Z1AZ--653-26-103 Upgrade Network and Electrical Buildings 4/5/6 Construction - Roseburg VAMC

Form / Attachment / Pricing Sheet

This document is a "VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (Deviation)". It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This certification is a mandatory part of the offeror's bid, quotation, or proposal.

• Services Contract Limitation: Offerors must certify they will not pay more than 50% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Work subcontracted by similarly situated certified SDVOSB/VOSB subcontractors counts towards this limit. Other direct costs may be excluded under specific conditions.
• General Construction Contract Limitation: Offerors must certify they will not pay more than 85% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Material costs are excluded.
• Special Trade Construction Contractors Limitation: Offerors must certify they will not pay more than 75% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Material costs are excluded.
• Acknowledgement of Penalties: Offerors acknowledge that false certifications are subject to criminal, civil, or administrative penalties under Title 18, United States Code, Section 1001.
• Cooperation and Documentation: Offerors agree to provide documents or records to VA to demonstrate compliance upon request, both during performance and upon completion.
• Certification Form: A section is provided for the offeror to complete, sign, and return, certifying their intent to comply with the limitations.

Bidders must complete and submit this certification with their offer. Failure to provide this signed certification will render the offer ineligible for evaluation and award. Understanding the specific percentage limitations for services, general construction, or special trade construction is crucial for proposal preparation and ensuring compliance if awarded the contract.

Form / Attachment / Pricing Sheet

This document is a tracking sheet for technical questions and responses related to Solicitation #36C77626B0012 for the EHRM Project 653-26-103 Roseburg. It is intended to log questions submitted by vendors and the government's official responses.

• Columns include:
  • No.
  • Email address sending questions
  • Date Question Received
  • Date Question Answered
  • Question
  • Government Response

This sheet serves as a record of clarifications provided by the government. While currently empty, it indicates a mechanism for vendors to ask questions and receive official answers that may impact their understanding of the solicitation requirements and their proposal preparation. Bidders should refer to this document for any official Q&A that may be posted.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the "Project Manual" for the "Upgrade Network and Electrical" project for Buildings 4, 5, and 6 at the VA Roseburg Health Care System. The primary objective is to upgrade the network and electrical systems within these buildings.

The scope of work involves:

• Complete site preparation for building operations, including demolition and removal of existing structures.

• Furnishing labor and materials to perform work as required by drawings and specifications.

• Providing network and electrical upgrades to Buildings 4, 5, and 6.

• Supporting the recent Electronic Health Record Modernization initiative.

• Adherence to VA security management program requirements for all personnel.

• Compliance with specific sections related to thermal and moisture protection, openings, finishes, HVAC, electrical installations, communications installations, and electronic safety and security.

• Detailed requirements for construction security, including security plans, procedures, and key control.

• Document control procedures for sensitive information.

• Operations and storage areas confined to authorized locations.

• Phasing of work to maintain building operations 24/7.

• Restoration of existing work as necessary.

• Provision of as-built drawings.

• Compliance with historic preservation guidelines.

• Adherence to VA Medical Center Fire & Safety Policies, Procedures & Regulations.

• Hazard Communication program.

• Specific requirements for temporary enclosures, flammable liquids, compressed gas cylinders, internal combustion engine-powered equipment, power activated tools, ladders, scaffolds, excavations, storage, trash and debris, floor protection, and signs.

• Infection control measures during demolition and construction.

• Confined space entry procedures.

• Contractor parking and material delivery prearrangements.

• Specific requirements for thermal and moisture protection, openings, finishes, HVAC, electrical installations, communications installations, and electronic safety and security.

• Project Location: VA Roseburg Health Care System, Roseburg, Oregon.

• Period of Performance (PoP): 270 calendar days. PoP and night/weekend/double shifts may be required.

• Compliance with all applicable Federal, State, and local laws, ordinances, criteria, rules, and regulations.

• Adherence to OSHA standards (29 CFR 1910 for general industry and 29 CFR 1926 for construction).

