Z1DA--NRM-CONST 630-26-202 Inspect and Repair Fire Dampers

Other / Unclassified

This document is a "DAMPER SNAPSHOT REPORT" for Building 1 at the Manhattan VA Bldg 1, detailing damper inspections conducted from August 29, 2022, to September 30, 2022. It provides a summary of the inspection results, categorizing dampers as Pass, Fail, Decommissioned, No Longer in Rated Barrier (NLR), or Inaccessible.

This report is relevant to bidders as it details the current condition of fire and smoke dampers within Building 1 of the Manhattan VA. It highlights the number of dampers that "Failed" (33% of total), were "Inaccessible" (19%), "Decommissioned" (9%), or "Passed" (38%). The "Fail" category indicates dampers that require attention, such as repair or replacement, which could be part of a future maintenance or upgrade contract. The "Inaccessible" category suggests potential challenges in accessing certain dampers, which bidders should consider in their planning and execution of any related work. The report also provides a detailed breakdown of each damper's status, location, and the specific deficiencies identified, which is crucial for understanding the scope of potential work.

Amendment / Modification

This amendment (Amendment #0001) to solicitation 36C24226B0034 serves to answer Requests for Information (RFIs) submitted by potential bidders.

• The amendment addresses RFI #1 regarding the provision of fire damper inspection reports for Buildings 1 and 6, as referenced in SOW page 6, item 3.

• It also addresses a question about the availability of storage space in the mechanical room for technicians.

• The amendment clarifies that the hour and date for receipt of offers is not extended.

• Offerors must acknowledge receipt of this amendment. Failure to do so may result in the rejection of their offer.

• Specific instructions are provided for acknowledging the amendment, including returning copies or sending separate communication referencing the solicitation and amendment numbers.

Other / Unclassified

This document is a "Damper Deficiency Report" for Manhattan VA Bldg 6, detailing the results of a damper inspection conducted from September 27, 2022, through December 15, 2022. It lists 52 failed dampers, categorized by building and floor, along with specific deficiency descriptions, comments, and the date of inspection.

This report is highly relevant for potential bidders as it outlines specific deficiencies found in fire and smoke dampers throughout Building 6. It details the nature of each deficiency (e.g., "Requires duct access door," "Damper does not fall," "Damper springs broken/twisted," "No damper present"), provides comments on the required repairs or issues encountered, and lists the inspection date. This information is crucial for understanding the scope of potential repair or replacement work, the types of issues encountered, and the locations where these issues were found, which can inform bidding strategies and resource allocation for any related future opportunities.

Other / Unclassified

This document is a "DAMPER SNAPSHOT REPORT" for Manhattan VA Bldg 1, detailing damper inspections conducted from August 29, 2022, to September 30, 2022. It provides a summary of fire/smoke damper conditions, including counts for "Pass," "Fail," "Inaccessible," "No Longer in Rated Barrier (NLR)," and "Decommissioned" statuses.

While this document is not a solicitation or SOW, it provides critical context for any potential bidder involved in HVAC maintenance, repair, or replacement services at this facility. It highlights the current state of fire and smoke dampers within Building 1, indicating a significant number of "Fail" (33%) and "Inaccessible" (19%) dampers. This information is crucial for understanding the scope of work and potential challenges in future opportunities related to HVAC systems at this location.

Form / Attachment / Pricing Sheet

This document is a "Fire Door Schedule" which details specific fire door requirements for various locations within a facility. It serves as a critical reference for understanding the exact specifications needed for fire doors.

• Door Number: Unique identifier for each door.
• Door Location: Specific area or room where the door is installed.
• Type: Fire door rating (e.g., 1-3/4" x 7'-0" x 8'-0").
• Material: Construction material (e.g., Metal).
• Finish: Surface finish (e.g., Paint).
• Frame: Details about the door frame, including material and finish.
• Hardware: Specifies the type of hardware required.
• Remarks: Additional notes or specific instructions for each door.

This schedule is essential for bidders to accurately identify and quote the correct fire doors, frames, and hardware required for the opportunity. It directly impacts material selection, cost estimation, and compliance with safety regulations.

Amendment / Modification

This amendment (Amendment #0002) addresses vendor questions (RFIs) related to Solicitation 36C24226B0034.

Specifically, it provides clarification and attached documentation for the following:

• Damper Failure List: The solicitation referenced a damper failure list. The attached documents provide the total damper failure list for Buildings 1 and 6.

• Number of Dampers/Fire Doors: Information regarding the quantity of dampers and fire doors requiring inspection has been provided.

• References to damper failure lists and scope/specifications regarding the number of dampers and fire doors are clarified.

