Z1DA--Project # 528A7-23-103 REPLACE SCI Steam Coils

Other / Unclassified

This document is a sign-in sheet for a pre-bid site visit for the "Replace SCI Steam Coils, 528A7-23-103" project at the Syracuse VAMC. It records the names, firms, phone numbers, and email addresses of attendees.

This document is relevant to bidders as it lists the individuals and companies that attended the pre-bid site visit. This can provide insight into potential competitors or collaborators and may indicate interest in the opportunity.

Questions & Answers / Clarifications

This document provides responses to pre-bid Request for Information (RFI) questions for solicitation 36C24226B0028, concerning the "Replace SCI Steam Coils" project. It also references Drawings Revision 3, dated 1/20/2026, and Revision 4, dated 1/26/2026, which incorporate some of these clarifications.

• Temporary Feeds: Clarification on the sequence and breaker sizing (120 amp 3 pole) for temporary feeds to panels EG-501. Downtime for critical equipment (Medical Air Compressor, Medical Vacuum Pump) during power source switching should not exceed 1 hour, with at least 2 weeks advance notice required for scheduling.
• HWP-507 Circuit: The correct breaker size for the new HWP-507 water pump is 80A, not 100A as initially indicated on some drawings. Conductor and conduit sizes are to be determined by the electrical subcontractor per NEC codes.
• Panel Schedules: Panel schedules have been updated in Revision 3. Circuits labeled in red are to be back-fed; circuits not in red can be shut off and de-energized before new panels are replaced.
• Missing Circuits (SF-02, HRP-02): These circuits are being removed as part of another project, as clarified in Revision 3 drawings.
• 10th Floor Disconnect (EF-02): This disconnect is being removed as part of another project, as clarified in Revision 3 drawings.
• HGP-1 and HGP-2 Breakers: The correct breaker size is 15A-3P, as clarified in Revision 3 drawings. Refer to specifications for minimum conductor size.
• Glycol Makeup System: The circuit has been corrected to a 15A-1P circuit in Revision 3 drawings.
• VFDs and Float Device Responsibility: Drawings have been updated in Revision 3. The General Contractor is to coordinate responsibility for these items.
• Back Feed Breaker Responsibility: Drawings have been updated in Revision 3. The General Contractor is to coordinate responsibility for the 100a/3p GE breaker for back feeding.
• HGC-102 Water Coil: The airflow rate for HGC-102 has been updated to 11,740 cfm in Revision 3 drawings.
• Site Management: The Site Superintendent can function as the Site Safety Health Officer and CQC System Manager if they meet minimum training/experience requirements.
• M-101 Note 3: Drawing M-101 has been updated with Revision 4 to show the location and clarify notes 3 & 4.

This document clarifies technical details, component specifications, and responsibilities. Bidders should review the referenced drawing revisions (Revision 3 and Revision 4) for updated information impacting their proposals. No changes to submission deadlines or evaluation factors are mentioned.

Amendment / Modification

This document, identified as REV4, contains revisions made on December 4, 2025, and January 20, 2026. The changes are primarily due to pre-bid Requests for Information (RFIs) and revisions to specific notes and details within the mechanical drawings.

• Revisions to Note 3 on drawing MG-601.
• Revisions to Detail 7 on drawing MG-501.
• General revisions across multiple drawings due to pre-bid RFIs.

No specific impact on proposal deadlines or submission requirements is mentioned in this document. However, bidders should ensure they are referencing the latest revision (REV4) for all project details.

Amendment / Modification

This amendment (0001) to Solicitation 36C24226B0028, for the "REPLACE STEAM COILS PROJECT NUMBER 528A7-23-103 AT THE SYRACUSE VA MEDICAL CENTER," provides answers to Requests for Information (RFIs).

• The primary purpose is to provide RFI Questions and Answers dated 01/27/2026.

• Revised drawing and pre-bid site visit sign-in sheet are also attached.

• Document 528A7-23-103_REV4 is attached.

• The bid due date remains unchanged: Wednesday, February 4, 2026, at 10:00 am EST.

• All bids must be emailed to Daniel Barone (Daniel.barone@va.gov) prior to the bid opening time and must include a bid bond. Hand-carried or mailed bids will not be accepted.

• The bid opening will be conducted via Microsoft Teams video conference. Details for joining are provided, including a phone number and conference ID.

