YON 305 Cargo Fuel Tank Cleaning

Amendment / Modification

This amendment (Number 0003) modifies the solicitation N6264926Q03030003, originally dated May 4, 2026.

• Section A - Solicitation/Contract Form: The Purchase Requisition Number has been updated from N6275826PRYN905 to N6264926Q03030003.
• Section J - List of Attachments: Two new drawings have been added: Drawing 1 and Drawing 2.

This amendment provides additional drawings that were not originally included in the solicitation. Bidders should review these new attachments as they may impact their understanding of the requirements and their proposal preparation. No changes to offer receipt deadlines are mentioned in this amendment.

Form / Attachment / Pricing Sheet

This document is a drawing (YON-0120D) detailing the installation of a new cargo pump, associated piping, and a new shaft connected to the pump and reduction gear. It also includes a list of materials required for the installation and removal of existing components.

• List of Material: Details specific items such as pumps, pipes, valves, flanges, elbows, strainers, bolts, nuts, and sealant, including quantities, material specifications, and manufacturer information. It distinguishes between Government Furnished Material (GFM) and Installing Activity Furnished Material (IAF).
• General Notes: Provides critical information regarding the drawing's applicability, adherence to standards (ABS, U.S.C.G., NAVSEA), painting requirements, piping marking, support, arrangement, and cleaning procedures.
• Revisions: Lists any changes made to the drawing.
• Ripout Notes: Specifies the removal of existing pipe hangers, foundations, clips, and label plates.
• Test Notes: Outlines hydrostatic and operational testing requirements for the new and modified piping system.
• Cleaning Notes: Details the cleaning and flushing procedures for the piping system.
• Dimensional Tolerances: Specifies acceptable tolerances for various measurements.
• Weight Control Data: Provides weight information for installed and removed items.
• Label Plates: Lists required label plates and their inscriptions.

This drawing is crucial for any bidder involved in the installation or modification of the cargo pump system. It provides the exact specifications for all materials needed, the scope of work for both removal and installation, and the required standards and procedures to be followed. Bidders must use this document to accurately estimate costs, plan labor, and ensure compliance with all technical and safety requirements.

Form / Attachment / Pricing Sheet

This document contains drawings and general notes related to foundation modifications for incidental cargo pump installation. It details the structural changes required to support the replacement of cargo pumps.

• General Notes: Provide instructions and specifications for fabrication, welding, inspection, material requirements, and painting. Highlights include adherence to American Bureau of Shipping rules and NAVSEA specifications.
• List of Material: Specifies the quantities and types of materials needed for the foundation modifications, including angles, channels, bolts, nuts, and washers.
• Drawings: Illustrate the proposed modifications, including elevations and sections showing the removal of existing structures and the installation of new foundations. Key components like the cargo pump assembly and strainer are indicated.
• Weight Control Data: Provides weight information for the structural modifications.

This document is crucial for bidders to understand the physical scope of work required for the cargo pump replacement. It details the specific materials, fabrication standards, and structural changes necessary, directly impacting the labor, materials, and time required for execution. Bidders must review these drawings and notes to accurately estimate costs and timelines for the installation of new foundations and any associated work.

Form / Attachment / Pricing Sheet

This document is a General Development Map of the Akasaki POL Depot, dated March 2021. It provides a detailed layout of the facility, including existing buildings, structures, property boundaries, fences, underground structures, entrances, retaining walls, slopes, stairways, roads, contour lines, and fuel pipelines.

• The map includes a legend that defines various symbols and line types used to represent different features.
• Grid references are provided for easy location of specific areas.
• A scale bar (1:2000) and a north arrow are included for spatial orientation.
• The map indicates a "Current Location" and notes that a specific area (marked "Where 290") will be for fuel removal.
• It also shows "Real Estate Data" for FAC 5032, with a land area of 182.08 acres.

