Z1DA--565-22-7005 | EHRM Infras Upgrades | Fayetteville, NC

Form / Attachment / Pricing Sheet

This document contains a collection of "Design Alerts" related to the HEFP SEP (SOCAMES 6) initiative. These alerts provide clarifications, updates, and guidance on various technical and design aspects for projects, particularly those involving Electronic Health Record Modernization (EHRM).

• Design Alert 1: Addresses cable length standards in telecommunication rooms (TRs), providing a method to assess if fixed cable lengths exceed the 90-meter limit.
• Design Alert 2: Updates requirements for Help Desk space within the Go-Live Command Center, deleting the previous requirement.
• Design Alert 3: Revises classroom calculations for training spaces, adjusting the number of classes per end user and seats per class.
• Design Alert 4: Clarifies space requirements for Telecommunications Rooms (TRs), reconciling conflicts between different standards regarding square footage.
• Design Alert 5: Provides guidance on fire suppression systems in data centers and the need for third-party fire engineer review.
• Design Alert 6: Addresses the process for installing geographically diverse Wide Area Network (WAN) paths and the lack of a coordinated process with OIT contracted providers.
• Design Alert 7: Outlines conditions under which a variance is not required for a Standard Telecommunication Enclosure (TE) in non-clinical buildings, and the process for requesting a Non-Standard TE.
• Design Alert 8: Offers temporary guidance on temperature and relative humidity ranges for Telecommunication Spaces, reconciling conflicts between ISTS and the HVAC Design Manual.
• Design Alert 9: Provides requirements for the physical security of Telecommunication Enclosures (TEs) when construction of a conditioned TR is infeasible.
• Design Alert 11: Clarifies selection criteria for power cordsets connecting Rack Power Distribution Units (PDUs) to access-layer network devices in TRs, emphasizing compatibility with 208VAC.
• Design Alert 12: Develops detailed telecommunication system submission requirements for HEFP-SEP EHRM NRM projects.
• Design Alert 13: Clarifies requirements for environmental monitors in Telecommunication Rooms (TRs), specifying that rack-level sensors are generally not required in TRs.
• Design Alert 14: Provides temporary guidance on HVAC redundancy requirements for TRs, reconciling conflicts between ISTS and the HVAC Design Manual.
• Design Alert 15: Addresses deviations from HVAC Design Manual standards for TRs impacted by EHRM deployment, outlining an approval process for abeyances.
• Design Alert 16: Implements a solution to correct the number of port counts and reduce costs by basing Work Area Outlet (WAO) counts on active port counts rather than a 1:1 replacement scenario.

These design alerts provide critical technical specifications, design standards, and procedural guidance relevant to contractors and A/E firms involved in EHRM projects. They clarify requirements for telecommunication infrastructure, HVAC, fire suppression, power distribution, and space planning, which directly impact project scope, design, and execution. Understanding these alerts is essential for accurate bidding and successful project completion.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a pricing template for the opportunity. It is intended for bidders to fill in their proposed prices for various construction divisions.

• The template includes a list of construction divisions, from Division 01 (General Requirements) through Division 28 (Electronic Safety and Security).
• A column for 'Price' is provided for each division, along with a 'Total' row.

Bidders are expected to use this template to provide their detailed pricing breakdown by construction division as part of their proposal submission. This will allow the government to evaluate the cost aspect of the bids.

Solicitation / RFP / RFQ

This solicitation is for EHRM Infrastructure Upgrades at the Fayetteville Veterans Administration Medical Center in Fayetteville, North Carolina. The project involves providing all labor, project management, materials, tools, supplies, and equipment for EHRM construction. The estimated magnitude for this project is between $20,000,000 and $50,000,000.

• General construction, carpentry, mechanical, electrical, plumbing, telecommunications, and utilities.

• Necessary removal of existing structures and construction of new elements as detailed in drawings and specifications.

• Period of Performance: 731 Calendar Days after Notice to Proceed.

