Z1DA-- Elevator Maintenance, Testin and Repair - 585 Iron Mountain (VA-26-00001274)

Amendment / Modification

• The deadline for the receipt of offers has been extended.

• A site visit has been scheduled.

• The "HOUR & DATE for Receipt of Offers" has been modified.

• The deadline for submission of quotes is now February 12, 2026, at 10:00 AM CST.

• A site visit is scheduled for February 6, 2026, at 11:00 AM CST at the Oscar G. Johnson VAMC in Iron Mountain, MI.

Solicitation / RFP / RFQ

This solicitation is a Request for Quote (RFQ) for Elevator Maintenance, Repair, and Inspection Services at the Oscar G. Johnson VAMC in Iron Mountain, MI. The services are to be performed in accordance with the attached Statement of Work (SOW).

• Provide full maintenance services, including preventative maintenance, repairs, adjustments, and testing for five (5) passenger/freight elevators and two (2) dumbwaiters.

• Monthly preventative maintenance on elevators, including code-required fire tests.

• Semi-annual preventative maintenance on dumbwaiters.

• Emergency call-back service.

• Support for federal elevator inspector testing, including annual re-call testing, semi-annual inspections, and full load/rupture valve/no load tests as specified.

• Adherence to manufacturer guidelines, ASME A17.1, ASME A17.2, ASME A17.3, ANSI, NFPA 70, and manufacturer specifications.

• Maintain an adequate supply of spare parts.

• Comply with all VA facility requirements, including security, privacy, and health directives (e.g., VHA Directive 1192 for influenza vaccination/masking).

• Personnel must possess a Michigan Elevator Journey person class A or B license or equivalent, with at least 4 years of experience.

• Contractor must have a minimum of 5 years of successful experience maintaining identical or similar equipment.

• Contract Type: Firm-Fixed Price.

• Period of Performance: Base year (April 1, 2026 - March 31, 2027) with two (2) one-year option periods.

• Estimated Value: $27 Million (This appears to be an estimate for the total contract value, not necessarily for the base year).

• Quotes are due by February 9, 2026, 10:00 AM CST.

• Questions must be submitted via email by Wednesday, February 5, 2026, at noon local time.

• Evaluation Factors: Price, Experience, and Technical Capability.

• Offers will be evaluated comparatively, with potential for award to a quote that is not the lowest price but offers the best overall benefit.

• Specific documentation required includes: Price/Cost Schedule, SF 1449 completion, Michigan Elevator Contractor License, mechanic licenses and resumes, proof of SAM registration, insurance certificates, and training/regulatory certificates.

• The acquisition is unrestricted.

• VA will evaluate offerors based on SDVOSB/VOSB certification status and proposed use of SDVOSB/VOSB subcontractors.

• This solicitation is issued under FAR Part 12 (Acquisition of Commercial Items) and FAR Part 13 (Simplified Acquisition Procedures).

• Invoices must be submitted electronically via Tungsten Network.

• Contractors must adhere to all VA facility policies, including drug-free campus and no-smoking rules.

Sources Sought Synopsis / Statement of Work (SOW)

This document is a Sources Sought Synopsis from the Department of Veterans Affairs (VA) seeking market research for elevator maintenance, testing, and repair services at the Oscar G. Johnson VAMC in Iron Mountain, MI. The synopsis also includes a detailed Statement of Work (SOW) outlining the requirements for potential contractors. The VA is assessing market capacity to determine the procurement method, which may include a small business set-aside.

• Full Maintenance Services: Provide all necessary materials, parts, labor, supervision, tools, and equipment for preventative maintenance and repairs to ensure continuous operation of elevators and dumbwaiters at their original performance ability.

• Equipment Covered: Five (5) elevators (4 passenger, 1 service, 1 freight) and two (2) dumbwaiters.

• Testing & Inspections: Perform monthly preventative maintenance on elevators, semi-annual on dumbwaiters, annual elevator re-call testing, semi-annual and annual inspections with federal inspectors, and specific load/safety tests as per ASME A17.1 and other applicable codes.

• Emergency Response: A 2-hour response time is required for all emergency issues, including entrapments. Specific response times are defined for one or more elevators being out of service.

• Parts & Materials: Maintain an adequate supply of spare parts and use only original manufacturer's specifications or equivalent.

• Documentation: Maintain service logs, maintenance records, and provide detailed reports upon completion of work.

• NAICS Code: 238290 (Other Building Equipment Contractors)

• Product Service Code: Z1DA

• Contracting Office: Great Lakes Acquisition Center (GLAC), North Chicago, IL

• Response Date: December 23, 2025, 10:00 AM Central Time.

• Submission Method: Email responses to Michelle.klug@va.gov. Telephone inquiries will not be accepted.

• Information Requested: Company details, tailored capability statements, vehicle fleet size, organizational/staff capability documentation, and confirmation of ability to meet Limitations on Subcontracting.

• The requirement may be set-aside for small businesses. If set-aside, 13 CFR §125.6 (Limitations on Subcontracting) will apply, generally requiring no more than 50% of the contract value to be paid to firms that are not similarly situated.

• Offerors are encouraged to inspect the premises prior to submitting offers.

• All personnel servicing equipment must possess a Michigan Elevator Journey person class A or B license or equivalent and at least 4 years of recent experience.

• The contractor must have a minimum of 5 years' successful experience maintaining identical or similar equipment.