Z1DA--658-26-105 Repair Fuel Storage Tanks

Amendment / Modification

This amendment (0003) provides additional answers to questions previously submitted by offerors regarding the "Repair Underground Fuel Storage Tanks (USTs), Salem VAMC" project.

Key clarifications include:

• Contaminated Soil Quantification: The government has provided estimated quantities for contaminated soil removal. For bidding purposes, assume tanks are 5ft x 15ft circular with 2ft clearance, resulting in an excavation volume of approximately 45 cubic yards (CY). It is estimated that 20% of this volume (9 CY) is contaminated soil requiring removal.
• Piping Removal/Abandonment: All piping within the excavation is to be removed. Fuel piping not within the excavation is to be abandoned and capped. It is not expected to encounter piping larger than 3 inches in diameter. If piping larger than 3" needs abandonment or less than 3" needs removal, this should be shown on plans (though the government anticipates no 3" piping).
• Excavation Depth: Offerors are directed to use the assumptions provided for excavation dimensions and shoring costs, as depth cannot be precisely guessed.

This amendment directly addresses questions related to the scope of work, specifically concerning excavation, contaminated soil removal, and piping management.

While this amendment provides clarifications, it does not appear to extend the proposal deadline or alter submission requirements beyond providing guidance for pricing based on the stated assumptions.

Amendment / Modification

This amendment extends the deadline for offer receipt and provides answers to vendor questions.

• Offer Receipt Date Extended: The hour and date for receipt of offers has been extended to March 4, 2026, 5:30 PM EST.

• Answers to Questions: The amendment provides responses to 36 vendor questions covering various aspects of the solicitation, including:

  • Clarification on providing laptops and printers.
  • Confirmation of testing requirements for underground storage tanks.
  • Details on pricing for Alternate No. 1.
  • Guidance on pricing for contaminated soil removal and piping demolition.
  • Information on capping abandoned lines and contents of tanks.
  • Requirements for excavation depth, restoration, and utility conflicts.
  • Clarification on "Existing Conditions" surveys and "As-built" drawings.
  • Warranty period start dates.
  • Submittal register availability and Submittal Exchange requirements.
  • Permit acquisition responsibilities.
  • Soil sample requirements for excavations over 5 feet.
  • Expectations regarding "Rock" and compaction requirements.
  • Seeding requirements and public safety measures.
  • Requirements for permanent improvements and staffing roles (Superintendent, SSHO, QCM).
  • Work hours and technical/pricing proposal submission.
  • Schedule of Values breakdown and third-party inspections.
  • "Special Inspections" and Tank Charts.
  • Handling of contaminated soil and tank hole status.
  • Requirements for sump sensors, wiring, and TLS consoles.
  • Proposal for combining VeederRoot systems.

• Section A.4 Price/Cost Schedule: Amended to include a second line item for Alternate No. 1.

• The proposal submission deadline has been extended to March 4, 2026, 5:30 PM EST.

Amendment / Modification

This amendment extends the deadline for submitting offers.

• Block 11: "THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS"
• Block 11, "HOUR & DATE for Receipt of Offers is EXTENDED to: 02-27-2026 05:30PM EST"

The due date and time for receipt of offers has been extended to February 27, 2026, at 5:30 PM EST. Responses to questions received before the original due date will be answered by a separate amendment.

Other / Unclassified

This document is a General Decision Number (GDN) for prevailing wages in Virginia, specifically for building construction projects in Botetourt, Craig, Franklin, and Roanoke Counties, including the independent cities of Roanoke and Salem. It does not include single-family homes or apartments up to four stories. The document lists various labor classifications (e.g., Asbestos Worker, Boilermaker, Carpenter, Electrician, Laborer, various Operator roles, Painter, Pipefitter, Plumber, Roofer, Sheet Metal Worker, Tile Finisher, Tile Setter, Truck Driver) along with their prevailing wage rates and fringe benefits as of specific dates in 2024 and 2025. It also includes information on paid holidays, Executive Order 13706 (Paid Sick Leave for Federal Contractors), and Executive Order 13658 (Establishing Paid Sick Leave for Federal Contractors). The document details how to interpret union and survey rate identifiers and outlines the Wage Determination Appeals Process.

This document is crucial for bidders on construction projects in the specified Virginia counties that are subject to the Davis-Bacon Act. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the contract. Bidders must use this information to accurately estimate labor costs and ensure compliance with federal labor laws when preparing their proposals. The inclusion of paid sick leave provisions and information on appeals processes also provides important context for contract compliance.

Forms / Attachments / Pricing Sheets

This document, "Repair Fuel Storage Tanks - Final Design - For Construction," outlines the general requirements and specifications for a construction project at the Salem VA Medical Center. It details safety requirements, general intentions for the work, bid item statements, construction security requirements, operations and storage areas, disposal and retention procedures, layout of work, as-built drawings, warranty management, and other relevant construction guidelines.