• New attachments are provided: Building 1 Damper Inspect Summary Report, Building 6 Damper Inspection Summary Report, and VA MANHATTAN FIRE DOOR SCHEDULE 3-11-26.

This amendment provides clarifications and necessary documentation to assist bidders in understanding the scope of work related to damper and fire door inspections. No changes to submission deadlines or evaluation factors are indicated in this amendment.

Form / Attachment / Pricing Sheet

This document is a "Damper Deficiency Report" for Manhattan VA Bldg 6, detailing the results of fire damper inspections conducted between September 27, 2022, and December 15, 2022. It lists 52 failed dampers, their specific deficiencies, and relevant comments.

• Total Failed Dampers: 52
• Building: Manhattan VA Bldg 6
• Inspection Period: 9.27.22 through 12.15.22
• Deficiencies Identified: Common issues include:
  • Requires duct access door
  • Damper does not fall
  • Damper springs broken/twisted
  • New damper required
  • Damper wedged/blocked open
  • No damper present
  • No link present / Requires new link
  • Screw in travel path
  • Damper inaccessible due to obstructions
  • No air to actuator / Motor does not actuate
• Specific Recommendations: Many entries detail the need for specific size replacements (e.g., 36x6, 35 1/2x5 1/2, 12x12, 28x28 horizontal dampers) and associated duct work fabrication.

This report is crucial for any vendor bidding on opportunities related to fire damper maintenance, repair, or replacement at the Manhattan VA Bldg 6. It provides a detailed inventory of existing deficiencies, the scope of work required, and the specific locations and types of dampers needing attention. This information is essential for accurate bidding and project planning.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory certification for offerors.

• Services Contract: Offeror certifies they will not pay more than 50% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• General Construction Contract: Offeror certifies they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contractors: Offeror certifies they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Acknowledgement of Penalties: Offerors acknowledge that false certifications are subject to penalties under Title 18, United States Code, Section 1001.
• Cooperation: Offerors agree to provide documentation to VA to demonstrate compliance.
• Certification Completion: The formal certification must be completed, signed, and returned with the offeror's bid, quotation, or proposal.

This document is critical for bidders. Failure to complete and submit this certification with the offer will result in the offer being deemed ineligible for evaluation and award. Bidders must understand and agree to the subcontracting limitations applicable to the contract type (services, general construction, or special trade construction) and ensure their proposed approach complies with these requirements.

Form / Attachment / Pricing Sheet

This document is the New York State ST-120.1 Contractor Exempt Purchase Certificate. It is used by contractors registered with the Tax Department to claim exemption from sales and use tax on purchases of tangible personal property or services for specific projects.

• Contractor Information: Requires the name and address of the purchasing contractor.
• Seller Information: Requires the name and address of the seller.
• Project Details: Requires the location and description of the project for which the purchases are being made.
• Exemption Basis: Requires the contractor to certify they have a valid New York State Certificate of Authority and to select the specific reason for the tax exemption from a list of 26 options (A-S for property, M-S for services).
• Certification: Requires the contractor to certify the truthfulness of the statements made and acknowledges potential penalties for misuse.

This form is crucial for contractors who are bidding on or performing work that may qualify for sales tax exemptions in New York State. Bidders need to understand if the opportunity involves projects where this certificate can be used to reduce costs associated with purchasing materials, equipment, or services. It outlines the specific conditions and types of purchases that are eligible for exemption, which can impact pricing strategies and overall project profitability.

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" provision (FAR 52.225-2, Feb 2021). It requires offerors to certify that their end products are domestic or to list any foreign end products.

• Certification: Offerors must certify that each end product is a domestic end product, unless listed as a foreign end product.
• Foreign End Products: A section is provided to list foreign end products, including the Line Item No. and Country of Origin.
• Definitions: Refers to the solicitation's "Buy American-Supplies" clause for definitions of "domestic end product," "end product," and "foreign end product."
• Evaluation: States that offers will be evaluated according to FAR Part 25 procedures.
• Certification Block: Includes fields for the Offeror to certify, provide their name, and sign.

Bidders must complete and submit this certificate as part of their offer. It is crucial for determining the eligibility of offered products under the Buy American Act and will be used by the Government during the evaluation of offers.

Other / Unclassified

This document is a General Decision Number (GDN) for wage rates and labor standards applicable to various construction projects in New York State. It details prevailing wage rates and fringe benefits for numerous construction trades, including Asbestos Workers/Insulators, Boilermakers, Bricklayers, Carpenters, Electricians, Elevator Mechanics, Ironworkers, Laborers, Painters, Plasterers, Plumbers, Roofers, Sheet Metal Workers, and Truck Drivers.

