Z2DA--554-26-102 | Install Humidification Monitoring and Control for Pharmacy Cache

Solicitation / RFP / RFQ

This document is a solicitation for the installation of a Humidification Monitoring and Control system for the Pharmacy Cache at the Department of Veterans Affairs. The project is identified by SUBJECT* 554-26-102.

Details regarding specific technical requirements, deliverables, and scope of work are not fully provided in this excerpt but would be found within the complete solicitation document.

This solicitation is associated with SOLICITATION NUMBER* 36C25926Q0166. The Product Service Code is Z2DA, and the NAICS Code is 236220.

Information regarding proposal submission instructions, evaluation criteria, and key deadlines is not detailed in this excerpt.

This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• Contracting Office ZIP Code: 80111
• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office NCO 19, 6162 South Willow Drive, Suite 300, Greenwood Village CO 80111.
• Point of Contact: Timothy Verburgt, Contract Specialist, Timothy.Verburgt@va.gov, 303-712-5707.

Solicitation / RFP / RFQ

This document, "Requirements for Electrical Installations," outlines the general specifications and minimum requirements for all electrical systems, materials, equipment, and accessories to be furnished and installed under Division 26 of the project specifications. It applies to all sections within Division 26 and ensures compliance with various codes and standards.

• Compliance: Adherence to the latest International Building Code (IBC), Underwriters Laboratories, Inc. (UL), Institute of Electrical and Electronics Engineers (IEEE), and National Fire Protection Association (NFPA) codes and standards is mandatory. Drawings and specifications take precedence if they impose greater requirements.

• Materials: Conductor ampacities are based on copper; aluminum conductors are prohibited. All materials and equipment must be listed, labeled, or certified by a Nationally Recognized Testing Laboratory (NRTL).

• Manufacturers: Manufacturers must have produced the specified materials and equipment as a principal product for at least three years, and their products must have been in satisfactory operation on similar installations for at least three years.

• Installation: Electrical work must comply with NFPA 70 (NEC), NFPA 70B, NFPA 70E, NFPA 99, NFPA 110, and relevant OSHA standards. Job site and worker safety are the Contractor's responsibility.

• Energized Work: Energized electrical work is permissible only for non-destructive testing or when an outage poses an imminent hazard, requiring strict adherence to NFPA 70E, a job-specific work plan, and written approval from the COR and Chief Engineer.

• Equipment: Equipment must be installed in accessible locations, with specified working clearances. Identification signs and arc flash warning labels are required for all equipment.

• Not specified in this document.

• Submittals: Government approval is required for all materials and equipment before delivery. Submittals must include descriptive literature, catalog cuts, shop drawings, test reports, certifications, and samples. Maintenance and operation manuals are also required.

• Samples: Samples of wire, cable, conduit fittings, hangers, supports, duct sealing compound, receptacles, switches, breakers, and nameplates must be submitted for approval prior to installation.

• Not specified in this document.

• The warranty period for all work, equipment, and materials is one year from the date of acceptance.

• Instruction to designated Government personnel on adjustment, operation, and maintenance of equipment and systems is required.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for the pre-construction site visit related to the "Install Humidification Monitoring and Control for Pharmacy Cache" project at the Rocky Mountain Regional VA Medical Center.

• Printed Name
• Organization
• Phone Number
• Email

This document indicates attendance at a pre-construction site visit. Bidders who attended or are interested in the project can use this as a record of who was present. It lists the names, organizations, and contact information of attendees, which may be useful for networking or follow-up regarding the opportunity.

Amendment / Modification

This amendment to Solicitation 36C25926Q0166, originally posted on 02/17/2026, provides:

• Responses to vendor questions.

• Additional specifications and drawings.

• Site visit documents.

• The amendment includes new attachments such as specifications, drawings, site visit attendance, meeting documents, and question/answer logs.

• Specific attachments listed include:

  • S06 - Site Visit Attendance - FE
  • S06 - Site Visit Meeting Doc
  • S06 - Question and Answer - FE
  • S06 - Drawing - 05.ES.414
  • S06 - Drawing - 05-ES-404
  • S06 - Specs - 260526 - Grounding and Bonding for Electrical Systems
  • S06 - Specs - 260533 - Raceway and Boxes for Electrical Systems
  • S06 - Specs - 270511 - Requirements for Communications Installations
  • S06 - Specs - 271500 - Communications Structured Cabling
  • S06 - Specs - 230923 - Direct Digital Controls
  • S06 - Specs - 260511 - Requirements for Electrical Installations
  • S06 - Specs - 260519 - Low-Voltage Electrical Power Conductors And Cables

• All other terms and conditions of the original solicitation remain unchanged.