• Compliance with National Fire Protection Association (NFPA) standards.

• Submission of a written "Dust and Infection Control and Monitoring Plan" for Owner's review and approval.

• Maintenance of a minimum temperature of 40 degrees F at all times.

• Maintenance of existing fire protection and alarm equipment in operating condition.

• Utility services for Medical Center to be maintained at all times.

• All utility service interruptions must be scheduled three weeks in advance with the COR and Medical Center Personnel.

• Abandoned lines shall be sealed, capped or plugged at the main, branch or panel.

• Minimizing interference of construction activities with flow of Medical Center traffic.

• Contractor shall employ services of an installation engineer when noted on Equipment Schedule.

• Historic preservation considerations.

• Specific requirements for electrical installations, low-voltage electrical power conductors and cables, grounding and bonding, raceway and boxes, panelboards, power distribution units, switchgear, lighting controls, interior lighting, and surge protective devices.

• Requirements for communications installations, including structured cabling, conduits, backboxes, and equipment room fittings.

• Requirements for traditional asbestos abatement, including detailed procedures for removal, containment, monitoring, and decontamination.

• Requirements for cold-formed metal framing, rough carpentry, finish carpentry, firestopping, joint sealants, dust and infection control, and sustainable construction.

• Requirements for security doors and frames, door hardware, and electronic safety and security systems.

• Requirements for testing and acceptance of electrical systems, UPS, and panelboards.

• Requirements for maintenance and operation manuals, and training.

• Requirements for contractor's submittals, including shop drawings, product data, samples, test reports, and certifications.

This document is a comprehensive project manual detailing the requirements for the "Upgrade Network and Electrical" project at the VA Roseburg Health Care System. It covers a wide range of specifications from general requirements to specific technical details for various systems, including electrical, communications, security, and asbestos abatement. Bidders must carefully review all sections to understand the full scope of work and requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

This project aims to provide an upgraded circuit feed to support the recent Electronic Health Record Modernization for Buildings 4, 5, and 6 at the Roseburg VAMC Campus in Roseburg, Oregon.

• Assess, inspect, and site verify existing conditions prior to construction.

• Provide all labor, materials, equipment, and construction services.

• Complete construction in accordance with current references and specifications.

• Occupancies:

  • Bldg. 5A – HAS (5 employees)
  • Bldg. 5B – HBPC (10 employees)
  • Bldg. 6A/6B – HUD/VASH/Social Work (25 employees)

• Network Infrastructure:

  • Install two independent Network Fiber Homeruns (OS2 fiber, 24 strand) from Bldg. 1 to Buildings 4, 5, and 6, entering from opposite sides.
  • Install new 26U IT panels in the basement of each building (4, 5, and 6).

• Electrical Panel Replacement:

  • Replace 125 amp panels with 200 amp panels.
  • Utilize Roseburg “Door-in-Door” design for panel covers/doors.
  • Add additional 20-amp circuits throughout the buildings, with the majority on the second floor.
  • Run new circuits through EMT with compression fittings, surface mounted to interior brick walls.
  • Replace 100% of old cloth-wrapped wiring if it does not meet current codes; remove and replace existing outlets.
  • Verify and replace feeder sizes from Transformer “T-8” to 200-amp panels as needed.

• Outlets and Network Ports:

  • Replace 100% of existing Electrical Outlets and install new outlets.
  • Replace 100% of existing Network ports and install new Network ports.

• Lighting:

  • Remove 100% fluorescent lighting and replace with LED.
  • All lights will receive 100% new wiring.

• Access Control & Security:

  • Install PAC ID readers and Access Controls on all doors entering the buildings.
  • Install Security Cameras at 100% of all exit/entry points (consult with Upgrade Campus Security project 653-16-100).

• Work to be performed in unoccupied spaces at an IRCA Level 2.

• Construction to be in strict accordance with NFPA 101 Life Safety Code, VA Fire Protection Design Manual, and the International Building Code (IBC), latest editions.