This document is crucial for bidders on construction-related opportunities in New York. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the project, as required by federal regulations (e.g., Davis-Bacon Act). Bidders must use this information to accurately estimate labor costs and ensure compliance with labor standards, which are often incorporated into the contract terms.

Forms / Attachments / Pricing Sheets

This document contains fire and smoke damper drawings for the New York Harbor Healthcare System. It serves as a detailed visual reference for the location and type of fire and smoke dampers installed throughout various buildings and floors.

• Index of Drawings: Provides a comprehensive list of all drawings included in the set, organized by building and floor.
• Site Plan: An overview of the New York Harbor Healthcare System campus.
• Stacking Diagrams: Illustrate the layout and occupancy of different floors within Buildings 1 and 6.
• Floor Plans: Detailed drawings for each floor (Ground through 21st) showing the specific locations of fire and smoke dampers (indicated by "FD-" or "FSD-" followed by floor and sequential numbers), smoke compartments, and relevant room/area designations.
• Key Information: Each floor plan indicates the occupancy type (e.g., Business, Healthcare, Industrial) and whether the area is fully sprinklered.

This document is crucial for any bidder involved in the installation, maintenance, inspection, or modification of fire and smoke damper systems within the New York Harbor Healthcare System. It provides the precise locations and types of dampers required, enabling accurate bidding and execution of related work.

Form / Attachment / Pricing Sheet

This document contains "Life Safety Drawings" for the New York Harbor Healthcare System, located at 423 East 23rd Street, New York, New York. It serves as a detailed visual reference for life safety code compliance across various floors of Building 1 and Building 6.

• Index of Drawings (X-00): Provides a comprehensive list of all drawing sheets, organized by building and floor, detailing the scope of each drawing.
• Stacking Diagrams (X-01): Illustrates the layout and primary occupancy of each floor within Buildings 1 and 6.
• Floor Plans (LSC 1&6.0 through LSC 1.19-21): Detailed architectural drawings for each floor, indicating fire barriers, smoke barriers, exits, hazardous areas, patient care areas, and other relevant life safety features. These drawings also specify occupancy types (e.g., Business Occupancy, Healthcare Occupancy, Ambulatory Healthcare Occupancy, Industrial Occupancy) and whether areas are fully sprinklered.
• Symbols List: A legend defining the various symbols used throughout the drawings to represent different safety features and areas.

These drawings are crucial for any bidder involved in construction, renovation, or maintenance activities at the New York Harbor Healthcare System. They provide essential information regarding the existing life safety infrastructure, code compliance, and spatial organization of the facilities. Understanding these drawings is vital for ensuring that any proposed work adheres to all applicable life safety regulations and does not compromise the integrity of the building's safety systems.

Specifications

This document contains the "100% Construction Documents - Bid Issue Specifications" for the "Inspect and Repair Fire Dampers" project at the Manhattan VAMC, located at 423 East 23rd Street, New York, NY 10010. The project number is 630-26-202, and the specifications were issued on January 30, 2026.

• Table of Contents: Outlines the various divisions and sections included in the specifications, covering general requirements, existing conditions, metals, thermal and moisture protection, finishes, and HVAC.
• List of Drawing Sheets: Details the specific drawings that form part of the contract, categorized into "Fire and Smoke Dampers Drawings Listed" and "Life Safety Drawings Listed."
• General Requirements (Division 01): Covers broad aspects of the project, including:
  • Safety Requirements
  • General Intention of the work (site preparation, demolition, furnishing labor and materials)
  • Site visits for bidders
  • Testing procedures and notification requirements
  • Security requirements (badges, photography, key control, document control)
  • Operations and storage areas
  • Phasing of work (Inspection Services, Fire Damper Repairs, Drawing Updates)
  • Alterations, disposal, and retention of materials
  • Quality Control (CQC) and submittal procedures
  • Temporary environmental controls
  • Construction waste management
  • Demolition procedures
  • Metal fabrications, firestopping, joint sealants, and painting
  • HVAC ductwork and casing requirements
• Specific Technical Sections: Details requirements for various building systems and components, including:
  • Division 02 - Existing Conditions: Demolition.
  • Division 05 - Metals: Metal fabrications.
  • Division 07 - Thermal and Moisture Protection: Firestopping, Joint Sealants.
  • Division 09 - Finishes: Painting.
  • Division 23 - Heating, Ventilating, and Air Conditioning (HVAC): Common work results for HVAC, HVAC ducts and casings.