Other / Unclassified

This document specifies the requirements for the furnishing, installation, connection, and testing of low-voltage electrical power conductors and cables (rated 600 V and below). It details product specifications, installation procedures, and testing requirements.

• Conductors: Shall be copper. Minimum size No. 12 AWG, except where specified otherwise. Stranded for No. 8 AWG and larger; solid for No. 10 AWG and smaller (except for final connections).
• Insulation: THHN-THWN and XHHW-2 (for isolated power systems).
• Color Coding: Specific color codes are mandated for different voltage systems (208/120 V and 480/277 V) and conductor types (phase, neutral, ground). Unique colors are required for lighting circuit switch legs and traveling wires.
• Splices: Must comply with NEC and UL standards. Specific methods are detailed for above-ground splices based on conductor size (No. 10 AWG and smaller, No. 8 AWG to No. 4/0 AWG, and 250 kcmil and larger).
• Connectors and Terminations: Must be mechanical type, high conductivity, corrosion-resistant, and listed for copper and aluminum conductors.
• Control Wiring: Minimum size No. 14 AWG, sized to prevent adverse effects from voltage drop.
• Installation: Must follow NEC, drawings, and manufacturer's instructions. Conductors to be installed in raceways. Splices only in designated boxes. Conductors of different systems not to be in the same raceway. Specific methods for pulling, training, and tying conductors are outlined.
• Testing: Includes visual inspection and electrical tests (phase-to-phase and phase-to-ground resistance testing with an insulation resistance tester) and phase rotation tests for three-phase circuits.

This document outlines the technical specifications and installation standards for electrical conductors and cables. Bidders must ensure their proposed materials and installation methods comply with these detailed requirements, including specific conductor types, insulation, color coding, splicing techniques, and testing procedures. Understanding these specifications is crucial for accurate bidding and successful project execution.

Specifications

This document specifies the requirements for furnishing, installation, and connection of conduit, fittings, and boxes to create complete, coordinated, and grounded raceway systems for all electrical wiring. It details material specifications, installation procedures, and applicable standards.

• Conduit Types: Includes Rigid Steel Conduit (RMC), Rigid Intermediate Steel Conduit (IMC), Electrical Metallic Tubing (EMT), Flexible Metal Conduit, Liquid-tight Flexible Metal Conduit, Direct Burial Plastic Conduit, and Surface Metal Raceway. All must conform to specified UL and NEMA standards.

• Conduit Size: Minimum 19 mm (0.75-inch) unless otherwise specified, with exceptions for tap connections.

• Fittings: Must meet UL and NEMA standards, with specific requirements for materials (steel or malleable iron), types (threaded couplings, locknuts, bushings, conduit bodies, sealing fittings), and functionality (e.g., bonding type locknuts, metallic insulating bushings).

• Boxes: Outlet, junction, and pull boxes must comply with UL-50 and UL-514A, with specific material (cast metal or galvanized steel) and installation requirements.

• Supports: Conduit supports must be zinccoated or equivalent, with specific designs for individual and multiple conduit hangers. Fasteners for masonry and metal structures are detailed.

• General: Installation must comply with NEC, NEMA, UL standards, and project drawings. Raceways for Essential Electrical Systems (EES) must be independent.

• Concealed Work: Conduit must be installed in complete, continuous runs, concealed within finished walls, floors, and ceilings. Specific rules apply for installation in concrete (minimum slab thickness, spacing, watertight connections) and above ceilings/in walls.

• Exposed Work: Generally limited to mechanical and electrical rooms.

• Special Locations: Specific requirements for hazardous, wet, or damp locations, and for connections to motors and vibrating equipment.

• Penetrations: Holes through structural elements require COR approval. Diamond core drills or concrete saws are preferred for concrete/masonry.

• Bends: Must be made with standard bending machines; use of pipe tees or vises is prohibited.

• Shop Drawings: Required for feeder sizes, panel/pull-box locations, and conduit penetrations.

• Data: Submission of raceway types, sizes, fittings, and box details for approval.

