Z1DA--RENOVATE SHELL SPACE (658-22-104)

Questions & Answers / Clarifications

This document provides responses to bidder questions regarding the "Renovate Shell Space" opportunity at the Salem VA Medical Center (Solicitation # 658-22-104).

• Cubicle System: The VAMC will purchase and install the cubicle system. The contractor's role is to install wiring after VAMC installation and to install workstations selected and purchased by the VA. The basis of design for workstations is Herman Miller Action Office (approx. 96"Lx72"Wx67"H).

• Power Connection: Power will be connected to cubicles through the wall, as shown on Drawing EP101.

• Material Removal: Debris removal via a chute through a window is permissible, contingent on safety requirements and reinstallation of the window. The contractor is responsible for any damages.

• Paint & Color: The contractor shall match existing paint colors and provide samples to the COR for approval. Sherman Williams is the basis of design for paint.

• Superintendent Roles: For this project, the Contractor's Superintendent can serve dual roles as SSHO and QA/QC Manager, provided they meet all training and other requirements. A QCM System Manager must be present at all times.

• Bid Date Extension: The bid due date has been extended to Wednesday, February 18, 2026, by 5:00 PM EST.

• Headers/Lintels: General Demolition Note J regarding new headers/lintels over openings is to be disregarded.

• ICRA Requirements: A project ICRA is being provided as part of the bidder questions. Contractors must abide by all ICRA infection control regulations.

• The bid due date has been extended.

• Clarifications have been provided regarding the scope of work for cubicle and workstation installation, power connections, material removal, and specific construction elements (headers/lintels).

• Requirements for personnel roles (Superintendent, SSHO, QA/QC) have been clarified.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template for construction, renovation, and maintenance activities. It provides a baseline for performing assessments to determine the level of infection prevention and control precautions needed to prevent infection risks. Facilities can customize this template and it must be used if required by the VHA Pre-Construction Risk Assessment (PCRA).

• Activity Categorization: Identifies construction/renovation/maintenance activities into categories A, B, C, or D based on scope and duration.
• Affected Area Assessment: Maps areas impacted by the activity, including adjacent spaces.
• Patient Risk Category: Assesses the risk level (Low, Medium, High, Highest) of patients in affected areas.
• Level of Precautions: Determines the required infection prevention and control precautions (Levels I, II, III, or IV) based on Activity Category and Patient Risk Category.
• Required Control Measures: Details specific measures for each level of precaution, including dust control, barrier construction, negative pressurization, and HVAC/water system considerations.
• Completion Measures: Outlines cleaning and barrier removal requirements upon activity completion.
• Permit: A fillable permit form is included for posting at the activity site for Level III and IV activities, detailing the required control measures.

This document outlines the infection control requirements that must be adhered to during construction, renovation, or maintenance activities. Bidders involved in such projects will need to understand and comply with these infection control protocols, which may impact project planning, execution, and costs. The specific level of precautions (I-IV) will dictate the necessary containment, safety measures, and monitoring required.

Amendment / Modification

• The due date for offers has been extended to Wednesday, February 18, 2026, at 5:00 PM EST.

• The public bid opening will be held on Thursday, February 19, 2026, at 1:30 PM EST via Microsoft Teams.

• This amendment primarily affects the submission deadline for offers.

• The proposal submission deadline is extended to February 18, 2026.

• The public bid opening date and time have been updated.

Amendment / Modification

• Provides the site visit sign-in sheet for the site visit conducted on January 14, 2026.

• Confirms the due date and time for RFI questions is January 22, 2026, at 3:00 PM EST. All questions must be submitted to the Contract Specialist at chanel.johnson@va.gov.

• Confirms the bid due date is Wednesday, February 4, 2026, at 5:00 PM EST.

• Revises the Statement of Work (SOW) to reflect a requirement for sixteen (16) cubicle workstations, reduced from seventeen (17).

• Clarifies the location for connecting the IT closet data cable. The room number has been changed from #2 to Bldg 143, Room 1B-121.

• Includes an attached sketch showing the relative location of the nearest IT closet for data cable connection.

• Statement of Work (SOW)

• Project Drawings (regarding IT closet location)

• Bid due date remains February 4, 2026, at 5:00 PM EST.