• All other terms and conditions of the original solicitation remain unchanged.

Solicitation / RFP / RFQ

This solicitation is for the "Replace SCI Steam Coils" project at the Syracuse VA Medical Center. The project involves mechanical and electrical work to replace existing steam pre-heat coils in seven air handling units on the 5th floor.

• Demolition of existing steam coils and selective steam and condensate piping.

• Construction of a new water/glycol loop with two pumps and a plate and frame heat exchanger.

• Addition of a distribution pump to the boiler hot water system on the 10th floor.

• Connection of three new pumps to new power feeds and variable frequency drives.

• Replacement of three existing electrical panelboards.

• Work must conform to project drawings and specifications.

• The owner will self-perform HVAC Controls electrical work and programming.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 270 Calendar Days from Notice to Proceed.

• Magnitude of Construction: Between $1,000,000.00 and $2,000,000.00.

• Proposal Submission: Electronic bids via email to daniel.barone@va.gov, timestamped by February 4, 2026, 10:00 am EST. No hand-carried or mailed bids accepted.

• Bid Opening: February 4, 2026, 10:00 am EST, via Microsoft Teams conference call.

• Proposal Acceptance Period: 120 Calendar Days after bid opening.

• Evaluation Criteria: Not explicitly detailed, but will consider responsiveness, responsibility, and award will be made to the responsible offeror.

• This is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside procurement.

• Contractors must be registered in SAM.gov and verified/visible/certified as SDVOSB in vetbiz.va.gov and/or DSBS.

• Offerors must submit their annual Vets4212 report.

• A pre-bid site visit is scheduled for Thursday, January 8, 2026, at 11:00 am at the Irving Street Visitors Center Main Entrance. Attendance is strongly encouraged.

• All questions must be submitted in writing to daniel.barone@va.gov by January 23, 2026, 12:00 pm.

• Bid bond is required if the bid exceeds $150,000.

• Payment Bond and Performance Bond will be required upon award if the contract exceeds $150,000.

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace existing steam pre-heat coils in seven air handling units (AHUs) at the Syracuse VA Medical Center.

• Demolish existing steam coils and associated steam and condensate piping.

• Construct a new water/glycol loop with two pumps and a plate and frame heat exchanger to serve new water coils in the AHUs.

• Add an additional distribution pump to the boiler hot water system.

• Replace a steam-driven condensate pump with an electric-driven pump system.

• Connect three new pumps to new power feeds and variable frequency drives (VFDs).

• Replace three existing electrical panelboards to support new equipment.

• Location: Syracuse VA Medical Center, 800 Irving Avenue, Syracuse, N.Y. 13210.

• Duration: 270 calendar days from Notice To Proceed.

• The project is primarily mechanical with some electrical work.

• Work shall conform to the provided drawings and specifications.

• The owner will self-perform HVAC Controls electrical work and programming, except as otherwise stated on the drawings.

Other / Unclassified

This document is a General Decision Number (NY20250026) for building construction projects in Onondaga County, New York. It supersedes a previous decision (NY20240026) and was issued on 12/12/2025. The document lists various construction trades and their prevailing wage rates and fringe benefits, effective from various dates in 2017, 2018, 2019, 2021, 2023, and 2025. It also includes information on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors), along with guidance on union rate identifiers, survey rate identifiers, and state-adopted rate identifiers. Finally, it outlines the wage determination appeals process.

This document is relevant to bidders as it specifies the minimum prevailing wage rates and fringe benefits required for various labor classifications on federal construction projects in Onondaga County, New York. Contractors must adhere to these rates to ensure compliance with labor standards. The inclusion of information on paid sick leave and minimum wage for federal contractors also highlights key compliance requirements.

Form / Attachment / Pricing Sheet

This document is the FAR 52.225-2 Buy American Certificate provision. It requires offerors to certify the origin of end products and their components.

• Certification Requirement: Offerors must certify that each end product is a domestic end product, unless listed otherwise.
• Foreign End Products: Offerors must list foreign end products, indicating if they exceed 55% domestic content (unless COTS items).
• Critical Components: Offerors must list domestic end products that contain a critical component.
• Definitions: Terms like "COTS item," "critical component," "domestic end product," and "foreign end product" are defined in the "Buy American-Supplies" clause.

Bidders must complete and submit this certificate as part of their offer. It is crucial for determining compliance with the Buy American Act. The government will evaluate offers based on the information provided in this certificate and the Buy American-Supplies clause, in accordance with FAR Part 25.

