Z1DA--FY26: NRM (PROJ: 548-26-104) DB - Remove and Replace Nurse Call System

Amendment / Modification

This document is Amendment 0001 to Solicitation 36C24826R0094, effective May 1, 2026. It primarily serves to provide responses to Requests for Information (RFIs) received by the deadline specified in the original solicitation.

• The amendment provides RFI responses, which clarify various aspects of the solicitation.

• It also updates the deadline for Phase 1 Proposals to May 11, 2026, at 10:00 AM.

• RFI 30 clarifies that Attachment 02 (Safety or Environmental Violations and Experience Modification Rate (EMR) Form) should be completed and submitted with the Phase Two Price Proposal, referencing Attachment 19.

• RFI 31 corrects a discrepancy regarding the number of work experience projects required, confirming that three projects are needed, and the associated form (Attachment 16) has been corrected and attached.

• The deadline for Phase 1 Proposals has been extended to May 11, 2026, at 10:00 AM.

• Offerors must acknowledge receipt of this amendment. Failure to do so may result in offer rejection.

• Offerors desiring to change an offer already submitted must do so via letter or electronic communication referencing the solicitation and amendment, and it must be received prior to the new opening hour and date.

Form / Attachment / Pricing Sheet

This document, titled "Experience Information Sheet," is a form intended for offerors to provide details about past projects. It is designed to help the government evaluate the relevancy and quality of an offeror's past performance and experience in relation to the current procurement.

• Contractor Information: Details of the awarded contract, including firm name, address, DUNS, POC, and contract number/award date.
• Project Details: Project title, location, and the role performed (prime or subcontractor), including the percentage of work performed.
• Work Description: A detailed description of the scope of work and the offeror's specific roles and responsibilities, emphasizing how the work performed is relevant to the current solicitation.
• Challenges and Resolutions: Information on any difficulties encountered, steps taken to resolve them, and how differing site conditions were handled.
• Performance Period: Contract start date, original and projected completion dates, and actual completion date.
• Contract Value: Original and final contract prices, with explanations for any differences.
• Termination Information: Details if the project was terminated and the reasons why.

Bidders must complete this form accurately and thoroughly to demonstrate their relevant experience and past performance. The information provided will be crucial for the government's evaluation of the offeror's capability to successfully perform the work described in the solicitation. Failure to provide sufficient detail may negatively impact the evaluation.

Form / Attachment / Pricing Sheet

This document provides the Price/Cost Schedule and Delivery Schedule for the "Remove and Replace Nurse Call System" project (Project 548-26-104).

Price/Cost Schedule (A.3):

• Item Number: 0001
• Description: Design-Build Services for the Nurse Call System.
• Scope: Includes all labor, materials, tools, equipment, supervision, and design-build services for the design and construction of the project.
• Period of Performance: 365 calendar days from Notice to Proceed (NTP).
• Principal NAICS Code: 236220 - Commercial and Institutional Building Construction.
• Product/Service Code: Z1DA - Maintenance of Hospitals and Infirmaries.
• Bidders are to provide pricing for both design and construction services.

Delivery Schedule (A.4):

• Item Number: 0001
• Ship To: Veterans Administration Health Care System, West Palm Beach, FL.
• Quantity: 1.00
• Delivery Date: 365 Days After NTP.

This document is critical for bidders to understand the cost structure and delivery timelines for the opportunity. It outlines the specific services required, the contract duration, the relevant NAICS and PSC codes, and the delivery location and timeframe. Bidders must use this information to prepare their proposals and pricing.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the Statement of Work (SOW) for the "Remove and Replace Nurse Call System" project at the Veterans Administration Health Care System (VAHCS) in West Palm Beach, FL. The project involves a Design-Build approach for the procurement of both design and construction services.

The contractor will be responsible for providing all design, labor, materials, tools, and associated equipment necessary for the installation and delivery of a new nurse call system. This includes, but is not limited to, the replacement of various nurse call devices and components across numerous rooms within the facility. Specific devices include:

• Single Patient Stations
• Dome Lights
• Bath Call units
• Code Blue stations
• 37 Pin Wall Plates
• Master Stations / VoIP Nurse Consoles
• Duty Stations
• Staff Presence Switches
• Patient Emergency / Staff Assist Stations
• Dual Patient Stations

The project requires completion within 365 calendar days from the date of award. Work will be performed at the VAHCS, West Palm Beach, FL.

