Z1JZ--612A4-22-001 | Replace Elevators Throughout VANCHCS (B19, B21 and B201)

Amendment / Modification

• The deadline for receipt of offers has been extended.

• A future amendment will be posted containing answers to Request for Information (RFI) questions.

• The "Hour & Date for Receipt of Offers" is modified.

• The new deadline for receipt of offers is January 15, 2026, at 10:00 AM PST.

Form / Attachment / Pricing Sheet

This document is VAAR 852.219-75, a "Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory certification for offerors to be considered eligible for award.

• Services Contract Limitation: Offerors must certify they will not pay more than 50% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Work further subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit. Other direct costs may be excluded under specific conditions.
• General Construction Contract Limitation: Offerors must certify they will not pay more than 85% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Work further subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit. Costs of materials are excluded.
• Special Trade Construction Contractor Limitation: Offerors must certify they will not pay more than 75% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Work further subcontracted by a similarly situated certified SDVOSB/VOSB subcontractor counts towards this limit. Costs of materials are excluded.
• Certification Acknowledgment: Offerors acknowledge that false certifications are subject to penalties under Title 18, United States Code, Section 1001.
• Compliance Verification: The VA may require documentation to verify compliance during contract performance and upon completion.
• Cooperation: Offerors agree to cooperate fully and provide requested documents.
• Required Fields: The certification section requires the offeror to insert their name, acknowledge compliance, and provide the printed name, title, signature, date, and company name/address of the authorized signee.

Bidders must complete, sign, and return this certification with their offer. Failure to provide this completed form will render the offer ineligible for evaluation and award. The specific subcontracting limitation percentage (50%, 85%, or 75%) applicable to the contract will be indicated by a checked box within the clause itself, which the offeror must ensure is correctly marked before submission.

Forms / Attachments / Pricing Sheets

This document package contains "Bridging Documents" for the "Replace Elevators Study" at the Northern California Healthcare System. These documents are "Not for Construction" and are intended to provide detailed information for a design-build project to modernize elevators across multiple VA facilities.

• Project Scope: Modernization of elevators at various VA Northern California Healthcare System campuses, including Mather, Martinez, McClellan Park, and Vallejo.
• Document Contents: The package includes architectural and engineering drawings, electrical and mechanical scope of work, and panel schedules. Specific details cover elevator modernization requirements, electrical system upgrades, HVAC considerations for machine rooms, and compliance with codes and standards.
• Key Information for Bidders: The documents outline the scope of work for elevator replacement, including specific components to be replaced or upgraded (e.g., controllers, motors, doors, lighting, safety systems). They also detail electrical system modifications, HVAC requirements for elevator machine rooms, and adherence to various codes and VA standards.
• Submission Dates: A timeline for design document submissions is provided, ranging from Conceptual Design (04/21/2020) to Final Bridging Documents (01/27/2021).

These bridging documents provide a comprehensive overview of the proposed elevator modernization project. They detail the technical requirements, scope of work, and specific locations involved, enabling potential bidders to understand the project's complexity and prepare for future solicitations. The documents highlight the need for modernizing elevators to meet current safety, performance, and accessibility standards.

Other / Unclassified

This document is a General Decision Number (GDN) for California, specifically for building, heavy (heavy and dredging), and highway construction types. It supersedes a previous GDN (CA20240018) and is effective as of September 26, 2025. The decision covers seventeen counties in California: Alameda, Calaveras, Contra Costa, Fresno, Kings, Madera, Mariposa, Merced, Monterey, San Benito, San Francisco, San Joaquin, San Mateo, Santa Clara, Santa Cruz, Stanislaus, and Tuolumne.

It outlines prevailing wage rates and fringe benefits for various construction trades. The document also includes important notes regarding Executive Orders 14026 and 13658, which set minimum wage rates for federal contracts, and details how these apply based on the contract award or renewal date. It also references Executive Order (EO) 13706 concerning paid sick leave for federal contractors.

This document is crucial for any bidder on federal or federally-assisted construction projects within the specified counties and construction types. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on such projects. Bidders must consult this document to accurately estimate labor costs and ensure compliance with federal labor standards, including minimum wage and paid sick leave requirements. Failure to adhere to these wage determinations can lead to contract violations and penalties.

Solicitation

This document outlines the specifications for replacing elevators in Buildings B19, B21, and Mare Island B201 at the VANCHCS. The project involves demolition of existing elevator systems and new construction and modernization of traction and hydraulic elevators.

• Replacement of elevators in Martinez VA Clinic (Buildings B19, B21) and Mare Island VA Clinic (Building B201).

