Z1DA--554-26-105 Replace Damaged Windows at RMRVAMC (Const) (VA-26-00010269)

Amendment / Modification

This amendment updates the instructions to offerors by providing an attached document titled "Instructions to Offerors." The site visit date and time (January 8, 2026, at 10 AM MT), the questions due date (January 15, 2026, by 10 AM MT), and the proposals due date (January 30, 2026, by 10 AM MT) remain unchanged.

Instructions to Offerors (updated via attachment).

No changes to proposal deadlines or submission dates. Offerors should refer to the attached "Instructions to Offerors" for updated guidance.

Solicitation / RFP / RFQ

This document provides instructions, conditions, and notices to offerors for a competitive acquisition utilizing FAR Part 15 source selection procedures with tradeoff source selection. The government intends to award a contract to the responsible offeror whose proposal is most advantageous, potentially accepting other than the lowest priced proposal if it offers best value.

• Joint Ventures: Must meet requirements in 13 CFR part 128, with the managing partner making specific representations. A joint venture agreement and a breakdown of work are required. Must be registered and verified in VETCERT.

• Compliance: Offerors must provide documentation for OSHA/EPA violations (no more than three serious, one repeat, or one willful in the past 3 years), an Experience Modification Rate (EMR) of 1.0 or less (or a written explanation if higher), and adherence to clause 852.219-75.

• SDVOSB/VOSB Verification: Offerors must be VISIBLE and VERIFIED by the SBA certification database at the time of offer submission and contract award.

• Estimated Cost Range: Between $250,000.00 and $500,000.00.

• Evaluation Factors: Past Performance (significantly more important than cost/price), Compliance Requirements, and Price.

• Past Performance: Maximum of five (5) recent and relevant projects. Projects completed within five years of the solicitation due date are considered recent. Relevant projects involve renovation/remodeling with general construction in an active medical facility, similar or greater in scope/magnitude/complexity. Offerors must submit CPARS evaluations or Past Performance Questionnaires (PPQs) if CPARS is unavailable. The government will also use PPIRS, FAPIIS, and eSRS.

• Submission Deadline: Proposals are due by 10:00 A.M. Mountain Time on January 30, 2026.

• Submission Method: Proposals must be submitted electronically via email to Elia-Laritza.Ruiz-Manzo@va.gov. Emails are limited to 15 MB. The proposal should include one attachment for price, one for LOS certification, and one for past performance.

• Bid Bond: A digital bid bond of 20% (not to exceed $3,000,000) is required.

• Discussions: The government intends to award without discussions but reserves the right to hold discussions if needed.

• Specific requirements for Joint Ventures, particularly those involving Certified SDVOSB/VOSB firms.

• Offerors must be registered and verified in SAM.

• A pre-proposal site visit is mentioned; details are in SF 1442, Block 10.

• Requests for information must be submitted in writing no later than the date in SF 1442, Block 10.

• Proposals must include a signed SF-1442.

• Password protection for offers is not permitted.

Form / Attachment / Pricing Sheet

This document is a "VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction" clause. It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory certification for the offeror to complete and return with their bid, quotation, or proposal.

• Services Contract: Offeror certifies they will not pay more than 50% of the contract amount to firms that are not VIP-listed Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contract: Offeror certifies they will not pay more than 85% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Material costs are excluded.
• Special Trade Construction Contractors: Offeror certifies they will not pay more than 75% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Material costs are excluded.
• Certification Statement: Offeror must sign and date a statement confirming their intent to comply with these limitations.
• Penalties: False certifications are subject to criminal, civil, or administrative penalties, including prosecution under Title 18, United States Code, Section 1001.

Offerors must complete and submit this certification with their bid. Failure to provide a completed and signed certification will render the offer ineligible for award. The specific limitation percentage (50%, 85%, or 75%) will depend on the predominant NAICS code assigned to the acquisition, as indicated by the Contracting Officer.

Questions & Answers / Clarifications

This document provides clarifications and answers to questions raised by potential bidders regarding the RFR for project 554-26-105, "Replace Damaged Windows at RMRVAMC." It also notes that SOW Appendix A-rev 1 is included and replaces the original document.

