Flooring: Specifies the installation of luxury vinyl tile and accessories.
• Section 09 68 00 - Carpeting: Outlines requirements for carpet, molding, adhesives, and other items for installation.
• Section 09 91 00 - Painting: Specifies requirements for painting and finishing, including surface preparation, paint properties, and application.
• Section 10 14 00 - Signage: Details requirements for interior signage, including room numbers, names, and code-required signs.
• Section 10 26 00 - Wall and Door Protection: Specifies requirements for corner guards.
• Section 10 44 16 - Fire Extinguishers: Outlines requirements for portable fire extinguishers and mounting brackets, including electronic monitoring systems.
• Section 12 24 00 - Window Shades: Specifies requirements for cloth window shades.
• Section 12 24 21 - Lightproof Shades: Details requirements for lightproof shades.
• Section 12 32 00 - Manufactured Wood Casework: Specifies requirements for plastic laminate casework.
• Section 12 36 00 - Countertops: Outlines specifications for casework countertops.
• Section 13 05 41 - Seismic Restraint Requirements for Non-Structural Components: Details seismic restraint requirements for non-structural components.
• Section 21 08 00 - Commissioning of Fire Suppression Systems: Outlines requirements for commissioning fire suppression systems.
• Section 21 13 13 - Wet-Pipe Sprinkler Systems: Specifies requirements for wet-pipe sprinkler systems.
• Section 22 05 11 - Common Work Results for Plumbing: Provides general requirements applicable to all plumbing sections.
• Section 22 05 23 - General-Duty Valves for Plumbing Piping: Specifies requirements for general-duty valves for domestic water and sewer systems.
• Section 22 07 11 - Plumbing Insulation: Details requirements for plumbing insulation.
• Section 22 11 00 - Facility Water Distribution: Specifies requirements for domestic water systems, including piping, equipment, and accessories.
• Section 22 13 00 - Facility Sanitary and Vent Piping: Pertains to sanitary sewer and vent systems.
• Section 22 40 00 - Plumbing Fixtures: Specifies plumbing fixtures, associated trim, and fittings.
• Section 23 05 11 - Common Work Results for HVAC: Applies to all sections of Division 23, Heating, Ventilating, and Air Conditioning (HVAC).

This document is a compilation of numerous specification sections, each detailing specific materials, components, fabrication, installation, and quality assurance requirements for various building systems and finishes. It serves as a comprehensive guide for contractors to ensure compliance with project standards and regulations.

This document is critical for bidders as it provides the detailed technical specifications and requirements for a wide range of materials and systems to be installed. Understanding these specifications is essential for accurate bidding, material procurement, and successful project execution. It outlines the quality standards, performance criteria, and installation procedures that must be followed to ensure the final product meets the project's requirements.

Form / Attachment / Pricing Sheet

This document contains electrical symbols, general project notes, electrical summary, branch circuit and feeder schedules, and a drawing index. It serves as a reference for the electrical scope of work for the project.

• Electrical Symbols: Defines standard symbols used in the electrical drawings.
• General Project Notes: Outlines project-specific requirements, safety protocols, phasing, and coordination with other trades.
• Electrical Summary: Details compliance with energy codes, including lighting power density and efficiency options.
• Branch Circuit and Feeder Schedules: Provides specifications for conductor and conduit sizes for various circuit amperages and phases.
• Drawing Index: Lists all electrical drawing sheets included in the project.

This document is crucial for bidders to understand the technical specifications, standards, and scope of the electrical work. It details the types of materials, installation methods, and compliance requirements, which are essential for accurate bidding and project execution.

Statement of Work (SOW) / Performance Work Statement (PWS)

To renovate approximately 6,768 square feet of the third floor of Building 3 at the Columbia VA Health Care System to create a modern, efficient, and flexible workspace for Electronic Health Record Modernization (EHRM) and administrative/training needs.

• Demolish and remove existing partitions.

• Construct new interior partitions.

• Install new ceilings, flooring, doors, and finishes.

• Upgrade HVAC system with new custom air handler, VAV terminal units, ductwork, registers, and split system air conditioners. Extend hot and chilled water piping.

• Install a new stainless-steel sink and floor drain in the mechanical room.

• Upgrade electrical system with new panelboards and VFDs for the air handler. Install LED lighting controlled by line voltage switching.

• Modify the existing fire alarm system and install a new DataCom system with IDF and horizontal cabling.

• Perform select remediation of lead-based paint around window frames, lintels, and on plaster surfaces around columns.

