Z1DZ--578-26-007-FY26 Network Cable Installation at the Edward Hines Jr VA Hospital in Hines IL

Amendment / Modification

This document cancels Solicitation 36C25226R0013 for Network Cable Installation IDIQ at the Edward Hines Jr. VA Medical Center.

This cancellation impacts the entire Solicitation 36C25226R0013.

No award will be made under this solicitation. Future requirements may be solicited under a new notice. Interested parties should monitor SAM.gov for updates.

Amendment / Modification

This amendment (0001) to Solicitation 36C25226R0013 extends the proposal receipt date.

• Proposal Due Date: Extended from April 20, 2026, to May 18, 2026, at 3:00 PM CST.

• Offerors/Bidders must acknowledge receipt of this amendment. Failure to do so may result in rejection of the offer.

• Contractors shall ensure all amendments are acknowledged on Page 2 of SF-1442.

• All questions are currently under review and will be included in a subsequent amendment.

Questions regarding this solicitation should be directed to:

• Mary Hudec – Mary.Hudec2@va.gov
• Kristi Kluck – Kristi.Kluck3@va.gov

Amendment / Modification

This amendment extends the proposal due date for Solicitation 36C25226R0013.

• The deadline for receipt of offers is extended.

• The hour and date for receipt of offers is extended to May 18, 2026, at 3:00 PM CST.

• All questions are currently under review and will be addressed in a subsequent amendment.

• Contractors must acknowledge all amendments on Page 2 of SF-1442.

Solicitation / RFP / RFQ

This solicitation is for an Indefinite Delivery, Indefinite Quantity (IDIQ) contract for "Replace Network Cabling" services at the Edward Hines Jr VA Hospital in Hines, Illinois. The contract will have a 5-year ordering period with a maximum capacity of $1,000,000.00. The minimum guarantee for the IDIQ contract is $5,000.00.

• Provide all labor, materials, equipment, and supervision for network cable installation and testing.

• Individual task orders will be issued, each not exceeding $300,000.00 or less than $2,000.00.

• Work may require off-shift scheduling (nights/weekends) for outages or work impacting patient care.

• Work plans require VA review and approval before commencement.

• Adherence to TIA/EIA-568 and NEC standards, and compliance with Infection Control Risk Assessment (ICRA) procedures.

• Minimum of 3 years of construction experience in a healthcare environment is required.

• Contract Type: Firm-Fixed Price, Indefinite Delivery, Indefinite Quantity (IDIQ).

• Ordering Period: 5 years from contract award.

• Maximum Contract Value: $1,000,000.00.

• Minimum Guarantee: $5,000.00.

• Task Order Value Limits: Max $300,000.00, Min $2,000.00.

• Performance Period for Base Proposal: 60 calendar days after Notice to Proceed.

• Proposals are due by 15:00 CDT on April 20, 2026.

• Submission Method: Electronic copy via email to Mary.Hudec2@va.gov and Kristi.Kluck3@va.gov.

• Evaluation Factors: Company Licensing and Certifications, Experience and References, Technical Capabilities, Past Performance, and Price.

• Source Selection Process: Lowest Price Technically Acceptable (LPTA).

• Written requests for information or clarifications are due by March 27, 2026.

• This acquisition is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors must be verified as an eligible SDVOSB, a small business under the assigned NAICS code (238210), and listed in the SBA database.

• Offerors must have an active Federal Government registration in the System for Award Management (SAM).

• A pre-proposed site visit is scheduled.

• This solicitation is subject to Wage Determination IL 2026.0009.

• Performance and Payment Bonds will be required for each task order.

Form / Attachment / Pricing Sheet

This document appears to be an attachment related to infection control barriers, likely for a construction or renovation project within a healthcare or sensitive environment. It includes images and labels indicating the setup of a manometer for monitoring room pressure, a sign-in sheet for personnel, and references to Infection Control Risk Assessment (ICRA) and Infection Control Barrier Sample (ILSM) procedures.

• Manometer: A Dwyer DigiMag differential pressure gauge is shown, installed on an edge guard. It is connected to monitor room pressure, with the poly tube connected to the positive side. The text indicates that a HEPA filter machine should be blowing air out of the room to achieve accurate pressure readings.
• Sign-in Sheet: A sign-in sheet is posted, likely for tracking personnel entering or working within the controlled area.
• ICRA/ILSM References: Labels for PCRA (Pre-Construction Risk Assessment) and ICRA (Infection Control Risk Assessment) are visible, along with ILSM (Infection Control Barrier Sample), suggesting these are standard procedures being followed.
• Danger Signage: A "DANGER CONSTRUCTION AREA KEEP OUT HARD HAT AREA" sign is posted, reinforcing the nature of the work environment.

