Z2DA--Project 521-22-119 NRM Replace windows (VA-26-00016046)

Amendment / Modification

This amendment extends the Response Due Date for Solicitation 36C24726R0032.

• Response Due Date

The Response Due Date has been extended to June 30, 2026, at 1:00 PM Central Daylight Time (CDT). All other terms and conditions of the original solicitation remain unchanged.

Amendment / Modification

This amendment to Solicitation 36C24726R0032 provides the following updates:

• Site Visit Scheduled: A site visit is scheduled for June 3, 2026, at 1300 CDT. Participants should meet at the Birmingham VA Medical Center, 700 19th Street South, Birmingham, AL 35233, at the 19th Street entrance. Site visits can also be coordinated by contacting Malcolm Abrams, COR, via email at Malcolm.Abrams@va.gov or by phone at (205) 933-8101 Ext. 331357.

• Request for Information (RFI) Deadline Extended: RFIs are now due no later than June 9, 2026, at 1:00 PM CDT. All RFIs must be emailed to both April.Brooks1@va.gov and Kenyon.Dulaney@va.gov. Late RFIs may not be accepted, and offerors are responsible for ensuring timely receipt.

• RFI Responses: Responses to RFIs will be provided in a subsequent amendment posted on SAM.gov.

• The deadline for RFIs has been changed.

• The proposal due date remains unchanged.

• All other terms and conditions of the original solicitation remain in full force and effect.

Solicitation / RFP / RFQ

This solicitation is for the "Replace Windows Phase III" project (Project Number 521-22-119) at the Birmingham VA Medical Center, located at 700 19th Street South, Birmingham, AL 35233. The objective is to prepare the site for building operations, including demolition and removal of existing structures, and to furnish labor and materials for window replacement.

• Demolition and replacement of existing exterior windows.

• Interior wall painting and new window treatments.

• Asbestos and lead abatement for approximately 100 windows.

• Compliance with VA specifications, Design Guides, Infection Control guidelines, and all applicable codes (NFPA/Life Safety Code).

• Minimum temperature maintenance of 72 degrees F.

• Maintenance of existing fire protection and alarm equipment.

• Adherence to ICRA Standards as a Level III containment.

• Contract Type: Firm Fixed Price.

• Period of Performance: 491 Calendar days from award or notice to proceed.

• Magnitude of Construction: Between $5,000,000 and $10,000,000.

• Proposals are due by 5:00 PM CDT on June 18, 2026.

• Submission is electronic via email to April.Brooks1@va.gov AND Kenyon.Dulaney@va.gov.

• Proposals must be submitted in three volumes: Volume I (Price and Contract Forms), Volume II (Technical Proposal), and Volume III (Past Performance).

• Evaluation will be based on Lowest Price Technically Acceptable (LPTA).

• Key deadlines: Requests for Information (RFIs) due May 29, 2026.

• This acquisition is 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs) only.

• Offerors must be registered in SAM.gov, VetCert (veterans.certify.sba.gov), and comply with VETS-4212 reporting.

• Offerors must complete VAAR 852.219-75 - Limitation on Subcontracting.

• A site visit can be coordinated by contacting Malcolm Abrams.

• NAICS Code: 236220; Small Business Standard: $45 Million.

• The magnitude of construction is estimated between $5,000,000 and $10,000,000.

Form / Attachment / Pricing Sheet

This document is a Performance Relevancy Questionnaire (PRQ) that contractors must complete to demonstrate their past performance history. It is designed to help the government evaluate the similarity of a contractor's previous projects to the current solicitation's scope, complexity, and cost magnitude.

• Offeror Information: Company/Division name.
• Project/Contract Title: Title of the project/contract being described.
• Contract Specifics: Details such as description of effort, contract number/title, original and current/final contract value, completion dates, and primary causes for modifications.
• Detailed Description of Work Performed: Contractors must describe the work performed, including construction methods, scope, complexity, and cost magnitude, and how it relates to the proposed effort. Similarity to the client type (e.g., federal government) may also be considered.
• Subcontractor Information: Details on work performed by major subcontractors and whether they will be used on the current project.
• Relevancy Justification: Explanation of why the past work is relevant to the solicited project.
• Problems Encountered: Information on any problems encountered and corrective actions taken.
• Point of Contact: Contact information for the Owner/Government agency Contracting Officer and/or inspector.

Bidders must use this form to provide specific details about their past performance on similar projects. The information submitted will be evaluated for its relevancy and similarity to the requirements of the current solicitation. Contractors should select up to five (5) relevant projects, ensuring they are not completed more than five years prior to the solicitation issue date and are at least 70% complete if ongoing.