• The contractor is responsible for material delivery and debris removal primarily through a designated window, including protection, removal, reinstallation, and repair of the window.

• Period of Performance: 300 days from Notice to Proceed (NTP).

• Normal Work Hours: Monday through Friday, 7:00 a.m. to 4:30 p.m.

• Overtime, weekends, and holidays require prior approval from the Contracting Officer (CO) or Contracting Officer Representative (COR).

• Nighttime or Weekend work may be required for specific tasks (e.g., above ceiling work, water tie-ins).

• Place of Performance: Building 3, Columbia VA Health Care System, 6439 Garners Ferry Road, Columbia, South Carolina 29209.

• Warranty: 365 calendar days from acceptance date, including a three-month and nine-month warranty inspection.

• Hazardous Materials: Prime contractor is responsible for removal and abatement of identified hazardous materials (Lead-Based Paint - LBP) in specified locations, including obtaining permits, labor, funding, and proper disposal.

• Permits and Fees: Prime contractor is solely responsible for obtaining all necessary permits and paying associated fees.

• Government Furnished Equipment (GFE): Contractor must account for the installation of Network Equipment, Servers, Medeco Key systems, Office Furniture, and Media Equipment.

• Safety: Ensure tools and equipment are secured, debris is removed daily, proper signage and barriers are used, and smoking is restricted to designated areas. Site safety officer must have 30-Hour OSHA Construction Training, and all personnel require OSHA 10-hour training.

• Training Requirements: Hire qualified and experienced labor; verify certifications are current.

• Deliverables: Demolition, new partitions, new ceilings/flooring/doors/finishes, HVAC/electrical/plumbing system upgrades, wall resurfacing, and system commissioning.

• Reporting: Final report of service due within seven calendar days after conclusion of investigatory activity.

• Check-in: Contractor personnel must check in and out with Engineering.

• Compliance: Adhere to all VA directives, policies, laws, regulations, and permits.

Solicitation / RFP / RFQ

This solicitation is a Request for Proposals (RFP) for the renovation of Building 3 at the Columbia VA Healthcare System in Columbia, SC. The project involves interior renovations, including general construction, alterations, necessary removal and/or replacement of existing construction, new construction, mechanical, electrical, plumbing, fire protection, interior finishes, and other related items. The estimated magnitude of construction is between $2,000,000 and $5,000,000.

• Interior renovations of Building 3.

• Abatement of lead-based paint areas.

• Phasing to ensure uninterrupted medical center and business operations.

• Management of construction activity on the third floor with limited elevator access.

• Compliance with all attached specifications and drawings.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 300 calendar days after Notice to Proceed (NTP).

• Estimated Value: $2,000,000 to $5,000,000.

• Proposals are due by March 27, 2026, at 12:00 PM EST.

• Proposals must be submitted electronically via email to Doniver.Hamilton@va.gov and Joelle.Mascarenas@va.gov.

• Proposals must be submitted in three volumes: Technical, Price, and Administrative, each in a separate email as a searchable PDF (max 5MB per email).

• Evaluation Factors: Lowest Price Technically Acceptable (LPTA) method. Award will be made to the offeror whose proposal represents the "best value." Evaluation will be based on Technical Solution (Acceptable rating required) and Price.

• Key Deadlines: Questions due by March 13, 2026, 12:00 PM EST.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be certified as SDVOSBs by the SBA and listed in the SBA certification database at the time of proposal submission and award.

• A pre-proposal site visit is scheduled; attendance is strongly encouraged.

• Amendments will be posted on SAM.gov; offerors are responsible for obtaining and acknowledging them.

• Offerors must acknowledge all amendments and complete required forms, including SF 1442.

Form / Attachment / Pricing Sheet

This document outlines the "Project Schedules" requirements for the "Small Projects - Design/Bid/Build" contract. It details the Contractor's responsibilities for developing, maintaining, and submitting project schedules, including initial schedules, baseline schedules, monthly updates, and final schedules.

• Project Scheduler: Requirement to designate a qualified 3rd-party scheduling consultant with at least 5 years of experience.
• Schedule Submittals: Detailed requirements for initial schedules (within 7 days of NTP), baseline schedules (within 30 days of initial schedule approval), monthly updates (by the first Monday of the following month), and final schedules (within 30 days of final acceptance).
• Schedule Content: Specifies the need for resource-loaded Network Analysis System (NAS) plans/diagrams, computer-generated schedules, critical path analysis, and detailed activity breakdowns.
• Software Requirements: Mandates the use of Oracle Primavera P6 Professional or Microsoft Project Professional.
• Cost Loading: Requires cost loading of all work activities/events, with the total equaling the contract price, and proportional distribution of overhead, profit, and general conditions.
• Payment: Progress payments are contingent upon the approval of updated project schedules.
• Schedule Updates: Monthly schedule update meetings are required to review progress, changes, and identify actions to maintain the schedule.