This attachment provides visual and textual information regarding the infection control measures and monitoring equipment required or in use for the opportunity. Bidders may need to understand these requirements for their proposals, particularly if the scope of work involves construction or maintenance in sensitive areas where infection control is critical. It highlights the importance of maintaining negative air pressure and tracking personnel access.

Form / Attachment / Pricing Sheet

This document is a Subsurface Utility Plan for the V.A. Hospital grounds in Hines, IL, dated December 8, 2011. It provides a detailed map of underground utilities, including their location, type, and quality level of information.

• Utility Legend: Identifies various types of utilities such as water, sewer, storm, gas, electrical, and communication lines, along with symbols for manholes, vaults, and meters.
• Building Directory: Lists buildings on the hospital grounds with corresponding numbers.
• Cardno SET Monuments: Provides coordinates (Northing, Easting, Elevation) for survey control points.
• Dynasty Group Set Monuments: Lists coordinates for additional survey monuments.
• Quality Levels: Explains the different quality levels (A, B, C, D) used to denote the accuracy and method of obtaining utility information.
• Scale and Location: Indicates the drawing scale and the project location.

This plan is crucial for any bidder involved in construction, excavation, or maintenance work on the V.A. Hospital grounds. It details the existing underground infrastructure, helping bidders to identify potential conflicts, plan their work safely, and accurately estimate the scope and complexity of projects involving subsurface work. Understanding the location and type of utilities is essential for avoiding damage, ensuring safety, and complying with project requirements.

Form / Attachment / Pricing Sheet

This document is VA Form 10-9050, the Health Care Personnel Influenza Vaccination Form. It is used by Health Care Personnel (HCP) within the Veterans Health Administration (VHA) to document their compliance with the mandatory seasonal influenza vaccination program.

• HCP must indicate whether they received the seasonal influenza vaccine, were granted a medical exemption, or have a deeply held religious belief preventing vaccination.
• For medical exemptions, a physician's signature and National Provider Identification Number are required, along with a statement that the reasons for contraindication are recognized by the CDC.
• For religious exemptions, the HCP must notify their supervisor in writing.
• All HCP must sign the form, acknowledging the requirements and understanding that non-compliance may result in disciplinary action.
• The form requires physician and supervisor signatures, along with printed names and dates.

This form is an attachment to a directive (VHA Directive 1192.01) that mandates influenza vaccination for VHA health care personnel. While not a solicitation document itself, it outlines a critical compliance requirement for personnel working within VHA facilities. Bidders whose contracts involve on-site HCP services may need to ensure their personnel comply with this directive and understand the associated documentation requirements. Contracting Officers are expected to ensure flu vaccination requirements are included in HCP contracts.

Other / Unclassified

This document is VHA Directive 1192.01, "Seasonal Influenza Vaccination Program for VHA Health Care Personnel," dated August 10, 2020. It establishes policy and provides guidance for a mandatory seasonal influenza vaccination program for all Health Care Personnel (HCP) within the Veterans Health Administration (VHA).

This directive mandates annual influenza vaccination for all VHA HCP or requires an exemption for medical or religious reasons. Compliance is a condition of employment, and non-compliance may result in disciplinary action. The document outlines the purpose, background, definitions, policy, responsibilities of various VHA offices and personnel, references, and procedures for implementation, including vaccination, exemptions, documentation, and masking requirements for unvaccinated personnel. It also addresses vaccine shortage contingencies. This information is critical for any contractor or individual performing services within VHA facilities who qualifies as HCP, as it directly impacts their employment and work requirements.

Form / Attachment / Pricing Sheet

This document is a "Project Planning Contractor Fingerprint Request Form" used for the "2025 Engineering Service" opportunity. It is required for individuals applying for contractor roles and needs to be completed by the applicant.

• Applicant Category (Contractor, Employee, Affiliate, Volunteer, Health Professions Trainee, Other/Contracted Employee)
• Personal Information: Name, SSN, Position Title, Date of Birth, Contact Information, Citizenship, VA Work Location.
• Sponsor Information: Name, Phone Number.
• Project Information: Project COR, Contract Start/End Date.
• Fingerprint Details: Location, Date, Previous VA PIV Card Holder status.
• Physical Characteristics: Gender, Height, Weight, Hair Color, Eye Color, Race/Ethnicity.
• Facility Information: Facility Name, SOI #, SON #.