• The system must be capable of being completely installed, programmed, configured, maintained, repaired, and managed by local facility staff.
• Devices must comply with VA mental health regulations and guidelines, including being tamper-resistant and ligature-resistant.
• All nurse call activations must send notifications to the master console and remote locations (PBX office, Police dispatch, Emergency Department, electronic shop), with audible and visual alerts.
• The system must include features for room number, call type, and duration logging.
• Nurse Call systems must be integrated with other hospital systems, including wireless and patient bed systems.
• The system must support at least two separate existing vendors or office locations within a 150-mile radius for 24/7 emergency repairs.
• The contractor must adhere to all applicable codes and standards, including NFPA, EPA, OSHA, National Electrical Code, and VA Master Specifications.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage rates applicable to building construction projects in Palm Beach County, Florida. It serves as a reference for prevailing wages that must be paid to various laborers and mechanics employed on federal or federally funded construction projects in the specified area.

• Lists specific job classifications (e.g., Asbestos Worker, Carpenter, Electrician, Operator, Plumber, Welder).
• Provides prevailing hourly wage rates and fringe benefits for each classification.
• Includes effective dates for the listed rates.
• References Executive Orders 13706 (Establishing Paid Sick Leave) and 13658 (Establishing a Minimum Wage) and outlines their applicability to federal contractors.
• Details the process for wage determination appeals.

Bidders must use this document to understand the minimum wage requirements for labor on the project. This information is crucial for accurately estimating labor costs in their proposals and ensuring compliance with federal labor laws. Failure to adhere to these wage rates can lead to contract violations.

Form / Attachment / Pricing Sheet

This document is a campus map for the West Palm Beach VA Medical Center, dated March 15, 2022. It serves as a reference for the layout and identification of various buildings and facilities within the medical center grounds.

• A site plan illustrating the overall campus layout.
• Numbered labels corresponding to specific buildings and facilities, including:
  • Main Hospital (1)
  • Community Living Center (2)
  • Fisher House (3)
  • Emergency Well (4)
  • Veteran Resource Center (5)
  • Inspector General Trailer (6)
  • Contracting Office (7)
  • MCCR (Woodbine-Lease) (8)
  • MC Storage (9)
  • Substance/Mental Health (PTSD Clinic) (10)
  • VBA/VSO Bldg. (11)
  • Decon (in tunnel) (12)
  • Pet/CT Addition (13)
  • Hospice (14)
  • Maintenance Building (15)
  • Cancer Center (16)
  • Transportation Trailer (17)
  • MRI Building (18)
  • Mental Health Outpatient (2500 sqft CSI) (19)
  • Domiciliary (20)
  • Project Mental Health/Homeless Program (21)
• Identification of water features (Lakes #1-6) and roadways (Bee Line Highway, Blue Heron Blvd., Military Trail).
• A north arrow and a scale bar for spatial reference.

This map provides a visual overview of the existing campus infrastructure. Bidders may use this document to understand the physical context of the opportunity, including the location of existing facilities relative to proposed work areas, access routes, and surrounding infrastructure. It is crucial for site familiarization and logistical planning for any construction or service-related opportunities at this location.

Other / Unclassified

This document, "Section 01 91 00 General Commissioning Requirements," outlines the comprehensive commissioning process for construction projects at the West Palm Beach VA Medical Center. It details the roles and responsibilities of all parties involved, including the Commissioning Agent (CxA), Resident Engineer (RE), Architect/Engineer (A/E), Prime Contractor (PC), and Government Facility Operations & Maintenance (O&M). The document specifies procedures for various phases of commissioning, including construction, acceptance, and warranty.