This map is crucial for bidders to understand the physical layout and existing infrastructure of the Akasaki POL Depot. It can inform site visit planning, logistical considerations for any proposed work, and the identification of existing conditions that may impact project execution. Understanding the site's configuration, including the location of buildings, pipelines, and terrain features, is essential for developing accurate proposals and project plans.

Amendment / Modification

This amendment (0002) to Solicitation N6264926Q03030002 modifies the following:

• Site Visit Scheduled: The site visit for this requirement is scheduled for May 19, 2026, at 9:00 AM. Attendees should check in with Mr. Santos at his office, who will escort them to the site. Early arrival is recommended for check-in.

• Parking Information: A gravel area across the road from the YON is available for parking.

• Attachments Added: Two maps have been added: one geographical map of Akasaki YONs and another showing the YON location in Akasaki.

• Header Information Update: The Purchase Requisition Number in Section A has been updated from N6275826PRYN905 to N6264926Q03030002.

• Section A - Solicitation/Contract Form (Purchase Requisition Number)

• Section J - List of Attachments (Added maps)

• Bidders are reminded to provide a signed copy of all amendments with their proposals.

• All other terms and conditions of the original solicitation remain unchanged.

Amendment / Modification

This amendment (0001) to solicitation N6264926Q03030001, dated 04 May 2026, provides information regarding RFIs (Requests for Information).

• Section A - Solicitation/Contract Form: The Purchase Requisition Number has been updated from N6275826PRYN905 to N6264926Q03030001.

• Questions must be submitted via email to the Contracting POC no later than 10:00 (JST) on 25 May 2026.

• Submissions can be in English or a combination of Japanese and English.

• All questions and answers will be shared with all vendors.

Amendment / Modification

This amendment modifies the original solicitation (N6264926Q0303) dated 04 May 2026.

• Section A - Solicitation/Contract Form: The Purchase Requisition Number has been updated from N6275826PRYN905 to N6264926Q03030001.

• The deadline for submitting Questions, Answers, and RFIs (Requests for Information) has been extended to 25-May-2026 at 10:00 JST. RFIs should be submitted via email to the contracting Point of Contact (POC). All RFIs will be posted after this new deadline.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for performing cargo fuel tank cleaning and gas-freeing services on the vessel YON-305, CFAS DFSP.

• Task: Accomplish cleaning and gas-freeing of cargo fuel oil tanks.

• Location: Throughout the Fuel Oil Barge.

• Identification: Includes 6 cargo fuel oil tanks with specific capacities:

  • S-1: 25,932 GAL
  • P-1: 25,899 GAL
  • S-2: 34,695 GAL
  • P-2: 34,673 GAL
  • S-3: 26,006 GAL
  • P-3: 26,018 GAL

• Requirements:

  • Open, ventilate, conduct gas free, empty, clean, render dry, and maintain each tank, void, and/or cofferdam.
  • Ventilate harmful vapors, fumes, and mist to the exterior of the vessel.
  • Remove and dispose of waste liquid to a Government-provided conveyance, following specific contact and spill containment procedures.
  • Inspect piping and hose alignment before and periodically during pumping, purging, or flushing.
  • Coordinate fluid off-loading/transferring with the ship's Damage Control Assistant (DCA).
  • Perform a visual inspection of each tank, void, and/or cofferdam for cleanliness prior to final closing, documenting personnel present.
  • Install new gaskets and fasteners for manhole covers.

• Anticipated Award Date: 7/1/2026

• POP Start Date: 7/22/2026

• POP End Date: 12/31/2026

• Production Completion Date: 11/18/2026

• Preparing Activity: SASEBO

• References: Standard Items FY25, and S1620-860100 Rev E, WT & OT Hinged Manhole specifications.

• Government Furnished Material (GFM): None.

• Waste Disposal: Government will provide a waste liquid conveyance.

