Z1DA--FY26 SERVICE - ELEVATOR MAINTENANCE Base Plus Two (2) Option Years Batavia VA Medical Center, Batavia, NY
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting offers from Service-Disabled Veteran-Owned Small Businesses (SDVOSB) for Elevator Maintenance Services at the Batavia VA Medical Center in Batavia, NY. This requirement covers a base year with two (2) option years. Offers are due March 12, 2026, at 3:00 PM EST.
Scope of Work
The contractor will provide comprehensive service and preventive maintenance (PM) for five (5) hydraulic and two (2) traction elevators. This includes all necessary parts, labor, materials, supervision, tools, and supplies. Key requirements include:
- Compliance with numerous ASME, NFPA, OSHA, and VA codes and standards.
- Providing 24/7 emergency repair services with onsite personnel within one hour of request.
- Adherence to specific maintenance schedules (weekly, bi-weekly, monthly, quarterly, semi-annual, and annual).
- Supplying and installing OEM-specified parts.
- Responsible disposal of waste oil and hazardous materials.
Contract Details
- Contract Type: Firm Fixed Price (FFP)
- Period of Performance: Base year (April 1, 2026, to March 31, 2027) plus two (2) option years.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)
- Product Service Code (PSC): Z1DA (Maintenance Of Hospitals And Infirmaries)
- NAICS Code: 238290 (Elevator and Escalator Installation and Service)
- Place of Performance: VA Western New York Health Care, Batavia, NY
Submission & Evaluation
Offers must be submitted electronically to julie.monaganbarnard@va.gov in two parts: Part 1 (Technical Capability and Experience) and Part 2 (Price Quote). Evaluation will be a comparative assessment based on Technical Capability, Experience, and Cost/Price.
Key Dates & Contact
- Site Visit: Tentatively scheduled for March 3, 2026, at 10:30 AM. Vendors must contact Julie Monagan Barnard (julie.monaganbarnard@va.gov) by March 2, 2026, 11:00 AM EST to obtain details and confirm attendance; otherwise, the site visit may be canceled.
- Questions Due: March 4, 2026, at 3:00 PM EST. Submit to julie.monaganbarnard@va.gov.
- Offers Due: March 12, 2026, at 3:00 PM EST.
- Contract Specialist: Julie Monagan Barnard (julie.monaganbarnard@va.gov, 607-590-1325).
Additional Notes
Offerors must acknowledge receipt of any amendments. Specific contractor qualifications include a minimum of 10 years of experience, IUEC certification for mechanics, and required OSHA/NFPA 70E training. The Service Contract Act Wage Determination 1986-0364, Revision No. 48, applies, specifying an "Elevator Repairer" rate of $57.37 per hour plus fringe benefits.