Key aspects covered include:

• Commissioning Process: Defines the systematic verification of building systems to meet the Owner's Project Requirements (OPR) and operational needs.
• Contractual Relationships: Clarifies communication protocols and authority within the project team.
• Systems to be Commissioned: Lists a wide array of building systems and equipment that require commissioning, ranging from building exterior closure and specialties to HVAC, electrical, communications, and site utilities.
• Commissioning Team Roles: Delineates responsibilities for meetings, coordination, plan development, testing, and documentation.
• Documentation Requirements: Specifies the creation and submission of various documents, including commissioning plans, test reports, issues logs, and final commissioning reports.
• Testing Procedures: Outlines methods for startup, initial checkout, pre-functional checklists, and systems functional performance testing, including trending and alarm requirements.
• Training: Details requirements for operation and maintenance training for VA personnel.

This document is crucial for bidders as it establishes the framework and expectations for the commissioning of systems and equipment within the "Remove and Replace Nurse Call System" project. Bidders need to understand:

• Their responsibilities in the commissioning process, including participation in meetings, providing documentation, and executing tests.
• The required quality assurance and control measures for all commissioned systems.
• The detailed procedures and documentation required for successful system verification and acceptance.
• The specific systems and equipment that will undergo commissioning, which may include or interface with the Nurse Call System.

Understanding these requirements will help bidders accurately scope their proposals, allocate resources, and ensure compliance with the VA's stringent commissioning standards.

Form / Attachment / Pricing Sheet

This document, Section 01 74 19 "Construction Waste Management," outlines the requirements for managing non-hazardous building construction and demolition waste for the "Remove and Replace Nurse Call System" project at the West Palm Beach VA Medical Center. It details the contractor's responsibilities in minimizing waste disposal in landfills, maximizing salvage, recycling, and reuse.

• Waste Minimization: Emphasizes minimizing landfill disposal and maximizing salvage, recycling, or reuse of waste materials.
• Waste Management Plan: Requires the contractor to develop and implement a comprehensive plan, including procedures, waste generation analysis, and handling methods.
• Diversion Requirements: Mandates diversion of specific waste categories from landfills, including soil, inerts (concrete, masonry, asphalt), wood, green waste, engineered wood products, metals, sheathing, cardboard/paper, roofing materials, plastics, carpet/pad, gypsum board, insulation, and fluorescent lamps.
• Recycling Goal: Sets a minimum recycling target of 25% of construction and demolition waste.
• Reporting: Requires regular reporting on waste diversion and disposal, including quantities, costs, and target diversion rates.
• Terminology: Defines key terms related to waste management, landfills, recycling, and disposal.

This document is crucial for bidders as it defines specific environmental and waste management requirements that will be part of the contract. Bidders must understand these requirements to accurately estimate costs, develop their project execution plans, and ensure compliance. The recycling goal and detailed waste categories will impact material handling, transportation, and disposal strategies, directly affecting project costs and logistics.

Form / Attachment / Pricing Sheet

This document, Section 01 45 00 - Quality Control, outlines the requirements for the Contractor Quality Control (CQC) system for construction projects. It details the procedures, personnel, and documentation necessary to ensure the quality of work meets contract requirements.

• Contractor Quality Control (CQC) System: Establishes requirements for a CQC system compliant with FAR Clause 52.246.12.
• CQC Plan: Requires submission of a CQC Plan, including an Interim CQC Plan, detailing the QC organization, personnel qualifications, procedures for submittals, testing, and deficiency tracking.
• Design Quality Control (DQC) Plan (for DB projects): Outlines specific requirements for Design-Build projects, including technical review of design documents.
• Three-Phase Control System: Details the Preparatory, Initial, and Follow-Up phases of control for each definable feature of work.
• Testing: Specifies requirements for performing and documenting tests, including the use of approved testing laboratories.
• Documentation: Mandates the maintenance of current records providing evidence of QC activities and tests.
• Inspections: Outlines the process for Punch-Out, Pre-Final, and Final Acceptance Inspections.
• Notification of Noncompliance: Describes the procedure for notifying the contractor of noncompliance and the potential for stop-work orders.

This document is crucial for bidders as it defines the quality assurance and control standards they must adhere to throughout the project. Understanding these requirements is essential for developing accurate proposals and ensuring successful project execution. It details the expected level of quality management, documentation, and inspection processes that will be enforced by the government.

Form / Attachment / Pricing Sheet

This document outlines the VA Information and Information System Security/Privacy Language that contractors must adhere to. It details requirements related to information custody, security incident reporting, liquidated damages for data breaches, security control compliance testing, and mandatory training.