• Demolition of existing elevator structures and installation of new traction and hydraulic elevators.

• Modernization of existing traction and hydraulic elevators.

• Adherence to strict safety, infection control, and fire safety requirements, including OSHA, NFPA, and specific VA guidelines.

• Compliance with security procedures, including obtaining VA ID badges for all workers.

• Implementation of temporary environmental controls to minimize pollution.

• Detailed project scheduling and phasing requirements.

• Specific requirements for commissioning of electrical and elevator systems.

• Adherence to Infection Prevention Measures (ICRA) and dust control programs.

• Use of specified materials and adherence to quality control standards.

• Project Number: 612A4-22-001

• Project Title: Replace Elevators Throughout VANCHCS

• Phase 2: Martinez B19, B21, and Mare Island B201

• Work will occur in occupied buildings, requiring coordination to minimize disruption.

• Bidders must visit the site by appointment with the Contracting Officer.

• Submission of a detailed Construction Schedule within 10 calendar days of Notice to Proceed.

• Submission of an Accident Prevention Plan (APP) 15 calendar days prior to the preconstruction conference.

• Submission of Activity Hazard Analyses (AHAs) 15 calendar days prior to the start of each phase.

• Not specified in the provided text.

• Specification document access: https://vatilms.va.gov/vatilms/reports/PG-18-1

• Work hours are typically 7:00 AM to 4:30 PM PST, Monday through Friday, but extended hours or weekend work may be required, especially for Building B21 elevator replacement (critical completion within 21 days).

• Strict adherence to safety protocols, including OSHA 30-hour training for all workers and site-specific safety briefings, is mandatory.

Form / Attachment / Pricing Sheet

This document, "DIVISIONAL COST BREAK-OUT.docx", is a template or form for bidders to provide a detailed cost breakdown for CLIN 0001, which involves replacing elevators in locations B19, B21, and B201.

• The form requires a "Divisional Cost Break-Out" for the complete project.
• Bidders must list costs for each applicable Division, including:
  • DIVISION 1 - GENERAL REQUIREMENTS
  • DIVISION 02 – EXISTING CONDITIONS
  • DIVISION 05 – METALS
  • DIVISION 07 – THERMAL MOISTURE PROTECTION
  • DIVISION 09 – FINISHES
  • DIVISION 13 – SPECIAL CONSTRUCTION
  • DIVISION 14– CONVEYING EQUIPMENT
  • DIVISION 21- FIRE SUPPRESSION
  • DIVISION 23- HEATING, VENTILATING, and AIR CONDITIONING
  • DIVISION 26 – ELECTRICAL
  • DIVISION 28 – ELECTRONIC SAFETY AND SECURITY
• Sections are also provided for "OTHER" costs, SUB TOTAL, BONDS & INSURANCE, OVERHEAD, PROFIT, and the TOTAL PROJECT BID AMOUNT.

This document is critical for bidders to accurately price their proposals for the elevator replacement project. It dictates the required format for cost submissions, ensuring consistency across all bids. Bidders must carefully populate each division and summary section to reflect their project costs.

Form / Attachment / Pricing Sheet

This document outlines the requirements for contractor certification regarding their Safety & Environmental Record and Experience Modification Rate (EMR) to be eligible for consideration and award. It specifies the criteria related to OSHA and EPA violations and the acceptable EMR threshold.

• Contractor Certification Requirements:
  • No more than three (3) serious, or one (1) repeat, or one (1) willful OSHA violation(s) in the past 3 years.
  • No more than one (1) repeat or one (1) willful EPA violation(s) in the past 3 years.
  • Experience Modification Rate (EMR) equal to or less than 1.0.
• Required Submissions:
  • Safety & Environmental Record: Self-certification on company letterhead detailing OSHA and EPA violations in the last 3 years. Explanations are required for any violations.
  • EMR: Current EMR information obtained from the Offeror's insurance carrier on their letterhead. If EMR is above 1.0, a written explanation from the insurance carrier detailing the reasons and anticipated date for reduction to 1.0 or below is required.
• Data Collection Fields:
  • Number of serious, willful, or repeat violations from OSHA within the last 3 years (2022, 2023, 2024).
  • Number of violations from EPA within the last 3 years.
  • Company’s Current Insurance Experience Modification Rate (EMR).

This document is critical for bidders to determine their eligibility for the opportunity. Offerors must ensure they meet the specified safety and environmental record criteria and EMR threshold. Failure to comply with these requirements or provide the necessary documentation may disqualify the contractor. Bidders need to gather and submit the requested self-certification and EMR information from their insurance carrier as part of their offer.