Potential bidders who are identified as contractors must complete this form accurately. It is a mandatory step in the process, likely for obtaining necessary security clearances or identification badges required for the project. Bidders should pay close attention to the required identification documents and ensure all fields are completed correctly.

Form / Attachment / Pricing Sheet

This document is a "Project Planning Contractor Fingerprint Request Form" used for engineering service roles. It is required for individuals seeking to work as a contractor and necessitates fingerprinting as part of the application process. The form collects personal information for identification and background checks.

• Applicant Category (Contractor is checked)
• Personal Identification: Name, SSN, Date of Birth, Place of Birth, Citizenship, Contact Information.
• Employment Details: VA Work Location, Name of Project COR, Contractor's Company Name, Project Number, Contract Start/End Dates.
• Fingerprint Information: Location, Date, Previous PIV Card Holder status.
• Physical Characteristics: Gender, Height, Weight, Hair Color, Eye Color, Race/Ethnicity.
• Facility Information: Facility Name, SOI #, SON #.

Bidders who are identified as contractors for this opportunity will need to complete this form accurately. It is a mandatory step in the process, likely preceding or following a tentative job offer, and is essential for obtaining the necessary security clearances or access required for the role. The form requires original identification documents to be presented.

Form / Attachment / Pricing Sheet

This document is a Pre-Construction Risk Assessment (PCRA) template used by the VHA to perform risk assessments for Construction, Renovation, and Maintenance activities. It helps determine the level of precautions needed to prevent impact on patients, employees, and contractors. This specific PCRA is for the "FY26 Network Cable Installation 578-26-007" located in the "Interior of all building at Hines and CBOCS".

• Activity Type: Determined to be "Large-scale" based on the criteria.
• Control Measures: Includes immediate replacement of ceiling tiles, weekly site visits, site-specific safety plans, hazard communication, and communication plans. For large-scale activities, additional measures include excavation safety plans, dust control plans, pollution prevention plans, dig safe paperwork, crane lift plans, fall protection plans, and confined entry plans.
• Affected Adjacent Area Assessment: Requires coordination with adjacent areas to mitigate disruption, especially for non-continuously occupied or continuously occupied areas.
• Permit: A fillable permit form is included for posting at the site, detailing the project, manager, dates, and required control measures.

This document outlines the safety and risk management requirements for the "FY26 Network Cable Installation" project. Bidders should review the identified control measures and requirements to understand the safety protocols, coordination efforts, and potential impacts on their work. The PCRA permit, once completed, will be posted at the project site and must be made available to all workers.

Form / Attachment / Pricing Sheet

This document is a campus map of the Edward Hines Jr. VA Medical Center. It identifies various buildings, parking areas, and other facilities on the grounds. The map is intended to provide directional and locational information for personnel and visitors.

• Building Directory: A numbered list correlating building numbers with their names or functions (e.g., "200 MAIN HOSPITAL", "113 BLIND REHABILITATION CENTER").
• Campus Layout: A visual representation of the medical center's grounds, showing roads, buildings, parking lots, and other features.
• Keyed Areas: Specific areas are highlighted, including "Contractor Parking" (marked in red) and "North Parking Lot A", "East Lot D", etc.
• Revision Information: The map is dated 10/17/15 and includes approval signatures.

This map is relevant to bidders as it visually indicates the location of "Contractor Parking" areas, which may be important for site visits, deliveries, or personnel access related to an opportunity at this facility. It also provides a general understanding of the facility's layout.

Form / Attachment / Pricing Sheet

This document is the Hines Engineering Dig Permit (Form 1532, May 2015 Version). It is used to obtain approval for any work that may disrupt aircraft or vehicular traffic, installation utility services, fire or intrusion alarm systems, or routine installation activities. The permit's purpose is to coordinate required work with key installation activities, minimize customer inconvenience, and identify hazardous work conditions to prevent accidents.

• Section 1: Clearance request details, including location, work order/contract number, and whether the area is staked or marked.
• Section 2: Type of work involved (e.g., pavements, drainage systems, fire protection, utilities, aircraft/vehicular traffic flow, security).
• Section 3: Date clearance is required (minimum 72 hours notice).
• Section 5-7: Signature of requestor, POC telephone number, and POC organization.
• Section 8: Service/section review (Safety, Fire Protection, GEMS, Police, OI&T, Pavements and Grounds, Engineering, Other).
• Section 11: Commercial utility company information (Telephone, Gas, Electric, Water).
• Section 13: Permit approval status (Approved/Disapproved).
• Section 14-15: Approving official and date signed.
• Instructions (Reverse): Details on the permit's use, including the need for reprocessing if delays occur or site conditions change. Section 16 requires specific measures for excavation and equipment.

