Z2DA--519-20-200 VABS Replace Boiler Plant Solicitation 36C25726B0006

Solicitation / RFP / RFQ

This solicitation is for the "Construction of Replace Boilers" project at the West Texas VA Health Care System (WTVAHCS) in Big Spring, TX. The project involves replacing the current boiler system with a new one, including all necessary labor, materials, and equipment.

• Demolish and replace existing boilers and associated plant systems.

• Install new packaged fire-tube boilers, boiler plant piping, fuel trains, breechings/stacks, feedwater/condensate systems, and all mechanical and electrical upgrades.

• Maintain uninterrupted facility operations using temporary boilers during construction.

• Provide full startup, testing, commissioning, and operator training.

• Comply with VA Master Specification Divisions 01, 23, 26, VHA Directive 1810, Uniform Building Code (UBC), National Electrical Code (NEC), National Fire Protection Association (NFPA) standards, Uniform Federal Accessibility Standard (UFAS), VA Standards, and local facility requirements. The most stringent standard/code applies in case of conflict.

• Work must be coordinated with the Contracting Officer's Representative (COR) to avoid impacts to patient care.

• Provide a construction superintendent on-site at all times.

• Provide schematic design (layout) and basic construction drawings.

• Prepare As-Built record drawings within 30 days after project completion.

• Workmanship and materials must be warranted for one year from final acceptance.

• Contract Type: Firm-Fixed-Price.

• Estimated Magnitude: Between $5,000,000 to $10,000,000.

• Period of Performance: 365 calendar days after notice to proceed.

• Proposal Submission Deadline: June 4, 2026, by 3:00 PM Central Time.

• Bid Guarantee: Required (20% of bid price or $3,000,000.00, whichever is less).

• Performance and Payment Bonds: Required for the awardee.

• Site Visit: Scheduled for April 27, 2026, at 10:00 AM Central Time.

• RFIs/Questions Deadline: May 4, 2026, by 10:00 AM Central Time, submitted via email to horacio.fernandez@va.gov. Answers will be posted as amendments.

• Bids must be submitted electronically as a single PDF document.

• This requirement is set aside 100% for Service-Disabled Veteran-Owned Small Business (SDVOSB).

• NAICS Code: 237130.

• Offerors must be registered in SAM.gov.

• VETS-4212 Report is required.

• OSHA 30-hour training for superintendent and OSHA 10-hour training for workers are required.

• Federal wage rate requirements apply.

Form / Attachment / Pricing Sheet

This document comprises several attachments related to the "Replace Boilers" project at the West Texas VA Health Care System. It includes a 100% Design Analysis, technical specifications for Iwaki IX Series Metering Pumps, specifications for Emerson Rosemount Vortex Flowmeters, and dimensional/performance data for Modine HCA Series Air Handling Units.

• 100% Design Analysis: Details design criteria and rationale for replacing three existing boilers with dual-fuel water tube steam boilers. Includes scope of work, disciplines involved (Architecture, Structural, Mechanical, etc.), project site (300 W Veterans Blvd., Building 2, Big Spring, Texas 79720), and a Construction Cost Limit (CCL) of $4.5M.
• Iwaki IX Series Metering Pumps: Provides specifications for models IX-B, IX-C, and IX-D, including capacities, pressure ratings, power requirements, materials of construction, and ordering information.
• Emerson Rosemount Vortex Flowmeters: Outlines specifications, dimensions, and performance data for various models, including single, dual, and quad transmitter configurations, covering line sizes, materials, pressure/temperature ratings, and certifications.
• Modine HCA Series Air Handling Units: Includes dimensional data, performance metrics for heating and cooling, control wiring diagrams, and options/accessories for horizontal, vertical, and Power-Throw™ models.

These attachments provide critical technical details and specifications necessary for bidders to understand the project's requirements. The design analysis outlines the overall project scope and objectives. The detailed specifications for pumps, flowmeters, and air handling units enable bidders to select appropriate equipment, ensure compatibility with project needs, and prepare accurate proposals. The CCL of $4.5M provides a cost constraint for the boiler replacement project.