• Information Custodial Language: Contractors and their personnel must comply with Federal laws, VA Directives, and Handbooks regarding information security. Violations can lead to payment withholding or contract termination. Access to VA information and systems requires specific authorization and is subject to background investigations.
• Security Incident Investigation: Defines a "security incident" and mandates immediate notification to the COR, ISSO, and Privacy Officer. It specifies the information required in the notification and outlines procedures for reporting to law enforcement and cooperating with investigations.
• Liquidated Damages for Data Breach: Establishes contractor liability for liquidated damages in the event of a data breach involving sensitive personal information, as per 38 U.S.C. §5725. Requires cooperation with risk analysis.
• Security Controls Compliance Testing: Reserves the VA's right to evaluate contractor security controls and privacy practices, requiring contractor cooperation with assessments.
• Training: Mandates VA Privacy and Information Security Awareness and Rules of Behavior Training for all personnel requiring access to VA information and systems. Requires acknowledgment of understanding and compliance, with failure to complete training leading to suspension of access privileges.

This document is critical for bidders to understand the stringent security and privacy obligations associated with handling VA information. Compliance with these requirements is essential for contract performance and avoiding penalties. Bidders should assess their ability to meet these security standards, including personnel training and incident response capabilities, when preparing their proposals.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the VA's requirements for information and information system security and privacy language for contractors, emphasizing that while no sensitive data may be involved, specific training is mandatory.

• Contractors, personnel, and subcontractors must adhere to the same Federal laws, regulations, standards, and VA Directives/Handbooks as VA personnel regarding information and information system security.

• Violation of confidentiality, privacy, or security provisions can lead to withheld payment or contract termination.

• Access to VA information and systems is limited to the extent necessary for contract performance.

• All personnel working with VA information are subject to investigative requirements and background security investigations in accordance with VA Directive and Handbook 0710.

• Contractors must immediately notify the COR, ISO, and Privacy Officer of any known or suspected security/privacy incidents or unauthorized disclosure of sensitive information.

• Notification must include details of the incident, information involved, circumstances, and any other relevant information.

• For unsecured protected health information, business associates must notify the covered entity of a data breach upon discovery.

• Theft, break-in, or criminal activity must be reported concurrently to law enforcement.

• Contracts may require access to sensitive personal information, making contractors liable for liquidated damages in the event of a data breach or privacy incident.

• VA will secure an independent risk analysis of data breaches involving sensitive personal information.

• Failure to cooperate with the risk analysis may be deemed a material breach.

• VA reserves the right to evaluate security controls and privacy practices.

• Contractors must cooperate with government-sponsored security control assessments upon request, with potential for unannounced assessments.

• All contractor employees and subcontractors requiring access to VA information and systems must complete VA Privacy and Information Security Awareness and Rules of Behavior Training before access is granted.

• Employees must sign and acknowledge understanding of the Rules of Behavior.

• Copies of training certificates and signed Rules of Behavior must be provided to the contracting officer/COR within 1 week of contract initiation and annually thereafter.

• Failure to complete training or sign the Rules of Behavior can result in suspension or termination of access privileges and removal from work.

• Certification and Accreditation (C&A) requirements do not apply, and a Security Accreditation Package is not required for this SOW.

Solicitation / RFP / RFQ

This solicitation is for a Design-Build project to remove and replace the existing Nurse Call System at the Thomas H. Corey VA Medical Center in West Palm Beach, FL. The project includes a comprehensive survey of the existing PA system, design of a new system compliant with VA Design Guidance, and the removal and replacement of all nurse call system components, including the headend amplifier system, speakers, conductors, and conduit.

• Design-Build services for the Nurse Call System.

• Comprehensive survey of the existing facility PA system.

• Design of a new digital Networked nurse call system.

• Removal and replacement of all existing nurse call system components.

• Compliance with VA Design Guidance.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 365 calendar days from Government issuance of Notice to Proceed (NTP).

• Magnitude of Construction: Estimated between $5,000,000 and $10,000,000.

• Funding: Subject to availability of FY26 funding.

• This is a two-phase Design-Build procurement.

• Phase 1 Proposals Due: May 11, 2026, at 10:00 AM EST.