Bidders performing work that involves excavation or could impact ground-level surfaces, utilities, traffic, or security at the VA Hospital in Hines, IL, will likely need to complete and obtain approval for this Dig Permit. It outlines the process, requirements, and responsibilities for obtaining such a permit, including necessary lead times and coordination with various hospital services. Understanding this form is crucial for planning and executing work that falls under its scope.

Form / Attachment / Pricing Sheet

This document is a site plan and building directory for the Hines VA Campus. It serves as a visual reference for the layout of buildings, parking areas, roads, and other facilities within the campus.

• Building Directory: A numbered list correlating building numbers with their names and functions (e.g., "200 MAIN HOSPITAL", "113 BLIND REHABILITATION CENTER").
• Campus Map: A detailed overhead view illustrating the spatial relationships between various campus structures, parking lots (North Parking Lot A, B, South Parking Lot G, etc.), roads (Roosevelt Rd., Hines Blvd., etc.), and other features like detention ponds and utility stations.
• Key Dates: The drawing is dated 7/30/19.

This site plan is crucial for bidders to understand the physical environment of the Hines VA Campus. It helps in visualizing the location of facilities relevant to any potential work, understanding site access, logistics, and the overall scale and layout of the campus. This information is essential for site visits, planning project execution, and assessing the scope of work in relation to the physical site.

Statement of Work (SOW) / Performance Work Statement (PWS)

The goal of this project is to develop task orders against an Indefinite Delivery Indefinite Quantity (IDIQ) contract for network cable installation and related activities at the Edward Hines Jr. Veterans Affairs Hospital (EHVAH).

This IDIQ contract covers the installation of new data cable and related activities. The contractor will be responsible for providing all labor, materials, equipment, tools, and qualified supervision necessary to accomplish each task order. Specific tasks include:

• Providing and installing proper cable supports.

• Pulling cabling from approved Network Closets.

• Providing and installing Firestop sleeves at wall penetrations.

• Providing and installing surface mount raceway and backbox when walls are inaccessible.

• Providing and installing Plenum Cat.6A Cabling.

• Providing and installing 24 or 48 Port Jack Panels.

• Terminating cables with Cat.6A Jacks.

• Labeling both ends of cables with mechanical labels.

• Testing each cable using a Cat.6A Cable Analyzer.

• Removing and disposing of existing cable and equipment.

• Contract Base Period: 5 years.

• Place of Performance: Edward Hines Jr. VA Hospital, 5000 South 5th Avenue, Hines, Illinois.

• Task Order Period: Task orders may be issued for a period of five (5) calendar years from the date of award.

• Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ).

• Maximum Contract Value: $1,000,000.00.

• Task Order Values: Individual task orders will not exceed $100,000.00 and will not be less than $2,000.00.

• Guaranteed Minimum: $5,000.00 for the contract period.

• Contractor Location: Must have a main office or satellite operation within a 4-hour response time to EHVAH, operational prior to award and throughout the contract duration.

• Security: Contractor badging and fingerprinting are required for all personnel. PIV badges are mandatory.

• Compliance: Adherence to all applicable codes, standards, VA guidelines, Federal, State, and Local regulations, and OSHA requirements is mandatory.

• Infection Control: Strict adherence to Infection Control Barrier (ICB) requirements, including negative pressure maintenance, is required.

• Submittals: Shop drawings, equipment submittals, and various plans (Logistics, Security, Phasing, Safety, Quality Control, Environmental) are required.

• Personnel Certifications: OSHA certifications (Superintendent: 30hr; Employees: 10hr minimum) and relevant trade certifications are required.

• Work Hours: Most work will be in occupied areas. Work outside normal hours requires prior written approval.

• Buy American Act: Preference for American-made goods, products, and materials.

• Data Security: Contractor storage, generation, transmission, or exchange of VA sensitive information is not acceptable.

Task orders will be identified by CORs and issued by the Contracting Officer. The contractor will schedule a site visit within two (2) working days of notification, submit a proposal, and participate in negotiations. The Government is not obligated to reimburse costs for proposals if a task order is not issued or is withdrawn.

Other / Unclassified

This document is VHA Directive 7712, dated February 10, 2017, concerning "Fire Protection Code Reviews of Delegated Construction Projects." It establishes requirements for fire protection code reviews of construction projects managed by the Veterans Health Administration (VHA). The directive clarifies criteria for these reviews and designates the VHA Authority Having Jurisdiction (AHJ) for fire protection code compliance and approval of fire and life safety equivalencies.