• Boom Lift Access: Lifts are allowed inside the building, but existing entryways must be used without modification, and a protection plan for floors/finishes/fixtures is required.
• Work Hours: Specific work hours are noted in Appendix A, Column D, indicating which windows require after-hours work.
• Scaffolding/Hoists: Existing VA scaffolding and hoists may be used if certified. If not, they require inspection and certification by qualified personnel.
• Door Hardware: Existing door hardware may be reused if feasible; otherwise, in-kind hardware is required.
• Debris Removal: Construction debris, including window panes, is the contractor's responsibility to haul off-site.
• Additional Windows: Windows #25 & #26 have been added to Appendix A for pricing.
• ICRA: ICRA is expected to be Level 2, with plastic sheeting for sealing. Level 3 may be required if work is conducted inside.
• Road Closure: Lane closure coordination for Ped Bridge glass replacement must be made with CU Anschutz Facilities/Traffic team, facilitated by the COR.
• Parking: Parking for active work and material staging can be coordinated for the loading dock area, PVS/PVN decks, or ED parking lot. General parking is restricted to PVN or the oversized lot north of PSN.

This document clarifies several aspects of the project, including access, materials, debris removal, and site logistics. It also introduces two additional windows for pricing and updates Appendix A with work hours and ICRA notes. Bidders should review these clarifications carefully to ensure accurate proposal submission.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire designed to gather feedback from clients regarding a contractor's performance on previous projects. It is intended to be completed by the client (government or commercial entity) to assess the contractor's capabilities and reliability.

• Contractor Information: Fields for the firm's name, CAGE code, address, DUNS number, contact details, and details about their role (prime, subcontractor, etc.) and percentage of work performed.
• Contract Information: Details about the specific contract, including number, type, title, location, award and completion dates, original and final prices, and explanations for any differences.
• Project Description: A section for the contractor to describe the project and its relevance to the current opportunity.
• Client Information: Fields for the client's name, title, contact details, and their role in the project.
• Performance Information: A detailed rating scale (Exceptional to Not Available) across several categories: Quality (technical data, standards, problem resolution, quality control), Schedule/Timeliness, Customer Satisfaction (end-user satisfaction, contractor cooperation, overall satisfaction), Management/Personnel/Labor (on-site management, workforce, government property, personnel expertise, small business utilization, multi-project management, change assimilation, overall management), Cost/Financial Management (meeting price terms, cost reduction proposals, invoicing accuracy for cost-type contracts, accounting system adequacy, terminations, financial problems), and Safety/Security (safety environment, security compliance).
• Narrative Sections: Dedicated areas for comments, strengths, weaknesses, deficiencies, and an overall rating.

This questionnaire is a tool used by the government to evaluate a bidder's past performance. Bidders should be aware that their clients will be asked to complete this form. The responses will directly impact the evaluation of the bidder's proposal, influencing the government's assessment of their ability to successfully perform the current contract. Understanding the criteria and the detailed questions asked can help bidders prepare their own past performance information and proactively address potential concerns.

Form / Attachment / Pricing Sheet

This document appears to be an Excel spreadsheet containing a breakdown of construction costs by prime and subcontractor. It is structured to detail costs across various construction divisions (0-34) and includes sections for labor and materials, with columns for quantity, unit, cost per unit, and total cost. It also includes fields for adjustments such as local market conditions and small business utilization.

• Detailed cost breakdown by CSI MasterFormat divisions (e.g., Division 0 Special Sections, Division 1 General Requirements, Division 2 Existing Conditions, etc.).
• Columns for labor and materials, including quantity, unit, $/unit, and total.
• Sections for adjustments like Local Market Conditions and Small Business Utilization.
• Summary totals for each division and an overall project total.

This document is likely intended to provide bidders with a template or a detailed breakdown of estimated costs for the construction opportunity. Bidders may need to use this format to submit their own pricing, or it may serve as a reference for the government's cost estimates. The inclusion of specific divisions and the structure for labor/materials costs are critical for understanding the scope and cost components of the project. The adjustments section may also indicate factors that could influence final pricing or contract awards.

Form / Attachment / Pricing Sheet

This document is a worksheet designed to help offerors calculate and document their self-performed and subcontracted work for construction opportunities. It is specifically relevant for General Construction (NAICS 236220) and specialty trade NAICS codes, outlining requirements for the percentage of work performed by small businesses.

• Self-Performance Requirement: Offerors must ensure at least 15% (25% for specialty trades) of the contract performance cost for personnel is spent on their own employees or those of eligible Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.
• Cost Breakdown: Requires a breakdown of material and personnel costs by specification division.
• Calculation Fields: Includes fields for subtotals, profit, home office overhead, bond costs, and a grand total.
• Self-Performed Personnel Cost Calculation: Provides a step-by-step method to calculate the total amount of work to be self-performed and the resulting percentage.
• Certification: Requires an authorized representative to certify the accuracy of the representations.

