Z1DZ--693-20-102 | Construct Chiller Plant (VA-25-00072403)

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit related to the "Construct Chiller Plant" opportunity at the Wilkes-Barre VAMC. It records the names, companies, titles, email addresses, and phone numbers of attendees.

• Names of attendees
• Company/Title of attendees
• Email addresses of attendees
• Phone numbers of attendees

This document provides a list of companies and individuals who attended the site visit. This information may be useful for potential bidders to understand who else is interested in the opportunity, for networking, or to identify potential competitors or partners. It also confirms attendance at a mandatory or recommended site visit, which is often a prerequisite for bidding.

Amendment / Modification

This amendment modifies Solicitation 36C24426B0002 as follows:

• Bid Due Date Extended: The deadline for receipt of offers has been extended from April 16, 2026, at 4:00 PM to May 18, 2026, at 4:00 PM Eastern Daylight Time (EDT).

• RFI Due Date Extended: The deadline for submitting Requests for Information (RFIs) has been extended to April 17, 2026, at 12:00 PM. This is the final date for RFI submissions.

• RFI Answers: The Government anticipates providing answers to RFIs on or around April 28, 2026.

• Site Visit Sign-in Sheet: A copy of the site visit sign-in sheet is now provided as an attachment.

• The hour and date specified for receipt of offers is extended.

• The RFI due date is extended.

• Bidders must acknowledge receipt of this amendment.

• The extended bid due date and RFI due date are critical for offer preparation and submission.

• A copy of the site visit sign-in sheet is attached for bidder reference.

Specifications

This document comprises detailed specifications for various project components, including plumbing, communications, electronic safety and security systems, earthwork, and exterior improvements. It outlines requirements for materials, installation, testing, and commissioning across these diverse areas.

• Plumbing (Part 1): Covers general requirements, piping (cast iron, copper, PVC), valves (control, backflow preventers), strainers, water meters, pipe supports, penetrations, sterilization, and commissioning. Adherence to ASME, ASTM, CISPI, NFPA, ASSE, and NSF standards is required.
• Communications Systems (Part 2): Details requirements for "Communications Installations" (Section 27 05 11), "Grounding and Bonding" (Section 27 05 26), "Raceways and Boxes" (Section 27 05 33), "Control, Communication and Signal Wiring" (Section 27 10 00), "Structured Cabling" (Section 27 15 00), and "Public Address and Mass Notification Systems" (Section 27 51 16). Includes general requirements, submittals, product specifications (cables, wiring, PA systems), and execution procedures.
• Electronic Safety and Security Systems (Part 3): Includes specifications for "Conductors and Cables" (Section 28 05 13), "Grounding and Bonding" (Section 28 05 26), "Conduits and Boxes" (Section 28 05 28.33), "Commissioning" (Section 28 08 00), "Physical Access Control System" (Section 28 13 00), and "Fire Detection and Alarm" (Section 28 31 00).
• Civil and Site Work (Part 3): Covers "Earthwork" (Section 31 20 00), "Dewatering" (Section 31 23 19), "Cement and Concrete for Exterior Improvements" (Section 32 05 23), "Asphalt Paving" (Section 32 12 16), "Pavement Markings" (Section 32 17 23), "Chain Link Fences and Gates" (Section 32 31 13), "High Security Fences and Gates" (Section 32 31 40), and "Planting" (Section 32 90 00).
• Utilities (Part 3): Includes "Storm Sewer Utilities" (Section 33 40 00).
• Geotechnical Report (Part 3): Provides recommendations for site construction, foundations, soil classification, and groundwater control for the Wilkes Barre VA Chiller project.

These specifications are critical for bidders to understand the precise materials, installation methods, testing protocols, and compliance standards required for plumbing, communications, safety/security systems, civil work, and utilities. Detailed review is necessary for accurate bidding, material procurement, and ensuring project compliance with all referenced industry standards (e.g., ASME, ASTM, NFPA, UL, ANSI) and government regulations. The geotechnical report provides essential site condition information for civil and foundation work.