• Phase 1 proposals will be evaluated to determine which offerors will be invited to Phase 2.

• No more than five (5) highly-rated Phase 1 proposals will advance to Phase 2.

• Technical proposals and price proposals for Phase 2 will be evaluated.

• Award will be made on a trade-off basis.

• Offer acceptance period: Minimum of 120 calendar days.

• This solicitation is 100% set-aside for Service Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors must be registered in SAM.gov and have SBA Veteran Small Business Certification.

• Requests for Information (RFIs) for Phase 1 are due by April 27, 2026, at 10:00 AM EST.

• Specifications and drawings will be provided electronically via SAM.gov.

• A bid guarantee of 20% of the bid price or $3,000,000, whichever is less, is required with the price proposal.

• Payment and performance bonds are required.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended for references to evaluate a contractor's performance on a previous project. It is used by the government to gather information for evaluating offeror past performance.

• Contractor/Offeror Information: Details about the company submitting the questionnaire.
• General Work Information: Description of the work performed, including the entity, predecessor companies, key personnel, and subcontractors.
• Contract Information: Details of the contract under which the work was performed (number, type, title, dates, price).
• Project Description: Type of work and key personnel assigned.
• Detailed Description of Work Performed: A narrative section for the reference to describe the work.
• Explanation of Relevancy to Solicitation Requirements: A section for the reference to explain how the past performance relates to the current solicitation.
• Rating Scales: Definitions and rating scales (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Applicable) for various aspects of performance including Quality, Schedule/Timeliness, Customer Satisfaction, Management/Personnel/Labor, Cost/Financial Management, Safety/Security, and General.
• Summary Section: Includes a question on whether the reference would hire the firm again and a comments section for detailed feedback, strengths, weaknesses, and deficiencies.

This form is to be completed by a reference provided by the bidder. It directly impacts the bidder's past performance evaluation, which is a critical factor in contract award. Bidders should ensure their references are aware of the project details and are prepared to provide accurate and comprehensive feedback.

Form / Attachment / Pricing Sheet

This document, Section 01 33 23, outlines the general requirements and procedures for submittals, which are information submitted for VA review to establish compliance with contract documents. It defines various types of submittals and the processes for their preparation, scheduling, and submission.

• Definitions: Clarifies terms such as Preconstruction Submittals, Shop Drawings, Product Data, Samples, Design Data, Test Reports, Certificates, Manufacturer's Instructions, Manufacturer's Field Reports, Operation and Maintenance Data, and Closeout Submittals.
• Submittal Register: Requires a register listing equipment and materials for which submittals are needed, to be provided in electronic format and updated regularly.
• Submittal Scheduling: Submittals must be scheduled, submitted, reviewed, and approved prior to acquiring materials or equipment. Coordination is required to avoid delaying work.
• Submittal Preparation: Submittals must be complete and detailed. Irrelevant data should be removed. A transmittal form with specific information is required for each submittal.
• Submittal Format and Transmission: Submittals are to be provided in electronic format (PDF), unless otherwise specified. Electronic files must be legible and searchable. Smaller files (<5MB) can be e-mailed, while larger files require an FTP sharing system.
• Samples: Specifies requirements for submitting physical samples, including quantity, range of variation, and comparison samples.
• Operation and Maintenance Data: Outlines requirements for submitting O&M data within 30 calendar days of item delivery, with potential withholding of payments for non-compliance.
• Test Reports: Mentions that specific tests may be required after installation or completion.
• VA Review: Details the VA's review process, including review periods (15 working days for submittals, 10 for RFIs) and possible notations (Approved, Approved as noted, Disapproved, Not reviewed).
• Approved Submittals: Clarifies that VA approval does not relieve the Contractor of responsibility for errors or full compliance.

This document is crucial for bidders as it dictates the process for submitting all required documentation, materials, and samples throughout the contract. Understanding these requirements is essential for timely approval of work, avoiding delays, and ensuring compliance with contract specifications. It outlines the types of information the government will review, the format and method of submission, and the review timelines and outcomes.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for commissioning selected building systems, specifically focusing on electrical systems, as part of the "Remove and Replace Nurse Call System" project at the West Palm Beach VA Medical Center.