This directive is relevant to bidders involved in VHA construction projects. It mandates that independent, third-party fire protection code reviews be performed by qualified fire protection engineers for delegated construction projects involving changes in occupancy classification, use, or modification of space. These reviews are required at specific design submission milestones (e.g., 95% submission) and are crucial for ensuring compliance with VA policy and adopted codes and standards. Bidders should be aware of these requirements as they may impact project design, review processes, and potentially schedules and costs. The directive also outlines responsibilities for various VHA offices and personnel in managing these reviews and ensuring compliance.

Other / Unclassified

This document is a Policy Memorandum (578-03-001-089 (R-2)) from the VA Hospital in Hines, IL, dated March 27, 2013, concerning "Cutting, Welding and Other Hot Work." It establishes policies and procedures for such operations in non-designated areas to ensure safety.

Key aspects include:

• Designated Areas: Lists specific shops/areas where welding is permitted (Machine Repair, Pipefitting, HVAC, Motor Transportation, Biomedical Section Repair, Boiler Plant).
• Prohibited Areas: Specifies areas where hot work is not allowed, such as in the presence of explosive atmospheres, unauthorized areas, or buildings with impaired sprinkler systems.
• Permit Requirement: Mandates obtaining a "Cutting, Welding, and Other Hot Work Permit" from the Safety Section for non-designated areas, with the permit needing to be available on-site.
• Responsibilities: Outlines responsibilities for the Safety Section, Chief of Facilities Management Service, Contracting Officer's Representative (COR)/Project Engineer, and Contractors.
• Actions & Precautions: Details required actions before, during, and after hot work, including fire safety measures, clearing the area of combustibles, using fire-resistant materials, and conducting inspections.
• Changes: The R-2 revision removed a paragraph related to "Construction areas, small projects, and or emergency repair locations."

This policy is relevant to contractors performing any cutting, welding, or other hot work on VA hospital property, particularly in non-designated areas. It outlines the mandatory procedures, permit requirements, safety precautions, and responsibilities that must be followed to ensure compliance and safety. Contractors must be aware of these requirements and ensure their employees are trained accordingly. Attachment A provides the specific permit form to be used.

Form / Attachment / Pricing Sheet

This document is a contractor fee schedule, likely intended to be used as a pricing sheet for materials and labor associated with an opportunity. It lists various networking and cabling materials, along with quantities and labor rates.

• Materials: A detailed list of specific items such as various types of network cables (Cat6A, RG6, fiber optic), conduit, raceways, jacks, patch panels, faceplates, connectors, and mounting hardware. Quantities are often specified as 'LF' (linear feet) or as individual units.
• Labor: Rates for 'Labor' (per hour) and 'Lift Rental' (per day) are included.
• Scope of Work Indication: A note states, "The contractor will pull, terminate & certify the work done."

This document provides a breakdown of potential material costs and labor rates. Bidders can use this as a reference for estimating costs, preparing their own pricing proposals, or understanding the types of materials and services expected for the opportunity.

Form / Attachment / Pricing Sheet

This document, titled "S02 Att 1l. Asbestos Survey Glossary when applicable.pdf", serves as a glossary and abbreviations guide for a Triennial Asbestos Re-Inspection Report conducted at the Edward Hines Jr. VA Hospital. It is intended to help bidders understand the terminology and codes used in associated spreadsheets detailing asbestos-containing materials (ACM).

• Abbreviations: Defines terms and codes used in spreadsheets for ACM type, percent, quantity, condition, description, and potential for disturbance.
• Table Headings: Explains abbreviations for table columns such as ACM, COND, POT FOR, DIST, QTY, and QUANTITY (LF, PIPE DIA, SF, THICKNESS).
• Building Area Codes: Lists abbreviations for areas within the building (e.g., ATTC for Attic, BSMT for Basement).
• Type Codes: Lists abbreviations for types of asbestos (e.g., ACT for Actinolite, CHR for Chrysotile, MIX for Mixture).
• Function Codes: Defines abbreviations for various building components and functions where ACM might be found (e.g., DOOR, DUCT, PIPE-CHW).
• Material Description Codes: Lists abbreviations for colors, textures, and material types (e.g., BLK for Black, GRN for Green, MSTC for Mastic).
• Glossary of Terms: Provides detailed definitions for key concepts like ACM Friability (Y/N), ACM Condition (Good, Fair, Poor), Potential for ACM Disturbance (High, Moderate, Low), and Priority Action Ranking.
• Nonsuspect Material: Defines materials coded as nonsuspect (NSFM, NSWM, NSCM, NSINS) and states they were not sampled.
• Not Accessible: Defines material that cannot be accessed without compromising structural integrity.