Amendment / Modification

This amendment addresses an error in the initial solicitation by providing updated project specifications. The original solicitation contained incomplete specifications. The updated specifications are titled "693-20-102 Combined Specs dated 3.18.26" and are attached to this amendment.

• Project specifications

This amendment does not change the due date or any other aspects of the original solicitation. Contractors are required to sign and return a copy of this amendment.

Forms / Attachments / Pricing Sheets

This document contains various schedules and details related to the "Construct New Chiller Plant" project at the Wilkes-Barre VA Medical Center. It includes detailed information on equipment specifications, control points, and electrical system components.

• Schedules: Fan Coil Unit Schedule, Water-Cooled Chiller Schedule, Cooling Tower Schedule, Louver Schedule, Fan Schedule, Split System Schedules (Air Handling and Condensing), Pump Schedule, Expansion Tank Schedule, Fuel Oil Storage Tank Schedule, Heat Exchanger Schedule, Electric Unit Heater Schedule, Steam Unit Heater Schedule, Water Treatment System Schedule, Condensate Pump Schedule.
• Control Points: Detailed lists for Condenser Water System, Primary Chilled Water System, Chiller Control Points, and Miscellaneous Control Points, outlining system inputs, outputs, and software functions.
• Electrical Details: Various diagrams and details including electrical site plans, first floor plans (lighting, power, systems), roof plans (lighting, power), mezzanine plans (power, demolition), basement floor plans (systems), enlarged electrical room plans, electrical elevations, and a one-line diagram.
• Sequence of Operations: Chiller Plant Sequence of Operations, Generator Fuel Oil Sequence of Operation, and Fan Coil Unit Sequence of Operation.

This document is crucial for bidders as it provides comprehensive technical specifications for all major equipment and systems involved in the chiller plant construction. It details the scope of work, performance requirements, control strategies, and electrical infrastructure, enabling vendors to accurately assess project requirements and prepare detailed proposals.

Forms / Attachments / Pricing Sheets

This document contains architectural drawings for the "Construct New Chiller Plant" project at the Wilkes-Barre VA Medical Center. It provides detailed plans, elevations, sections, and details related to the construction of a new chiller plant.

• Floor Plans: Detailed layouts of the first floor, roof, and basement, including room designations, equipment placement, and utility routing.
• Elevations and Sections: Views of the building's exterior and interior cross-sections, illustrating construction details and vertical relationships.
• Details: Specific construction details for walls, foundations, windows, doors, railings, and mechanical equipment.
• Schedules: Information on doors, room finishes, and materials.
• Mechanical Plans: Drawings illustrating HVAC systems, piping, ductwork, and equipment.
• Plumbing Plans: Drawings detailing water supply, waste, vent, and fire protection systems.
• Fire Alarm Plans: Schematics and layouts for the fire alarm system.
• Site Plan: Overall site layout showing the location of the new chiller plant and related infrastructure.

These drawings are critical for bidders to understand the scope of work, the physical layout of the new chiller plant, the materials and systems to be installed, and the integration with existing facilities. They are essential for accurate bidding, construction planning, and execution of the project.

Form / Attachment / Pricing Sheet

This document contains the "Index of Drawings" for the "Construct New Chiller Plant" project at the Wilkes-Barre VA Medical Center. It serves as a table of contents for the various architectural, structural, civil, and other technical drawings included in the bid package.

• Lists all drawing sheets by discipline (e.g., Site Planning, Mechanical, Structural, Architectural, Electrical, Fire Alarm, Fire Protection).
• Provides drawing titles and sheet numbers (e.g., 11-L1 for Site Demolition Plan, 11-S2 for Structural General Notes).
• Includes project information such as Project Number (693-20-102) and Project Title.

This index is crucial for bidders to navigate and understand the complete set of construction documents. It helps in identifying all relevant drawings for estimating, planning, and executing the project. Bidders should use this to ensure they have reviewed all necessary technical details for their bid.