• Certifications: Manufacturer and Contractor certifications are required two weeks prior to final inspection, confirming conformance and proper installation.

References include publications from AISI, NEMA, NFPA (NEC), and UL.

Other / Unclassified

This document specifies technical requirements for a Direct-Digital Control (DDC) System for HVAC. It details system integration with existing JCI Metasys, engineering, programming, hardware, software, installation, commissioning, training, and warranty requirements. It includes extensive definitions of technical terms related to DDC and BACnet, quality assurance criteria, performance standards (e.g., response times, accuracy), submittal requirements, installation procedures, system validation, and training protocols.

This document outlines the technical specifications for the DDC system. Bidders must understand these requirements to determine their capability to provide and install the specified system. Key areas include:

• Integration: Must integrate with existing JCI Metasys.
• Protocols: Primarily uses BACnet communications protocol over Ethernet (100 Mb/sec minimum).
• Hardware/Software: Specifies requirements for controllers (B-BC, B-AAC, B-ASC, etc.), sensors (temperature, humidity, pressure), actuators, and software.
• Performance: Defines strict performance criteria for graphic display, data refresh, object command response, alarm response, and reporting accuracy for various measurements (temperature, pressure, flow, etc.).
• Quality Assurance: Requires single-source responsibility, experienced subcontractors, and specific facility/staffing capabilities.
• Submittals: Extensive list of required submittals including shop drawings, product data, PICS, as-built drawings, and O&M manuals.
• Installation: Detailed requirements for wiring, sensor placement, and network installation.
• Validation & Training: Specifies system validation, demonstration, and training procedures.

Other / Unclassified

This document specifies the requirements for a complete and operational voice and digital structured cabling distribution system for a VA Medical Center. It details the products, installation standards, and quality control measures for the cabling infrastructure.

• System Components: Includes voice and data distribution sub-systems, telecommunications outlets (TCO), copper and fiber optic cables, connectors, patch cables, and equipment cabinets.

• Performance Standards: Must meet or exceed TIA Category 6 or Category 6A for specialized systems, providing continuous inter- and intra-facility voice, data, and analog service.

• Topology: A physical "Star" topology is required.

• Cabling: Specifies requirements for horizontal cabling (Category 6, 500 MHz minimum), twisted pair, fiber optic, and coaxial cables. Air blown fiber installation methods are also detailed.

• Outlets: Telecommunication outlets (TCO) must include at least one voice RJ45 jack and two data RJ45 jacks, with stainless steel faceplates.

• Industry Standards: Compliance with National and Local Life Safety Codes, NFPA, NEC, TIA standards (e.g., ANSI/TIA-606-B for labeling, ANSI/TIA-568-C.2 for Category 6), and OEM recommendations is mandatory.

• Installation: Must comply with relevant NFPA codes, Joint Commission requirements, and OEM instructions. Proper cable pathways, bonding, and temporary cable management are specified.

• Labeling: All cables, equipment, and connections must be labeled according to ANSI/TIA-606-B using laser printers.

• Testing: Includes interim inspections, pretesting of the entire system, microduct testing, and a final acceptance test to verify performance against specifications.

• A one-year warranty period is required.

• Maintenance includes defined response times for routine, emergency, and catastrophic trouble calls, with specific reporting requirements.

This document outlines the technical specifications and installation requirements for a critical communications infrastructure. Bidders must understand these detailed requirements to accurately estimate costs, plan resources, and ensure compliance for any related contracting opportunity.

Other / Unclassified

This document, "SECTION 27 05 11 REQUIREMENTS FOR COMMUNICATIONS INSTALLATIONS," outlines the general requirements and standards for communications installations within Department of Veterans Affairs (VA) facilities. It covers a broad range of topics including definitions of terms, applicable publications and standards (federal, industry, and manufacturer-specific), administrative requirements, submittal procedures, quality assurance, delivery, storage, handling, field conditions, warranty, products, performance criteria, equipment identification, and execution details.

