Z1DA--595-26-104 Regrout Bathroom Building 1 3rd Floor (VA-26-00026032)

Form / Attachment / Pricing Sheet

This document provides "Records Management Language for Contracts" intended to be included as an agency-specific term and condition in Federal contracts. It outlines the legal obligations for contractors regarding the creation, handling, and preservation of Federal records.

• Applicability: Applies to all contractors whose employees create, work with, or handle Federal records.
• Definitions: Defines "Federal record" as per 44 U.S.C. § 3301, including agency records made or received in connection with public business and preserved for informational value.
• Requirements: Details contractor obligations including compliance with NARA regulations, safeguarding of records, proper management of electronic records and metadata, prevention of unauthorized destruction or alienation of records, immediate reporting of disclosures or destruction, obtaining Contracting Officer approval for subcontracts involving records, use of Government IT equipment, prohibition of creating records not tied to the contract, and ownership of data and records by the [Agency].
• Training: Mandates that contractor employees assigned to the contract complete [Agency]-provided records management training.

This document establishes critical requirements for how contractors must manage Federal records throughout the contract lifecycle. Bidders should carefully review these obligations to understand their responsibilities concerning data security, record preservation, reporting, and training, which may impact resource allocation and operational procedures.

Form / Attachment / Pricing Sheet

This document appears to be a floor plan or architectural drawing, likely related to a medical facility or hospital wing. It details the layout of patient rooms, nurse stations, offices, utility rooms, and other support areas. Bidders may need to refer to this for understanding the physical scope of work for construction, renovation, or facility management opportunities.

• Room designations (e.g., BED RM-2 BED, NURSE STATION, OFFICE, UTILITY)
• Room numbers and labels
• Layout of corridors, stairs, and elevators
• Plumbing and electrical closet locations
• Symbols indicating various fixtures and equipment

This drawing provides critical spatial information for any opportunity involving physical modifications, construction, or maintenance within this facility. It helps bidders visualize the existing conditions, understand the scale of work, and potentially estimate labor and material requirements for proposals.

Statement of Work (SOW) / Performance Work Statement (PWS)

To remove existing bathroom floors in thirty bathrooms across Building 1-3rd Floor at the Lebanon VA Medical Center and install new, sealed epoxy floors with a zero percent threshold and a maximum slope of 1/8 inch to the drain, including a four-inch cove base.

• Remove existing bathroom floors (tile and grout on 1-3A, vinyl flooring and glue on 1-3B) down to the bare slab.

• Seal and build up the slab to meet specified threshold and slope requirements.

• Install a new finish epoxy floor with a three-inch epoxy cove base.

• Research and utilize the latest technology in epoxy flooring for wet rooms, ensuring a slip-resistant and cleanable surface.

• Repair deteriorated concrete slabs as needed.

• Safely remove and dispose of existing flooring and debris.

• Remove and reinstall any floor-mounted equipment to the correct height.

• Provide drawings and details along with specifications from VA TIL.

• Comply with VA Criteria, NFPA, EPA requirements, and VA Specifications.

• Work will be performed in phases, with access to only two bathrooms at a time. Bathrooms must be restored to full operation before moving to the next set.

• Offeror may propose an alternate schedule, but a 270-day schedule is indicated.

• Construction services include mobilization, demolition, excavation, enclosure, interior construction, and procurement/installation of equipment.

• Period of Performance: 270 days after Notice to Proceed (NTP).

• Location: Building 1-3rd Floor, Lebanon VA Medical Center, Lebanon, PA 17042.

• Phasing plans for coordination with patient room availability.

• Provisions for overtime or shift work must be included.

• Site utilities, temporary stairs, roadway realignments, and other site differing conditions are to be addressed.

• Equipment unloading, placing, inspection, testing, commissioning, and reports are required.

• All work must comply with NFPA 70 (National Electrical Code), 70B, 70E, 72, 99, 101, and 13, and OSHA regulations.

• Electrical components must have clear labeling for circuit identification, power source panel, and panel location.

• Installation must minimize impact to patients, staff, and hospital operations.

• Utilities are to be separate from the medical center.

• Contractor must provide certified industrial hygiene services for asbestos survey investigations and bulk sampling.

• Heating and cooling must be maintained throughout construction.

• Work in the locked Behavioral Health area (1-3B) requires escorting and securing tools/equipment in a locked box.