Specifications

This document contains the "Specifications" for Project No. 693-20-102, "Construct Chiller Plant" at the Wilkes Barre VA Medical Center. It is issued as "Bid Documents" dated February 21, 2025.

The document is organized into VHA Master Specifications, covering a comprehensive range of construction divisions and sections, from "Special Sections" (Division 00) through "Utilities" (Division 33) and "Appendix" (Geotechnical Report).

Key divisions and their general content include:

• Division 00 - Special Sections: Includes "List of Drawing Sheets."
• Division 01 - General Requirements: Covers general requirements, project schedules, safety, quality control, testing, commissioning, waste management, and environmental controls.
• Divisions 02-09: Detail specific construction elements such as Existing Conditions, Concrete, Masonry, Metals, Wood, Thermal and Moisture Protection, Openings, and Finishes.
• Divisions 10-33: Cover Specialties, Equipment, Fire Suppression, Plumbing, HVAC, Electrical, Communications, Electronic Safety and Security, Earthwork, Exterior Improvements, and Utilities.
• Appendix: Includes a Geotechnical Report.

A list of accompanying drawings is provided, detailing various aspects of the project including:

• Cover Sheet: Index and project information.
• Site Planning: Existing conditions, demolition, layout, grading, utilities, and erosion control.
• Structural: General notes, typical details, foundation plans, and elevations.
• Architectural: Notes, demolition plans, construction plans, elevations, building sections, wall sections, details, and door schedules.
• Fire Alarm, Fire Protection, Plumbing, Mechanical, and Electrical: Detailed plans, schedules, and diagrams for each system.

The contractor is responsible for site preparation, demolition of existing structures, and construction of a chiller plant building addition, including relocation of the hospital's bulk oxygen storage tank system. The work involves furnishing labor and materials as required by the drawings and specifications.

Drawings and contract documents are available from the website where the solicitation is posted. Bidders may visit the site by appointment only. The document also outlines extensive requirements for construction security, key control, document control, and detailed procedures for submittals, quality control, testing, and commissioning.

Solicitation / RFP / RFQ

This solicitation is for the construction of a new Chiller Plant at the Wilkes-Barre VA Medical Center (VAMC), Project # 693-20-120. The project involves providing all labor, materials, tools, equipment, permits, testing, and reports for the installation of a new chiller plant, including a building addition, three chillers, cooling towers, backup diesel generators, relocation of a bulk oxygen tank, and parking realignment.

• Construction of a new Chiller Plant building addition.

• Installation of three chillers, cooling towers, and associated utility support systems.

• Relocation of a bulk oxygen tank.

• Parking realignment and site access modifications.

• Compliance with VA Master Specifications and all applicable Federal, State, and Local Codes.

• Submission of shop drawings, product data, and other required submittals for VA approval.

• Adherence to Infection Control Practices for Construction (Class I precautions anticipated).

• Provision of all labor, materials, tools, equipment, permits, testing, and reports.

• Compliance with all applicable Federal, State, and local safety and environmental requirements, including OSHA standards.

• Specific brand name products are required for Physical Security Access Control System (HID Global), Video Surveillance (Avigilon), Door Hardware (Yale), Fire Alarm System (Johnson Controls - Notifier), and Facility Building Automation System (Johnson Controls - Metasys).

• Contract Type: Firm Fixed Price (FFP).

• Project Magnitude: $10,000,000 - $20,000,000.

• Performance Period: 600 calendar days from receipt of Notice to Proceed.

• Proposals are due by 2:00 PM EDT on April 16, 2026.

• Proposals must be emailed to stephen.gulotta@va.gov.

• Award will be made to the lowest proposed responsive, and responsible offeror in conformance with the solicitation.

• A site visit is scheduled for March 31, 2026, at 10:00 AM.

• Requests for Information (RFIs) are due by April 8, 2026, at 4:00 PM and should be emailed to stephen.gulotta@va.gov.

