Z1DA--Renovate Space to Meet Hazardous Storage Room Requirements - 583-24-527

Other / Unclassified

This document is a presentation for a pre-bid site visit for opportunity 583-24-527, concerning the renovation of space to meet hazardous storage room requirements at the Richard L. Roudebush VAMC. The presentation outlines general requirements, considerations, and safety aspects of the project.

This document provides crucial information for potential bidders regarding the scope and requirements of the renovation project. Key details include:

• Demolition of an existing EMS storage closet (A-8085).

• Installation of mechanical, electrical, and physical security systems.

• Compliance with USP 800, VA HVAC Design Guide, and VA Master Specs.

• Modification of existing exhaust fans and tie-in with facility systems.

• Physical security to be managed by VA Police.

• Building Management System (BMS) connection for the new exhaust fan.

• Shutdown planning is required for AHU 50 (serving patient services), necessitating at least two weeks' advance notice.

• Electrical shutdowns for hazardous storage room circuits and exhaust fan power.

• Energized electrical work is prohibited.

• HVAC tie-in requires a subcontract to an approved/certified vendor, preferably a local facility contractor.

• A Safety Plan/AHA is required before work begins.

• Specific Personal Protective Equipment (PPE) is required for existing EF modification.

• Fall protection and weather considerations are necessary for roof work.

Bidders are instructed to submit any questions not covered in the solicitation documents (SOW, Drawings, Specifications) as RFIs.

Other / Unclassified

This document is a sign-in sheet for a pre-bid site visit for Project #583-24-527, "Renovate Space to Meet Hazardous Storage Room." The sheet records the names of attendees, their company names, cell phone numbers, and email addresses.

This document is relevant to potential bidders as it lists companies and individuals who attended the pre-bid site visit. This information can be useful for networking, understanding the competitive landscape, and identifying potential partners or subcontractors who have already engaged with the opportunity.

Amendment / Modification

• The deadline for offer receipt has been extended to April 10, 2026, at 10:00 EDT.

• A virtual bid opening will now take place on April 10, 2026, at 11:00 EDT.

• The purpose of this amendment is to provide the site visit sign-in sheet and postpone the bid due date.

• Two documents are attached containing site visit sign-in information.

• Responses to Requests for Information (RFIs) will be posted in a separate amendment.

• The due date for offers has been changed.

• Proposal submission deadline is extended to April 10, 2026, 10:00 EDT.

• Bid opening time is now April 10, 2026, 11:00 EDT.

Solicitation / RFP / RFQ

This solicitation is for the renovation of an existing storage closet to construct a Hazardous Drug Storage Room and perform associated building system modifications at the Richard L. Roudebush VA Medical Center in Indianapolis, IN. The project must be executed within an actively occupied, 24/7 healthcare facility, prioritizing patient care, clinical operations, life safety, and infection control.

• Construction of a code-compliant, secure, negative-pressure Hazardous Drug Storage Room.

• Modifications to building systems including mechanical (HVAC and exhaust), electrical, fire protection, security, and controls.

• Compliance with infection control (ICRA/PCRA/ILSM) and construction safety requirements.

• Site verification, demolition, construction, testing, commissioning, and closeout documentation.

• Specific requirements include metal framing with security reinforcement, Level 5 wall finishes, epoxy wall and ceiling finishes, seamless heat-welded resilient flooring, electronic access control for doors, and door monitoring.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 300 calendar days from receipt of Notice to Proceed.

• Estimated Magnitude: Between $250,000 and $500,000.

• NAICS Code: 236220 (Commercial and Institutional Building Construction) with a small business size standard of $45.0 Million.

• Bids are due by 10:00 AM EDT on April 1, 2026.

• A virtual bid opening will be conducted at 11:00 AM ET on April 1, 2026.

• Bids must be submitted via email to the contract specialist at stacie.hill@va.gov. No physical bids will be accepted.

• Offer guarantee is required.

• Proposal submission deadline for RFIs is close of business 3/13/2026.

• Evaluation criteria are not detailed in this section but will be based on the solicitation and submitted offers.

• This solicitation is 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs).

• Bidders must be VA-certified SDVOBs listed in the SBA's Small Business search at the time of bid submission and prior to award.

• A pre-bid site visit is scheduled for noon on Thursday, March 5, 2026.

• Contractors must undergo background/security checks and receive VA contractor badges.

