Z1DA--FY26 SERVICE - ELEVATOR MAINTENANCE Base Plus Two (2) Option Years Batavia VA Medical Center, Batavia, NY
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting offers for Elevator Maintenance Services at the Batavia VA Medical Center in Batavia, NY. This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and covers a base year plus two (2) option years. Offers are due March 12, 2026, at 3:00 PM EST.
Scope of Work
The contractor will provide comprehensive service and preventive maintenance (PM) for five (5) hydraulic and two (2) traction elevators. This includes all necessary parts, labor, materials, supervision, tools, and supplies. Key requirements include compliance with numerous ASME, NFPA, OSHA, and VA codes and standards, as well as providing 24/7 emergency repair services with onsite personnel within one hour of request. Specific maintenance tasks are detailed for various frequencies (weekly, bi-weekly, monthly, quarterly, semi-annual, and annual). The contractor is also responsible for supplying and installing OEM-specified parts and for the proper disposal of waste oil and hazardous materials.
Contract & Timeline
- Contract Type: Firm Fixed Price (FFP)
- Period of Performance: Base year (April 1, 2026, to March 31, 2027) plus two (2) option years.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)
- NAICS Code: 238290 (Other Building Equipment Contractors)
- Offer Submission Due: March 12, 2026, 3:00 PM EST
- Published Date: February 25, 2026
Evaluation
Offers will undergo a comparative evaluation based on Technical Capability, Experience, and Cost/Price. Specific contractor qualifications include a minimum of 10 years of experience, IUEC certification for mechanics, and required OSHA/NFPA 70E training.
Key Actions & Notes
- Site Visit: Tentatively scheduled for March 3, 2026, at 10:30 AM. To obtain meeting location and details, contact Julie Monagan Barnard at julie.monaganbarnard@va.gov with company, representative, email, and phone information. The site visit will be canceled if no vendor response is received by March 2, 2026, 11:00 AM EST.
- Questions Deadline: All questions, including those regarding the site visit, must be submitted to julie.monaganbarnard@va.gov by March 4, 2026, 3:00 PM EST. An amendment with Q&A will be posted by COB on March 5, 2026.
- Submission Method: Official quotes must be submitted electronically to julie.monaganbarnard@va.gov in two parts: Part 1 (Technical Capability and Experience) and Part 2 (Price Quote).
- Offerors must acknowledge receipt of any amendments.