This document is crucial for any bidder involved in telecommunications installations for the VA. It establishes the baseline technical and procedural requirements that must be adhered to throughout the project lifecycle. Key areas of relevance include:

• Standards and Compliance: Details numerous industry standards (TIA, NEC, NFPA, etc.) and government regulations that must be met, ensuring a high level of technical compliance.
• Submittal Requirements: Outlines the extensive documentation, certifications, and qualifications required from contractors, including shop drawings, product data, installer qualifications, and test reports.
• Quality Assurance: Specifies requirements for manufacturers, trade contractors, and system suppliers, emphasizing experience and OEM authorization.
• Execution and Testing: Provides detailed instructions on installation practices, field quality control, interim inspections, pretesting, and final acceptance testing, including specific performance criteria and compliance checks.
• Administrative and Closeout: Defines project management roles, communication protocols (e.g., contacting the Telecommunications COR), and comprehensive closeout submittals like record drawings and maintenance manuals.

Bidders must thoroughly review this section to understand the full scope of requirements for any telecommunications project within the VA, ensuring their proposals and execution plans align with these detailed specifications.

Other / Unclassified

This document specifies the requirements for furnishing, installation, connection, and testing of grounding and bonding equipment for electrical systems. It details the types of conductors, grounding rods (not used in this specification), ground connections, equipment rack and cabinet ground bars, and ground terminal blocks. The execution section outlines installation procedures, including equipment grounding, bonding of metallic piping and structural steel, and requirements for conduit systems, wireways, and receptacles. It also covers corrosion inhibitors and specific grounding requirements for patient care areas.

This specification is critical for bidders to understand the detailed technical requirements for electrical grounding and bonding. It outlines the materials, installation methods, and testing procedures that must be followed. Key aspects for bidders include:

• Materials: Specific types and sizes of grounding and bonding conductors (stranded/solid copper, insulation types like THHN-THWN, XHHW-2), and connectors (compression-type, mechanical lugs, exothermic-welded).
• Installation: Requirements for bonding metallic piping, building structural steel, conduit systems (metallic and nonmetallic), wireways, and receptacles. Specific attention is given to patient care areas.
• Testing: Procedures for measuring ground resistance using the four-terminal fall-of-potential method (IEEE 81) and the requirement for test reports and certifications.
• Compliance: Adherence to National Electrical Code (NEC) (NFPA 70), IEEE 81, and NFPA 99 (for patient care areas).

Understanding these technical specifications is essential for accurate proposal development, cost estimation, and ensuring compliance during project execution.

Form / Attachment / Pricing Sheet

This document is a drawing titled "PENTHOUSE LEVEL POWER PLAN" for the "INPATIENT BUILDING (NORTH)" as part of the "REPLACEMENT MEDICAL CENTER 554-501" project in Aurora, Colorado. It details the electrical power distribution and components on the penthouse level.

• Electrical layouts including circuits, equipment, and connections.
• Specific notes regarding electrical installations, such as voltage requirements, disconnect locations, and conduit specifications.
• Identification of various electrical components like AHUs, FCUs, EQHP, and ERUs.
• References to consultants and architects/engineers involved in the project.

This drawing is crucial for bidders involved in electrical, mechanical, or construction aspects of the project. It provides detailed information on the required electrical infrastructure, component placement, and specific installation requirements for the penthouse level, directly impacting the scope of work, material selection, and installation planning.

Form / Attachment

This document is an architectural/engineering drawing titled "PENTHOUSE LEVEL ENLARGED POWER PLAN" (Drawing Number 05.ES.414). It provides a detailed layout of electrical components and connections for the penthouse level of the Replacement Medical Center Facility in Aurora, Colorado.

• Drawing Content: Illustrates the placement of transformers (dry type XFMR), Automatic Transfer Switches (ATS), NAC panels, PV inverters, and switching equipment.
• Flag Notes: Includes specific instructions for electrical installation, such as providing 120V connection to the ATS HMI cabinet, connecting ATS to a remote monitoring panel, establishing fiber connection to the campus ATS control loop, and routing fiber in a 4" conduit.
• Project Details: Identifies the project as "REPLACEMENT MEDICAL CENTER FACILITY, EASTERN COLORADO HEALTH CARE SYSTEM" with a date of 08/31/2012.

Bidders responsible for electrical systems, power infrastructure, or general construction for the Replacement Medical Center Facility must consult this drawing. It provides critical technical specifications, layout details, and installation requirements for the penthouse level's power systems, which are essential for accurate proposal preparation, cost estimation, and project execution.

Questions & Answers / Clarifications

This document provides responses to contractor questions regarding the "Install Humidification Monitoring and Control for Pharmacy Cache" project (Project # 554-26-102).