This document is crucial for bidders to understand the rigorous scheduling and reporting requirements of the contract. It highlights the need for a dedicated scheduling consultant, specific software, detailed submittals, and ongoing progress tracking. Bidders must factor the cost and effort associated with these scheduling requirements into their proposals. Failure to comply with these schedule requirements can lead to delayed progress payments and potential penalties.

Specifications / Technical Document

This document outlines the specifications for various electrical and electronic safety and security systems, including:

• Section 28 05 00: Common Work Results for Electronic Safety and Security: General requirements for ESS systems, including installation, testing, quality assurance, and submittals.
• Section 28 05 13: Conductors and Cables for Electronic Safety and Security: Details requirements for wiring, installation, and testing of conductors and cables for ESS systems.
• Section 28 05 26: Grounding and Bonding for Electronic Safety and Security: Specifies requirements for grounding and bonding ESS systems to ensure safety and proper operation.
• Section 28 05 28.33: Conduits and Backboxes for Electronic Safety and Security: Outlines requirements for conduit, fittings, and boxes used in ESS systems.
• Section 28 08 00: Commissioning of Electronic Safety and Security Systems: Details the process for commissioning ESS systems, including testing, documentation, and training.
• Section 28 13 00: Physical Access Control System (PACS): Specifies requirements for the PACS, including components, interfaces, and security features.
• Section 28 23 00: Video Surveillance: Outlines requirements for the Video Assessment and Surveillance System (VASS), including cameras, control stations, and integration with other systems.
• Section 28 31 00: Fire Detection and Alarm: Details specifications for the fire alarm system, including notification devices, initiating devices, and system integration.

This document provides detailed technical specifications for various electronic safety and security systems. Bidders must review these sections to understand the specific requirements for:

• Materials and installation methods for cabling, conduits, and enclosures.
• Grounding and bonding requirements.
• Commissioning and testing procedures.
• Specific system components such as PACS, video surveillance, and fire alarm systems.
• Quality assurance and submittal requirements.

Understanding these specifications is crucial for accurately bidding on and executing the installation of these systems.

Form / Attachment / Pricing Sheet

This document provides specifications for "General Motor Requirements for HVAC and Steam Generation Equipment." It details the requirements for furnishing, installation, and connection of motors used in HVAC and steam generation equipment.

• Applicable Publications: Lists standards from ABMA, ASHRAE, IEEE, NEMA, and NFPA that form part of the specification.
• Submittals: Outlines requirements for submitting motor submittals with driven equipment, including shop drawings with detailed motor nameplate information, manufacturer's literature, and operating/maintenance manuals.
• Products: Specifies requirements for AC motors, including NEMA MG 1 and MG 2 standards, and IEEE 841 for severe duty TEFC motors. It details requirements for single-phase and poly-phase motors, including voltage ratings, number of phases, and horsepower ratings.
• Motor Enclosures: Specifies NEMA types suitable for various environmental conditions (outdoor, wet, high humidity, classified areas, corrosive environments).
• Electrical Design Requirements: Covers continuous duty, insulation class, temperature rise, speed/torque characteristics, starting methods, and requirements for variable frequency drive applications.
• Mechanical Design Requirements: Details bearing ratings, thrust capabilities, grease lubrication, vibration limits, noise levels, lifting provisions, and corrosion resistance for fasteners.
• Minimum Efficiencies: Provides tables for minimum premium efficiencies for open drip-proof and totally enclosed fan-cooled motors based on horsepower and RPM.

This document is crucial for bidders as it defines the specific technical requirements for motors that will be used in the HVAC and steam generation systems. Understanding these specifications is essential for selecting and supplying compliant motors, which directly impacts the performance, reliability, and longevity of the overall HVAC system. Bidders must ensure their proposed motors meet all listed standards, including efficiency ratings, enclosure types, and mechanical/electrical design requirements, to be compliant with the solicitation.