• Safety Requirements: Comprehensive guidelines covering applicable publications, definitions, regulatory requirements, accident prevention plans, activity hazard analyses, safety meetings, personal protective equipment (PPE), and specific safety protocols for various activities (e.g., fall protection, excavation, electrical work).
• General Requirements: Details on site preparation, contractor responsibilities, security procedures, and site operations.
• Bid Items: Defines the base bid and alternate bid items, including testing, demolition, construction, and installation.
• Submittals: Outlines requirements for shop drawings, product data, samples, test reports, and certificates.
• Waste Management: Specifies requirements for construction waste management, including diversion from landfills, recycling, and disposal procedures.
• Warranty Management: Details the development and implementation of a warranty management plan, including inspection schedules and response procedures.

This document provides critical information for potential bidders regarding the scope of work, safety protocols, security measures, and administrative requirements. Understanding these specifications is essential for accurately estimating costs, developing a compliant proposal, and planning for project execution. The detailed safety requirements, in particular, highlight the stringent standards expected for work at a VA facility.

Form / Attachment / Pricing Sheet

This document is a drawing that visually depicts the locations of Underground Storage Tanks (UST) and Aboveground Storage Tanks (AST) at the 658 Salem VAMC. It also includes a table detailing specific information about each tank.

• Map: A site plan showing the layout of buildings and the locations of various USTs and ASTs, identified by numbers (e.g., 13-1, 140-2).
• Tank Data Table: Provides details for each tank, including:
  • Tank Number
  • Building Served
  • Tank Type (UST/AST)
  • Capacity
  • Contents (e.g., Heating Oil, Diesel, Gasoline)
  • Whether Federally Regulated
  • Spill Bucket status
  • Inspection status
  • Comments (e.g., "Not in use, to be demo'd", "Previously served by UST")

This drawing and accompanying table are crucial for bidders to understand the existing fuel storage infrastructure at the VAMC. It identifies the types, capacities, contents, and current status of all fuel tanks, which is essential for any work related to fuel storage tank repair, replacement, or maintenance. Bidders can use this information to assess the scope of work, identify specific tanks requiring attention, and understand any associated regulatory or logistical considerations.

Solicitation / RFP / RFQ

This is a Request for Quotes (RFQ) for NRM Project 658-26-105, which involves the repair of underground fuel storage tanks at the Salem VA Medical Center in Salem, Virginia. The project aims to ensure compliance and reliability of the fuel storage system through critical repairs, upgrades, and testing.

• Demolition of four diesel underground storage tanks (USTs).

• Repair and potential replacement of existing fuel tanks (143E, 143W, B-2, B-4).

• Removal and replacement of all existing fuel tank monitoring consoles with new units (Veeder Root TLS4 or TLS450, or comparable).

• Installation of new tank sumps, spill containment systems, and overfill protection devices.

• Performance of required Virginia DEQ compliance testing for underground and above-ground storage tanks.

• Provision of detailed reports on deficiencies and cost estimates for corrective actions.

• Site restoration to original condition.

• Provision of a laptop with console software, a printer, and toner for data download and reporting.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base POP Begin: 03-13-2026, POP End: 09-24-2026.

• Quotes are due by 05:30 PM EST on Friday, February 20, 2026.

• Quotes must be submitted electronically via email to daniel.spaulding@va.gov.

• Evaluation will be based on Technical, Past Performance, and Price factors.

• Award will be made to the responsible offeror whose quote is most advantageous to the Government.

• All technical questions are due by 05:30 PM EST on Thursday, February 12, 2026.

• This solicitation is a 100% set-aside for small businesses.

• NAICS Code: 237120 (Oil and Gas Pipeline and Related Structures Construction) with an SBA Size Standard of $45.0 million annual revenue.

• PSC Code: Z2DA (Repair or Alteration of Hospitals and Infirmaries).

• Offerors must be registered in the System for Award Management (SAM).

• The Buy American Act applies.

• A site visit is scheduled for Wednesday, February 11, 2026, at 09:00 AM Eastern Time.

• The solicitation incorporates specifications and drawings by attachment (658-26-105_Drawing, 658-26-105_Specs).

• Davis Bacon Act Wage Determination VA20260172 is incorporated.

Solicitation / RFP / RFQ

This is a presolicitation notice for a requirement for construction services to repair underground fuel storage tanks at the Salem VA Medical Center in Salem, Virginia. Project number is 658-26-105.

• Construction services for the repair of underground fuel storage tanks.

• One award is anticipated.

• The solicitation is anticipated to be available on or around February 5, 2026.

• The response date is February 20, 2026, at 5:30 PM Eastern Time.

• Solicitation and amendments will be posted on www.sam.gov Contract Opportunities.

• Prospective contractors must be registered in the System for Award Management (SAM).

• Offerors must have an active SAM.gov registration at the time of quote submission and throughout the evaluation and award phase.

• This action is 100% set-aside for Small Businesses.

• NAICS Code: 237120 (Oil and Gas Pipeline and Related Structures Construction) with an SBA Size Standard of $45.0 million annual revenue.

• Product Service Code: Z2DA (Repair or Alteration of Hospitals and Infirmaries).

• This notice is for informational purposes only. The government is not obligated to issue a solicitation.

• No other information is available until the solicitation is issued.

• Interested parties should register on www.sam.gov and check periodically for amendments/notices.

• Representations and Certifications can be maintained online in SAM.