• This procurement is a 100% Total Service Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• NAICS Code: 236220 with a small business size standard of $45.0 Million.

• Offerors must be verified in the Vendor Information Page (VETBIZ) and registered in SAM.gov.

• Failure to return a signed copy of 852.219-75 will result in proposal not being considered for award.

• Bid Guarantee is required (not less than 20% of proposal price).

• Payment Bond and Performance Bond will be required upon award.

• Offerors must comply with all applicable wage and hour laws.

Solicitation / RFP / RFQ

This is an Invitation for Bid (IFB) for the construction of a new Chiller Plant at the Wilkes-Barre VA Medical Center (VAMC). The project aims to provide a complete and functional new Chiller Plant, incorporating energy efficiency, in accordance with VA requirements, industry standards, and applicable codes.

• Construction of a building addition.

• Installation of three chillers and cooling towers.

• Installation of backup diesel generators with fuel storage.

• Relocation of a bulk oxygen tank.

• Parking realignment and site access modifications.

• Installation of associated utility support systems.

• All work must comply with VA requirements, industry standards, and Federal, State, and Local regulations.

• Project completion is required within 600 calendar days after receipt of Notice to Proceed.

• Contract Type: Firm Fixed Price.

• Estimated Value: Between $10,000,000 and $20,000,000.

• Award is subject to the availability of FY26 funds.

• Award will be made based on Price only, following FAR Part 14 IFB procedures.

• Solicitation documents, drawings, and specifications will be available on SAM.gov on or about February 24, 2026.

• Bidders are responsible for monitoring SAM.gov for the release and any amendments.

• A pre-bid organized site visit is strongly encouraged.

• All requests for information or questions must be submitted in writing via email to Stephen.Gulotta@va.gov by the date specified in the solicitation.

• Bid Guarantee: 20% required.

• Performance and Payment Bonds: 100% required.

• This opportunity is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Contractors must be registered in the System for Award Management (SAM) database and VETCERT at www.SBA.gov at the time of offer and award.

• SDVOSB Contractors must meet OSHA/EPA requirements and be in compliance with VAAR 819.7003.

• Small business size standard for NAICS Code 236220 is $45 million.

• No paper copies of the solicitation or amendments will be provided; bidders must download their own copies from SAM.gov.

• Telephone, written, facsimile, or e-mail requests for the solicitation will NOT be honored.

Request for Information (RFI)

This RFI is for planning purposes only to conduct market research regarding the "Construct Chiller Plant" project (Solicitation Number: 36C24426B0002) at the Wilkes-Barre VA Medical Center. The government is assessing contractor availability and will determine future competition strategy based on responses.

The project involves installing a new chiller plant at the Wilkes-Barre VAMC. Key elements include:

• Construction of a building addition.
• Installation of three chillers and cooling towers.
• Setup of backup diesel generators with fuel storage.
• Relocation of a bulk oxygen tank.
• Parking realignment and site access modifications.
• Installation of associated utility support systems.

The work must comply with VA requirements, industry standards, and applicable codes, maximizing energy efficiency. The maximum completion time is 600 calendar days after Notice to Proceed.

Estimated between $10,000,000.00 and $20,000,000.00.

Interested contractors should submit:

• Statement of interest.

• Capability statement.

• Pricing for similar completed projects.

• Indication of prime contractor, joint venture, VA Mentor-Protégé Program, or teaming partner status.

• Company name, address, Point of Contact, and UEI (SAM) number.

• Business type and size standard based on NAICS code 236220.

• Submit responses via email to Stephen.Gulotta@va.gov.

• Deadline: February 9th, 2026, 4:00 PM Eastern Standard Time (EST).

• No hard copy submissions.

• Clearly mark any proprietary/company confidential material.

• Include the point of contact's name, phone number, and email address.

This RFI is for information and planning purposes only and is NOT a solicitation. Responses are not offers and will not form a binding contract. Responders are responsible for all associated costs. The future solicitation will have a different announcement number.