• The commissioning process applies to all sections of Division 26.

• It includes the inspection, testing, and documentation of electrical systems and related subsystems.

• The Contractor is responsible for executing the commissioning process, which is defined in Section 01 91 00 GENERAL COMMISSIONING REQUIREMENTS.

• The Commissioning Agent (CxA), appointed by the VA, will manage the overall commissioning process.

• Commissioned systems are part of the construction process and include documentation, testing, and training of VA personnel.

• Pre-Functional Checklists must be completed by the Contractor to verify system installation before functional performance testing.

• Systems Functional Performance Testing will assess system performance under various conditions (steady state, changes in operating conditions, emergency conditions).

• Contractor tests required by other sections of Division 26 must be scheduled and documented.

• The commissioning activities occur throughout the construction period.

• The location is the West Palm Beach VA Medical Center.

• Submittals related to commissioning require review by the Commissioning Agent and approval by the VA.

• The Contractor must provide notice for testing and incorporate all testing into the project schedule.

• Training for VA operation and maintenance personnel is required, provided by competent, factory-authorized personnel.

• The Contractor shall submit training agendas and resumes for approval.

• Coordination with the VA COR and Commissioning Agent is required for scheduling inspections, testing, and training.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document specifies the control of environmental pollution and damage that the Contractor must consider for air, water, and land resources during the "Remove and Replace Nurse Call System" project at the West Palm Beach VA Medical Center.

• Management of visual aesthetics, noise, solid waste, radiant energy, and radioactive materials.

• Control of chemical waste, debris, sediment, solid waste, rubbish, and sanitary wastes (sewage and garbage).

• Establishment and maintenance of quality control for environmental protection.

• Development and submission of an Environmental Protection Plan.

• Protection of environmental resources, including noise reduction and restoration of damaged property.

• Final clean-up of the construction area.

• Noise levels must be minimized and kept at or below specified decibel limits, with specific limitations for repetitive impact noise and construction equipment.

• Noise exposure must be measured and reported to the Contracting Officer's Representative (COR) under specific conditions.

• The Contractor must restore any damaged public or private property to its original condition.

• The construction area must be left in a clean condition satisfactory to the COR upon project completion.

• Not explicitly stated in this section, but implied to be at the West Palm Beach VA Medical Center.

• The Contractor must consider specified control measures with costs included in contract items.

• An Environmental Protection Plan must be submitted within 20 days of a meeting with the COR, detailing responsible personnel, training programs, applicable laws and regulations, methods for protecting features, procedures for correcting pollution, permits, and monitoring plans.

• Noise-producing work should be performed during less sensitive hours when possible.

• Sound-deadening devices and noise abatement measures are required for equipment.

• Shields or barriers may be needed to restrict noise transmission.

• Soundproof housings or enclosures for noise-producing machinery are required.

• Efficient silencers and mufflers are necessary for internal combustion engines.

• Hoppers and storage bins should be lined with sound-deadening material.

• Truck loading, unloading, and hauling operations must minimize noise.

• Damage to property must be restored at no additional cost to the Government.

Amendment / Modification

This notice (VA NOTICE 24-12) updates VA Handbook 6500.6, Contract Security, specifically Appendix C, which contains VA Information and Information System Security/Privacy Language for Inclusion into Contracts. The update incorporates revised security language into Appendix C.

• VA Handbook 6500.6, Appendix C

This change is effective immediately and applies to the current version of VA Handbook 6500.6 Appendix C. Contractors should ensure their practices align with the updated security language for any relevant acquisitions.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet intended for bidders to provide a detailed breakdown of their base offer price. It serves as a template for cost estimation and is required for the government's price analysis.

• The spreadsheet is organized into CSI (Construction Specifications Institute) divisions, covering various aspects of construction from General Requirements to Utilities.
• It includes fields for Item Description, Labor Cost, Material Cost, and Total Cost for each division.
• Separate sections are provided for calculating Overhead, Profit, and Bond costs.
• A final "Total Base Offer Cost" is calculated.
• The document specifies that offerors must provide additional price breakdowns to avoid lump sums.

Bidders must use this template to detail their proposed costs for the opportunity. Accurate and complete cost breakdowns are essential for proposal submission and will be used by the government for price evaluation. The template guides bidders on the expected level of detail for cost proposals.

