Z1DA--Project # 528A7-23-103 REPLACE SCI Steam Coils

Quick Summary

The Department of Veterans Affairs (VA), Network Contracting Office 2, is soliciting proposals for Project # 528A7-23-103, "REPLACE SCI Steam Coils" at the Syracuse VA Medical Center, Syracuse, New York. This is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside procurement. Offers are due by February 4, 2026, at 10:00 AM EST.

Scope of Work

This project involves comprehensive mechanical and electrical work to replace existing steam pre-heat coils in seven air handling units (AHUs) located on the 5th floor mechanical room. Key tasks include:

• Demolition of existing steam coils and selective steam and condensate piping.
• Construction of a new water/glycol loop with two pumps and a plate and frame heat exchanger to serve new water coils in the AHUs.
• Addition of an additional distribution pump to the boiler hot water system on the 10th floor.
• Connection of all three new pumps to new power feeds and variable frequency drives.
• Replacement of three existing electrical panelboards to support new equipment. The owner will self-perform all HVAC Controls electrical work and programming. All work must conform to provided drawings, specifications, VA specifications, and Federal, State, and Local codes.

Contract Details

• Contract Type: Firm-Fixed-Price.
• Magnitude of Construction: Estimated between $1,000,000.00 and $2,000,000.00.
• Performance Period: 270 calendar days from Notice to Proceed (NTP).

Set-Aside & Eligibility

This is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• NAICS Code: 238220 (Commercial and Institutional Building Construction), with a size standard of $19 Million.
• Bidders must be registered in SAM.gov and verified/certified as an SDVOSB in www.vetbiz.va.gov and/or DSBS at the time of offer submission and before award.

Submission & Evaluation

• Offers Due: February 4, 2026, at 10:00 AM EST.
• Submission Method: All bids must be emailed to daniel.barone@va.gov. No hand-carried bids will be accepted.
• Required Documents: Bids must include a completed bid sheet, Bid Bond (if applicable), acknowledgement of all amendments, signed FAR 52.225-2 Buy America Certificate, signed VAAR 852.219-75 VA Notice of Limitations in Subcontractors Compliance Certificate, and proof of VETS 4212 report compliance.
• Offer Validity: Offers providing less than 120 calendar days for Government acceptance after the due date will be rejected.
• Bid Opening: Will be held via Microsoft Teams conference call on February 4, 2026, at 10:00 AM EST.
• Questions Deadline: All questions must be submitted in writing to daniel.barone@va.gov no later than January 23, 2026, by 12:00 PM EST.
• Pre-Bid Site Visit: A pre-bid site visit is scheduled for January 8, 2026, at 11:00 AM at the Syracuse VA Medical Center.

Important Notes

• Bidding Materials: Available electronically on SAM.gov. Bidders are responsible for obtaining and acknowledging all amendments.
• Buy American Act: Bidders must complete the "Buy American Certificate" to certify the domestic content of offered products.
• Wage Determination: Bidders must use the prevailing wage rates for Onondaga County, New York, to estimate labor costs, ensuring compliance with federal regulations (e.g., Executive Orders 13706 and 13658).
• Subcontracting Limitations: Offerors must comply with VAAR 852.219-75, certifying limitations on subcontracting (e.g., not paying more than 85% of the contract amount to non-SDVOSB/VOSB firms for general construction, excluding materials).
• Tax Exemption: Bids should not include New York State sales and compensating use taxes on materials.
• Insurance: Requirements include Workers' Compensation, General Liability ($500,000 per occurrence), and Automobile Liability.