This document is crucial for any bidder needing to interpret the findings of the asbestos survey. Understanding these abbreviations and terms is essential for accurately assessing the scope of work, potential hazards, and required response actions related to asbestos management at the facility, which may be relevant to facility maintenance, renovation, or construction opportunities.

Form / Attachment / Pricing Sheet

This document, "Additional Prime Contractor Information - Safety or Environmental Violations and Experience Modification Rating Information," is an attachment for Solicitation 36C25226R0013. It requires bidders to submit detailed information about their past safety and environmental record, as well as their current Experience Modification Rate (EMR).

• Safety and Environmental Violations: Bidders must certify they have had no more than three (3) serious, or one (1) repeat or willful OSHA violation, or any EPA violations in the past three years. If this certification cannot be made, bidders must provide a detailed explanation of the circumstances, including the number and nature of violations.
• Experience Modification Rate (EMR): Bidders must submit their current EMR, obtained from their insurance carrier on letterhead. If the EMR is above 1.0, a written explanation from the insurance carrier detailing the reasons and anticipated reduction date is required.
• Self-Insured/Alternative EMR: Specific instructions are provided for self-insured contractors or those unable to obtain EMR from their insurance carrier, including obtaining ratings from NCCI or state-run bureaus.
• OSHA 300 Forms: Bidders must provide data from their OSHA 300 forms for specific years (2019-2022), including man-hours, cases involving days away/restricted activity, and Days Away, Restricted, or Transferred (DART) rates. Copies of OSHA 300 and 300a forms are also required.
• NAICS Code and Safety Program: Bidders must provide their NAICS code for the acquisition and identify who administers their Safety and Health Program.

This attachment is critical for proposal preparation. Bidders must gather and submit comprehensive safety and environmental performance data. Failure to provide accurate and complete information, or having a history of significant safety violations or a high EMR without adequate explanation, could impact the determination of responsibility for this opportunity. This information will be used in conjunction with government system data to assess bidder responsibility.

Form / Attachment / Pricing Sheet

This document is the "Subcontractor or Teaming Partner Information and Consent Form" (Solicitation Attachment F) for RFP 6C25226R0013, Project 578-26-007 IDIQ Replace Network Cabling. It requires subcontractors or teaming partners to provide consent for the release of their past performance information to the prime contractor. This consent is necessary for the Government to disclose this information to the prime during source selection exchanges, as prime contractors are considered private parties.

• Consent Statement: A section for the subcontractor/teaming partner to state their intent to participate with a specific prime contractor and consent to the discussion of their past and present performance information.
• Identification: Fields for the subcontractor/teaming partner's company name, and the prime contractor's name.
• Signatory Information: Fields for Name, Title, Email, Phone, and Address of the authorized signatory.
• Reference List: A section to list past performance references for contracts other than the one associated with this solicitation. For each reference, bidders must provide:
  • Contract #
  • Project # and Title
  • Project Location
  • Description of role (Prime/Sub), work performed, and value
  • Reference Point of Contact (POC) Name, Phone, and Email address.

Prime contractors are instructed to have major subcontractors (Electrical, Telecom, Security, Fire Protection) complete and submit this form. This attachment is crucial for the prime contractor to gather necessary consent and past performance data from their proposed subcontractors/teaming partners, which will likely be a factor in the Government's assessment of past performance and overall best value determination.

Form / Attachment / Pricing Sheet

This document is a template for a certification required by VAAR 852.219-75, concerning limitations on subcontracting for small business concerns owned and controlled by veterans. Bidders must use this form to certify their compliance if awarded the contract.

• Certification Statement: Confirms the offeror will not pay more than 75% of the government's payment to firms that are not VIP-listed/SAM SDVOSBs for specialized construction work, excluding the cost of materials.
• Subcontracting Definition: Clarifies that any work further subcontracted by a similarly situated VIP-listed subcontractor also counts towards the 75% limit.
• Signature Block: Requires the printed name, title, signature, date, company name, and address of an authorized representative.

This attachment is crucial for bidders to understand and acknowledge the subcontracting limitations specific to veteran-owned small businesses. Completing and submitting this certification is a mandatory requirement for proposals responding to this opportunity, demonstrating compliance with VA regulations.

