Yellow Ribbon Event
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The NH Army National Guard is seeking quotes for a Yellow Ribbon Event on April 11, 2026, requiring the lease of a hotel within 20 miles of Concord, NH. This is a Total Small Business Set-Aside for a Firm-Fixed Price (FFP) contract. The event requires comprehensive hotel services including conference space, childcare, meals, and additional rooms. Quotes are due by February 19, 2026, at 4:00 PM Eastern Time.
Opportunity Details
This combined synopsis/solicitation (RFQ) is for commercial items under NAICS code 721110 (Hotels, $40M size standard). The requirement is for a single day event on April 11, 2026, from 6:00 AM to 5:00 PM. The Government intends to award an FFP contract.
Scope of Work
The contractor will provide all necessary resources for the Soldier Reintegration Program event, including:
- Registration Area: Furnished space near the conference area.
- Conference/Function Room: Accommodating 310 people (300 adults, 10 children) with A/V equipment and specific table/chair configurations.
- Childcare Services: Provided by NH-licensed staff with background checks, liability insurance, and First Aid/CPR, adhering to state/DoD ratios. Includes dedicated rooms with amenities.
- Meals: Hot buffet lunch for 300 adults and 10 children, adhering to specific menu requirements, allergen considerations, and Federal Government per diem rates.
- Additional Rooms: One counseling room and two breakout rooms.
- Parking: Ample, no-cost parking for approximately 150 vehicles.
Contract & Set-Aside
- Contract Type: Firm-Fixed Price (FFP)
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- NAICS: 721110 Hotels (except Casino Hotels) and Motels
- Place of Performance: Within 20 miles of Concord, NH
Evaluation Factors
Award will be made to the responsible quoter whose quote is most advantageous based on price and technical acceptability.
- Price: Evaluated for reasonableness and balance across all line items.
- Technical Acceptability: Based on the quoter's detailed response demonstrating how they meet the Salient Characteristics of each item. Responses must clearly explain how products/services meet or exceed requirements and acknowledge the date of the requirement. Failure to provide clear explanations or respond to all line items will result in an "Unacceptable" rating.
Key Dates & Submission
- Questions Due: February 13, 2026, by 12:00 PM EST via email to Keith Abbott (keith.r.abbott.civ@army.mil) and Richard Trafton (Richard.C.Trafton.civ@army.mil).
- Quotes Due: February 19, 2026, by 4:00 PM Eastern Time.
- Quotes Validity: Must be valid for thirty (30) days.
- SAM Registration: Required to be "ACTIVE" at the time of award.
Additional Information
This solicitation incorporates various FAR and DFARS clauses, including those related to small business representations, limitations on subcontracting, and electronic invoicing via Wide Area WorkFlow (WAWF). A Wage Determination (WD 2015-4023) is applicable, establishing minimum wage rates and fringe benefits for employees performing contract work in Belknap and Merrimack Counties, NH.