• Work will occur in an actively occupied healthcare facility, requiring strict adherence to patient care and operational constraints.

• Electronic key system is being implemented; contractor will be issued one key and is responsible for its return or reimbursement.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT II - COMBINED_SPECS_583-24-527.pdf", is a PDF file containing the VHA Master Specifications for the "Renovate Hazardous Storage Room" project (Project 583-24-527). It serves as a comprehensive set of specifications for the project.

The document is a Table of Contents for the VHA Master Specifications, organized by Division and Section Number, with corresponding Division and Section Titles and Dates. It covers a wide range of specifications, including:

• Special Sections (00 01 10 - 00 11 21)
• General Requirements (01 00 00 - 01 81 13)
• Existing Conditions (02 41 00)
• Wood, Plastics and Composites (06 00 00)
• Thermal and Moisture Protection (07 84 00, 07 92 00)
• Openings (08 34 53, 08 71 00, 08 71 13.11)
• Finishes (09 22 16, 09 29 00, 09 67 23.30, 09 91 00)
• HVAC (23 05 11, 23 05 41, 23 05 93, 23 09 23, 23 21 13, 23 31 00, 23 34 00, 23 36 00, 23 37 00, 23 40 00)
• Electrical (26 05 11, 26 05 19, 26 05 26, 26 05 33, 26 08 00, 26 09 23, 26 24 16, 26 27 26, 26 29 11, 26 51 00)
• Electronic Safety and Security (28 05 00, 28 05 13, 28 05 26, 28 08 00, 28 13 00, 28 13 16, 28 13 53, 28 16 00, 28 23 00)

This document is crucial for potential bidders as it outlines all the technical specifications and requirements for the "Renovate Hazardous Storage Room" project. It details the standards, materials, installation procedures, and quality assurance measures that must be adhered to. Bidders must review this document thoroughly to understand the full scope of work, material requirements, and compliance standards to accurately prepare their proposals and ensure their proposed solutions meet all project specifications.

Form / Attachment / Pricing Sheet

This document is a Request for Information (RFI) form, intended for contractors to submit questions or requests for clarification regarding a project. It outlines the required format for submitting such inquiries to ensure the Government can respond effectively.

• Project Identification: Fields for Project Number, Project Title, and Project Location.
• Contractor Information: Fields for "Submitted By," "City/State," and "Phone."
• Government Contact: Details for Stacie Hill, Contract Specialist at the Department of Veterans Affairs, Network Contracting Office (NCO) 10, including address and email.
• RFI Details: Fields for RFI Number, Date, Specification/Drawing References, and "Reply Needed By."
• Submission Instructions: Emphasizes the need to thoroughly read all pertinent documents before submitting questions and to specifically identify the relevant specification, solicitation section, or drawing number for each question. Failure to comply may delay or prevent a response.
• Response Method: States that RFIs will be answered via amendment(s).

This form is crucial for bidders who have questions about the solicitation or related documents. It provides the official channel and required format for submitting inquiries to the Department of Veterans Affairs. Adhering to the specified format, particularly by referencing specific document sections, is necessary for receiving a timely and accurate response. The RFI form also indicates that answers will be disseminated through amendments, which bidders must monitor.

Form / Attachment / Pricing Sheet

This document is Attachment IV, providing the VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (VAAR 852.219-75). It is a mandatory requirement that must be included with an offer. Failure to submit a fully and properly completed certification by the offer due date will result in the offer being rejected and deemed ineligible for evaluation and award.

• Offeror's Name: Must match the legal name registered in SAM.gov and be entered in specified brackets.
• Printed Name and Title of Signee: The name and job title of the individual signing.
• Signature: Must be from an authorized individual.
• Date: Must be no later than the offer due date.
• Company Name and Address: Must be the signee's complete business name and address as registered in SAM.gov.

Limitations on Subcontracting:

• General Construction: Contractor will not pay more than 85% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Materials are excluded.

Certification Statement: Offerors must certify their compliance with subcontracting limitations if awarded the contract.

Bidders must complete and submit this form with their offer. Incomplete or incorrect information will lead to disqualification. The specific subcontracting limitation percentage (85% for general construction, as indicated by the checked box) is critical for proposal planning and compliance.