Form / Attachment / Pricing Sheet

This document is a Financial Disclosure Questionnaire required for offerors responding to a VA contract opportunity. It is used to gather financial information about the prospective contractor from their financial institution.

• Section A (Offeror Instructions): Requires the offeror to complete their contractor name, address, phone number, and email. It also requires the name and signature of the person authorized to request financial information.
• Section B (Financial Institution Instructions): Requires the financial institution to provide details about the offeror's banking relationship, including account information, line of credit details, relationship status, duration as a client, and recent credit rating.

Offerors must complete Section A and submit this questionnaire to their financial institution. The financial institution will then complete Section B and return it to the offeror. This completed form must be included with the offeror's proposal in response to the RFP. Failure to provide this information may impact the responsiveness of the offer.

Form / Attachment / Pricing Sheet

This document is a "Pre-Construction Checklist" intended to outline key administrative and procedural requirements for contractors prior to commencing work on a project. It serves as a checklist for both the government and the contractor to ensure all necessary items are addressed.

• Authority of Government Personnel: Clarifies the roles and authority of the Contracting Officer (CO) and the VA Project Manager (COR), emphasizing that only the CO can bind the government and the COR is responsible for technical supervision and acceptance, but cannot change contract terms.
• Contract Progress Schedules and Reports: Requires submission of a cost schedule within 10 days of Notice to Proceed, indicating work to be performed by the contractor's own workforce (15% requirement). Also requires a progress chart (bar graph) and submittals/samples/shop drawings.
• Payment Requests: Outlines monthly payments based on the approved Schedule of Costs, with invoices submitted to Austin, Texas. Payment timeframe begins upon receipt of a proper invoice, and payroll sheets are required with pay requests.
• Protection of Surrounding Area: Mandates contractor responsibility for protecting lives, health, property, and avoiding interruptions. Any damage caused is at the contractor's expense.
• Daily Logs: Requires daily logs to be provided to the VA Project Manager, detailing labor, supervisors, and work branches, used to verify payrolls.
• Safety: States the VA Safety Officer's authority to stop work for serious safety violations.
• Changes: Details the process for contract changes, requiring written orders from the CO and proposals for changes over $1,000 to include itemized costs, subcontractors, and overhead/profit. Mentions Change Orders (Proceed Orders) for necessary immediate changes.
• Subcontractors: Requires submission of a subcontractor list (SF 1413) with names, addresses, and work nature. The CO reserves the right to disapprove subcontractors with a record of unsatisfactory work.
• Labor Standards and Payrolls: Requires posting of rates and wages at the work site and adherence to bona fide apprenticeship programs, with certificates submitted to the CO.
• Correspondence: Specifies that all contractor correspondence must include Contract Number, Project Title, and Project Name.

This checklist highlights critical administrative and procedural requirements that bidders must be prepared to meet upon contract award. It informs bidders about the expected reporting, communication, safety, and change management processes. Understanding these requirements is essential for accurate proposal development and successful contract execution.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the specifications and execution requirements for data and voice installations at the Edward Hines Jr. VA Hospital. It supplements the VA master specifications and details the scope of work, general requirements, and specific installation standards.

• Management, design, materials, labor, and equipment for installing and/or renovating voice and data communication lines.

• Installation or relocation of various connection jacks (Voice Only, Data Only, Full Locs).

• Pulling physical transmission cabling and installing conduit and hangers.

• Providing fire-rated wall penetrations and installing infection control measures.

• Removal of abandoned voice and/or data cable.

• All work must adhere to current design and installation guidelines.

• Installers must be Systimax Certified Business Partners with a minimum of three years of certification.

• All installed products must comply with Systimax 20-year warranty standards.

• Data cables must be certified as TIA Cat6 Permanent Link and tested using approved equipment.

• Test results must be furnished to OI&T in a PDF-compatible format.

• Work will be performed in various locations throughout the campus of Edward Hines, Jr. VA Hospital, 5000 South 5th Ave, Hines IL 60121.

• Hines OIT support is required for planning and construction phases.

• A minimum twenty-five (25) year transferable warranty from Systimax/CommScope or approved equal is required.

• If existing equipment has a warranty, the contractor must use approved equipment to avoid voiding it.

• Insurance covering installed equipment is the contractor's responsibility until full acceptance.

• All work must be performed by a Systimax Certified Business Partner or approved equal.

• Specific cable types are required: Cat-6 for data drops (white colored, 100 ohm UTP) and Cat-5 or higher for voice drops (gray colored, 100 ohm UTP).

