Z1DA--PN: 568A4-23-207, Replace 1 North HVAC System (HS) 36C263-26-AP-1604
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA Black Hills Health Care System (VABHHCS) Hot Springs Campus, intends to issue an Invitation for Bid (IFB) for Project 568A4-23-207: Replace 1 North HVAC System. This presolicitation notice indicates a planned IFB issuance on or after March 16, 2026, with an award expected within 90 calendar days of bid opening. This is a TOTAL 100% SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB) SET-ASIDE.
Scope of Work
The project requires a contractor to provide all labor, equipment, materials, and supervision to replace the 1 North HVAC System at the VABHHCS Hot Springs Campus in Hot Springs, South Dakota. Key tasks include:
- Replacement of the air handling unit and all associated mechanical equipment.
- Conversion of equipment to direct digital controls (DDC).
- Ceiling removal and replacement.
- Replacement of VAV boxes and ductwork distribution mains.
- Upsizing existing electrical panels, breakers, safety switches, and feeders serving the HVAC system. The Period of Performance for this work is 365 Calendar Days from the issuance of the Notice to Proceed (NTP).
Contract & Timeline
- Contract Type: Single, firm fixed-price contract.
- Estimated Magnitude: Between $2,000,000 and $5,000,000.
- Set-Aside: TOTAL 100% Service-Disabled Veteran-Owned Small Business (SDVOSB).
- NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a $19.0 million small business size standard.
- IFB Planned Issuance: On or after March 16, 2026.
- Award Date: Within 90 calendar days from the bid opening date.
- Published Date: February 12, 2026.
Eligibility & Submission
Bidders must be registered and certified as an SDVOSB in the SBA certification database (https://veterans.certify.sba.gov) at the time of bid submission. Only bids from verified SDVOSBs will be deemed responsive. Bidders must also represent to the Contracting Officer that they are a small business concern under the assigned NAICS code.
The IFB, including all bid documents, specifications, and drawings, will be available for download on SAM.gov (https://sam.gov/content/opportunities). Interested bidders are responsible for obtaining all bidding documents and monitoring SAM.gov for any changes or amendments. No other information regarding scope or dates is available until the solicitation is issued. A bidders list will not be maintained.
Contact Information
For inquiries, contact Josie Swim, Contract Specialist, at jocelyn.swim@va.gov or (612) 467-4542.