Forms / Attachments / Pricing Sheets

This document is a General Decision Number (GDN) for building construction in Indiana, issued by the U.S. Department of Labor. It provides prevailing wage rates and fringe benefits for various construction trades across different counties in Indiana. This document is crucial for contractors to understand the minimum wage and benefit requirements for laborers and mechanics on federal or federally funded construction projects in the specified areas.

• General Decision Number: IN20260002
• State: Indiana
• Construction Type: Building (excluding single-family homes and apartments up to 4 stories)
• Applicable Counties: A comprehensive list of Indiana counties is provided.
• Trades Covered: Includes wage rates for various trades such as Asbestos Worker/Heat & Frost Insulator, Hazardous Material Handler, Boilermaker, Bricklayer, Stone Mason, Terrazzo Finisher/Worker/Setter, Tile & Marble Finisher/Setter, Carpenter, Millwright, Electrician, Elevator Mechanic, Power Equipment Operators, Ironworker, Laborer, Painter, Glazier, Cement Mason/Concrete Finisher, Plasterer, Plumber & Pipefitter, Roofer, Sprinkler Fitter, Sheet Metal Worker, and Truck Driver.
• Wage Rates & Fringe Benefits: Specific hourly rates and fringe benefit amounts are listed for each trade and classification, often varying by county or region within the state.
• Effective Dates: Dates for the prevailing wage rates are provided.

Bidders must use this document to accurately calculate labor costs for their proposals. Failure to comply with these prevailing wage rates can lead to non-compliance with federal regulations and potential penalties. It ensures fair wages are paid to workers on covered construction projects.

Form / Attachment / Pricing Sheet

This document contains detailed architectural and engineering drawings for the "Hazmat Drug Storage" and "Renovate Hazardous Storage Room Requirements" projects at the Richard L. Roudebush VA Medical Center. It outlines the scope of work, phasing, life safety plans, demolition, equipment, construction specifics, and detailed plans for mechanical, electrical, and finishes.

• Project Scope: Construction and renovation of a Hazmat Drug Storage area.
• Phasing: A 200-day project schedule with nine distinct phases.
• Life Safety: Details egress paths and fire safety measures.
• Construction: Specifics on demolition, wall types, flooring, ceiling work, and roof modifications.
• Mechanical (MEP): Plans for supply and exhaust ductwork, terminal units, HEPA filters, exhaust fans, duct sealing, fire dampers, and roof penetrations.
• Electrical: Plans for lighting, power, occupancy sensors, emergency battery packs, receptacles, and connections for door controls, cameras, and security systems, including electrical panel schedules.
• Architectural: Room finish schedules, door schedules, and details for finishes, door hardware, and controlled entry systems.
• Infection Control: Stringent control measures (Level III) required during construction.
• General Notes: Information on existing conditions, code compliance, material specifications, and installation requirements.

These drawings are critical for bidders to understand the physical scope, sequence of work, required construction standards (including infection control), and specific materials and systems to be installed. They provide the detailed layout, specifications, and technical requirements for mechanical, electrical, and finishes, which are essential for accurate cost estimation and project execution.

Solicitation / RFP / RFQ

This document announces the Department of Veterans Affairs' (VA) requirement to renovate an existing storage closet at the Richard L. Roudebush VA Medical Center (RLR VAMC) in Indianapolis, IN. The project aims to construct a code-compliant, secure, negative-pressure Hazardous Drug Storage Room, including associated building system modifications, to meet VA pharmacy safety, infection control, ventilation, and security standards.

• Renovation of an existing storage closet.

• Construction of a Hazardous Drug Storage Room.

• Implementation of associated building system modifications.

• Ensuring the new room is code-compliant, secure, and has negative-pressure ventilation.

• Meeting VA pharmacy safety, infection control, ventilation, and security requirements.

• The contract will be for construction services.

• Changes to the contract will be processed under FAR 52.243-4 (Changes) and VAAR 852.243-70 (Construction Contract Changes—Supplement).

• All responsible sources are invited to submit a bid.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors must be eligible SDVOSBs, small businesses under NAICS code 236220, and certified SDVOSBs listed in the SBA certification database at the time of bid submission and award.

• This is not a solicitation; it is a notice of intent.

• The government anticipates issuing a formal solicitation on or about February 13th, 2026.

• Product Service Code: Z1DA

• NAICS Code: 236220

• Place of Performance: Richard L. Roudebush VAMC, Indianapolis, IN 46202, USA.