• Contract Type: Firm-Fixed-Price.

• Estimated Magnitude: $20,000,000 to $50,000,000.

• Period of Performance: 731 Calendar Days after Notice to Proceed.

• Proposals must be submitted via email to Scott.Elias@va.gov and Mario.Hairston@va.gov by the date and time specified in Block 13 of the SF 1442.

• Proposals must be submitted in three volumes: Volume I (Technical), Volume II (Price), and Volume III (Administrative).

• Each volume must be a searchable PDF, attached to a separate email, and less than 5MB.

• Evaluation Factors: Factor 1 (Qualifications - Technical), Factor 2 (Key Subcontractors - Technical), Factor 3 (Project Execution - Technical), and Factor 4 (Price).

• Award will be made to the offeror whose proposal represents the "best value" using the Lowest Price Technically Acceptable (LPTA) method.

• Key Deadlines:

  • Technical Questions Cut-off: February 02, 2026.
  • Proposal Submission Deadline: February 23, 2026, by 14:00 local time.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be certified as SDVOSBs by the SBA and listed in the SBA certification database at the time of proposal submission and award.

• A site visit is scheduled for January 29, 2026, at 10:00 AM ET.

• Offerors are responsible for monitoring SAM.gov for amendments.

• A bid guarantee is required (SF 24), not less than 20% of the proposal price, not to exceed $3,000,000.

• Payment and Performance Bonds are required (SF 25A and SF 25).

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for building construction projects in Cumberland and Hoke Counties, North Carolina. It specifies the prevailing wage rates and fringe benefits required for various labor classifications on federal or federally funded construction projects covered by the Davis-Bacon Act.

• General Decision Number: NC20260122
• State: North Carolina
• Counties: Cumberland and Hoke
• Construction Type: Building (excluding single-family homes or apartments up to 4 stories)
• Labor Classifications and Rates: Includes rates for Ironworker, Pipefitter, Bricklayer, Carpenter, Cement Mason/Concrete Finisher, Electrician, Laborer (various types), Operator (various types), Painter, Plumber, Roofer, Sheet Metal Worker, Truck Driver, and Welders.
• Effective Dates: Various dates are listed, with the primary decision date being 01/02/2026.
• Executive Order Notes: Information on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) for federal contractors is included.

Bidders must use these prevailing wage rates and fringe benefits when preparing their proposals for any construction projects in the specified area that are subject to the Davis-Bacon Act. Failure to comply with these wage requirements can lead to contract violations. The document also outlines the process for appealing wage determinations.

Form / Attachment / Pricing Sheet

This document, "Attachment E - Limitations on Subcontracting - Construction.docx," outlines the specific limitations on subcontracting that apply to construction contracts under this solicitation. It requires offerors to certify their compliance with these limitations if awarded a contract.

• General Construction Limitation: For general construction contracts, the contractor must certify that they will not pay more than 85% of the amount paid by the government to firms that are not certified Small Disadvantaged Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• Exclusions: Cost of materials are excluded and not considered subcontracted.
• SDVOSB/VOSB Subcontracting: Any work further subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards the 85% subcontract amount.
• Certification Requirement: Offerors must complete, sign, and return this certification with their bid, quotation, or proposal. Failure to provide this certification will render the offer ineligible for award.
• Penalties: False certifications are subject to criminal, civil, or administrative penalties, including prosecution under Title 18, United States Code, Section 1001.
• Compliance Verification: Offerors acknowledge they may be required to provide documentation (e.g., invoices, subcontracts) to demonstrate compliance during contract performance and upon completion.

This attachment is critical for bidders responding to construction opportunities. It defines the maximum percentage of contract value that can be subcontracted to non-certified SDVOSB/VOSB firms. Bidders must carefully review these requirements and ensure their proposed subcontracting plan aligns with the 85% limitation. The completed and signed certification form must be submitted with the offer to ensure eligibility for award.