Form / Attachment / Pricing Sheet

This document contains detailed mechanical and electrical drawings for the "A/E REPLACE BOILERS" project (Project Number 519-20-200, Building Number 2) at the West Texas VA Healthcare System in Big Spring, Texas. The drawings include:

• Mechanical Demolition Plans (MD Series): Detailing the removal of existing mechanical systems in the boiler plant, mezzanine, building 2 East, and roof.
• Mechanical Piping Plans (MP Series): Illustrating the layout of new and existing mechanical piping for steam, fuel oil, gas, and HVAC systems.
• Mechanical HVAC Plans (MH Series): Showing the overall HVAC layout for the boiler plant floor and mezzanine.
• Mechanical Sections (M300, M301, M302): Providing detailed cross-sections of boilers, tanks, and equipment.
• Mechanical Details (M501): Illustrating specific components and connections for the mechanical systems.
• Flow Diagrams (M600, M601, M602): Depicting the flow of steam, fuel, and water systems.
• Electrical Plans (ED Series, EP Series, ET Series): Including existing and temporary electrical power, lighting, and single-line diagrams for demolition and new construction.
• Electrical Details (E501): Providing specific details for grounding and panel naming.
• Electrical Panel Schedules (E601, E602): Listing the specifications for existing and temporary electrical panels.
• Electrical Lighting Schedules (E604): Detailing lighting fixtures and controls.

These drawings provide comprehensive information on the scope of work for replacing boilers and associated mechanical and electrical systems. They specify demolition requirements, new installation layouts, piping details, HVAC configurations, electrical power distribution, and control system diagrams.

These detailed drawings are crucial for bidders to understand the full scope of the project, including the extent of demolition, the layout of new mechanical and electrical systems, specific component requirements, and the overall complexity of the boiler replacement project. They are essential for accurate bidding and project planning.

Form / Attachment / Pricing Sheet

This document contains the "100% CONSTRUCTION DOCUMENTS" for the "A/E REPLACE BOILERS: 519-20-200" project at the West Texas VA Healthcare System in Big Spring, Texas. It is a comprehensive set of architectural and engineering drawings detailing all aspects of the boiler replacement project.

• Cover Sheet (G1001): Includes project title, location, issue date, project number, and a sheet index.
• Vicinity Map, Symbols and Notes (G1002): Provides a map of the facility, a legend of symbols used throughout the drawings, and general notes applicable to the project.
• Site Plan (GI101): Outlines the overall site layout, including building locations, access points, and temporary facilities.
• Demolition Plans (AD100, AD101, PD101, PD102, PD103A, PD111, PD112): Detail existing structures and utilities to be removed.
• Foundation and Framing Details (SS101, SS201, SS202, SS203): Provides specific information on structural elements, including foundations, columns, beams, and roof framing.
• Mechanical Plans (MT series): Includes site plans, floor plans, and sections related to temporary boiler plant operations, fuel oil, gas, and steam piping.
• Plumbing Plans (PT series): Details temporary and demolition plans for waste, vent, and water systems.
• Electrical Plans (E series): Outlines electrical layouts, including power and lighting plans, and demolition details.
• Erosion Control Details (CG series): Specifies measures for erosion and sediment control during construction.
• Paving Details (CP501): Provides specifications for paving work.
• General Notes and Schedules (M002, G1002, etc.): Contains critical information regarding project requirements, codes, and specifications.

This document is essential for potential bidders as it provides the complete technical specifications and design details for the "A/E REPLACE BOILERS" project. It outlines the scope of work, existing conditions, demolition requirements, new construction details, and all relevant engineering disciplines (architectural, structural, mechanical, plumbing, electrical, civil). Bidders must thoroughly review these drawings to understand the full extent of the project, prepare accurate bids, and plan for execution.

Form / Attachment / Pricing Sheet

This document contains 100% specifications for the "REPLACE BOILERS" project (Project Number: 519-20-200, Fiscal Year: 2021) at the WEST TEXAS VA HEALTH CARE SYSTEM in BIG SPRING, TX. The specifications are dated October 15, 2025, and relate to contract/task order numbers 36C25720D0060 and 36C25721N0270.

The specifications cover a comprehensive range of requirements for boiler plant systems and related construction, including:

• Boiler Plant Components: Water level control, pressure containment (safety and relief valves), fuel train safety devices (low/high pressure cutoff, venting, leak tests), and burner/air train safety devices (flame scanners, pressure switches, interlocks, timers).
• Mechanical Equipment: Feedwater deaerators, condensate/blowoff/flash tanks, pumps, fuel oil equipment, compressed air systems, steam vent silencers, sample coolers, and chemical feed systems.
• Electrical Installations: Grounding, bonding, conductors, cables, raceways, boxes, switchboards, panelboards, motor controllers, and automatic transfer switches.
• Construction Elements: Concrete (materials, forms, reinforcement, joints, finishing), planting (soils, edging, turf, landscape materials), and pavement markings (traffic lanes, parking bays, crosswalks).
• Documentation: Includes a table of contents for VHA Master Specifications and appendices for VHA Boiler Plant Log Summary.