• Additional Requirements: Refer to ENCLOSURE (T) for detailed cleaning requirements and Local Standard Item 099-901YO for CHT/sewage tanks disinfection requirements for SRF-JRMC Sasebo availabilities.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for services related to a cargo pump and cargo fuel tank cleaning/gas freeing. The award will be a Firm-Fixed-Price job order under an existing Master Agreement for Repair and Alteration of Vessels (MARV) in the Japan Region. Specifically, it pertains to "Accomplish SA YON-0120D FOR CARGO PUMP" and "Accomplish CARGO FUEL TANK CLEANING/GAS FREEING."

• Accomplish SA YON-0120D for Cargo Pump.

• Accomplish Cargo Fuel Tank Cleaning/Gas Freeing.

• Compliance with occupational and health standards for shipyard employment (29 CFR 1915).

• Adherence to quality assurance standards and potentially higher-level contract quality requirements.

• Proper handling of Controlled Unclassified Information (CUI) if applicable.

• Compliance with specific requirements for contracts performed in Japan, including historical and cultural resource protection.

• Contract Type: Firm-Fixed-Price job order.

• Period of Performance: July 22, 2026, to December 31, 2026.

• Delivery Location: SRF AND JRMC YOKOSUKA, FPO AP 96349, UNITED STATES.

• Payment will be made via Electronic Funds Transfer (EFT).

• Quotations are due by close of business on June 1, 2026.

• Offerors must possess a current U.S. Navy Master Ship Repair Agreement (MSRA) or Agreement for Boat Repair (ABR) in the Japan Region to be eligible for award. Firms without one may be ineligible unless adequate time exists for Navy to perform an assessment and execute the agreement.

• Proposals must be submitted electronically via e-mail, unless directed otherwise.

• Evaluation will be based on the lowest total price, with the Government determining the most advantageous offer.

• A site visit is scheduled for May 19, 2026, at 9:00 JST. Attendance must be emailed by May 13, 2026.

• This solicitation is restricted to firms possessing a current MSRA/ABR in the Japan Region.

• It is not a small business set-aside.

• The document includes numerous FAR and DFARS clauses covering various aspects such as inspection, acceptance, payment, taxes, and security requirements.

• Offerors are urged to inspect the site where services are to be performed.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document details the requirements for "ShipAlt YON-0120D for Cargo Pump; accomplish" which involves modifications to a cargo pump, its foundation, and associated piping.

• Location: Pump Room.

• Tasks:

  • Cleaning of bilge areas and piping to a gas/oil-free condition.
  • Ventilation, emptying, cleaning, and maintenance of bilge areas.
  • Provision of portable air-driven bilge pumps, high-pressure pumps, nozzles, and suction hoses.
  • Provision of spill kits for containment.
  • Identification and communication during waste liquid transfer.
  • Inspection of piping and hose alignment.
  • Modification of cargo pump, foundation, and piping.
  • Fabrication of backing rings.
  • Shop hydrostatic testing of fabricated piping.
  • Shaft alignment between the pump and vertical drive.
  • Installation and fitting of new shims and dowel pins.
  • Piping alignment to the pump, ensuring no strain on the pump.
  • Witnessing of operating pressure tests and operational tests.
  • Accomplishment of requirements for new and disturbed surfaces.

• Bilge areas and piping must be cleaned to a gas/oil-free condition in accordance with 29 CFR 1915 Subpart B.

• Marine Chemist certificate submission required.

• Operating pressure test to verify tightness of mechanical joints.

• Operational test of the cargo pump.

• Allowable leakage for operating pressure test: None.

• Anticipated Award Date: 7/1/2026

• POP Start Date: 7/22/2026

• POP End Date: 12/31/2026

• Production Completion Date: 11/18/2026

• Location of Work: SASEBO

• Submission of a legible copy of the Marine Chemist certificate.

• Contractor is required to provide material not specifically listed as Government Furnished Material (GFM).

• Cleaning and gas-free work for specific cargo fuel oil tanks is covered under a separate ICN (38NSC85002_A01).

• References to specific standard items, modifications, and enclosures (A, B, C, D) for detailed requirements and dimensions.