Form / Attachment / Pricing Sheet

This document is a form for providing Key Subcontractor Information (KSI). Offerors must complete one form for each of the first three projects (Projects #1-3) to be incorporated into their proposal. Projects beyond the first three will not be accepted. Each project submitted must have a unique system project number and be furnished and installed by a communications installer. The project must have a final acceptance date and demonstrate complexity within Division 27, meeting or exceeding $5 million in related work.

Offerors must provide the following information for each project:

1. Project Information:

   • Installation location
   • Project Title
   • Contract Number
   • Contract Value
   • Prime Contractor Name
   • Client’s name and contact information (address, telephone, e-mail)
   • Date of Project Start
   • Date of Final Acceptance
   • System Project Number

2. Project Description:

   • Description of each system related to the project, including its function, operation, and installation.

This form is critical for proposal preparation. Bidders must accurately complete this KSI form for up to three projects that meet specific criteria (Division 27 complexity, minimum $5 million value, installation by a communications installer, and a final acceptance date). Failure to provide this information correctly or within the specified project limits may impact proposal acceptance and evaluation. The information provided will count towards the proposal's page limitation.

Form / Attachment / Pricing Sheet

This document provides qualification forms for key personnel positions required for the opportunity. Bidders must complete and submit one form for each requested Key Personnel Position as part of their proposal submission. The completed forms will count towards the page limitation specified in the CON 100 Instructions to Offerors.

• Project Manager Qualifications: Requires general information, educational background, 5 years of construction supervision experience, and a project narrative demonstrating one completed project similar in size and scope.
• Onsite Superintendent Qualifications: Requires general information, educational background, 5 years of construction supervision experience, and a project narrative demonstrating one completed project similar in size and scope.
• Site Safety & Health Officer (SSHO) Qualifications: Requires general information, educational background, and demonstration of minimum experience outlined in Specifications Section 01 35 25, Sections 1.7 and 1.8.
• CQC System Manager Qualifications: Requires general information, educational background, and demonstration of minimum experience outlined in Specifications Section 01 45 00, Sections 3.2, 3.4, and 3.9.

Bidders must carefully complete these forms for each proposed key personnel member. Failure to provide the required information or adhere to the specified experience and documentation requirements may impact the proposal's evaluation and compliance. Ensure all qualifications are included within the proposal's page limits.

Solicitation / RFP / RFQ

This is a solicitation for the Design-Bid-Build (DBB) Electronic Health Record Management (EHRM) Infrastructure Upgrades Construction project at the Fayetteville Veterans Administration Medical Center (VAMC) in Fayetteville, NC. The Department of Veterans Affairs (VA), Program Contracting Activity Central (PCAC) anticipates awarding a single, Firm-Fixed-Price contract.

• Replacement of the entire campus Information Technology (IT) infrastructure.

• Installation of new telecommunication rooms.

• Installation of new fiber optics (interior and exterior).

• Renovation of the data center.

• Recabling of all telecommunications with Cat6A.

• Supporting electrical and HVAC infrastructure upgrades.

• Contract Type: Firm-Fixed-Price

• Period of Performance: Approximately 731 calendar days from Notice to Proceed.

• Magnitude of Construction: Estimated between $20,000,000.00 and $50,000,000.00.

• This will be conducted as a Request for Proposal (RFP) in accordance with FAR Parts 15, 19, and 36.

• Evaluation will be conducted using Lowest Priced Technically Acceptable (LPTA) procedures.

• Response Date/Time/Zone: December 4, 2025, 14:00 Eastern Time, New York, USA.

• All questions must be submitted in writing via email to mario.hairston@va.gov. Telephone calls will not be accepted.

• This solicitation is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• Offers from other than SDVOSB concerns will not be considered.

• Applicable NAICS Code: 236220 with a size standard of $45.0 million.

• The solicitation is expected to be issued around mid-December 2025.

• Place of Performance: 2300 Ramsey Street, Fayetteville, North Carolina 28301, USA.