Other / Unclassified

This document is a General Decision Number (PA20260093) for building construction projects in Lebanon County, Pennsylvania. It lists prevailing wage rates and fringe benefits for various construction trades, including Asbestos Worker, Boiler Maker, Carpenter, Electrician, Elevator Mechanic, Ironworker, Laborer, Painter, Pipefitter, Plumber, Roofer, Sheet Metal Worker, Sprinkler Fitter, and Truck Driver.

This document is crucial for any bidder responding to a solicitation that requires adherence to prevailing wage rates under the Davis-Bacon Act. It provides the minimum wage and fringe benefit rates that must be paid to laborers and mechanics employed on the construction project. Bidders must use this information to accurately calculate labor costs in their proposals and ensure compliance with federal labor laws. The document also includes notes on Executive Orders related to paid sick leave and minimum wage for federal contractors, which may impact contract terms and conditions.

Other / Unclassified

This document is a "Liquidation Damages Formulation Memo" for Solicitation Number: 36C24426R0055, related to "Regrout Bathrooms Bldg. 1 3rd Floor". It outlines the calculation of estimated liquidated damages per day for various personnel involved in contract administration, engineering, and facility oversight, in case of inexcusable delay.

This memo is relevant to potential bidders as it specifies the daily financial penalties that will be assessed for any delay in completing the contract work past the scheduled completion date. It details the hourly rates and estimated hours for different roles (Contracting Officer Supervisor, Contracting Officer, Contract Specialist, Legal Officer, Construction Manager, Project Engineer) used to calculate these damages. The total estimated liquidated damages per day are $609.33. This information helps bidders understand the financial implications of project delays and the importance of adhering to the contract timeline.

Solicitation / RFP / RFQ

This solicitation is a Request for Proposals (RFP) for construction services to "Regrout Bathrooms Bldg. 1 3rd Floor" at the Lebanon VA Medical Center. The project number is 595-26-104. The selected offeror will be responsible for all management, labor, materials, and equipment necessary for the project, adhering to current VA standards.

• Construction services for regrouting bathrooms on the 3rd floor of Building 1.

• Compliance with all current VA standards at the time of award.

• Adherence to Wage Determination PA20260093 dated 01/09/2026.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 270 days from the Notice to Proceed (NTP).

• Magnitude of Construction: Estimated between $500,000.00 and $1,000,000.00.

• Proposals are due by April 9, 2026, at 4:00 PM Eastern Time.

• Proposals must be submitted via email to Amanda.Murphy5@va.gov AND Elijah.McIntosh@va.gov.

• Proposals must be submitted in two separate PDF documents: Volume I (Technical) and Volume II (Price).

• Technical Proposal page limit: 25 pages.

• Evaluation will use a "Best Value" tradeoff process, considering Past Performance, Capability to Perform, Technical Experience, and Price. Past Performance is slightly more important than Capability to Perform, which is slightly more important than Technical Experience, which is more important than Price.

• Offers must be valid for 180 calendar days for acceptance.

• This solicitation is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Offerors must be SBA-verified SDVOSBs.

• Applicable NAICS code: 236220 (Commercial and Institutional Building Construction).

• Small Business size standard: $45 million.

• Offerors must be registered in SAM.gov.

• Offerors MUST sign and submit VAAR Clause 852.219-75 with their proposal.

• A site visit is scheduled for March 12, 2026, at 9:00 AM ET. Meet in the lobby of Building #19 at the Lebanon VA Medical Center.

• Requests for Information (RFIs) must be submitted via email to Amanda.Murphy5@va.gov by March 19, 2026, at 4:00 PM.

• An Offer Guarantee is required (SF 24).

• A Payment Bond (SF 25A) and Performance Bond (SF 25) are required upon award.

Form / Attachment / Pricing Sheet

This document appears to be a floor plan or architectural drawing, likely related to a facility or building. It details room layouts, designations (e.g., "BED RM", "TOILET", "NURSE STATION", "OFFICE"), and potentially utility or structural elements indicated by lines and symbols.

• Room labels and numbers (e.g., 323, 341A, 357)
• Room types (e.g., patient rooms, bathrooms, offices, nurse stations, storage, lounges, utility rooms)
• Corridors and stairwells
• Symbols indicating electrical closets, plumbing, and other building systems.

This document is crucial for bidders to understand the physical layout and spatial requirements of the facility for which services or construction are being solicited. It provides context for the scope of work, potential site conditions, and the specific areas or types of spaces that may be involved in the opportunity.