Form / Attachment / Pricing Sheet

This document, "Attachment 9 - Itemized Cost Breakdown.xlsx", is a worksheet designed for bidders to provide a detailed breakdown of their proposed costs for Solicitation No. 36C24726R0032. It requires itemized costs across material, labor, equipment, and other categories, organized by CSI divisions.

• The worksheet is structured by CSI divisions (e.g., Division 01 - General Requirements, Division 02 – Existing Conditions, etc.).
• For each division, bidders are expected to input costs for Material, Labor, Equipment, and Other.
• A 'Total' column is provided for each division and for overall subtotals and the final 'Total Proposal'.
• The worksheet includes fields for Overhead, Profit, and Bonds and Insurance.

This attachment is critical for bidders to accurately detail their pricing strategy. It serves as the basis for the government's cost evaluation and is a mandatory component of the proposal submission for Solicitation No. 36C24726R0032. Bidders must complete this form meticulously to ensure their proposal is compliant and competitive.

Form / Attachment / Pricing Sheet

This document is Attachment 8, titled "Compliance with Executive Order 13899." It provides a class deviation to the VA Acquisition Regulation (VAAR) Part 822, concerning the application of labor laws to government acquisitions, and Part 852, regarding solicitation provisions and contract clauses. The purpose is to require contractor compliance with Executive Order 13899.

• Class Deviation: Introduces changes to the VAAR text baseline dated October 7, 2024.
• PART 822 - APPLICATION OF LABOR LAWS TO GOVERNMENT ACQUISITIONS: Specifies that contracting officers shall insert the clause at 852.222-71 into solicitations and contracts exceeding the simplified acquisition threshold.
• PART 852 – SOLICITATION PROVISIONS AND CONTRACT CLAUSES: Includes the text of the clause 852.222-71, "Compliance with Executive Order 13899. (DEVIATION) (APR 2025)".
• Clause Requirements:
  • Contractors must comply with Executive Order 13899, Combating Anti-Semitism, pursuant to Title VI of the Civil Rights Act of 1964.
  • Contractors must timely disclose any credible evidence of a violation of Executive Order 13899 by a principal, employee, agent, or subcontractor.
  • Contractors must include these terms in every subcontract or purchase order.

This attachment mandates a specific clause (852.222-71) for solicitations and contracts above the simplified acquisition threshold. Bidders must be aware of and prepared to comply with Executive Order 13899, including disclosure requirements and the obligation to flow down these terms to subcontractors. This impacts proposal preparation and contract performance.

Form / Attachment / Pricing Sheet

This document is a memorandum from the Department of Veterans Affairs (VA) Executive Director, Office of Acquisition and Logistics, announcing a class deviation from the Federal Acquisition Regulation (FAR). This deviation implements Executive Order (E.O.) 14173, "Ending Illegal Discrimination and Restoring Merit-Based Opportunity," and revokes E.O. 11246, "Equal Employment Opportunity." It also updates terminology based on E.O. 14168, "Defending Women From Gender Ideology Extremism and Restoring Biological Truth to the Federal Government."

• FAR Parts Impacted: Parts 1, 2, 4, 14, 19, 22, and 52.
• Effective Date: Immediately.
• Applicability: Applies to all solicitations and contracts.
• Background: The deviation addresses changes to solicitation and contract terms to comply with E.O. 14173, which revoked E.O. 11246. It also removes the term "gender identity" from FAR 22.801 and related clauses due to E.O. 14168.
• Required Actions for Contracting Officers:
  • New Solicitations/Contracts: Do not include specific provisions and clauses (e.g., 52.222-9, 52.222-21, 52.222-23, 52.222-26).
  • New Solicitations/Contracts: Include specific provisions and clauses (e.g., 52.204-8, 52.212-3, 52.212-5, 52.222-6).
  • Open Solicitations: Amend immediately to remove specified provisions and clauses.
  • Existing Contracts: Include applicable clauses from Section 8(c) as soon as practicable.
  • Enforcement: Contracting officers shall not enforce clauses listed in Section 8(a) and previous versions of clauses in Section 8(c).
• SAM.gov Notice: A notice is to be included in new solicitations regarding potential lag between policy updates and SAM.gov system updates for representations and certifications.

This deviation directly impacts the clauses and representations required in solicitations and contracts. Bidders should be aware that certain Equal Employment Opportunity (EEO) and Affirmative Action clauses are being removed or replaced. The specific clauses to be included or excluded will affect proposal preparation and compliance requirements. Bidders should review the specific clauses listed in Section 8 of the memorandum to understand the changes.