Form / Attachment / Pricing Sheet

This document outlines the facility standards for the Building Automation System (BAS) at the Veteran Affairs Healthcare System in West Palm Beach, FL. It serves as a comprehensive guide for architectural engineers, contractors, vendors, and facility personnel involved in the design, implementation, and maintenance of BAS and related systems.

• General Notes: References to various standards, codes, and guidelines, including links to the Technical Information Library (TIL) and specific HVAC and healthcare facility codes (e.g., ASHRAE, NFPA, FGI).
• BAS Summary: Details the scope of the BAS, including requirements for point programming, graphic display, physical connections, and labeling. It specifies the use of BACnet communication and IP networks for direct digital controls.
• Mechanical, Electrical, and Plumbing Components: Lists specific equipment and components that are part of the BAS, such as Air Handler Units, VAVs, sensors, motors, pumps, and valves.
• Critical Equipment: Identifies critical equipment that must be integrated with the BAS, including specific AHUs and chillers.
• System Details: Outlines requirements for user profiles, schedules, reports (including point summaries, alarms, trends), equipment network information, and labeling conventions.
• Facility Standards: Covers design requirements, hardware specifications (including expansion capability and power redundancy), graphics standards for system visualization, and event/alarm monitoring protocols.
• Documentation: Specifies required documentation deliverables, such as sequence of operations, control schematics, and inventory information.
• Commissioning: Details the commissioning process, including design reviews, construction reviews, and functional performance testing.

This document is crucial for any bidder involved in projects related to the Building Automation System at this facility. It defines the technical standards, protocols, equipment, and documentation required for any BAS-related work, ensuring that all installations and modifications are compliant with VA and facility-specific requirements. Bidders must familiarize themselves with these standards to accurately scope, price, and execute their proposals and projects.

Form / Attachment / Pricing Sheet

This document, "SECTION 26 05 19 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES," specifies the requirements for furnishing, installation, connection, and testing of electrical conductors and cables rated 600 V and below. It details the materials, methods, and standards to be followed.

• Materials: Specifies copper conductors, insulation types (THHN-THWN, XHHW-2), and color coding for various voltage systems (208/120 V, 480/277 V).
• Splices and Terminations: Outlines requirements for above-ground splices (solderless screw-on, compression, hex screw, bolt clamp) and connectors/terminations, emphasizing mechanical and electrical security and specific material types.
• Installation: Details general installation procedures, including placement in raceway systems, splicing locations, conductor pulling techniques, and limitations on the number of branch circuits per conduit.
• Identification: Specifies methods for identifying conductors, including color coding, permanent wire markers, and embossed brass tags for feeder conductors and control wiring.
• Applicable Standards: References numerous standards from ASTM, NEMA, NFPA, and UL.
• Testing: Includes requirements for visual inspection and electrical tests, such as insulation resistance and phase rotation tests.

This document is crucial for bidders as it defines the technical specifications for electrical conductors and cables. Understanding these requirements is essential for accurate material selection, installation planning, cost estimation, and ensuring compliance with all specified standards and testing procedures. It directly impacts the scope of work related to electrical systems within the overall "Remove and Replace Nurse Call System" project.

Form / Attachment / Pricing Sheet

This document is an "Experience Information Sheet" that bidders must complete to provide details about their past performance on relevant projects. It is used to evaluate the relevancy of a bidder's experience to the current procurement.

• Contractor Information: Firm name, address, DUNS, POC details.
• Contract Details: Contract/Task Order Number, Award Date, Project Title/Name/Location.
• Role: Whether work was performed as Prime Contractor or Subcontractor, and the percentage of work performed.
• Prime Contractor Information (if subcontractor): Name, address, DUNS, Cage Code, POC details.
• Awarding Agency Information: Contracting Officer/Procurement Official/Point of Contact details.
• Project Description: Scope of work and the offeror's specific roles and responsibilities, detailing how the work performed is relevant to the current solicitation.
• Challenges & Resolutions: Difficulties encountered and steps taken to resolve them.
• Site Conditions: Differing site conditions and their resolutions.
• Performance Period: Contract start date, original completion date, projected completion date, and actual completion date.
• Project Completion: Confirmation of 100% completion.
• Termination Information: Details if the project was terminated.
• Contract Pricing: Original and Final Contract Prices, with explanations for differences.