This worksheet is crucial for bidders to demonstrate compliance with small business subcontracting requirements, particularly for SDVOSB concerns. Bidders must accurately complete this form to detail their planned cost allocation between self-performance and subcontracting, ensuring they meet the minimum thresholds. Failure to provide this breakdown may impact proposal evaluation or award.

Form / Attachment / Pricing Sheet

This document, an Excel spreadsheet titled 'Appendix A SOW - 554-26-105 Replace Damaged Windows.xlsx', appears to be a detailed list of specific window replacement tasks for an opportunity related to replacing damaged windows. It serves as a component of the Statement of Work (SOW) or a similar attachment, providing granular details for the required work.

• Item #: Sequential numbering for each task.
• Room Number: Identifies the specific location within a facility where the work is to be performed (e.g., K1-224, F1/H1 Corridor, CON/H2 Interior door).
• Glass size / Description: Specifies the dimensions and type of glass required for replacement (e.g., 38"x98" - 1 1/4" low-e, insulated; 42"x 99" - 1/2" Lam Glass door).
• Notes: Provides additional context or specific instructions for certain items, such as "biomed move equipment?", "use existing hardware?", or "overnight/after hours".
• ICRA notes: A column for Infection Control Risk Assessment notes, which are relevant for work in healthcare or sensitive environments.
• POC: Point of Contact for each item, listing individuals like Tina Collins or Maint Staff.

This attachment is crucial for bidders as it outlines the precise scope of work for window replacements. It details the quantity, specifications, and locations of all windows to be replaced, enabling bidders to accurately estimate costs, labor, and materials required for their proposals. The notes and POCs provide essential details for understanding specific site conditions and communication channels.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template for construction, renovation, and maintenance activities. It serves as a baseline for performing assessments to determine the level of infection prevention and control precautions needed to prevent infection risks during such activities. Facilities can customize it for site-specific needs.

• Activity Categorization: Identifies construction/renovation/maintenance activities into categories A, B, C, or D based on scope and duration.
• Affected Area Assessment: Maps areas impacted by the activity and the types of services or patients within those areas.
• Patient Risk Category: Assesses the risk level (Low, Medium, High, Highest) associated with patients in the affected areas.
• Level of Precautions: Determines the required infection prevention and control precautions (Levels I, II, III, or IV) based on the Activity Category and Patient Risk Category.
• Control Measures: Details specific infection prevention and control measures required for each Level of Precautions, including requirements for barriers, dust control, ventilation, and waste management.
• Completion Measures: Outlines cleaning and inspection requirements upon completion of the activity.
• Permit: A fillable permit form is included for posting at the activity site for Level III and IV activities.

This document is crucial for bidders as it outlines the infection control requirements that will be imposed on any construction, renovation, or maintenance project. Understanding these requirements is essential for accurately estimating project costs, developing work plans, and ensuring compliance during contract performance. Bidders must consider these infection control measures when preparing their proposals, as they directly impact the scope of work, safety protocols, and potentially the timeline and resources needed.

Solicitation / RFP / RFQ

This solicitation is for the replacement of damaged windows and glass doors at the Rocky Mountain Regional VA Medical Center (RMR VAMC) located in Aurora, CO. The project requires the contractor to furnish all labor, equipment, materials, and supervision for the repair/replacement of approximately 20 windows and 4 doors as detailed in Appendix A.

• Repair/replace specified windows and doors in-kind.

• Contractor must validate window types with the COR prior to ordering.

• Work must be performed in an operational healthcare facility, requiring coordination to minimize disruption.

• Adherence to strict safety protocols, including OSHA standards (29 CFR 1910 and 1926), requiring a "Competent Person" on-site with a 30-hour OSHA card. All employees must have a minimum 10-hour OSHA construction safety training certificate.

• Submission of a Site Specific Safety Plan (SSSP) / Accident Prevention Plan (APP) for VA Safety review prior to work commencement.

• Protection of existing finishes and VA property.

• Compliance with VA standards, OSHA, AIA Construction Guidelines, Joint Commission Environment of Care Standards, and applicable building codes.

• Obtain VA identification PIV badges for all personnel.

• Contract Type: Firm-Fixed-Price.

• Project Magnitude: Between $250,000 and $500,000.

• NAICS Code: 236220 (Commercial and Institutional Building Construction).

• Period of Performance: 90 calendar days from Notice to Proceed (NTP).