Form / Attachment / Pricing Sheet

This document is Standard Form 24 (Rev. 10/2023), a Bid Bond. It is used when a bid guaranty is required for a solicitation. The bond ensures that the Principal (the bidder) will execute further contractual documents and provide required bonds if their bid is accepted, or pay the Government for the cost of procuring the work if they fail to do so.

• Principal: Information about the bidder, including legal name, business address, and type of organization.
• Surety(ies): Information about the surety or sureties providing the bond, including name, business address, and liability limit.
• Penal Sum of Bond: The amount of the bond, expressed as a percentage of the bid price or a specific dollar amount.
• Bid Identification: Details such as Bid Date and Invitation Number.
• Obligation: Outlines the conditions under which the bond is voided (e.g., successful execution of contract documents).
• Conditions: Specifies the terms and duration for acceptance of the bid and execution of further documents.
• Signatures: Spaces for the Principal and Surety(ies) to sign and affix seals.

Bidders are required to complete and submit this form if a bid bond is specified in the solicitation. It is crucial for bidders to understand the requirements for filling out the form accurately, including providing correct information for the Principal and ensuring the Surety is approved by the Department of the Treasury. Failure to submit a proper bid bond may result in the bid being rejected. The form also details the conditions under which the bond becomes void, which are tied to the bidder's subsequent actions upon bid acceptance.

Form / Attachment / Pricing Sheet

This document, "VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction (Jan 2023) (Deviation)", outlines the limitations on subcontracting requirements for offerors. It serves as a certification that the offeror will comply with these limitations if awarded a contract.

• Services Contracts: The contractor will not pay more than 50% of the amount paid by the government to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contracts: The contractor will not pay more than 85% of the amount paid by the government to non-certified SDVOSBs or VOSBs.
• Special Trade Construction Contracts: The contractor will not pay more than 75% of the amount paid by the government to non-certified SDVOSBs or VOSBs.
• Certification Requirement: Offerors must complete, sign, and return this certification with their bid, quotation, or proposal. Failure to do so will result in the offer being deemed ineligible for evaluation and award.
• Compliance: The certification acknowledges that false statements can lead to penalties. Offerors agree to provide documentation to demonstrate compliance upon request.

This document is critical for bidders to understand the subcontracting limitations applicable to the opportunity. Bidders must accurately assess their ability to comply with these percentages based on the contract type (services, general construction, or special trade construction) and ensure they can provide the required certification. This directly impacts proposal preparation and eligibility for award.

Form / Attachment / Pricing Sheet

This document provides the Table of Contents for the "VHA MASTER SPECIFICATIONS" related to Project #521-22-119, "Replace Windows Phase III" at the Birmingham VA Medical Center. It lists the various divisions and sections of the specifications, along with their corresponding dates.

• Divisions 00-12: Covers special sections, general requirements, existing conditions, concrete, masonry, metals, wood, plastics, composites, thermal and moisture protection, openings, finishes, specialties, equipment, and furnishings.
• Specific Sections: Includes detailed sections such as "General Requirements" (01 00 00), "Project Schedules" (01 32 16.15), "Shop Drawings, Product Data, and Samples" (01 33 23), "Safety Requirements" (01 35 26), "Temporary Environmental Controls" (01 57 19), "Construction Waste Management" (01 74 19), "Sustainable Construction Requirements" (01 81 13), "Demolition" (02 41 00), "Traditional Asbestos Abatement" (02 82 11), "Lead-Based Paint Removal and Disposal" (02 83 33.13), "Finish Carpentry" (06 20 00), "Joint Sealants" (07 92 00), "Aluminum Windows" (08 51 13), "Glazing" (08 80 00), "Louvers and Vents" (08 90 00), and "Gypsum Board" (09 29 00).
• Dates: Each section is associated with a date, likely indicating the version or last update.

This document serves as a comprehensive index to the technical specifications for the "Replace Windows Phase III" project. Bidders should use this Table of Contents to quickly locate specific sections of the specifications that detail requirements for materials, installation, safety, environmental controls, and other critical aspects of the project. Understanding the scope and organization of the specifications is crucial for preparing an accurate and compliant bid.

Form / Attachment / Pricing Sheet

This document contains detailed architectural drawings and specifications for Project #521-22-119, "REPLACE WINDOWS PHASE 3" at the Birmingham VA Medical Center. It serves as a critical reference for bidders to understand the scope and technical requirements of the window replacement project.