This document is crucial for potential bidders as it provides the detailed technical specifications, materials, safety standards, and testing procedures required for the "REPLACE BOILERS" project. Thorough review is essential for accurate bidding, proposal preparation, and understanding the full scope of work for all mechanical, electrical, and construction elements.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template for construction, renovation, and maintenance activities. It serves as a baseline for performing risk assessments to determine necessary infection prevention and control precautions.

• Activity Categorization (Table 1): Classifies activities into categories A, B, C, or D based on their scope and potential for dust/debris.
• Affected Area Assessment (Table 2): Identifies areas impacted by the activity and their associated patient types.
• Patient Risk Category (Table 3): Assesses the risk level (Low, Medium, High, Highest) of patients in the affected areas.
• Level of Precautions (Table 4): Determines the minimum required infection prevention and control precautions (Levels I, II, III, or IV) based on the Activity Category and Patient Risk Category.
• Required Control Measures (Table 5): Details specific control measures for each level of precaution, including dust control, barrier construction, negative air pressure, and HVAC/water system management.
• Completion Measures (Table 6): Outlines cleaning and inspection requirements upon completion of the activity.
• Permit Form: A fillable permit for posting at the activity site for Level III and IV activities, summarizing key details like activity category, patient risk, and required precautions.

This document is crucial for understanding the infection control requirements that will be imposed on any construction, renovation, or maintenance work performed. Bidders must be aware of these requirements as they will impact project execution, safety protocols, and potentially project timelines and costs. The document outlines the process for determining the necessary precautions, which are detailed in Tables 5 and 6. The permit section highlights that specific levels of precautions (III and IV) require a posted permit, indicating a higher level of scrutiny and control.

Form / Attachment / Pricing Sheet

This document is a VHA Pre-Construction Risk Assessment (PCRA) template used to perform facility risk assessments for Construction, Renovation, and Maintenance activities. It outlines minimum requirements for categorizing activity types and safety risks to determine necessary precautions to prevent impacts on patients, employees, and contractors. It is intended to be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) for activities requiring it.

• Activity Details: Requires information on Activity Location, Name, Number, and Brief Description.
• Activity Type Determination: Categorizes activities into 'Inspection/upkeep', 'Small scale Construction, Renovation and general maintenance/repair', and 'Large-scale construction, renovation, or maintenance' based on duration, patient/employee presence, and type of work.
• Control Measures: Lists specific control measures required for each activity type, including communication plans, safety plans, hazard communication, LOTO procedures, and site visit requirements.
• Affected Adjacent Area Assessment: Requires identification of adjacent areas, points of contact, and communication of construction plans.
• Permit: A fillable permit form is included for posting at the project site, detailing the activity, location, project manager, contact information, activity type, and required control measures. It also includes signature lines for Infection Prevention and Control, Project Manager, Safety Officer, and Construction Safety Committee.

This document outlines the safety and risk assessment requirements that will be applied to the project. Bidders should review the activity type, required control measures, and the specific requirements for the "Demo old boilers and system. Install new boilers and upgraded systems" activity. The "Large Scale" activity type is indicated, requiring comprehensive control measures including hazard analyses and control plans (e.g., excavation safety, dust control, pollution prevention, crane lift plans, fall protection, confined entry). The permit section details the project manager and contact information, and confirms the need for an Infection Control Risk Assessment (ICRA).

Form / Attachment / Pricing Sheet

This document provides instructions and a calculation template for Offerors to determine their self-performed work percentage, in accordance with "Limitations on Subcontracting" (VAAR 852.219-73).

• Offeror's Self Performed Estimated Calculations:
  • Offeror's total proposed price.
  • Amount projected to be paid to non *VetCert listed SDVOSBs.
  • Offeror's percentage of estimated Non *VetCert work (calculated as b/a X 100).
  • Offeror's percentage of estimated self-performed work (calculated as 100 - c).
• Specific Limitations:
  • A/E Services: Not more than 50% of the amount paid to firms that are not SBA Certified VOSBs.
  • General Construction: Not more than 85% of the amount paid to firms that are not SBA Certified SDVOSBs.
  • Special Trade Contractors: Not more than 75% of the amount paid to firms that are not SBA Certified SDVOSBs.
• SBA Certification: A link to the SBA Veterans Small Business Certification Program (VetCert) portal is provided for verification.

This document is crucial for bidders to understand and calculate their compliance with subcontracting limitations. Accurate completion of these calculations is required at the time of proposal submission and will likely be a factor in proposal evaluation and contract award.

Form / Attachment / Pricing Sheet

This document outlines the "Special Standard of Responsibility" and details specific submittal requirements for offerors responding to a solicitation. It specifies information that must be provided by each contractor within a partnership or joint venture, and for the entity itself. EMR information is not required for subcontractors.