• BAS System: The Building Automation System (BAS) used at the VA is JCI Metasys.
• BAS Contractor Contact: Will Goodwin from JCI Sales (will.goodwin@jci.com, 303-328-8736) is the point of contact for the current BAS contractor.
• Insulation: Insulation is required on steam piping and ducting as per specifications.
• Site Pictures: Six pictures of the work area are provided to confirm site conditions.
• Electrical Requirements: A 120 VAC equipment circuit is needed for a new control panel from electrical panel EQLP1 in room KP-105. As-built electrical drawings are attached.
• Specifications: Division 26 specifications and Division 23 specifications covering control wiring are attached.
• Control Wiring: New control wiring will be required.
• Control Diagrams: Detail 3 on Drawing 10.MH.104 shows "Jacketed Steam Humidifier Controls." The control subcontractor will provide detailed design.

This Q&A document clarifies technical requirements, specifies the need for new wiring and insulation, and provides contact information and relevant drawings/specifications. Bidders should review these clarifications to ensure their proposals accurately reflect the project's needs.

Solicitation / RFP / RFQ

This document is a pre-bid meeting notice and site visit guide for Solicitation 554-26-102, concerning the installation of Humidification Monitoring and Control for two storage rooms at the Rocky Mountain Regional VA Medical Center. The contractor will be responsible for providing all labor, tools, materials, equipment, and supervision.

• Installation of Humidification Monitoring and Control systems.

• Compliance with OSHA, EPA, and federal/state environmental regulations.

• Proper handling and disposal of debris, waste, and excess fuel.

• Begin performance within 10 days after Notice to Proceed (NTP) and complete within 120 days.

• Post-award compliance with Davis Bacon Wages and submission of weekly certified payrolls with monthly invoices.

• Estimated construction range: $100,000 to $250,000.

• Performance period: 120 days from NTP.

• Questions are due by March 3, 2026, before 10:00 AM MT. Submit to Timothy.Verburgt@va.gov.

• Bids are due on March 16, 2026, no later than 10:00 AM MT. Submit via email to Timothy.Verburgt@va.gov.

• Bid Guarantee & Payment/Performance Bonds are required.

• Special Standards of Responsibility require submittal of OSHA and EMR ratings.

• VAAR clause 852.219-75 Limitation on Subcontracting requires a signed copy with the bid package.

• Not explicitly stated, but bidders must provide OSHA and EMR ratings as per Special Standards of Responsibility.

• The pre-bid meeting/site walk is not mandatory.

• Inquiries must be submitted in writing to the Contracting Officer.

• Prospective bidders are prohibited from visiting the site outside of formal invitations.

• Attendees of the walk-through must stay as a group and leave the site upon conclusion.

Solicitation / RFP / RFQ

This Request for Quote (RFQ) is issued by the Department of Veterans Affairs (VA) for the "Install Humidification Monitoring and Control for Pharmacy Cache" project at the Rocky Mountain Regional VA Medical Center in Aurora, CO. The purpose is to procure all labor, equipment, materials, and supervision to modify existing HVAC systems to maintain required relative humidity in Pharmacy Cache storage rooms.

• Scope: Demolition and replacement of supply ductwork with steam dispersion manifold, installation of steam/condensate/drain lines, control system components (sensors, valves), electrical wiring, and integration with the existing Building Automation System (BAS).

• Compliance: Strict adherence to OSHA (29 CFR Part 1926), VA standards, AIA Construction Guidelines, Joint Commission Environment of Care Standards, and applicable building codes. A "Competent Person" with OSHA-30 certification must be on-site at all times, and all employees must have a minimum of 10 hours of OSHA construction safety training.

• Documentation: Submission of a Site Specific Safety Plan (SSSP), construction schedule, redlined shop drawings, and O&M training for VA personnel.

• Resources: Contractor is responsible for providing all tools, equipment, materials, transportation, personnel, and supervision; the Government will only provide electricity.

• Project Magnitude: Between $100,000.00 and $250,000.00.

• NAICS Code: 236220 - Commercial and Institutional Building Construction (Small Business size standard: $45M).

• Product/Service Code: Z2DA - Repair or Alteration of Hospitals and Infirmaries.

• Questions Due: March 2, 2026, at 10:00 AM MT via email to Timothy.Verburgt@va.gov.

• Site Visit: February 25, 2026, at 11:00 AM MT at the Rocky Mountain Regional VA Medical Center.