Bidders must complete this form accurately and thoroughly for each relevant project. The information provided will be used to evaluate their experience and determine its relevancy to the requirements of the solicitation. The document specifies that a total of four projects must be detailed; more than four will not be evaluated, and fewer than four may result in a lower rating. A continuation page is available if necessary.

Form / Attachment / Pricing Sheet

This document is the "EMR FORM - FORM FOR BIDDER/OFFEROR TO COMPLETE & SUBMIT WITH PROPOSAL - Pre-Award Contractor Evaluation Form." It requires bidders to provide information related to their safety and health performance.

• Company Information: Name, Address, Telephone, Fax, Email, Contact Person.
• OSHA 300 Data: Bidders must report man-hours, number of cases involving days away from work/restricted activity/both, DART Rate, and number of serious, willful, or repeat violations from OSHA within the last 3 years. Explanations for violations are required, and certain violation counts can disqualify a contractor.
• Required Attachments: Copies of OSHA 300 and 300a Forms.
• NAICS Code: Bidder must provide their six-digit North American Industrial Classification System (NAICS) Code.
• Safety and Health Program Administrator: Identification of who administers the company's program.
• Experience Modification Rate (EMR): The EMR for the past 3 years must be provided. An EMR greater than 1.0 disqualifies the contractor.

This form is critical for bidders to complete and submit as part of their proposal. The information provided, particularly regarding OSHA compliance and EMR, will be used in a pre-award evaluation and directly impacts contractor eligibility. Failure to meet the EMR threshold or providing incomplete information may lead to disqualification.

Form / Attachment / Pricing Sheet

This document is VAAR 852.219-75, a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING - CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)". It requires offerors to certify their compliance with subcontracting limitations as specified in the solicitation and resultant contract.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Work subcontracted by a similarly situated VIP-listed subcontractor counts towards this limit.
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Work subcontracted by a similarly situated VIP-listed subcontractor counts towards this limit. Material costs are excluded.
• Special Trade Construction Contracts: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Work subcontracted by a similarly situated subcontractor counts towards this limit. Material costs are excluded.
• Certification: The offeror must complete, sign, and return this certification. Failure to do so will result in the offer being deemed ineligible for award.
• Cooperation: Offerors agree to provide documents to VA to verify compliance upon request.
• Penalties: False certifications are subject to penalties under Title 18, United States Code, Section 1001.

This is a mandatory certification for all offerors. Bidders must carefully review the subcontracting limitations applicable to the contract type (services, general construction, or special trade construction) and ensure they can comply. The completed and signed form must be submitted with the bid, quotation, or proposal. Failure to submit this form will result in disqualification.

Solicitation / RFP / RFQ

This solicitation is for a Design Build (DB) project to remove and replace the existing Nurse Call System at the Thomas H. Corey VA Medical Center in West Palm Beach, FL. The project requires the design and installation of a new digital networked nurse call system, including all necessary components such as headend amplifiers, speakers, conductors, and conduit.

• Design and build a life safety public address system.

• Conduct a comprehensive survey of the existing facility PA system.

• Design a new, all-inclusive system compliant with VA Design Guidance.

• Remove and replace all components of the existing nurse call system.

• Install a new digital networked nurse call system.

• Contract Type: Design Build (DB), Firm Fixed Price.

• Period of Performance: 365 days.

• Magnitude of Construction: Estimated between $5,000,000 and $10,000,000.

• Solicitation Issue Date: On or about April 21, 2026.

• Response Date/Time: April 20, 2026, 5:00 PM Eastern Time.

• This opportunity is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• NAICS Code: 236220

• Product Service Code: Z1DA

• Place of Performance: West Palm Beach VA Medical Center, 7305 N. Military Trail, West Palm Beach, FL 33410.

• Contracting Office: Department of Veterans Affairs, Network Contracting Office 8 (NCO 8), Tampa, FL.

• Point of Contact: Stacy Figlinski, Contracting Officer (Stacy.Figlinski@va.gov, 813-940-2788).