Z1AA--36C25726R0013, 674-22-107 - Replace Cart Elevators - Surgery

Solicitation / RFP / RFQ

This solicitation is for the "Replace Cart Elevators - Surgery" project (Project No. 674-22-107) at the Temple Veterans Affairs Medical Center in Texas. The project involves replacing cart elevators from the basement to the second floor of Building 163 to improve workflow between the Sterile Processing Department (SPS) and Surgery. The magnitude of the construction project is estimated between $1,000,000.00 and $2,000,000.00.

• Provide all necessary labor, materials, equipment, and supervision to replace cart elevators.

• Includes general construction, alterations, removal of existing utilities, and reconfigurations of electrical, mechanical, and other systems.

• Work must comply with all contract documents, VA specifications, applicable city, county, state, and federal regulations, OSHA standards, and Infection Control Risk Assessment (ICRA).

• Requires adherence to specific requirements for housekeeping, false alarms, fire watch, security, parking, and tuberculosis screening.

• A minimum three (3) year warranty for parts and labor is required.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 270 Calendar days after Notice to Proceed.

• Performance and Payment Bonds: Due 10 Calendar days after Notice of Award.

• Proof of Insurance: Due 10 Calendar days after Notice of Award.

• Proposals must be submitted via email to horacio.fernandez@va.gov by the due date specified in Block 13a of SF 1442 (01-05-2026, 15:00 CST).

• Proposals must be submitted in four volumes: Technical Acceptability (5 pages), Past Performance (40 pages), Price/Cost, and Solicitation, Offer, & Award Documents.

• Evaluation is based on a Past Performance, Price Tradeoff (PPTO) basis, with Past Performance being significantly more important than Price.

• Key deadlines: Pre-Bid Site Visit on November 6, 2025; RFI/Questions due November 26, 2025.

• This requirement is set aside 100% for Service-Disabled Veteran Owned Small Business (SDVOSB).

• Applicable NAICS code: 238290 (Other Building Equipment Contractors) with a size standard of $22,000,000.00.

• Offerors must be verified as an SDVOSB.

• Specific requirements for Experience Modification Rating (EMR) are detailed; an EMR less than or equal to 1.00 is considered technically acceptable.

• A pre-bid site visit is scheduled for November 6, 2025, at 11:00 AM CST.

• Offerors must acknowledge all amendments.

• Texas Sales and Use Tax exemption applies to materials incorporated into VA real estate.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 Price Breakout Worksheet.xlsx", provides a template and instructions for bidders to submit their pricing details for the "Replace Cart Elevators - Surgery Temple, TX 76504" opportunity. It requires bidders to break down their costs according to specific Construction Specification Institute (CSI) Divisions and other contract line item numbers (CLINs).

• Instructions Tab: Details how to accurately calculate subtotals and contract totals, defines "Division" in the context of construction specifications, clarifies that line item breakdowns are for informational purposes only, states that field office overhead and general conditions are interchangeable, and specifies that all pricing is fixed price.
• Proposal Price Schedule Tab: Lists CLIN 0001 and various CSI Divisions (e.g., General Requirements, Concrete, Metals, Equipment, Electrical, Earthwork) for which bidders must provide pricing. It also includes categories for Insurance/Bonds, Taxes/Fees, O&M Manuals, Overhead, SubContract Mark-Up, and Profit.

Bidders must use this worksheet to detail their proposed pricing structure. The accuracy of formulas and the transposition of totals are the awardee's responsibility. This document is crucial for understanding the required cost breakdown and ensuring compliance with the solicitation's pricing requirements.

Forms / Attachments / Pricing Sheets

This document contains the 100% Construction Documents for the "Replace Cart Elevator - Surgery Building 163" project at the Central Texas Veterans Health Care System. It includes a comprehensive set of drawings and specifications detailing the scope of work.

• Sheet Index: Lists all drawings by discipline (General Information, Architectural Demolition, Architectural, Electrical, Mechanical, Plumbing).
• General Notes: Provides project-specific requirements, coordination responsibilities, existing conditions, safety/security protocols, construction guidelines, correspondence procedures, and infection prevention measures.
• Phasing Plans: Details the phased approach for demolition and construction on the basement and second floors.
• Demolition Plans: Outlines areas for demolition on the basement and second floors.
• Elevator Plans, Sections, and Details: Provides specific technical drawings for the cart elevator replacement, including shaft openings, door details, and sections.
• Door Schedule and Details: Lists and details all doors and frames required for the project.
• Structural Notes: Includes general structural notes and specific plan notes regarding existing CMU walls and required inspections.
• Electrical Plans: Shows the electrical layout for the basement and second floors, including demolition and new installations.
• Specifications: Organized according to Master Format 2004, covering various construction divisions.

This document is critical for bidders to understand the full scope of the elevator replacement project. It details the specific locations, phasing, technical requirements, safety protocols, and construction methods. Bidders must review these documents thoroughly to prepare accurate proposals and understand the project's complexities, including infection control and phased construction within an active healthcare facility.

Specifications

This document provides specifications for the replacement of cart elevators in Building 163, Surgical Suite, at the Central Texas Veteran's Healthcare System in Temple, Texas. The project, with Proj. No. 674-22-107, involves demolition and removal of existing cart elevator cabs, lift doors, finishes, and associated mechanical/electrical equipment. It also includes the installation of new elevator cabs and doors, patching of existing finishes, electrical upgrades, and conversion of a service equipment room into an office storage area with new finishes and acoustical ceiling.

• Project Number: 674-22-107

• Location: Central Texas Veteran's Healthcare System, Building 163 Surgical Suite, Temple, Texas

• Issue Date: October 17, 2023

• Open Bids: 100% CD REVIEW

• Demolition and removal of existing cart elevator components (cabs, doors, finishes, electrical, mechanical equipment).

• Installation of new cart elevator cabs and doors.

• Patching of existing finishes.

• Electrical upgrades for new equipment.

• Conversion of a service equipment room into office storage, including floor leveling, new finishes, and acoustical ceiling.

• Site visits by bidders require an appointment with the Medical Center Engineering Officer or Contracting Officer.

• Drawings and contract documents can be obtained from the website where the solicitation is posted; additional copies will be at the Contractor's expense.

• The specifications are for review only and are not for regulatory approval, permitting, or construction.