• Solicitation Closes: March 16, 2026, at 10:00 AM MT.

• Submission Method: Electronic submission via email to Timothy.Verburgt@va.gov (max 15 MB, one email for entire proposal). Includes signed SF 1442.

• Bid Guarantee: Required for proposals over $150,000 (20% of offer price, not to exceed $3,000,000).

• Evaluation Factors: Best value award based on: (1) Past Performance (3 relevant projects, min $25k, past 5 years, CPARS or PPQ), (2) Compliance Requirements (OSHA/EPA violations, EMR <= 1.0, VAAR 852.219-75 adherence), and (3) Price.

• This is a Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB). Offerors must be VISIBLE and VERIFIED in the SBA certification database at the time of offer submission and contract award.

• Joint ventures must be registered and verified in VETCERT.

• Contractors must be registered in the System for Award Management (SAM) prior to the solicitation close.

• Numerous FAR and VAAR clauses are incorporated, including those related to Construction Wage Rate Requirements (Davis-Bacon Act), Buy American Act, Security Prohibitions, and Limitations on Subcontracting.

• A Wage Determination (CO20260015) for Adams County, CO, is included.

• Several attachments are referenced, including Drawings, Specifications, ICRA, Construction Breakdown, Self-Performed and Subcontracted Worksheet, LOS Certification, and a blank Past Performance Questionnaire.

Form / Attachment

This document is a Past Performance Questionnaire (PPQ) designed for a client to evaluate a contractor's performance on a specific project. It is intended to be completed by a client who has previously worked with a bidding contractor, providing a structured assessment of their capabilities and performance.

• Contractor Information (Blocks 1-4): Requires the bidding contractor to provide details such as firm name, CAGE code, DUNS, contact information, role (prime/sub), contract number, type, title, location, award/completion dates, original/final contract prices, and a description of the project's relevance to the current solicitation.
• Client Information (Blocks 5-8): To be completed by the evaluating client, including their name, title, contact information, role in the project, and signature.
• Performance Rating Sections (Section D): Evaluates performance across seven categories using a 6-point scale (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Available), with detailed definitions for each rating. Categories include:
  • Quality (e.g., technical data, quality standards, problem resolution)
  • Schedule/Timeliness (e.g., compliance with schedules, resource use)
  • Customer Satisfaction (e.g., end-user satisfaction, cooperation)
  • Management/Personnel/Labor (e.g., on-site management, qualified workforce, subcontractor management)
  • Cost/Financial Management (e.g., meeting terms, innovative alternatives, invoice accuracy, accounting system adequacy, terminations, financial problems)
  • Safety/Security (e.g., adherence to safety plans, security compliance)
  • General (e.g., response to emergencies, contractual compliance, willingness to rehire, overall rating)
• Narrative Sections: Provides space for detailed comments on strengths, weaknesses, deficiencies, and general remarks.

Bidders will likely be required to complete the initial contractor information sections of this form and then provide it to their past clients for completion. The completed questionnaire will serve as a critical component of their past performance submission, allowing evaluators to assess their experience and capabilities based on client feedback. Bidders should select relevant past projects and clients who can provide strong, detailed evaluations using this specific format.

Form / Attachment / Pricing Sheet

This document is VAAR clause 852.219-75, "VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction." Its purpose is to provide the mandatory certification form that offerors must complete to affirm their compliance with subcontracting limitations for VA contracts.

• Certification Requirement: Offerors must certify compliance with subcontracting limitations as per 38 U.S.C. 8127(k)(2).

• Subcontracting Limits (based on predominant NAICS code):

  • Services (except construction): Not more than 50% of the amount paid by the government can go to firms that are not VIP-listed SDVOSBs or VOSBs.
  • General Construction: Not more than 85% of the amount paid by the government can go to firms that are not VIP-listed SDVOSBs or VOSBs. Cost of materials are excluded.
  • Special Trade Construction: Not more than 75% of the amount paid by the government can go to firms that are not VIP-listed SDVOSBs or VOSBs. Cost of materials are excluded.

• Penalties: False certification or non-compliance can lead to criminal, civil, or administrative penalties, including referral to the VA Suspension and Debarment Committee and fines.

• Compliance Verification: VA may request documents (e.g., invoices, subcontracts) to verify compliance during or after contract performance.

• The formal certification section at the end of the clause must be completed, signed, and returned with the offeror's bid, quotation, or proposal.