Form / Attachment / Pricing Sheet

This document is a Request for Information (RFI) form. It is designed for contractors to submit questions or request clarification regarding an acquisition. The form facilitates communication between potential bidders and the government.

• Contractor Name, Address, Phone/eMail
• RFI Number (Contractor's)
• Project Name
• Date Requested
• Acquisition Number
• Reference (Drawing, Specification Section)
• Description of Problem or Information Being Requested (requiring specific, numbered questions)
• VA Project Manager's Response section
• VA Tracking Number for RFIs
• Amendment Number
• VA Project Engineer/Manager and Date

This form is crucial for bidders who need to ask clarifying questions about the opportunity. It outlines the required format for submitting inquiries to ensure they are properly tracked and addressed by the government. Bidders should use this form to seek specific details or resolve ambiguities related to the solicitation.

Solicitation / RFP / RFQ

This solicitation is for the replacement of five elevators across multiple buildings at the Veteran Affairs Northern California Health Care System (VANCHCS) campuses in Martinez and Mare Island. The project aims to install new, modernized, reliable, and safe elevator systems.

• Replacement of five elevators in Building 19 (Martinez), Building 21 (Martinez), and Building 201 (Mare Island).

• Installation of new, fully functional elevator systems in accordance with provided drawings and specifications.

• Compliance with NFPA70, NFPA72, NFPA99, NFPA101, NEC, and all Federal, State, and Local Regulations for electrical systems.

• Use of CAT6A Plenum rated communication lines.

• Provision of a 3rd party Senior elevator inspector approved by the VA.

• Contractor to appoint a Commissioning Agent and Manager.

• All load transfers and outages must occur at night or over weekends.

• Site utilities, including new electrical connections and coordination of shutdowns, are required.

• UPS backup for emergency/power loss situations.

• Interior and cab finishes as specified (varia fossil leak random resin panels, stainless steel satin).

• Elevators must utilize Worm Gears and MCE controllers.

• Specific requirements for emergency elevator recall and operation on emergency power.

• Contract Type: Firm-Fixed-Price.

• Estimated Magnitude: Between $2,000,000 and $5,000,000.

• Period of Performance: 360 calendar days after Notice to Proceed (NTP) for each package.

• Proposals are due by 10:00 AM PST on January 2, 2026.

• Submission is electronic via email to jose.hernandez1@va.gov.

• Evaluation Factors: Best Value Trade-off process, considering Technical Proposal (Specialized Experience, Technical Approach, Key Personnel, Past Performance) and Price Proposal.

• Non-price factors are approximately equal and more important than price.

• Site Visit: Friday, December 12, 2025, at 9:00 AM.

• RFIs Due: December 19, 2025, at 2:00 PM PST.

• This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be verified and listed in the VA's Veteran Small Business Certification (VetCert) database at the time of offer submission and award.

• Small Business size standard: $22M.

• NAICS Code: 238290.

• Payment and performance bonds are required.

• All documentation must be submitted electronically.

• Wage determination CA20250018 applies.

Solicitation / RFP / RFQ

This solicitation is for the replacement of elevators throughout the Veteran Affairs Northern California Health Care System (VANCHCS) at the Martinez and Mare Island, California campuses. The Department of Veterans Affairs (VA) intends to award a single Firm-Fixed-Price contract for five (5) new, fully functional, and complete elevator systems.

• Provide five (5) new elevator systems.

• Systems must be fully functional and complete.

• Installation to be in accordance with attached drawings and Elevator Study Project 612A4-19-00.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Approximately 360 calendar days from the issuance of the Notice to Proceed.

• Magnitude of Construction: Estimated between $2,000,000 and $5,000,000.

• This will be conducted as a Request for Proposal (RFP) in accordance with FAR Part 15.

• All questions must be submitted in writing via email to jose.hernandez1@va.gov. Telephone calls will not be accepted.

• This solicitation is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

• Offers from other than SDVOSB concerns will not be considered.

• Applicable NAICS Code: 238290 (Other Building Equipment Contractors) with a size standard of $22 million.

• The solicitation will be issued on or around November 22, 2025.

• Response Date/Time/Zone: 10-31-2025 10:00 am PACIFIC TIME, LOS ANGELES, USA.

• Contracting Office Address: Department of Veterans Affairs, VA Sierra Pacific Network (VISN 21), Network Contracting Office (NCO) 21, 3237 Peacekeeper Way, Bldg 209, McClellan Park CA 95652.

• Point of Contact: Jose Hernandez, Contracting Officer, jose.hernandez1@va.gov.