• Design interim life safety measures if life safety is impacted.

• Period of Performance: 270 calendar days after issuance of Notice to Proceed.

• Location: Roseburg, OR.

• Work is expected to be done with each building unoccupied.

• Site Verification: Contractor to perform all site verification prior to commencement, including establishing benchmarks and assessing infrastructure conditions.

• Phasing: Construction phasing to align with VA guidelines, Roseburg VMAC safety, infection control, and Rules of the Station to minimize disruption.

• Project Management: Requires high level of coordination with VA staff, including mandatory in-person meetings.

• Asbestos and Lead Paint: Buildings contain asbestos and lead paint; review the Hazardous Materials survey.

• References: Utilize US Department of Veterans Affairs Technical Information Library (TIL) and all applicable Federal, State, and Local codes.

Form / Attachment / Pricing Sheet

This document provides instructions and details for a site visit related to the Roseburg VA Medical Center – Project 653-26-103 Upgrade Network and Electrical Buildings 4/5/6 EHRM Construction.

• Project: Roseburg VA Medical Center – Project 653-26-103 Upgrade Network and Electrical Buildings 4/5/6 EHRM Construction.
• Date: March 25, 2026
• Time: 10:00 AM Pacific Time
• Address: 913 Northwest Garden Valley Blvd, Roseburg, OR. 97471-6523
• Meeting Location: Building 10, Conference Room
• Parking: Lot X, followed by Lot V then Lot W
• Contact: Jeffrey Nelson (jeffrey.nelson1@va.gov)
• A campus map is provided on the following page for navigation.

This document is crucial for potential bidders to understand the logistics of the mandatory site visit. It provides all necessary details for attendance, including date, time, location, and contact information, which are essential for site-specific information gathering and understanding the project environment.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage rates applicable to building construction projects in Douglas County, Oregon. It serves as a reference for prevailing wages that must be paid on federal or federally funded construction projects covered by the Davis-Bacon Act.

• Lists specific labor classifications (e.g., Heat & Frost Insulator, Bricklayer, Operator, Ironworker, Laborer, Plumber, Electrician, Carpenter).
• Provides the prevailing hourly wage rate and fringe benefits for each classification.
• Includes effective dates for the listed rates.
• References Executive Orders related to paid sick leave for federal contractors (EO 13706) and minimum wage requirements (EO 13658).
• Outlines the process for wage determination appeals.

Bidders must use these wage rates to accurately estimate labor costs for their proposals. Failure to comply with the specified prevailing wage rates can lead to contract violations. Understanding these rates is crucial for developing a compliant and competitive bid.

Form / Attachment / Pricing Sheet

This document is a VHA Pre-Construction Risk Assessment (PCRA) template used to perform facility risk assessments for Construction, Renovation, and Maintenance activities. It establishes minimum requirements for categorizing activity types and safety risks to determine necessary precautions.

• Activity Details: Includes location (Buildings 4, 5, and 6), activity name (Upgrade Network and Electrical in Buildings 4, 5 and 6), and a classification of the activity type (determined to be 'Large Scale' in this instance).
• Control Measures: Outlines specific control measures required based on the activity type, including immediate replacement of materials, weekly site visits, site-specific safety plans, hazard communication, and communication plans.
• Affected Adjacent Area Assessment: Requires identification of adjacent areas, points of contact, and confirmation of communication regarding the activity's potential impact.
• Permit: A section for a permit to be posted at the project site, detailing the activity, project manager, start/completion dates, and required control measures.

This document helps bidders understand the safety and risk management protocols required for the project. It details the types of control measures, safety plans, and coordination efforts that will be necessary. Bidders should review the 'Large Scale' activity type and its associated control measures, as well as the 'Additional requirements' section which notes the project is mostly electrical and low voltage, and that required construction safety plans are approved in the submittal phase.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing an updated asbestos survey inventory for the Roseburg VA Medical Center in Roseburg, Oregon. It details the confirmed, new, and updated entries for asbestos-containing materials (ACM) within various buildings and rooms.