• OSHA or EPA Violation(s): Offerors must provide a Summary of Work-Related Injuries and Illnesses, affirming no more than three serious, one repeat, or one willful OSHA or EPA violation(s) in the past 3 years.
• Experience Modification Rate (EMR): Offerors must submit documentation demonstrating an EMR of equal to or less than 1.0.
• Limitation on Subcontracting: Offerors must review and complete the certificate included in VAAR 852.219-75. This certificate must be completed prior to solicitation closing and submitted with the proposal documents.

Failure to comply with these requirements, particularly the Limitation on Subcontracting certificate, will result in the removal of the proposal from consideration for award. Bidders must ensure they gather and submit all specified documentation accurately and by the required deadlines.

Solicitation / RFP / RFQ

This presolicitation notice announces that a Request for Invitation for Bid (IFB) will be posted on or about April 21, 2026, for the replacement of existing boilers and associated plant systems at the West Texas VA Health Care System, George H. O'Brien, Jr. VA Medical Center in Big Spring, Texas. The project aims to maintain continuous steam service during construction, utilizing temporary boilers. This notice is not a request for bids.

• Demolish and replace existing boilers and associated plant systems.

• Provide and install new packaged fire-tube boilers, boiler plant piping, fuel trains, breechings/stacks, and feedwater/condensate systems.

• Perform all necessary mechanical and electrical upgrades.

• Maintain uninterrupted facility operations using temporary boilers.

• Conduct full startup, testing, commissioning, and operator training.

• Work must comply with VA Master Specifications (Divisions 01, 23, 26), VHA Directive 1810, 100% drawings, specifications, infection control requirements, OSHA 10/30, and applicable VA design standards.

• Work will be executed in an active medical center, requiring strict coordination with the COR.

• Estimated magnitude: $5,000,000 to $10,000,000.

• NAICS Code: 237130 – Power and Communication Line and Related Structures Construction (size standard $45M).

• Product Service Code (PSC): Z2DA – Repair and Alteration of Hospitals and Infirmaries.

• The solicitation number is 36C25726B0006.

• The response date/time/zone is 06-04-2026 15:00 CENTRAL TIME, CHICAGO, USA.

• The archive period is 99 days after the response date.

• This project is a 100% competitive set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

• Apparent successful offerors must be SBA-VetCert VERIFIED (VISIBLE and VERIFIED) at the time of bid submission.

• Failure to be VetCert VERIFIED prior to bid submission will result in the bid being deemed non-responsive.

• SDVOSB offerors are strongly encouraged to complete VetCert verification in advance.

• The Point of Contact (POC) is Contracting Officer Horacio Fernandez at horacio.fernandez@va.gov.

• The firm must also comply with VETS-4212 Federal Contractor Reporting requirements (FAR 52.222-37), if applicable.

Solicitation / RFP / RFQ

This is a presolicitation notice for the replacement of existing boilers and associated plant systems at the West Texas VA Health Care System, George H. OBrien, Jr. VA Medical Center in Big Spring, Texas. The project requires maintaining continuous steam service during construction using temporary boilers.

• Demolish and replace existing boilers and associated systems.

• Provide and install new packaged fire-tube boilers, piping, fuel trains, breechings/stacks, feedwater/condensate systems, and all mechanical and electrical upgrades.

• Maintain uninterrupted facility operations with temporary boilers.

• Perform full startup, testing, commissioning, and operator training.

• Work must comply with VA Master Specifications (Divisions 01, 23, 26, etc.), 100% drawings, specifications, infection control requirements, OSHA 10/30, and applicable VA design standards.

• Strict coordination with the COR is required due to the active medical center environment.

• Estimated Magnitude: $5,000,000 to $10,000,000.

• A Request for Invitation for Bid (IFB) will be posted on or about April 21, 2026.

• Response Date/Time/Zone: June 4, 2026, 15:00 Central Time, Chicago, USA.

• This project is a 100% competitive set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

• Offerors must be SBA-VetCert VERIFIED (VISIBLE and VERIFIED) at the time of bid submission.

• Failure to be VetCert VERIFIED prior to bid submission will result in the bid being deemed non-responsive.

• SDVOSB offerors are strongly encouraged to complete VetCert verification well in advance.

• Compliance with VETS-4212 Federal Contractor Reporting requirements is required, if applicable.

• NAICS Code: 238220 — Plumbing, Heating, and Air Conditioning Contractors (size standard $19M).

• Product Service Code (PSC): Z2DA — Repair and Alteration of Hospitals and Infirmaries.

• Contracting Officer: Horacio Fernandez, horacio.fernandez@va.gov, 254-421-4096.

• This notice is not a request for bids.