• Failure to provide this certification will result in the offer being deemed ineligible for evaluation and award.

This document is critical for all bidders on VA contracts as it outlines mandatory subcontracting limitations and requires a formal, signed certification. Bidders must understand the specific subcontracting percentage limits applicable to their contract type (services, general construction, or special trade construction) and ensure their proposed approach complies. Accurate completion and submission of this certification are essential for an offer to be considered for award.

Form / Attachment / Pricing Sheet

This document, titled "S02 - Self-Performed and Subcontracted Worksheet," provides a structured format and instructions for offerors to calculate and demonstrate compliance with self-performed work requirements. It is specifically designed for General Construction (NAICS code 236220) and specialty trade NAICS codes.

• Cost Breakdown: Requires a detailed breakdown of material and personnel costs by specification division.

• SDVOSB Identification: Offerors must indicate if a vendor for a specific division is an eligible Service-Disabled Veteran-Owned Small Business (SDVOSB).

• Cost Categories: Includes fields for Personnel Cost, Material/Equipment Costs, Sub Total, Profit, Home Office Overhead, and Bond.

• Self-Performed Personnel Cost Calculation: Provides a step-by-step formula to calculate the percentage of self-performed personnel costs, considering both prime and eligible SDVOSB subcontractor personnel.

• Certification: Includes a section for signature and typed name of the authorized representative.

• Compliance Requirement: Bidders must use this worksheet to demonstrate that at least 15% (or 25% for specialty trades) of the contract's personnel costs will be self-performed by the prime or other eligible SDVOSB concerns.

• Proposal Preparation: This form is a critical component for detailing cost structures and ensuring adherence to self-performance regulations, directly impacting the evaluation of the proposal.

• Cost Structure Guidance: It dictates how to present personnel and material costs, and how to incorporate overhead, profit, and bond into the overall project cost.

Form / Attachment / Pricing Sheet

This Excel spreadsheet, titled 'S02 - Prime and Sub Contractor Construction Breakdown.xlsx', serves as a standardized template for bidders to submit detailed cost proposals for construction projects. It is designed to capture a comprehensive breakdown of project costs across various construction divisions.

• Project Information: Includes fields for Project Number, Location, Project Name, and Type of Estimate (e.g., No Design, Preliminary Design, Final Design).
• Detailed Cost Breakdown: Features individual sheets for each CSI MasterFormat division (e.g., Division 0-14, 21-23, 26-28, 31-34), allowing for itemized entries of labor and material costs, including quantity, unit, and unit price.
• Adjustments: Each division sheet includes sections for 'Local Market Conditions' and 'Small Business Utilization' adjustments.
• Summation Sheet: A 'SUMMATION' sheet consolidates costs from all divisions and includes lines for Overhead, Profit, and Bonds to calculate the overall Project Total.

Bidders should utilize this spreadsheet to prepare and submit their cost proposals. It provides a structured format for detailing all anticipated labor and material expenses, applying relevant adjustments, and presenting a clear, comprehensive project total. Adherence to this template will likely be a requirement for proposal submission and evaluation.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template for construction, renovation, and maintenance activities. It provides a baseline for performing ICRAs to determine the level of precautions needed to prevent infection risks. Facilities can customize it for site-specific needs.

• Activity Categorization: Identifies activity types (A, B, C, D) based on scope and duration.
• Affected Area Assessment: Maps areas impacted by the activity and identifies Points of Contact (POC).
• Patient Risk Category: Assesses the risk level (Low, Medium, High, Highest) of patients in affected areas.
• Level of Precautions: Determines the required infection prevention and control measures (Levels I, II, III, or IV) based on Activity Category and Patient Risk.
• Control Measures: Details specific actions required for each Level of Precaution, including dust control, barrier construction, negative pressurization, and HVAC/water system management.
• Completion Measures: Outlines cleaning and barrier removal requirements upon activity completion.
• Permit: A fillable permit form is included for posting at the site for Level III and IV activities, detailing control measures and additional requirements.

This document is crucial for understanding the infection control requirements and safety protocols that must be adhered to during any construction, renovation, or maintenance work performed within VHA facilities. Bidders must be aware of these requirements to accurately scope their work, estimate costs, and ensure compliance, especially for activities falling under Level III and IV precautions, which require a permit and more stringent controls. The "Additional requirements" section on the permit form specifies the nature of the work: replacing a section of existing supply duct with a steam injection manifold and associated plumbing and controls connections.

