Z1AZ--Replace Learning Exchange Roof 541-23-202 - VAMC CLEVELAND
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) issued a Solicitation (IFB) for Project 541-23-202 to replace the Learning Exchange Roof at the Louis Stokes Veterans Affairs Medical Center (LSVSMC) in Cleveland, OH. This was a 100% Small Business Set-Aside opportunity, with bids due by May 20, 2026. The opportunity is now closed, and bid results have been posted.
Scope of Work
The project involved general construction, alterations, and the complete removal and replacement of the existing 9,970 square foot roofing system and accessories. Key requirements included:
- Installation of a new Cold Applied Styrene-Butadiene-Styrene Modified Membrane Roofing System (SBS) as the Base Bid, with an alternate bid option for an EPDM roofing system.
- Comprehensive design and engineering services, including condition surveys, recommendations, and a complete construction package.
- Removal and replacement of wood fascia, aluminum fascia, perimeter gravel stops, roof crickets, roof drains, and skimmers.
- Installation of new walk pads, modification of scuppers, and flashing at wall/roof intersections.
- Reinstallation of the lightning protection system and installation of four steel pipe anchoring devices for fall protection.
- Adherence to site safety measures, including temporary guardrails, staging area protection, and coordination with the COR.
- The project was to be phased into two sections to minimize disruption, with Building No. 6 remaining occupied.
Contract Details
- Contract Type: Invitation for Bid (IFB) / Sealed Bidding (FAR Part 14)
- Estimated Value: Between $500,000 and $1,000,000
- Period of Performance: 100 calendar days from Notice to Proceed (NTP)
- NAICS Code: 236220 (Commercial and Institutional Building Construction) with a $45 Million size standard
- Product Service Code: Z1AZ (Maintenance Of Other Administrative Facilities And Service Buildings)
- Bonds: A 20% Bid Bond was required with submission. Performance and Payment Bonds were required from the awarded contractor.
- Place of Performance: Louis Stokes VAMC, 10701 East Blvd., Cleveland, OH 44106.
Eligibility & Set-Aside
This was a 100% Small Business Set-Aside. Bidders were required to be registered in the System for Award Management (SAM.gov) and the Small Business Administration (SBA) VET CERT program. A mandatory "VA Notice of Limitations on Subcontracting" form required offerors to certify that no more than 85% of the contract amount would be paid to firms not listed as VIP-listed SDVOSBs or VOSBs for general construction.
Submission & Evaluation
- Final Bid Due Date: May 20, 2026, at 13:00 Eastern Time.
- Bid Opening: May 20, 2026, at 13:00 EST via Microsoft Teams.
- Bids were to be submitted via mail.
- Award was to be made to the responsible offeror with the lowest evaluated price, based on the Base Bid (Item 1).
- A pre-bid site visit was held on April 28, 2026. Requests for Information (RFIs) were due by May 7, 2026.
- Three amendments were issued, including one extending the bid due date and another adding FAR Clause 52.222-90 regarding DEI discrimination.
Current Status
This opportunity is now closed. Bid results and an abstract of offers were posted on June 9, 2026.