• RFI question deadline is January 22, 2026, at 3:00 PM EST.

• SOW requirements have been updated regarding the number of cubicle workstations and IT closet connection point.

Statement of Work (SOW) / Performance Work Statement (PWS)

To transform existing shell space in Building 143, Rooms 1C-129 and 1C-129A, into sixteen (16) new cubicle workstations. This renovation is intended to create temporary workstations for employees displaced due to ongoing construction, renovation, or repair activities.

• Modification and renovation of fire alarm, sprinkler, electrical, telecommunication, and HVAC systems.

• Installation of new interior finishes within the space.

• The allocated construction period is one hundred and twenty (120) calendar days from the receipt of the Notice to Proceed (NTP).

• Location: VAMC Salem, Virginia.

• The contractor shall provide all necessary labor, materials, equipment, and qualified supervision.

• There is no deductive alternative for this project.

Form / Attachment / Pricing Sheet

This document is a floor plan sketch indicating the location of an IT Closet Room (1B-121) and the project site for Rooms 120 and 120A. It serves as a visual aid for understanding the physical layout related to the opportunity.

• Floor plan layout with various rooms labeled (e.g., Offices, Storage, Toilets, IT Closet Room).
• Specific identification of "IT Closet Room 1B-121".
• Designation of "Project Site, Room 120 and 120A".

This sketch provides critical spatial information for bidders. It helps in visualizing the physical environment where work may be performed, particularly concerning the IT Closet Room and the designated project site. This can inform logistical planning, site assessment, and understanding of the scope of work related to these areas.

Other / Unclassified

This document is a sign-in sheet for a site visit related to the "Renovate Shell Space" project at the Salem VA Medical Center. It records the names, organizations, phone numbers, and email addresses of attendees for a site visit held on Wednesday, January 14, 2026. The solicitation number for this project is 36C24626B0015.

This document is relevant to bidders as it provides contact information for individuals and organizations who attended the site visit. This information may be useful for networking, understanding who is involved in the project, and potentially for follow-up questions or discussions related to the "Renovate Shell Space" opportunity.

Amendment / Modification

• This amendment (0001) provides revised drawings and a Wage Determination dated 1/2/26.

• Revised drawings are attached.

• Wage Determination (P07) dated 1.2.26 is attached.

• The site visit remains scheduled for 1/14/26 at 10:00 AM EST.

• The bid due date remains Thursday, February 5, 2026, at 10:00 AM EST.

• Electronic bids must be submitted by Wednesday, February 4, 2026, by 5:00 PM EST.

• The public bid opening is scheduled for Thursday, February 5, 2026, at 1:30 PM EST via Microsoft Teams.

Other / Unclassified

This document is a General Decision Number (GDN) for wage determination related to building construction projects in specific counties of Virginia. It lists prevailing wage rates and fringe benefits for various construction trades, including Asbestos Worker, Boiler Maker, Power Equipment Operator, Ironworker, Painter, Bricklayer, Carpenter, Electrician, Laborer, Pipefitter, Plumber, Roofer, Sheet Metal Worker, Tile Finisher, Tile Setter, and Truck Driver. The document also includes information on paid holidays, Executive Orders related to paid sick leave (EO 13706) and minimum wage (EO 13658), and the process for appealing wage determinations.

This document is crucial for bidders on construction projects in the specified Virginia counties. It establishes the minimum prevailing wage rates and fringe benefits that must be paid to laborers and mechanics employed on the project. Bidders must use this information to accurately calculate labor costs for their proposals and ensure compliance with federal labor standards. Failure to adhere to these wage rates can lead to contract violations. The inclusion of information on paid sick leave and minimum wage requirements also informs bidders of additional contractor obligations.

Forms / Attachments / Pricing Sheets

This document contains the architectural drawings for the "Salem VA Medical Center Renovate Shell Space" project. It includes cover sheets, life safety information, abbreviations, code notes, demolition plans, new work plans, and reflected ceiling plans.