• Proposals are due by January 30, 2026, 10:00 AM MT, submitted via email to Elia-Laritza.Ruiz-Manzo@va.gov.

• Site visit: January 8, 2026, 10 AM MT.

• Questions due by January 15, 2026, via email.

• Evaluation Factors: Past Performance (significantly more important than price) and Price.

• Award will be made to the responsible offeror whose offer is most advantageous to the Government, utilizing a tradeoff source selection process.

• Offerors must be registered in SAM.gov.

• This solicitation is set aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be verified and visible in the SBA certification database at the time of offer submission and contract award.

• Joint ventures are permitted if they meet specific SBA requirements.

• Apparent successful offerors must apply for and receive verification from the SBA.

• Alternate protection upon award is required IAW FAR 52.228-13.

• A bid guarantee of 20% (not to exceed $3,000,000) is required.

Solicitation / RFP / RFQ

This is a presolicitation notice for a Request for Proposal (RFP) regarding the replacement of damaged windows and glass doors at the Rocky Mountain Regional VA Medical Center (RMRVAMC) located at 1700 N Wheeling St, Aurora, CO 80045. The Department of Veterans Affairs requires the repair or replacement of approximately 20 windows and 4 doors as detailed in Appendix A.

• Repair or replace specified damaged windows and glass doors in-kind.

• Provide all materials and labor necessary for the repairs/replacements.

• Coordinate work to minimize disruption in an operational healthcare facility.

• Contractor shall validate window types with the Contracting Officer's Representative (COR) before ordering.

• Building envelope repairs are presumed to be primarily from the exterior; additional Infection Control Risk Assessment (ICRA) measures may be required if interior work is necessary.

• All necessary work for replacement/repair, including temporary movement of features, is included.

• NAICS Code: 236220 (Commercial and Institutional Building Construction)

• Small Business Size Standard: $45 Million

• Estimated Magnitude: $500,000 - $1,000,000

• A Request for Proposal (RFP) will be posted on or about December 30, 2025.

• Response Date/Time/Zone: December 29, 2025, Mountain Time, Denver, USA.

• This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be verified by the Small Business Administration (SBA) through the SBA certification database (13 CFR Part 128, VAAR 819.7011, VAAR 819.7003) and be VISIBLE and VERIFIED at the time of offer submission and contract award. Failure to meet these requirements will result in disqualification.

• Point of Contact: Elia Laritza Ruiz Manzo, Contracting Specialist, Elia-Laritza.Ruiz-Manzo@va.gov, 303-712-5727.

• Place of Performance: 1700 N Wheeling St, Aurora, CO 80045, USA.

Solicitation / RFP / RFQ

This is a presolicitation notice for a Request for Proposal (RFP) regarding the replacement of damaged windows and glass doors at the Rocky Mountain Regional VA Medical Center (RMRVAMC) located at 1700 N Wheeling St, Aurora, CO 80045. The Department of Veterans Affairs requires the repair or replacement of multiple damaged windows and doors as indicated in the attached Appendix A.

• Repair or replace approximately 20 windows and 4 doors.

• Provide all materials and labor necessary for the repair/replacement.

• Replacements should be in-kind.

• Work must be coordinated to minimize disruption within an operational healthcare facility.

• Contractor shall validate window types/properties with the Contracting Officer's Representative (COR) prior to ordering.

• Building envelope repairs are presumed to be conducted primarily from the exterior; additional Infection Control Risk Assessment (ICRA) measures may be required if interior work is necessary.

• Any temporary movement/removal/reinstallation of interior or exterior features required for repairs is included.

• NAICS Code: 236220 (Commercial and Institutional Building Construction)

• Size Standard: $45 Million

• Magnitude: Estimated between $500,000 and $1,000,000

• Contract Type: Not specified, but implied to be a construction contract.

• Response Date/Time/Zone: January 26, 2026, 10:00 AM Mountain Time, Denver, USA.

• Solicitation Number: 36C25926R0028

• RFP Posting Date: On or about January 26, 2026.

• This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be verified by the Small Business Administration (SBA) through the SBA certification database (13 CFR Part 128, VAAR 819.7011, and VAAR 819.7003) by the time of offer submission and contract award.

• Failure to be both verified and visible on the SBA database will result in disqualification.

• Point of Contact: Elia Laritza Ruiz Manzo, Contracting Specialist.

• Contact Email: Elia-Laritza.Ruiz-Manzo@va.gov

• Contact Phone: 303-712-5727

• Place of Performance: 1700 N Wheeling St, Aurora, CO 80045, USA.