Youth Ministry Services

Questions & Answers / Clarifications

This document provides responses to questions submitted by potential bidders regarding the "Christian nondenominational" Youth Ministry Services solicitation.

• Personnel Qualifications: While a professional degree is not required, degrees relevant to the position and a resume listing experience in Youth Ministry can support an applicant's qualifications. A letter of recommendation is also beneficial.
• Participant Numbers: Specific numbers for programs like AWANA, VBS, Sunday School, and Holiday Events are provided, though the PWS does not historically detail program planning and volunteer management numbers.
• Volunteer Screening: Essential components include National Criminal Records Search, Sex Offender Registry Check, Social Security Number Verification, and County Criminal Records Search.
• Government Provided Resources: The Chapel will provide all supplies and materials for required programs. Coordination will be with Chapel Staff.
• Performance Metrics: Key metrics include attendance trends, retention rates, volunteer development and retention, and the use of lesson plans and group inclusion methods. Refer to PWS Section 5.0 for Performance Requirements Summary.
• Denominational Content: The ministry emphasizes respect for diverse theological/doctrinal teachings. While not denominational, curriculum requests will be presented to the Government Designated Representative (GDR) for inclusion in teaching plans.

Payment terms are Net 30 for the resulting award. The clarifications address specific requirements and expectations, potentially influencing bidder proposals.

Amendment / Modification

This amendment (0003) to solicitation M0031826Q00060003 serves to:

• Provide responses to questions from interested Offerors.

• Incorporate FAR 52.212-2 Addendum, Evaluation - Commercial Products and Commercial Services.

• The "Summary of Changes" section has been updated.

• The "Addendum to Evaluation - Commercial Product and Commercial Services" section has been modified.

• FAR 52.212-2 ADDENDUM - EVALUATION CRITERIA has been detailed.

• The document references the PWS and Addendum to FAR 52.212-1.

• Offerors must submit their final proposal and all required documentation in accordance with the PWS and Addendum to FAR 52.212-1 prior to the solicitation close date and time.

• Proposals must acknowledge the original solicitation (SF1449) and all amendments by providing signatures on page 1 of the solicitation and all amendments. Failure to do so may result in rejection.

• Proposals must include unit pricing and extended pricing for CLIN 0001, 1001, 2001, 3001, and 4001.

• The government extension of FAR 52.217-8 will be based on price derived from the option CLIN for the last option year, which will be half of the price proposed for CLIN 4001.

• Proposals must sufficiently address all solicitation and PWS requirements. Non-compliant proposals may be considered technically unacceptable and ineligible for award.

• Offers taking exception to terms, proposing additional terms, or omitting required information may not be considered.

• The Government will award to the responsible offeror whose offer is most advantageous, considering price and other factors. Only one offer will be accepted; no multiple awards will be made. Alternate proposals are not authorized.

• Any inconsistency in the proposal must be fully explained or may be considered a discrepancy.

• The Government intends to make a single award without exchanges, but reserves the right to conduct exchanges if deemed necessary.

• The evaluation criteria include Technical Capability (Acceptable/Unacceptable), Price (for technically acceptable offers), and Past Performance (Acceptable/Unacceptable).

• The Contracting Officer will review SAM.gov to verify contractor responsibility.

• The contract price will be determined to be fair and reasonable.

• A written notice of award will result in a binding contract.

Amendment / Modification

• The proposal due date has been extended.

• Response Due Date: Changed from January 26, 2026, to January 30, 2026.

• The proposal due date is extended to January 30, 2026, at 12:00 PM HST.

• Responses to vendor questions will be provided in a forthcoming amendment.

• No further questions will be accepted after 12:00 PM HST on January 26, 2026.

Solicitation

This solicitation is a Request for Quote (RFQ) for Youth Ministry religious services at Marine Corps Base Hawaii (MCBH). The government is seeking to procure these services to support the religious needs of the base community.

• Provision of Youth Ministry religious services.

• Specific qualifications include a letter of recommendation from a Protestant military chaplain or Senior Pastor, a resume detailing qualifications, a copy of any applicable degrees, and a narrative demonstrating professional knowledge of Protestant faith tenets and requirements for religious support of children, youth, and adults.

• Contract Type: Firm-fixed price.

• Period of Performance: Not explicitly stated, but offers must be held for 60 calendar days from the quote receipt date.

• Offers must be submitted electronically via email to autumn.duckworth@usmc.mil and jessica.pugh@usmc.mil by 12:00 PM Hawaii Standard Time (HST) on January 26, 2026.

• Quotes submitted by any other means will not be accepted.

• Offerors are responsible for verifying receipt of their proposals.

• Evaluation will be based on technical capability and price. Technical capability will be determined by the quote's specifications meeting the Performance Work Statement (PWS) requirements.

• The government may award a contract to the responsible offeror whose offer is most advantageous, considering price and other factors.

• This acquisition is set aside for Small Business.

• Offerors must be registered in the System for Award Management (SAM).