Form / Attachment / Pricing Sheet

This document is a Table of Contents for the "SPECIFICATIONS 528A7-23-103, REPLACE SCI STEAM COILS" project. It outlines the various sections and divisions of the specifications, along with their corresponding dates.

• Division 00 - Special Sections: Includes "List of Drawing Sheets".
• Division 01 - General Requirements: Covers general project requirements, safety, submittals, and security.
• Division 02 - Existing Conditions: Includes "Demolition".
• Division 03 - Concrete: Details "Cast-in-Place Concrete".
• Division 07 - Thermal and Moisture Protection: Includes "Firestopping" and "Joint Sealants".
• Division 09 - Finishes: Includes "Painting".
• Division 13 - Special Construction: Covers "Seismic Restraint Requirements for Non-Structural Components".
• Division 23 - Heating, Ventilating, and Air Conditioning (HVAC): A comprehensive section detailing various HVAC-related requirements, including common work results, motor requirements, noise and vibration control, testing, adjusting, and balancing, insulation, hydronic piping, pumps, steam and condensate piping, HVAC water treatment, and air coils.
• Division 26 - Electrical: Covers electrical installations, low-voltage power conductors and cables, grounding and bonding, raceway and boxes, switches, circuit breakers, surge protective devices, and panelboards.

This Table of Contents provides a structured overview of the project's technical specifications. Bidders can use this to quickly identify the scope of work, key areas of focus (e.g., HVAC, electrical, concrete), and the specific sections that will detail requirements for their respective trades. It helps in understanding the overall complexity and requirements of the "REPLACE SCI STEAM COILS" project.

Form / Attachment / Pricing Sheet

This document contains the drawings for the "SYRACUSE VAMC REPLACE SCI STEAM COILS" project, identified by Project No. 528A7-23-103. It details the mechanical and electrical plans for the replacement of steam coils within Building No. 1 at 800 Irving Avenue, Syracuse, New York.

• Cover Sheet (GI-001): Provides project overview, location, and a drawing index.
• Mechanical Drawings (MG-001, MD-101, M-101, M-102, M-103, MG-501, MG-601): Detail mechanical abbreviations, symbols, demolition plans, new work plans for various floors (5th, 10th), and specific mechanical details and schedules.
• Electrical Drawings (EG-001, EP-101, EP-102, EG-501): Outline electrical abbreviations, symbols, new work plans for the 5th and 10th floors, and electrical panel schedules.
• Controls Diagrams (MI-701): Illustrate control schematics for heating stations and sequences of operations.

These drawings are essential for understanding the scope of work, including the specific locations and types of mechanical and electrical systems involved in the steam coil replacement project. They provide detailed layouts, specifications for materials and equipment, and demolition/installation plans necessary for accurate bidding and execution.

Form / Attachment / Pricing Sheet

This document, VAAR 852.219-75, is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION." It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory certification for the opportunity.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms not certified as SDVOSBs or VOSBs listed in the SBA database. Subcontracting by a similarly situated SDVOSB/VOSB subcontractor counts towards this limit.

• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms not certified as SDVOSBs or VOSBs. Cost of materials are excluded. Subcontracting by a similarly situated SDVOSB/VOSB subcontractor counts towards this limit.

• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms not certified as SDVOSBs or VOSBs. Cost of materials are excluded. Subcontracting by a similarly situated SDVOSB/VOSB subcontractor counts towards this limit.

• Certification Statement: Offerors must formally certify their understanding and intent to comply with these limitations.

• Penalties: False certifications are subject to penalties under Title 18, United States Code, Section 1001, and may result in criminal, civil, or administrative penalties, including prosecution. Non-compliance may lead to referral to the VA Suspension and Debarment Committee, fines, or prosecution.

• Cooperation: Offerors agree to cooperate fully and provide requested documents to the VA for compliance verification.

• Mandatory Submission: This certification must be completed, signed, and returned with the bid, quotation, or proposal. Failure to do so will result in the offer being deemed ineligible for evaluation and award.

• Compliance Requirement: Bidders must understand and be prepared to comply with the specified subcontracting limitations based on the type of contract awarded (services, general construction, or special trade construction).

• Verification: Bidders should be aware that the VA may require evidence of compliance during performance and upon completion of the contract.