• Drawing Index (G1000): Lists all drawings, including general notes, life safety plans, architectural plans, exterior elevations, and phasing plans.
• Phasing Requirements: Outlines project phasing, coordination with the COR, and schedule tasks (G1002).
• Life Safety Plans (G1100-G1111): Detailed plans for each floor illustrating life safety measures and egress paths.
• Exterior Phasing Plans (G1200): Illustrates exterior phasing, including roof access and protection.
• Exterior Elevations and Window Phasing (G1201-G1204): Shows exterior views with window locations and phasing.
• Architectural Details (A301-A306): Specifics on window installation, sections, schedules, site preparation, containment, finishes, wall repair, sealing, sill/frame construction, and roof access.
• Floor Plans (A100-A105, A-106 through A-121): Detailed layouts indicating room configurations and window locations.
• Roof Protection Plans (A-200): Requirements for roof protection during construction.
• New Construction Notes (N1-N12): Specifies requirements for new window units, louvers, panels, trim, and painting.
• Existing Construction Notes (E1-E14): Describes current state of walls, ceilings, and potential hazards (lead paint, asbestos).
• Demolition Phase Notes (D1-D4): Outlines requirements for wall/ceiling removal/replacement and window sill replacement.
• Quality Assurance/Recording (G1300): Details photo/video documentation requirements and test window procedures.
• Signage Details (G1301): Specifications for temporary signage during construction.

These drawings are essential for bidders to accurately assess the scope of work, estimate costs, develop a project schedule, and understand the technical specifications for replacing windows across multiple floors. Bidders must carefully review these details, including specific window types, materials, installation methods, and requirements for existing conditions like lead paint or asbestos, to ensure their proposals are compliant and competitive.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically AL20260087, effective January 2, 2026. It outlines the prevailing wage rates and fringe benefits for various construction classifications in Jefferson County, Alabama, for building construction projects (excluding single-family homes and apartments up to four stories).

• General Decision Number: AL20260087
• Superseded Number: AL20250087
• Effective Date: 01/02/2026
• County: Jefferson County, Alabama
• Construction Type: Building
• Classifications & Rates: Lists specific trades (e.g., Asbestos Worker, Boilermaker, Carpenter, Electrician, Laborer, Painter, Plumber, etc.) with their corresponding hourly wage rates and fringe benefit amounts.
• Executive Orders: Includes notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors), which may apply to contracts awarded under this determination.
• Appeals Process: Details the procedure for appealing wage determination decisions.

Bidders must use this wage determination to ensure compliance with federal labor laws when submitting proposals for construction projects in Jefferson County, Alabama. The listed rates are the minimum required for laborers and mechanics employed on the contract. Failure to comply with these wage requirements can result in penalties. Bidders should carefully review the classifications and rates applicable to their proposed work to accurately estimate labor costs and ensure their proposals meet all regulatory requirements.

Solicitation / RFP / RFQ

This is a Pre-Solicitation Notice for Project 521-22-119 NRM, "Replace windows Phase III" at the Birmingham VA Medical Center, Birmingham, Alabama. The Department of Veterans Affairs (VA) intends to issue a Request for Proposal (RFP) for a Firm-Fixed-Price construction contract.

• Demolition and replacement of existing windows.

• Installation of non-operable windows from the exterior using swing stage scaffolding.

• Repainting interior walls surrounding windows and installing new window treatments.

• Replacement of select interior windowsills as per drawings.

• Patching and painting walls.

• Contractor to verify all sizing before ordering windows.

• Window removal and replacement to be completed per the phasing plan.

• Asbestos and lead removal for 100 windows, including abatement glazing and lead removal plan submittal.

• Work must be completed in a code-compliant manner.

• Contract Type: Firm-Fixed-Price

• Estimated Magnitude of Construction: Between $5,000,000 and $10,000,000.

• This acquisition will be conducted in accordance with FAR Part 15.

• The solicitation documents will be made available on SAM.gov.

• No hard copies will be provided.

• Anticipated Solicitation Release Date: 8 January 2026

• Response Date/Time/Zone: 12-26-2025 5:00 PM EASTERN TIME, NEW YORK, USA (Note: This date appears to be prior to the anticipated solicitation release date and may be subject to change or clarification in the forthcoming RFP).

• This acquisition will be a 100% SDVOSB (Service-Disabled Veteran-Owned Small Business) set-aside solicitation.

• All responsible sources may submit a proposal.

• NAICS Code: 236220

• Product or Service Code (PSC): Z2DA

• Contracting Office ZIP Code: 29209-1639

• Contracting Office Address: W.J.B. Dorn VA Medical Center, 6439 Garners Ferry Road, Columbia SC 29209-1639

• Point of Contact: Zaire Naylor, Contracting Officer, Zaire.Naylor@va.gov