• Cover Sheet (G001): Project title, location, drawing list, consultant information, and VA project details.
• Life Safety, Abbreviations & Code Notes (G002): Lists abbreviations used in the drawings, applicable codes and standards, and life safety information relevant to the renovation.
• Demolition, New Work, and Reflected Ceiling Plans (A101): Details the areas to be demolished, new construction elements, and ceiling layouts.
• Mechanical Notes, Legends, & Symbols (M-001): Provides symbols, abbreviations, and general notes related to the mechanical systems for the project.
• Mechanical Floor Plan (M-101): Illustrates the new mechanical work within the specified area.
• Electrical Legends & Symbols (E-001): Defines electrical symbols used throughout the drawings.
• Electrical General Notes (E-002): Outlines general requirements and applicable codes for electrical work.
• Electrical Plans (ED101, ED102, EL101, EP101): Show demolition and new work for lighting and electrical equipment.
• Electrical Details (E-501): Provides specific details for electrical installations, including wire color tables and voltage drop calculations.
• Electrical Diagrams (E-601): Includes electrical one-line diagrams, panel schedules, and a fire alarm riser diagram.

These drawings are critical for bidders to understand the scope of work, existing conditions, and the specific requirements for the renovation of the shell space at the Salem VA Medical Center. They detail the architectural, mechanical, and electrical aspects of the project, including demolition, new installations, and compliance with relevant codes and standards.

Solicitation / RFP / RFQ

This solicitation is for the "Renovate Shell Space" project (Project Number: 658-22-104) at the VAMC Salem, Virginia. The objective is to transform existing shell space in Building 143, Rooms 1C-129 and 1C-129A, into seventeen (17) new cubicle workstations. This renovation will create temporary workstations for employees displaced due to ongoing construction, renovation, or repair activities. The scope includes modification and renovation to fire alarm, sprinkler, electrical, telecommunication, and HVAC systems, as well as the installation of new interior finishes.

• Provide all necessary labor, materials, equipment, and qualified supervision to complete the renovation.

• Modify and renovate fire alarm, sprinkler, electrical, telecommunication, and HVAC systems.

• Install new interior finishes.

• Create temporary workstations for displaced employees.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 120 calendar days from the receipt of the Notice to Proceed (NTP).

• No deductive alternatives are available.

• Pre-Bid Conference/Site Visit: Wednesday, January 14, 2026, at 10:00 AM EST.

• Deadline for Questions: Thursday, January 22, 2026, at 3:00 PM EST (email to Chanel.Johnson@va.gov).

• Bid Due Date: Thursday, February 5, 2026, at 10:00 AM EST.

• Electronic Bids Submission Deadline: Wednesday, February 4, 2026, by 5:00 PM EST.

• Public Bid Opening: Thursday, February 5, 2026, at 1:30 PM EST (virtual via Microsoft Teams).

• Evaluation Criteria: Not explicitly detailed in this section, but will be based on the work requirements and incorporated clauses.

• This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Bidders must be registered and current in the System for Award Management (SAM) at the time of award.

• Drawings and specifications are provided in electronic format only.

• A Bid Guarantee is required (FAR clause 52.228-1).

• Payment and Performance bonds are required after award and before Notice to Proceed.

Specifications / Other

This document contains specifications for the "Construct Site Prep for Renovated Shell Space" project at the Salem VAMC. It details various technical requirements and standards for construction, including:

• General Requirements (Section 01 00 00): Outlines general project intentions, safety requirements, site visits, contractor responsibilities, and construction security procedures.
• Specifications and Drawings (Section 01 00 00): States that drawings and contract documents are available from the website where the solicitation is posted, with additional copies at the contractor's expense.
• Divisions 00-34: Covers a wide range of construction specifications, including special sections, general requirements, existing conditions, concrete, masonry, metals, wood, thermal and moisture protection, openings, finishes, specialties, equipment, furnishings, fire suppression, plumbing, HVAC, integrated automation, electrical, communications, electronic safety and security, earthwork, exterior improvements, utilities, and transportation.
• Quality Control (Section 01 45 00): Details requirements for the Contractor Quality Control (CQC) system, including plans, procedures, organization, and testing.
• Construction Waste Management (Section 01 74 19): Specifies requirements for managing non-hazardous building construction and demolition waste, emphasizing minimization of landfill disposal, salvage, recycling, and reuse.
• Sustainable Construction Requirements (Section 01 81 13): Outlines procedures to comply with federal mandates and VA policies for sustainable construction, including recycled content, low-pollutant-emitting materials, and indoor air quality management.
• Subsurface Preparation for Floor Finishes (Section 09 05 16): Details requirements for preparing concrete slabs to receive flooring, including removal of existing coverings, moisture and pH testing, and remedial coatings.
• Schedule for Finishes (Section 09 06 00): Provides a coordinated system for identifying materials and finish codes in room finish schedules.
• Resilient Base and Accessories (Section 09 65 13): Specifies requirements for the installation of resilient base adhered to interior walls and partitions.
• Carpeting (Section 09 68 00): Details specifications for carpet, molding, adhesives, and other items required for complete installation.
• HVAC and Boiler Plant Insulation (Section 23 07 11): Covers field-applied insulation for thermal efficiency and condensation control for HVAC piping, ductwork, and equipment.
• Electrical Installation Requirements (Sections 26 05 11, 26 05 19, 26 05 26, 26 05 33): These sections cover general electrical installation requirements, low-voltage power conductors and cables, grounding and bonding, and raceways and boxes.
• Lighting Controls (Section 26 09 23): Specifies the furnishing, installation, and connection of lighting controls.
• Interior Lighting (Section 26 51 00): Details requirements for interior lighting fixtures.
• Communications Installations (Sections 27 05 11, 27 05 26, 27 05 33, 27 15 00): These sections cover general requirements for communications installations, grounding and bonding, raceways and boxes, and structured cabling.
• Fire Detection and Alarm (Section 28 31 00): Specifies the design, installation, and connection of a fire alarm system extension.

This document provides detailed technical specifications for the construction work. Bidders should review these specifications to understand the required materials, methods, quality control measures, safety protocols, and specific installation requirements for all aspects of the project. It is crucial for bidders to ensure their proposals and execution plans fully comply with these detailed requirements.

Forms / Attachments / Pricing Sheets

This document contains architectural drawings for the "Salem VA Medical Center Renovate Swing Space" project located at 1970 Roanoke Blvd, Salem, VA 24153. It details the proposed demolition, new work, and reflected ceiling plans for the first floor, along with electrical and mechanical legends, symbols, and general notes.

• Architectural Plans (Sheet A101): Outlines demolition of existing partitions and installation of new workstations, including floor plans, reflected ceiling plans, and an elevation section.
• Electrical Plans (Sheets E-001, E-002, E-100, ED101, ED102, EL101, EP101, E-501, E-601): Provide legends for electrical symbols, general notes, overall electrical layout, and specific plans for lighting and electrical equipment demolition and new work. Includes details on wiring, panel schedules, and diagrams.
• Mechanical Plans (Sheets M-001, M-101): Include legends for HVAC symbols and abbreviations, general notes, and a floor plan for new mechanical work. Details existing HVAC systems and proposed modifications.
• Life Safety Plans (Sheet G002): Outlines applicable codes and standards, means of egress, fire protection equipment, and interior finishes relevant to the project.

These drawings are critical for bidders to understand the scope of work, including the extent of demolition, the layout of new workstations, and the requirements for electrical and mechanical systems. They provide detailed information necessary for accurate bidding and project execution.

Solicitation / RFP / RFQ

This is a presolicitation notice for the "Renovate Shell Space" project (Project No. 658-22-104) at the VAMC Salem, Virginia. The objective is to transform existing shell space in Building 143, Rooms 1C-129 and 1C-129A, into seventeen (17) new cubicle workstations. These workstations will serve as temporary space for employees displaced by other construction, renovation, or repair activities.

• Provide all necessary labor, materials, equipment, and qualified supervision.

• Modify and renovate fire alarm, sprinkler, electrical, telecommunication, and HVAC systems.

• Install new interior finishes within the designated shell space.

• Contract Type: Not specified in this notice.

• Period of Performance: One hundred and twenty (120) calendar days from the Notice to Proceed (NTP).

• Estimated Value: Not specified in this notice.

• Solicitation Number: 36C24626B0015

• Response Date/Time/Zone: December 29, 2025, 10:00 AM Eastern Time, New York, USA.

• Evaluation criteria: Not specified in this notice.

• Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSBC)

• The document is a presolicitation notice, indicating a formal solicitation will be issued.

• Drawings and specifications are referenced but not included in this notice.

• There are no deductive alternatives for this project.