• Fiber optic requirements include a minimum pull of 12 strands of 50 micron multimode.

• Specific jack configurations for data-only and voice/data drops are detailed, including color coding and placement.

• Grounding and bonding of all infrastructure is required.

• All areas must be cleaned of dust and debris after work completion.

• Electronically printed labeling of terminated cables, faceplates, and panels is required.

• Data closet layout alterations require OIT approval and adherence to specific guidelines regarding rack installation and component placement.

• Information system closets must provide unobstructed access to specific electrical outlets (15 or 20-amp, isolated ground) for normal and critical power circuitry.

• Cable termination must use Systimax 48 Port CAT6 Patch Panel or approved equal, adhering to manufacturer warranty requirements.

• New Cat-6 patch panels must be installed where existing closets only have Cat-5 panels.

• Abandoned Cat-6 data cable can be saved and re-used in renovations if feasible and approved.

• Phone closets must be terminated using Systimax 48 Port CAT6 Patch Panel or approved equal, adhering to manufacturer warranty requirements.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for an Indefinite Delivery Indefinite Quantity (IDIQ) Contract for network cable installation and related activities at the Edward Hines Jr. VA Hospital in Hines, Illinois. The VA intends to award an IDIQ contract with task orders ranging from $2,000 to $150,000, with a maximum net value of $1 Million for all task orders and modifications over a five-year ordering period.

• Installation of new data cable and related activities.

• The contractor will not require access to Hines LAN or any VA Sensitive Information.

• Contractors must have a minimum bonding capacity for the life of the contract.

• Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ)

• Ordering Period: Five (5) years from the date of award.

• Maximum Net Value: $1 Million (aggregate for all task orders and modifications).

• Construction range for the seed project: $100,000 to $150,000.

• The official solicitation (3625226R0013) is planned for release on or about February 27, 2026.

• The solicitation will be posted on SAM.gov.

• Response Date/Time/Zone: 02-27-2026 3:00pm CENTRAL TIME, CHICAGO, USA.

• This acquisition is 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must represent that they are an SDVOSB concern, a small business under NAICS code 238210, and possess SBA SDVOSB Certification at the time of proposal submission.

• NAICS Code: 238210 (Wiring Installation)

• Size Standard: $19.0 Million Dollars.

• Contracting Office ZIP Code: 53214-1476

• Place of Performance: Edward Hines Jr. VA Hospital, Hines, Illinois 60141, USA.

• Contact: Mary Hudec, Contract Specialist, mary.hudec2@va.gov, (414)844-8400.

Sources Sought Notice

This is a Sources Sought Notice (SSN) to gather information on the capabilities and qualifications of business firms for a project to replace outdated network cables at the Edward Hines Jr VA Hospital in Hines, IL. The government is assessing market interest to determine appropriate acquisition strategies and potential set-asides. Proposals are not being requested at this time.

• Project: 578-26-007 Replace Network Cabling

• Location: Edward Hines Jr VA Hospital, 5000 South 5th Avenue, Hines, IL 60141-5000

• Scope: Providing and installing proper cable supports, firestop sleeves, plenum Cat 6A Cabling, and testing each cable with a Cat. 6A Cable analyzer.

• Estimated Value: Not to Exceed Amount of $1,000,000.00 for this IDIQ Order; minimum task order amount is $2,000.00.

• NAICS Code: 238210 - Electrical Contractors and Other Wiring Installation Contractors

• Size Standard: $19 million

The government is seeking information to determine if a set-aside for Small Business (SB), Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Women Owned Small Business (WOSB), 8(a), or HUBZone businesses is appropriate. Specific subcontracting requirements for SDVOSB set-asides are detailed, referencing VAAR 852.219-73.

• Company name, address, POC, phone, SAM OID, business status.

• Primary business nature, teaming agreements, self-performance, and subcontracting plans.

• Detailed construction background, specifically in hospital network cable installation, including project descriptions, company's role, overall project costs, and assigned costs.

• Business size details for specialized small business categories.

• If intending to self-perform as a small business type, detail how the 25% small business requirement will be met.

• Qualifications of any proposed network cable installation subcontractor.

• Letter from surety regarding bonding capacity.

• Submittal limit: 8 pages in one .pdf or Word document.

• Date: Friday, November 7th, 2025

• Email: Mary.Hudec2@va.gov and Kristi.Kluck3@va.gov

• This is NOT a Request for Proposals.

• The government will not pay for any information solicited or delivered.

• Responses are for market research purposes only.