Form / Attachment / Pricing Sheet

This document contains architectural drawings and details for the EHRM - Renovate Bldg 3 for EHRM Admin and Training project at the Dorn VA Medical Center in Columbia, SC. It includes various plans and details related to the renovation, such as life safety plans, demolition plans, new work plans, and specific construction details.

• Drawing Index: Lists all architectural drawings included in the set.
• Life Safety Plan (AE001): Details exit routes, fire alarm devices, and building code analysis.
• Architectural Standards, Notes, & Details (AE002): Provides general notes, legends, and specific construction details.
• Demolition Plans (AD101, AD102, AD103): Illustrate areas and elements to be removed on Levels 02 and 03.
• Hazardous Materials Plan (HL100): Identifies areas with lead-based paint.
• New Work Plans (AE112, AE113): Show proposed new construction and furniture layouts on Level 03.
• Construction Operations, Staging and Laydown Area Plan (AE114): Outlines areas for construction activities.
• Safety Ladder Details (AE115): Provides specifications for safety ladders.
• Door Schedule, Wall Types, Room Finish (AE601): Details door specifications, wall construction types, and interior finishes.
• Elevations and Details (AE401): Shows various building elevations and construction details.
• Millwork Sections & Details (AE901): Provides specific details for millwork construction.
• Reflected Ceiling Plans (AE701, AE702): Illustrate ceiling layouts for demolition and new work.

These drawings are critical for bidders to understand the scope of work, existing conditions, demolition requirements, and proposed new construction. They provide the detailed specifications and layouts necessary for accurate bidding and execution of the renovation project.

Form / Attachment / Pricing Sheet

This document contains fire alarm drawings, including general notes, demolition plans, new work plans, details, and an input/output matrix for the EHRM renovation project. It serves as a critical reference for bidders to understand the scope, requirements, and specifications for the fire alarm system installation and modifications.

• General Notes: Outlines responsibilities, design standards (NFPA, VA codes), coordination requirements, and installation procedures.
• Demolition Plans: Details existing fire alarm components to be removed.
• New Work Plans: Illustrates the layout and placement of new fire alarm devices and wiring.
• Details: Provides specific installation details for components like smoke detectors, horn/strobes, and fire stopping.
• Input/Output Matrix: Defines the sequence of operations and how different devices interact with the fire alarm control panel.
• Interim Fire Requirements: Specifies temporary fire detection and protection measures during system impairments or construction.
• Fire Extinguisher Schedule: Lists required fire extinguishers for different areas.

This document is essential for bidders to accurately estimate costs, understand technical requirements, and plan their approach for the fire alarm system work. It details:

• The extent of demolition and new installation.
• Specific device types, locations, and wiring requirements.
• Compliance with national and VA-specific fire codes and standards.
• Coordination needs with other trades.
• Requirements for shop drawings, testing, and final documentation.
• Interim life safety measures during construction.

Form / Attachment / Pricing Sheet

This document is a "Limited Asbestos & Lead-Based Paint Assessment" report for the VAMC COLSC – Building 3 Third Floor Renovation at Dorn VA Hospital. It details the findings of an assessment conducted on September 28, 2022, to identify potential asbestos-containing materials (ACMs) and lead-based paint (LBP) associated with planned renovations.

• Asbestos Assessment: Performed in accordance with South Carolina Department of Health and Environmental Control (SCDHEC) and EPA regulations. Bulk samples were collected and analyzed. No asbestos in concentrations greater than one percent (>1%) was identified.
• Lead-Based Paint Assessment: Painted surfaces were analyzed for lead content using X-Ray Fluorescence (XRF). Surfaces exceeding the SCDHEC disposal criteria of 0.7 mg/cm² were identified as lead-based paint. These include beige metal window frames, beige plaster pillars, and an orange metal plate beneath a window.
• Appendices: Include a summary of asbestos sampling, floor plans, photographs, XRF lead-based paint reading summary table, asbestos bulk sample analysis sheets, chain of custody records, and SCDHEC inspector licenses.

This report is crucial for any bidder involved in the renovation of Building 3, Third Floor at Dorn VA Hospital. It identifies the presence and location of lead-based paint, which will impact abatement and renovation procedures, safety protocols, and waste disposal. The absence of asbestos simplifies certain aspects of the renovation but the presence of LBP requires specific handling and compliance with OSHA and SCDHEC regulations. Bidders should carefully review the findings, particularly the identified LBP locations, to accurately scope their work and associated costs.

Form / Attachment / Pricing Sheet

This document is a "Limited Asbestos & Lead-Based Paint Assessment" for Building 3, Third Floor Renovations at the Dorn VA Hospital. It details the findings of an inspection performed on September 28, 2022, by Bobby McAllister and Travis Knight of S&ME, Inc.