Statement of Work (SOW) / Performance Work Statement (PWS)

To remove existing bathroom floors in thirty bathrooms across Building 1, 3rd Floor, and replace them with a new epoxy floor system, ensuring compliance with VA, NFPA, and EPA requirements.

• Remove existing bathroom floors down to the bare slab in thirty bathrooms.

• Seal and build up the slab to achieve a zero percent threshold and a maximum slope of 1/8 inch to the drain.

• Install a finish epoxy floor with a three-inch epoxy cove base.

• Provide drawings and details along with specifications from VA TIL.

• Work will be performed in phases, with access to only two bathrooms at a time. Each bathroom must be restored to full operation before moving to the next set.

• Specific work includes mobilization, demolition, excavation, enclosure, interior construction, and procurement/installation of equipment.

• Removal and disposal of existing flooring and debris.

• Potential removal and reinstallation of floor-mounted equipment.

• Floors must be sealed and built up to have a zero percent threshold and a maximum slope of 1/8 inch to the drain.

• Epoxy floor must have a three-inch cove base.

• Floor must be slip-resistant and cleanable to healthcare standards.

• All work must comply with National Fire Protection Association (NFPA) and Occupational Safety and Health Administration (OSHA) regulations.

• Electrical components must have clear labels indicating circuit, panel, and location.

• Construction must be phased to minimize impact on patients, staff, and hospital operations.

• Heating and cooling must be maintained at all times.

• Certified industrial hygiene services are required for asbestos survey investigations and bulk sampling.

• Period of Performance: 270 days after Notice to Proceed (NTP).

• Location: Building 1, 3rd Floor, Lebanon VA Medical Center, Lebanon, PA 17042.

• Contractor will only have access to two bathrooms at a time.

• During construction in the locked Behavioral Health area (1-3B), contractors will be escorted, and all tools/equipment must be secured in a locked box.

• Contractor must research and utilize the latest technology in epoxy flooring for wet rooms.

• Provisions for overtime or shift work should be included in the contract offer.

• Site utilities, temporary stairs, roadway realignments, and other site differing conditions must be addressed.

• Equipment unloading, placing, inspection, testing, commissioning, and reports are required.

• Phasing plans for coordination of site work based on patient room availability are required.

• Offeror may propose an alternate schedule, which will be reviewed by the VA.

Solicitation / RFP / RFQ

This is a Request for Proposal (RFP) for construction services to regrout bathrooms on the 3rd Floor of Building 1 at the Lebanon VA Medical Center (VAMC) in Lebanon, PA. The project (595-26-104) requires the contractor to provide all labor, materials, permits, and supervision for the regrouting work, ensuring compliance with applicable codes and VA standards.

• Regrout bathrooms on the 3rd Floor of Building 1.

• Provide all necessary tools, travel, labor, materials, permits, licenses, and supervision.

• Construction must comply with applicable codes, VA policy/standards, and contract terms.

• Specifications and drawings are referenced for detailed requirements.

• Contract Type: Single, firm fixed-price contract.

• Period of Performance: 270 calendar days from receipt of the Notice to Proceed.

• Estimated Magnitude of Construction Cost: Between $500,000.00 and $1,000,000.00.

• Solicitation Issue Date: On or around March 5th, 2026.

• Response Date/Time: April 7th, 2026, 16:00 Eastern Time.

• Proposals will be awarded in accordance with FAR Part 15 procedures.

• All questions must be submitted in writing via email to Amanda.Murphy5@va.gov. No telephone requests will be honored.

• Questions and Government responses will be posted on SAM.gov.

• A pre-bid conference/site visit is tentatively scheduled for March 12th, 2026, at 9:00 AM at the Lebanon VA Medical Center, Building #19 Lobby.

• This procurement is a TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB) set-aside.

• Offerors must be SBA-certified SDVOSB at the time of proposal submission.

• NAICS Code: 236220 (Commercial and Institutional Building Construction) with a small business size standard of $45 million.

• Offerors must be registered in the System Award Management (SAM) database.

• The solicitation, specifications, and drawings will be available on SAM.gov. Amendments will also be posted there.

• Contractors are responsible for frequently checking SAM.gov for updates.

• Attached documents include: P09 - Statement of Work Regrout Bathroom Floors REV 02.12.2026 and LB-01-03AR.