This document provides comprehensive specifications for the "Inspect and Repair Fire Dampers" project. Bidders should review the entire document to understand the full scope of work, including demolition, repair, installation, safety, quality control, and specific material and system requirements. Key areas for bidders to focus on include:

• Scope of Work: Detailed in Section 01 00 00, outlining the contractor's responsibilities.
• Safety Requirements: Critical for all site operations (Section 01 35 26).
• HVAC Specifications: Particularly relevant sections on fire dampers, smoke dampers, ductwork, and related systems (Divisions 23 and related sections).
• Quality Control and Submittals: Procedures for ensuring work meets contract requirements (Section 01 45 00 and 01 33 23).
• Environmental Controls and Waste Management: Requirements for site impact and disposal (Sections 01 57 19 and 01 74 19).
• Painting Specifications: Details for finishing work (Section 09 91 00).

Bidders should pay close attention to the "List of Drawing Sheets" and ensure their proposals align with all specified requirements and drawings.

Solicitation

This solicitation is for the "Inspect and Repair Fire Dampers" project at the Margaret Cochran Corbin VA NY/NHCS Manhattan Campus. The contractor will be responsible for updating Life Safety and Damper drawings, conducting barrier and fire door inspections, performing fire damper repairs, and installing new fire and smoke dampers as needed.

• Update Life Safety Drawings per Joint Commission and VHA guidelines.

• Evaluate existing Life Safety Drawings for deficiencies.

• Survey below-ceiling areas for life safety compliance.

• Document all life safety deficiencies on drawings (PDF and CAD).

• Inspect Buildings 1 and 6 for barrier and fire door compliance.

• Repair or install fire and smoke dampers based on deficiency reports.

• Install access doors sized appropriately for ductwork.

• Retest dampers after corrective action.

• Comply with VA Specifications, Federal, State, and Local codes, including NFPA, JCAHO, and OSHA standards.

• Provide 100% Life Safety drawings in PDF and AutoCAD format.

• Submit Pre-Construction Risk Assessment (PCRA), Interim Life Safety Measures (ILSM), and Infection Disease Control and Risk Assessment (ICRA).

• All contractor personnel must have VA-issued identification badges and OSHA training certifications.

• Contractor employees must complete VA Privacy Training.

• Utilize VISN 2 Autodesk Build Construction management platform (ACC).

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 365 Calendar Days from the Notice to Proceed.

• Magnitude of Construction: Between $250,000 and $500,000.

• This is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside procurement.

• Bids are due electronically via email to lester.griffith@va.gov by 11:00 AM EST on March 19, 2026.

• Bid opening will be held online via Microsoft Teams on March 19, 2026, at 12:00 PM EST.

• All questions (RFIs) must be submitted in writing to lester.griffith@va.gov no later than March 05, 2026, by 2:00 PM EST.

• Award will be made to the responsive, responsible bidder whose bid is most advantageous to the Government, considering only price and price-related factors.

• Bids providing less than 120 Calendar Days for Government Acceptance after the date bids are due will not be considered.

• This procurement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Contractors must be registered in SAM and verified/certified as SDVOSB in the Small Business Search at the time of bid/offer submission and before award.

• Offerors must submit their annual Vets4212 Report.

• NAICS Code: 238990, Business Size: $19 Million.

• A pre-bid site visit is scheduled for February 26, 2026, at 11:00 AM EST at the New York VAMC. Attendance is strongly encouraged.

• Contractors must acknowledge all solicitation amendments.

• Bid bond is required (20% of bid price or $3,000,000.00, whichever is less).

• Offerors must submit a completed FAR 52.225-2 Buy American Act Certificate and VAAR 852.219-75 Limitations on Subcontracting Certificate.

• New York State sales and compensating use tax exemption applies to construction materials incorporated into VA real property.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for the inspection and repair of fire dampers at the Department of Veterans Affairs New York VAMC Campus. The project involves inspection services for buildings 1 and 6, fire damper repairs, installation of new fire and smoke dampers based on a deficiency list, and updating life safety and damper drawings for these buildings.

• Inspection of fire dampers in buildings 1 and 6.

• Repair of existing fire dampers.

• Installation of new fire and smoke dampers per a deficiency list.

• Update of life safety and damper drawings for buildings 1 and 6.

• Magnitude of construction is estimated between $250,000 and $500,000.

• A 20% Bid Bond must be submitted with the bid.

• The solicitation will be posted on or about February 2026.

• The response date is February 2, 2026, 11 AM Eastern Time.

• Solicitation materials (Information for Bid Details, Specifications, Drawings, Contract Forms) will be available electronically on beta.sam.gov.

• Information regarding a site visit will be provided in the Solicitation.

• This procurement is 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBC).

• NAICS Code: 238990

• Small business standard: $19 Million

• The VA Medical Center was constructed in the late 1940s.

• Contact Specialist: Gail Hill (gail.hill@va.gov, (817)925-6981).

• Contracting Officer: lester.griffith@va.gov.