• The assessment was prepared by S&ME, Inc. for Odell International, LLC.
• The inspection focused on Building 3, Third Floor Renovations at the Dorn VA Hospital in Columbia, South Carolina.
• The report notes that "Drawings and Specifications" should be referenced for Lead Base Paint (LBP) abatement.

This document serves as an attachment to the solicitation, providing crucial information regarding the presence and assessment of lead-based paint in the renovation area. Bidders must review this assessment and the referenced Drawings and Specifications to understand the scope and requirements for lead-based paint abatement, which will impact project planning, safety protocols, and costs.

Form / Attachment / Pricing Sheet

This document contains plumbing drawings, including a drawing index, fixture schedules, floor drain schedules, cleanout schedules, and plumbing legends. It details the specifications and layout for plumbing work within the "EHRM - Renovate B3 for EHRM" project.

• Drawing Index: Lists all plumbing drawing sheets (P001, PP100, PP101).
• Plumbing Legend: Defines symbols used for various plumbing components (e.g., floor drains, cleanouts, valves, pipes).
• Fixture Schedule: Details specifications for plumbing fixtures, including stainless steel sinks (P-40) and water supply boxes (P-90).
• Floor Drain Schedule: Specifies requirements for floor drains (FD-A), including material, size, and trap guard.
• Cleanout Schedule: Details specifications for cleanouts (WCO), including material, connection type, and location.
• Details: Provides specific installation details for floor drains, sinks, and cleanouts.
• Schedules: Includes schedules for electric tankless water heaters (EWH-1).
• General Notes: Outlines contractor responsibilities for coordination, verification of existing conditions, and adherence to codes.
• New Work Keyed Notes: Provides specific instructions for connecting new plumbing lines to existing systems and installing trap guards.

These drawings are critical for bidders to understand the scope and technical requirements of the plumbing work. They provide detailed information on the types of fixtures, materials, installation methods, and connections required, which will directly impact bidding, material procurement, and installation planning.

Form / Attachment / Pricing Sheet

This document contains mechanical symbols, abbreviations, general project notes, and a drawing index for the "EHRM - Renovate B3 for EHRM" project. It serves as a reference for understanding the mechanical drawings and specifications.

• Mechanical Symbols: A comprehensive list of symbols used for valves, ductwork, accessories, and other mechanical components.
• Mechanical Abbreviations: A glossary of terms and acronyms used throughout the mechanical drawings.
• General Project Notes: Important instructions and requirements for the mechanical contractor, including coordination with other trades, seismic support, fire stopping, and access door requirements.
• Drawing Index: A list of all mechanical drawing sheets included in the project set, with their corresponding titles and numbers.

This document is crucial for bidders to accurately interpret the mechanical drawings and understand the project's technical requirements. It provides the foundational information needed to assess the scope of work, estimate costs, and prepare a compliant proposal for the mechanical systems.

Form / Attachment / Pricing Sheet

This document contains the "Fire Suppression - General Notes and Legends" for a project involving fire suppression system upgrades. It details the general notes, abbreviations, fire protection design criteria, and legends for sprinkler systems.

• General Notes: Comprehensive instructions for the fire protection contractor, covering system design, shop drawings, material compliance (NFPA, FM guidelines), site verification, coordination with other trades, cutting and patching, and final testing and acceptance.
• Abbreviations: A detailed list of abbreviations used in fire protection drawings and specifications.
• Fire Protection Design Criteria: Outlines design parameters for different hazard levels (Light Hazard, Ordinary Hazard Group I, Ordinary Hazard Group II), including design density, hydraulically most demanding area, sprinkler orifice size, maximum coverage per sprinkler, hose stream allowance, and K-factor.
• Legends: Symbols and definitions for various fire suppression components, including different types of sprinkler heads, piping, and valves.
• Site Inspection Notes: Requirements for contractor notifications and inspections during various stages of work.
• Sprinkler Notes: Specific guidance on sprinkler plan interpretation, hydraulic calculations, and shop drawing submissions.
• Referenced Publications: A list of applicable codes and standards (NFPA, VA manuals) that govern the design and installation.

This document is crucial for any bidder involved in fire suppression systems. It establishes the technical requirements, standards, and specifications that must be adhered to throughout the project. Understanding these notes, abbreviations, and design criteria is essential for accurate bidding, proper system design, and successful installation. It clarifies expectations regarding compliance, coordination, and quality of materials and workmanship.

