Z2DA--Install DDPO per CSR 676-26-702 Tomah

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for general construction services to complete Project Number 676-26-702, EHRM Installation of DDPO2, at the Tomah VA Medical Center in Tomah, WI. The government is procuring construction services.

• Provide all labor, equipment, materials, and supervision necessary to complete the EHRM Installation of DDPO2 project.

• Work must be in accordance with attached drawings and specifications.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 95 calendar days after Notice to Proceed (NTP).

• Estimated Value: Not explicitly stated, but a "Grand Total" is required for the base bid.

• Offers/Quotes must be received by the date and time specified in Block 8 of the SF-1449.

• Submit two separate PDF files: Price Quote and Administrative.

• Quotes must be submitted electronically via email to Sheila Vickers (sheila.vickers@va.gov) and Bailey Donato (bailey.donato@va.gov).

• Award will be made to the lowest priced offeror whose quote conforms to the solicitation requirements.

• Award is based on price only; no technical factors will be evaluated.

• Offerors must provide a lump sum price for Line Item 0001 (Base).

• Pricing must be submitted in whole dollar values (no cents).

• Offerors agree to hold prices firm for 90 calendar days from the receipt date.

• Technical questions must be submitted via email by March 31, 2025, at 1:00 PM ET.

• This acquisition is a "Set Aside" for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be certified SDVOSBs listed in the SBA certification database.

• Offerors must comply with limitations on subcontracting as detailed in VAAR 852.219-75.

• For general construction, the contractor will not pay more than 85% of the amount paid by the government to firms that are not certified SDVOSBs.

• Amendments to the solicitation will be posted on SAM.gov.

• Failure to acknowledge amendments may result in an unacceptable quote.

• Offerors must complete representations and certifications electronically at SAM.gov.

• A completed VAAR 852.219-75 certification must be returned with the proposal.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide construction services for the Department of Veteran Affairs Electronic Health Records Modernization (EHRM) project initiative and a 2025 Current State Review (CSR) at the Tomah VA Medical Center. This includes the installation of new Data Drop and Power Outlets (DDPO's).

• Supply all equipment, labor, materials, and supervision for project upgrades.

• Install Data Drops and Power Outlets.

• Install fiber cable terminations.

• Install new cable for emergency phones at identified rooms and building locations.

• Pull new CAT 6A cable from new TR closets to 52 existing site emergency (Red Phones), elevators, basement phones, and/or courtesy phones/communications devices.

• Demo existing cables for existing phones or communications.

• Replace any damaged ceiling tiles due to the course of work.

• Touch up/repair/paint damaged walls or ceilings resulting from new installations.

• Conduct and incorporate pre-construction risk assessments (PCRA) and Infection Control Risk Assessments (ICRA) for air quality, infection control, noise, vibration, or other applicable hazards per VA Standard EC 02 06 05.

• Contractor shall identify a single point of contact for progress reporting, weekly meetings, and RFI submissions.

• Provide weekly updates to the COR.

• Prepare preconstruction deliverables including Accident Prevention Plan, Activity Hazard Analyses, and Waste Management Plan.

• Provide worker training certificates and product data submittals.

• Provide disposal documentation.

• Location: Tomah VA Medical Center, Tomah, WI.

• Time requirement: 95 days from Notice to Proceed.

• Work will generally be done during normal business hours (M-F 7:30-4:30), holidays excluded.

• Compliance with VA standards and Construction Specifications, NEC Standards, OEHRM Site Infrastructure and End User Device requirements, OIT Design Guide, and Infrastructure Standard for Telecommunication Spaces (ISTS).

• Proper barricade and signage to limit access to work zones.

• All VA non-public information must be protected and encrypted when transmitting via email and stored in a secured network.

• C&A requirements and Security Accreditation Package are not required.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used for performing assessments for construction, renovation, and maintenance work. It establishes minimum requirements for categorizing activity types and patient risk to determine necessary infection prevention and control precautions.

• Activity Category: Classifies the type of construction, renovation, or maintenance work (Categories A, B, C, D).
• Affected Area Assessment: Identifies areas and associated patients impacted by the activity.
• Patient Risk Category: Determines the overall risk level based on the patient population in affected areas (Low, Medium, High, Highest).
• Level of Infection Prevention and Control Precautions: Assigns a precaution level (I, II, III, or IV) based on the Activity Category and Patient Risk Category.
• Required Control Measures: Details specific measures for each precaution level, including dust control, barrier construction, negative air requirements, and HVAC/water system considerations.
• Completion Measures: Outlines cleaning and barrier removal requirements upon activity completion.
• Permit Form: A fillable permit for posting at the activity site for Level III and IV activities.

This document outlines the critical infection control measures that must be implemented for any construction, renovation, or maintenance activities within VHA facilities. Bidders involved in such projects must understand and adhere to these requirements to ensure patient safety and compliance with infection control standards. The document dictates the necessary precautions, containment strategies, and monitoring required, which will impact project planning, execution, and cost.

Specifications / Technical Documents

This document contains detailed specifications for various electrical and communications systems installations, including:

• Electrical Installations (Division 26): Covers general requirements, low-voltage power conductors and cables, grounding and bonding, raceways and boxes, wiring devices, control, communication, and signal wiring, and structured cabling.

• Communications Systems: Includes requirements for raceway and boxes, control, communication, and signal wiring, structured cabling, and telecommunications outlets.

• Electrical Systems: Specifies requirements for conductors, cables, grounding, bonding, raceways, boxes, wiring devices, and control/communication wiring. It details materials, installation methods, testing, and acceptance criteria.

• Communications Systems: Outlines specifications for structured cabling, including performance criteria (TIA Category 6A), cable types, connectors, and installation requirements for voice, data, and analog services. It also covers telecommunications rooms, cross-connect systems, and distribution equipment.

• Safety and Compliance: Emphasizes adherence to various codes and standards, including NFPA, NEC, UL, TIA, and specific VA requirements, with a strong focus on safety, grounding, firestopping, and infection control.

• Installation and Testing: Details procedures for installation, testing, and acceptance of all systems, including submittal requirements, quality assurance, and field quality control.

This document provides the technical specifications and requirements for the electrical and communications infrastructure of the project. Bidders must thoroughly review these specifications to understand the scope of work, materials, installation methods, and compliance standards necessary to accurately bid on and execute the project. Key areas include specific requirements for wiring, grounding, raceway systems, and structured cabling, all of which will impact project planning, execution, and cost.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for prevailing wages in Wisconsin, specifically for building construction projects. It provides the minimum wage rates and fringe benefits that must be paid to various laborers and mechanics employed on construction projects covered by the Davis-Bacon Act and related acts.

• Applicable Trades: Includes rates for Asbestos Workers/Insulators, Boilermakers, Bricklayers, Carpenters, Cabinet Installers, Electricians (including Teledata System Installers/Technicians), Heat and Frost Insulators, Ironworkers, Laborers (General and Asbestos/Hazardous Material Removers), Landscape Laborers, Millwrights, Plumbers/Pipefitters, Sheet Metal Workers, Truck Drivers, Fence Installers, Glaziers, Painters, Power Equipment Operators, Roofers, and Welders.
• Geographic Scope: Details prevailing wages for numerous counties across Wisconsin.
• Effective Dates: Wage rates are effective as of various dates in 2024 and 2025.
• Executive Orders: Mentions applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage).

Bidders must use this information to accurately estimate labor costs for their proposals. Failure to comply with these prevailing wage rates can lead to contract violations and penalties. It is crucial for bidders to identify the specific counties and trades applicable to their proposed work to ensure accurate cost calculations and compliance.