Z1DA--Replace Roofing B-1W 506-26-201

Other / Unclassified

This document is the agenda for a pre-bid site visit for Solicitation No. 36C25026B0018, Project 506-26-201, which involves replacing the roof on Building 1W. The agenda outlines the topics to be covered during the pre-bid conference and site visit, including introductions, review of solicitation documents, project details, and specific requirements.

This document is relevant to potential bidders as it provides critical information about the upcoming solicitation and site visit. Key details include:

• Project Scope: Replacement of the roof on Building 1W.
• Magnitude: Estimated between $500,000 and $1,000,000.
• Completion Time: 60 calendar days from receipt of Notice to Proceed.
• Set-Aside: Service Disabled Veteran Owned Small Business (SDVOSB) set-aside. Bidders must be certified by SBA VetCert at the time of bid and award.
• NAICS Code: 238160 – Roofing Contractors, with a Small Business Size Standard of $19 Million.
• Questions & Answers: All questions must be submitted in writing via RFI form to Leland.Ruedel@va.gov by January 27, 2026, 4:30 PM. Unofficial information provided during the meeting is not binding until issued via amendment.
• Key Dates: Bids are due by February 12, 2026, 1:00 PM.
• Applicable Clauses: Includes FAR 52.229-3 (Taxes), VETS-4212 reporting, Construction Wage Requirements (Davis-Bacon Act), and Buy American Act.
• Site Visit Purpose: To ascertain the nature and locations of the work and conditions affecting the work or its cost. Areas not allowed for access will be noted.
• Bid Opening Location: Battle Creek VAMC.

Amendment / Modification

This amendment (0001) to solicitation 36C25026B0018 provides the Pre-Bid Site Visit Agenda and Attendance Log. Revised drawings are pending.

• Pre-Bid Site Visit Agenda
• Attendance Log

No changes to proposal deadlines, requirements, or evaluation factors are indicated by this amendment. Bidders should note that revised drawings are still pending.

Other / Unclassified

This document is a sign-in sheet for a pre-bid site visit for Project 506-26-201, which involves the replacement of the roof on Building 1W. The visit took place on January 20, 2026, from 1:00 PM to 2:00 PM.

The sign-in sheet lists representatives from various companies who attended the pre-bid site visit. This information is relevant to bidders as it indicates which potential competitors were present and interested in the opportunity. It also provides contact information (company name, phone number, and email) for these attendees, which could be useful for networking or understanding the competitive landscape.

Solicitation

This solicitation is for the "Replace Roof Bldg. 1W, Project #506-26-201" at the Ann Arbor VA Medical Center. The project requires the contractor to furnish all labor, materials, supervision, equipment, and other necessary resources to fully complete the work as specified in the contract specifications and drawings. The estimated magnitude of construction is between $500,000 and $1,000,000.

• Replacement of approximately 7,482 square feet of EPDM roofing on the 9th floor and 10th floor penthouse.

• Work must be performed in compliance with manufacturer's recommendations and applicable codes and VA Ann Arbor building standards.

• Contractor must provide all construction and safety barriers and their own dumpsters, removing all construction debris off-site.

• All work performed shall be fully documented.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 60 calendar days from notice to proceed. Work is expected to begin in May 2026.

• Sealed offers are due by 1:00 PM EST on February 12, 2026.

• Offers must be submitted in original and specified copies to the address in Block 7 of SF 1442.

• A site visit is scheduled for Tuesday, January 20, 2026, at 1:00 PM. Participants will meet at Ann Arbor VA Medical Center, Bldg. 3, Conference Room.

• Requests for Information (RFIs) are due by January 27, 2026, and must be submitted via email to Leland.Ruedel@va.gov with a specific subject line.

• This acquisition is a 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB).

• NAICS Code: 238160 - Roofing Contractors, with a small business size standard of $19.0 million.

• Offerors must have an active registration in SAM.gov.

• Bid guarantee required: 20% of bid price, not to exceed $3,000,000.

• Performance and Payment Bonds are required for awards over $35,000 and $150,000, respectively.

• Bidding materials are available only at sam.gov.

• Emailed or faxed bids are not authorized.

• Required submission documents include a completed SF 1442, Bid Schedule (if applicable), Bid Bond (SF 24), Representations and Certifications, Contractor Experience Modification Rate (EMR) Certification, and VAAR 852.219-75 Certificate of Compliance.

• Michigan Sales and Use Tax exemption applies to materials affixed to the VA construction project.