• Building and Room Identification: Specifies the location of materials within the facility.
• Material Description: Identifies the type of material (e.g., TSI Debris, Texture, Covebase, Ceiling Tile, Flooring, Gypsum Wallboard, Plaster).
• ACM Status: Indicates whether the material is confirmed ACM ('Yes' or 'No'), a new addition, or an updated entry.
• Inspection and Assessment Details: Includes AHERA classification, assessment dates, material assessment status (e.g., 'Significantly Damaged', 'Remodel', 'Not Damaged'), and relevant comments.
• Location and Description: Provides specific details about where the material is located and its physical characteristics.

This inventory is crucial for any bidder involved in renovation, demolition, or maintenance activities at the Roseburg VA Medical Center. It highlights the presence, location, and condition of asbestos-containing materials, which will directly impact project planning, safety protocols, abatement procedures, and overall cost estimations. Understanding the ACM status is essential for compliance with environmental and safety regulations.

Solicitation / RFP / RFQ

This solicitation is an Invitation for Bids (IFB) for the "Upgrade Network and Electrical Buildings 4/5/6 EHRM Construction" project at the Roseburg VAMC. The project is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. The contractor will be responsible for providing all necessary tools, labor, materials, equipment, permits, licenses, supervision, and quality control to complete the network and electrical upgrades in Buildings 4, 5, and 6, supporting the Electronic Health Record Modernization.

• Network and electrical upgrades to Buildings 4, 5, and 6.

• Compliance with attached specifications and drawings.

• Contract Type: Firm-Fixed-Price.

• Magnitude of Construction: $1,000,000 to $2,000,000.

• Period of Performance: To be completed within 270 calendar days after receipt of the Notice to Proceed.

• Bids must be submitted via email to jason.phillip@va.gov and richelle.gray@va.gov.

• The bid opening will be conducted via teleconference.

• Cut-off date for technical questions: March 27, 2026, by 1 PM ET.

• Bid Submission Due Date: March 27, 2026, by 1 PM ET.

• Offer acceptance period: 90 calendar days.

• Award will be made to the responsible bidder whose bid is most advantageous to the Government, considering only price.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be certified as SDVOSBs by the SBA and listed in the SBA certification database at the time of bid submission and award.

• A pre-proposal site visit is scheduled; see Attachment 8 for instructions.

• Bid Guarantee required: 20 percent of the bid price, not to exceed $3,000,000.

• Payment and Performance Bonds are required upon award.

• Pricing must be submitted in whole dollar values.

• Offerors must acknowledge all amendments.

Form / Attachment / Pricing Sheet

This document contains the "Sheet Index" and "General Notes" for the "Upgrade Network and Electrical Buildings 4, 5 and 6" project at the Roseburg VA Medical Center. It serves as a guide for understanding the scope and requirements of the project.

• Sheet Index: Lists all the drawings included in the project, categorized by discipline (Cover Sheet, General Notes, Civil, Architectural, Telecom Enclosure, Details).
• General Notes: Provides critical information for the contractor, including:
  • Responsibilities for verifying existing conditions and reporting conflicts.
  • Requirements for site safety, cleanliness, and debris removal.
  • Warranty and material conformity (Buy American Act).
  • Procedures for utility interruptions and coordination with other trades.
  • Requirements for temporary barriers and pedestrian traffic management.
  • Specific instructions regarding hazardous materials and asbestos.
  • Details on concrete work, trenching, and restoration.
  • Infection Control Risk Assessment (ICRA) requirements, including different classes of containment and barrier protocols.

This document is crucial for bidders to understand the overall project scope, the specific requirements for site work, safety, and infection control, and the detailed breakdown of the construction drawings. It highlights the contractor's responsibilities and the standards they must adhere to throughout the project, directly impacting bid preparation and project execution.