Form / Attachment / Pricing Sheet

This document is a campus map of the Columbia VA Health Care System, providing a visual layout of buildings, roads, and parking areas. It serves as a reference for locating various facilities within the healthcare system.

• A detailed aerial-style map of the VA campus.
• Labeled roads including Old Woodlands Rd., Garners Ferry Rd., Byron Rd., and Veterans Rd.
• Designated parking lots (Lot #1, Lot #2, etc.) and future parking expansion areas.
• Clearly marked "EMERGENCY ENTRANCE" and "MAIN ENTRANCE".
• A "Building # Legend" that lists and identifies numbered and lettered buildings (e.g., 1. USC Medical School, 100. Main Hospital, T-25. Mechanic Shop).
• Indication of future construction or additions.

This map is relevant for bidders by providing a clear understanding of the physical layout of the Columbia VA Health Care System. It helps in visualizing the location of facilities, understanding site access points (entrances), and potentially planning for site visits or logistical considerations related to any services or construction opportunities at this location.

Form / Attachment / Pricing Sheet

This document, VAAR 852.219-75, outlines the "Limitations on Subcontracting" requirements for the solicitation, specifically focusing on the "Certificate of Compliance" for services and construction contracts. It details the percentage of contract work that must be performed by the prime contractor or its approved subcontractors, with a focus on Small Disadvantaged Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs).

• Services Contracts: The contractor must not pay more than 50% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Work further subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit. Other direct costs may be excluded under specific conditions.
• General Construction Contracts: The contractor must not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded from this calculation.
• Special Trade Construction Contractors: The contractor must not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded.
• Certification Requirement: Offerors must complete, sign, and return this certification with their bid, quotation, or proposal. Failure to do so will render the offer ineligible for award.
• Compliance Verification: The offeror acknowledges that the VA may require documentation (e.g., invoices, subcontracts) to verify compliance with these limitations at any time during contract performance and upon completion.
• Penalties: False certifications can lead to penalties, including referral to VA Suspension and Debarment, fines, and prosecution for violating federal law.

This document is critical for bidders to understand the subcontracting limitations applicable to the opportunity. Bidders must carefully review these percentages based on the contract type (services, general construction, or special trade construction) and ensure their proposed approach, including any subcontracting plans, will comply with these requirements. The completed and signed certification is a mandatory submission item for proposal eligibility.

Form / Attachment / Pricing Sheet

This document provides details and directions for a site visit related to an upcoming opportunity. It outlines the date, time, location, and contact information for the site visit.

• Date: Friday, March 6, 2026
• Time: 10:00 AM EST
• Address: WM Jennings Bryan Dorn VA Medical Center, 6439 Garner's Ferry RD, Columbia, SC 29209
• Building: Building 3
• Site POC: Jidida K. Douglas, 413-316-5444
• Special Notes:
  • No pre-registration required, but all contractors must sign in.
  • Parking is available near Building 3 in lots labeled 11, 12, or 11A (gravel area).
  • Contractors will gather in the Building 20 conference room.
• Updates: Any changes to the date will be posted as an amendment on Sam.gov.

This document is crucial for bidders planning to attend the site visit. It provides all necessary logistical information to ensure attendance and participation. Bidders should note the specific parking instructions and gathering location. It also advises checking Sam.gov for any potential updates or amendments.

Form / Attachment / Pricing Sheet

This document provides the prevailing wage rates for various construction trades in Richland County, South Carolina, applicable to building construction projects. It serves as a reference for contractors to ensure compliance with labor standards.

• General Decision Number: SC20260028 (Supersedes SC20250028)
• County: Richland County, South Carolina
• Construction Type: Building Construction Projects (excluding single-family homes and apartments up to 4 stories)
• Wage Rates: Lists specific hourly rates and fringe benefits for trades including Electrician, Pipefitter, Bricklayer, Carpenter, Cement Mason, Laborer, Operator (various types), Painter, Plumber, Roofer, and Truck Driver.
• Executive Order Notes: Includes information on Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage for Federal Contractors), outlining contractor obligations.
• Appeals Process: Details the procedure for appealing wage determination decisions.

Bidders must use these wage rates to accurately estimate labor costs for their proposals. Compliance with these prevailing wage requirements, including paid sick leave and minimum wage provisions under the specified Executive Orders, is mandatory for federal construction contracts. Failure to adhere to these rates can lead to non-compliance issues.