Form / Attachment / Pricing Sheet

This document is a General Decision for wage determination MI20250100, effective December 12, 2025. It outlines the prevailing wage rates and fringe benefits for various construction trades in Washtenaw County, Michigan, for building construction projects (excluding single-family homes and apartments up to 4 stories).

• General Decision Number: MI20250100
• Effective Date: 12/12/2025
• State: Michigan
• County: Washtenaw County
• Construction Type: Building
• Applicable Trades: Includes rates for Asbestos Workers, Boilermakers, Bricklayers, Carpenters, Electricians, Glaziers, Ironworkers, Laborers, Painters, Pipefitters, Plumbers, Roofers, Sheet Metal Workers, and Truck Drivers.
• Rates and Fringes: Provides specific hourly rates and fringe benefit amounts for each trade classification.
• Classifications: Details various sub-classifications within trades (e.g., different types of crane operators, laborer duties).
• Paid Holidays: Lists standard paid holidays for several trades.
• Executive Orders: References Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage for Federal Contractors), outlining applicable requirements.

This document is crucial for bidders to understand the minimum wage and benefit requirements for laborers and mechanics employed on federal or federally funded construction projects in the specified area. Bidders must ensure their proposed labor costs and wage structures comply with these determined prevailing rates to be compliant with contract terms.

Form / Attachment / Pricing Sheet

This form, the Pre-Award Contractor Experience Modification Rate (EMR) Form, is required in conjunction with offers for Solicitation 36C25026B0018. Its purpose is to assist the government in making an initial determination of responsibility for potential awardees, as per FAR 9.104-1(e), which requires contractors to have necessary experience, including safety programs.

• Company Information: Requires Company Name, Address, Telephone, Fax, Email, and Contact person.
• EMR Data (Past 3 Years): Requires completion for 2022, 2023, and 2024, including:
  • Number of man-hours (jobsite and office).
  • Number of cases involving days away from work, restricted activity, or both (OSHA 300, Columns H & I).
  • Days Away, Restricted, or Transferred (DART) Rate.
  • Number of serious, willful, or repeat OSHA violations (with explanations).
• Required Attachments:
  • 2020 OSHA 300 and 300a Forms.
  • Letter from insurance carrier stating current EMR rate.
• Acquisition Details: Requires the six-digit North American Industrial Classification System (NAICS) Code.
• Safety Program Administrator: Name and title of the person administering the company's Safety and Health Program.
• Company EMR Rate: The company's Insurance Experience Modification Rate.

Bidders must complete and submit this form accurately to demonstrate their company's safety record and overall responsibility. Failure to provide the requested information and documentation may impact the determination of responsibility for award. This form directly influences the evaluation of a bidder's safety programs and compliance history.

Form / Attachment / Pricing Sheet

This document is a mandatory attachment for all offers related to the solicitation. It serves as the VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION). Failure to include a properly completed certification with your offer will result in rejection.

• Offeror's Name: Must match the legal name registered in SAM.gov.

• Printed Name and Title of Signee: The name and title of the individual signing.

• Signature: Must be from an authorized representative.

• Date: Must be dated no later than the proposal due date.

• Company Name and Address: Must be the signee's complete business name and address as registered in SAM.gov.

• The certification must be completed, signed, and returned with the offeror's bid, quotation, or proposal.

• The offeror must certify compliance with subcontracting limitations as specified in the solicitation and resultant contract.

• For Services, no more than 50% of the contract amount can be paid to firms that are not certified SDVOSBs or VOSBs.

• For General Construction, no more than 85% of the contract amount can be paid to firms that are not certified SDVOSBs or VOSBs.

• For Special Trade Construction, no more than 75% of the contract amount can be paid to firms that are not certified SDVOSBs or VOSBs.

• The offeror acknowledges that false certifications are subject to penalties under 18 U.S.C. 1001.

This is a critical document that must be submitted with your offer. Incomplete or incorrect information will lead to offer rejection. Bidders must understand and certify their compliance with the specified subcontracting limitations for services or construction, depending on the contract type.

Form / Attachment / Pricing Sheet

This document contains the "100% Bid Documents" for the VA Ann Arbor Healthcare System Roof Replacement project (Project No. 506-21-202, B1W). It includes drawings detailing the scope of work, site plans, roof plans, elevations, and specific construction details.