• Specific requirements for Protestant community religious support are detailed in the PWS.

• Offerors must submit only one (1) offer.

• The solicitation requires completion of various representations and certifications, including those related to FAR 52.212-3, FAR 52.204-26, DFARS 252.204-7016, FAR 52.209-2, and FAR 52.209-11. Offerors may be exempt if they have completed these electronically in SAM.

• Amendments to the solicitation must be acknowledged.

Statement of Work (SOW) / Performance Work Statement (PWS)

To establish, implement, and maintain a comprehensive strategy and plan for a Christian nondenominational religious youth ministries program for school students at Marine Corps Base Hawaii (MCBH).

• Provide 15 hours per week for 52 weeks of non-personal services for Youth Ministry Services.

• Coordinate with the Senior Chaplain for scheduling.

• Establish and maintain a strategy and plan for the Youth Ministry Program.

• Coordinate chapel and chapel-related youth ministry activities for school-age children.

• Coordinate with local schools, churches, and youth agencies to avoid conflicts.

• Provide a station-wide Christian Religious Program supporting specific youth ministry needs.

• Develop promotional campaigns and maintain records of supplies, materials, and attendance.

• Provide a syllabus or lesson plan for the entire performance period.

• Major Programs: Approved Workmen Are Not Ashamed (AWANA), Vacation Bible School (VBS), Sunday Children Church, Holiday Events.

• Volunteer Activities: Recruit and train adult volunteers, mentor and train volunteers, maintain and update a volunteer roster.

• Administration: Forecast ministry resources and budget, procure supplies and curriculum, submit paperwork for facility scheduling, arrange audiovisual equipment, draft and coordinate advertising and promotional materials.

• Briefs and Meetings: Maintain communication and cooperation with all involved parties.

• Recruiting: 90% compliance.

• Mentoring and Training: 90% compliance.

• Volunteer Roster: 90% compliance.

• Forecasting: 95% of reports submitted 30 days prior to due date.

• Advertising and Promotions: 90% compliance.

• Briefs and Meetings: 90% compliance.

• Basic Period: March 22, 2026 - March 21, 2027.

• Four Option Periods extending through March 21, 2031.

• Location: Primarily MCBH Chapel, with services potentially provided in any chapel or approved facility within MCBH confines as directed by the Command Chaplain.

• Qualifications: Letter of Recommendation from a Protestant military Chaplain or Senior Pastor, resume, copy of degree (if applicable), narrative supporting knowledge of Protestant faith tenets and requirements for religious support.

• Security: Compliance with all current MCBH security requirements, including U.S. Citizenship or Permanent Resident Alien status, E-Verify, and potential background checks.

• Personnel Identification: Contractor employees must be easily recognizable as contractors.

• Safety: Sole responsibility for compliance with safety regulations.

• Drug-Free Workplace Program compliance.

• Language Requirements: Sufficient English competency for reading, writing, speaking, and understanding.

• Vehicle Operation: Compliance with local and state laws and installation-specific traffic regulations.

• Contractor personnel must obtain base access credentials (CAC or DBIDS) and comply with all base rules and regulations.

Solicitation / RFP / RFQ

This solicitation is for the procurement of Youth Ministry religious services for Marine Corps Base Hawaii (MCBH). The government is seeking to establish, implement, and maintain a strategy and comprehensive plan for a Youth Ministry Program.

• Provide 15 hours of Youth Ministry services per week for 52 weeks.

• Services to be coordinated with the Senior Chaplain upon award.

• The contractor shall provide personnel to establish, implement, and maintain the Youth Ministry Program.

• Specific tasks to be performed in accordance with the Performance Work Statement (PWS).

• Offerors must demonstrate technical capability to meet all requirements listed in the PWS.

• Offerors must provide a Letter of Recommendation from a Protestant military Chaplain or Senior Pastor, a resume supporting qualifications, and a copy of any applicable degrees.

• Offerors must provide a narrative supporting professional knowledge of Protestant faith tenets and requirements for religious support.

• Pricing Arrangement: Firm Fixed Price.

• The contract period is 52 weeks.

• The solicitation number is M0031826Q0006.

• Offers must be submitted electronically via email to autumn.duckworth@usmc.mil and jessica.pugh@usmc.mil.

• Offer due date and time: January 26, 2026, 12:00 PM Hawaii Standard Time (HST).

• Quotes must be received by the specified date and time; offerors are responsible for verifying receipt.

• Offers must hold prices firm for 60 calendar days from the receipt date.

• Technical capability will be determined by quote specifications and PWS requirements.

• Evaluation factors will include technical capability, price, and past performance.

• The government will award to the responsible offeror whose offer is most advantageous.

• This acquisition is a small business set-aside.

• NAICS code: 813110 (Religious Organizations).

• Size Standard: USD 13,000,000.00.

• Registration with the System for Award Management (SAM) is required prior to award.

• Offerors must acknowledge all solicitation amendments.

• The solicitation incorporates FAR 52.212-1, 52.212-4, and 52.212-2 by reference.