Form / Attachment / Pricing Sheet (Mechanical Drawings)

This document provides detailed mechanical drawings for the installation of a humidification system within the Pharmacy Cache area of the Inpatient Building (North) in Aurora, Colorado. It serves as a critical technical reference for understanding the project's scope and requirements.

• PENTHOUSE HVAC PLAN (05.MH.104): Illustrates the penthouse HVAC layout, including ductwork modifications required for humidifier installation (e.g., lowering ducting, installing humidity sensors).
• MECHANICAL DETAILS AND SCHEDULE (05.MH.104): Contains detailed schematics for steam humidifier piping connections, duct-mounted humidifier installation, jacketed steam humidifier controls, and inverted bucket steam trap assembly. Includes a "STEAM DISPERSION MANIFOLD SCHEDULE" specifying technical data for humidifier model "Ultra-sorb XV" (5-HUM-1), including load, steam pressure, and valve size.
• SERVICE LEVEL PLAN (05.MP.100): Shows the service level layout and indicates the requirement to replace existing thermostats with combination thermostat/humidistats in the Pharmacy Cache (KS-130, KS-131).
• PENTHOUSE PIPING PLAN (05.MP.104): Details the piping infrastructure, specifically noting the installation of a new 2" LPS supply line with an isolation valve to the humidifier manifold, and routing for humidifier overflow drain and condensate.

Bidders must thoroughly review these drawings to accurately assess the project's technical scope, material requirements, and installation procedures. The detailed plans and schedules are essential for developing compliant proposals, estimating costs, and planning the execution of the humidification system installation.

Solicitation / RFP / RFQ

This solicitation is for the installation of humidification monitoring and control systems for two storage rooms at the Rocky Mountain Regional Veteran’s Affairs Medical Center (RMRVAMC) in Aurora, CO. The objective is to modify existing HVAC systems to maintain relative humidity within the required range in the Pharmacy Cache storage rooms.

• Provide all labor, material, and equipment for the project.

• Ensure Class II dust containment as per ICRA.

• Minimize downtime of air handling equipment during construction.

• Demolish and replace a section of supply ductwork with a steam dispersion manifold and associated piping.

• Install low-pressure steam, condensate, and drain lines with necessary valves and fittings.

• Install control system components (controllers, sensors, valves).

• Install electrical power and control wiring, conduit, and supports.

• Integrate controls with the existing building BAS, including configuration and graphics development.

• Provide O&M training for VA personnel.

• Provide redlined shop drawings for as-built updates.

• Adhere to strict safety regulations, including OSHA requirements (Competent Person with 30-hour OSHA card, 10-hour OSHA training for all employees).

• Submit a company Site Specific Safety Plan (SSSP) with detailed hazard analysis (AHA/JHA).

• Comply with VA standards, OSHA, AIA Construction Guidelines, Joint Commission Environment of Care Standards, and applicable building codes.

• Contractor is responsible for employee safety and protection of existing VA property.

• Solicitation Number: 36C25926Q0166

• NAICS Code: 236220

• Product Service Code: Z2DA

• Place of Performance: Department of Veterans Affairs, Network Contracting Office NCO 19, Greenwood Village, CO 80045-7211

• Period of Performance: Ninety (90) days from Notice to Proceed (NTP), including 30 days for administrative tasks.

• Response Date/Time/Zone: 01-29-2026 10:00 MOUNTAIN TIME, DENVER, USA

• Contact: Timothy Verburgt, Contract Specialist, Timothy.Verburgt@va.gov, (303) 712-5707

• Submittals: Project schedule, SSSP, Construction Demolition Removal/Handover Plan, inspection reports, warranties, permits, Schedule of Value (SOV), technician certifications, material submittals, redline drawings.

• Pre-Bid Meeting: A pre-bid meeting and site walk will be held; attendance may be required.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• Contractor must field verify current conditions and accuracy of documentation.

• Government will only furnish electricity; contractor must provide all other resources.

• Contractor personnel require VA identification PIV-I badges.

• Work hours are typically 7:30 AM - 4:00 PM, Monday-Friday, excluding Federal Holidays. Off-hours work requires prior written request.

• Strict adherence to Infection Control Risk Assessment (ICRA) and Interim Life Safety Measures (ILSM) is required.