• Cover Sheet (G001): Project overview, team information, and drawing index.
• Site Campus Map (GS100): Illustrates the VA Ann Arbor Healthcare System campus and highlights the building(s) within the scope of work.
• Composite Roof Plan (01W-AS140): Details the areas of the roof included in the base bid and alternates, specifying square footage for different roof sections (9th Floor, 8th Floor North/South).
• Roof Plan - Unit A (01W-AS141) & Roof Plan - Unit B (01W-AS142): Specific roof plans for different units, showing existing conditions, new roofing, and details.
• Exterior Elevations (01W-AS200, 01W-AS201): Shows the building elevations, indicating roof levels and relevant features.
• Roof Sections and Details (01W-AS340): Provides detailed drawings of roof construction, penetrations, scuppers, parapet flashing, and insulation specifications.

This document is critical for bidders as it defines the physical scope of the roof replacement project. It outlines the specific areas to be worked on, the types of roofing and insulation materials to be used, and the construction details required for a successful bid. Bidders must carefully review these drawings to understand the full extent of the work, including base bid scope, bid alternates (demolition/removal, specific floor roofs), and bid deductions (specific floor roofs). The details provided are essential for accurate cost estimation and proposal preparation.

Other / Unclassified

This document is a Table of Contents for the "VHA MASTER SPECIFICATIONS" for the "ANN ARBOR VAMC Project 506-26-201 ROOF REPLACEMENT, B1W". It lists various divisions and sections of the project manual, including:

• Division 00 - Special Sections: List of Drawing Sheets.
• Division 01 - General Requirements: General Requirements, Project Schedules, Shop Drawings, Product Data, Samples, Safety Requirements, Construction Waste Management, Testing Laboratory Services, Reference Standards.
• Division 02 - Existing Conditions: Demolition, Traditional Asbestos Abatement.
• Division 06 - Wood, Plastics and Composites: Rough Carpentry.
• Division 07 - Thermal and Moisture Protection: Preparation for Re-Roofing, Roof and Deck Insulation, EPDM Roofing, Flashing and Sheet Metal, Joint Sealants, Roof Specialties.
• Division 09 - Finishes: Painting.
• Division 22 - Plumbing: Facility Storm Drainage.
• Division 26 - Electrical: Requirements for Electrical Installations, Grounding and Bonding for Electrical Systems, Facility Lightning Protection.

This document provides a detailed outline of the specifications and requirements for the roof replacement project. Bidders can use this Table of Contents to understand the scope of work, identify specific sections relevant to their expertise, and assess the overall complexity of the project. It helps in navigating the full specification document to find detailed requirements for each component of the roof replacement and associated systems.

Solicitation / RFP / RFQ

This is a pre-solicitation announcement for Project 506-26-201, "Replace Bldg. 1W Roof," at the Ann Arbor Veterans Administration Medical Center (VAMC) in Ann Arbor, MI. The government intends to issue an Invitation for Bids (IFB) on or about January 6, 2026.

• Replace approximately 7,482 square feet of EPDM roofing on the 9th and 10th Floors of Building 1W.

• Furnish all labor, tools, materials, equipment, and supervision as specified in drawings and specifications.

• Perform work without disruption to Medical Center operations during normal working hours (8:00 a.m. - 4:30 p.m., Monday-Friday, excluding Federal Holidays).

• Contract Type: Firm Fixed Price.

• Estimated Cost Magnitude: Between $500,000.00 and $1,000,000.00.

• Award Timeline: Within 120 days from bid opening date.

• The IFB will be issued via the Contract Opportunities website on https://sam.gov.

• Solicitation documents (bid documents, specifications, forms, drawings) will be available for download from https://sam.gov on or about January 6, 2026.

• Further details on dates, site visits, and bid due dates will be provided in the solicitation.

• Offerors are responsible for obtaining all bid documents and acknowledging amendments by monitoring the Contract Opportunities website.

• All questions must be submitted in writing via email to Leland.Ruedel@va.gov.

• This acquisition is a 100% set-aside for qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB).

• Offerors must be verified SDVOSBs registered in the SBA’s VetCert database (https://veterans.certify.sba.gov/) at the time of proposal submission.

• NAICS Code: 238160, Roofing Contractors (Small Business Size Standard: $19.0 million).

• Prospective contractors must be registered in SAM (https://beta.sam.gov) and verified in Vendor Information Pages (https://veterans.certify.sba.gov/).

• The awardee must have a current VETS4212 report (if applicable) and current SAM registration.

• This notice is for informational purposes only and not a request for offers.

• No hard copies will be provided; dissemination is limited to electronic medium via https://sam.gov.

• A bidders list is not maintained.