Z2DA--Upgrade Electrical Infrastructure 581-22-102 Huntington VAMC

Solicitation / Technical Specifications

This document provides the final technical specifications for Project No. 581-22-102, "Upgrade Electrical Infrastructure" at the Hershel “Woody” Williams VA Medical Center in Huntington, WV. The project involves a comprehensive overhaul of the facility's electrical, mechanical, and safety systems.

The scope of work includes, but is not limited to:

• Electrical Systems: Installation of medium-voltage (5kV/15kV) and low-voltage cables, distribution switchboards, panelboards, grounding and bonding systems, and surge protective devices.

• Fire Alarm System: Upgrading the existing Edwards EST-3 system to an EST-4 system, including new control units, initiating devices, and notification appliances.

• HVAC & Mechanical: Installation of air-source unitary heat pumps, exhaust systems, and a Direct-Digital Control (DDC) system for HVAC.

• Plumbing: Upgrades to domestic water distribution, sanitary waste, and vent piping, including new fixtures.

• General Construction: Site preparation, demolition, cast-in-place concrete, metal fabrications (bollards), hollow metal and wood doors, and interior finishes (gypsum board, painting).

• Exterior Improvements: Installation of chain link fencing and gates.

• Commissioning: Formal commissioning process for fire suppression, plumbing, HVAC, electrical, and security systems.

• Project Number: 581-22-102

• Contract Number: 36C24522C0141

• Location: Huntington, WV

• Instructions: Bidders must obtain drawings and full contract documents from the official solicitation posting.

• Site Visits: May be made only by appointment with the Contracting Officer's Representative (COR).

• Safety & Training: The Site Safety and Health Officer (SSHO) must have completed the OSHA 30-hour Construction Safety class. All other construction workers must have the OSHA 10-hour course.

• Security: All personnel must comply with the VA security management program. The contractor is responsible for providing unarmed guards at the project site after construction hours.

• Warranty: Includes a standard one-year construction warranty, with extended warranties for specific components (e.g., 10 years for door closers and continuous hinges).

• As-Built Drawings: The contractor must maintain and deliver two sets of as-built drawings in electronic (AutoCAD) format.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template for construction, renovation, and maintenance activities. It is used to determine the minimum requirements for infection prevention and control precautions needed for specific activities to prevent infection risks.

• Activity Categorization (Table 1): Classifies the type of construction, renovation, or maintenance work (Categories A, B, C, D).
• Affected Area Assessment (Table 2): Identifies the specific areas impacted by the activity and adjacent areas.
• Patient Risk Category (Table 3): Assesses the risk level to patients in the affected areas (Low, Medium, High, Highest).
• Level of Precautions (Table 4): Determines the required level of infection prevention and control (Levels I, II, III, IV) based on Activity Category and Patient Risk.
• Required Control Measures (Table 5): Details the specific infection prevention and control measures for each Level of Precaution.
• Completion Measures (Table 6): Outlines measures required upon completion of the activity.
• Permit Form: A fillable permit for posting at the activity site for Level III and IV activities.

This document outlines the infection control requirements that must be adhered to during any construction, renovation, or maintenance work performed at a VHA facility. Bidders involved in such projects must understand and comply with these stringent infection control protocols, which can significantly impact project planning, execution, and cost. The document specifies the necessary precautions based on the nature of the work and the patient population in the affected areas, ensuring a safe environment.

Other / Unclassified (Brand Name Justification)

This document is a formal Brand Name Justification for the procurement of fire alarm system components at the Huntington HWW VAMC. It establishes the requirement for the "Edwards" brand to ensure compatibility with the facility's existing infrastructure.

Potential bidders should note the following critical requirements:

• Specific Brand Required: The project requires the "Edwards" brand fire alarm system.
• Technical Scope: The project involves a partial upgrade of the existing system, specifically transitioning from model "EST-3" to the current "EST-4" version.
• Compatibility: The justification states that other brands are not compatible with the current system.
• References: Detailed requirements are located in Fire Detection and Alarm Specification Section 28 31 00 and Fire Alarm drawings FA-001 through FA-501 (package sheets 184–200).

Other / Unclassified

This document is a wage determination for building construction projects in Cabell County, West Virginia, issued by the U.S. Department of Labor. It lists various construction trades and their corresponding prevailing wage rates and fringe benefits, effective from various dates in 2024 and 2025. It also includes classifications for power equipment operators and truck drivers, along with detailed explanations of union rate identifiers, survey rate identifiers, and state adopted rate identifiers.

This document is crucial for bidders on construction-related opportunities in the specified geographic area. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on covered federal or federally assisted construction projects. Bidders must consult this wage determination to accurately estimate labor costs and ensure compliance with federal labor laws, such as the Davis-Bacon Act, when preparing their proposals.

Basis of Design / Bid Set Submission

This document outlines the basis of design for the "Upgrade Electrical Infrastructure" project at the Hershel "Woody" Williams VA Medical Center. It details the criteria, codes, and system selections for architectural, mechanical, electrical, fire alarm, plumbing, structural, and life safety components.

• Electrical Infrastructure Upgrade: The project involves upgrading existing electrical infrastructure and equipment to comply with VA standards and codes. This includes addressing obsolete NEHB panels, replacing or retrofitting them with modern equivalents, and ensuring proper grounding and transformer testing.

• System Selections: The document specifies design parameters and selections for various systems, including:

  • Mechanical: Requirements for satellite electrical rooms, including cooling and ventilation.
  • Electrical: Upgrades to existing electrical infrastructure, including voltage drop and demand calculations, short-circuit calculations, and arc flash assessments. Specific attention is given to obsolete NEHB panels and the need for replacement or retrofitting.
  • Fire Alarm: An upgrade to the existing Edwards brand fire alarm system from EST-3 to EST-4 panels is detailed, including the identification of panels and annunciators across various buildings.
  • Plumbing: Requirements for eyewash stations and oil/water separators for transformer pads.

• Appendices: The document includes several appendices detailing:

  • Obsolete NEHB electrical panels for replacement.
  • Overloaded panels and failed equipment evaluations.
  • Lightning protection findings and recommendations.
  • AEP historical data.
  • Protective device settings adjustments.
  • VAMC test results.
  • Transformer oil testing results.
  • Room load calculations.
  • Equipment cutsheets.

• Project Name: Upgrade Electrical Infrastructure

• Project Number: 581-22-102

• Location: Hershel "Woody" Williams VA Medical Center, Huntington, WV

• Date Prepared: March 31, 2025

This document provides critical technical details and scope of work for potential bidders involved in the electrical infrastructure upgrade project. It highlights specific areas requiring attention, such as obsolete panels, system upgrades, and compliance with various codes and standards.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contracts: Offerors must certify they will not pay more than 50% of the government-paid amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contracts: Offerors must certify they will not pay more than 85% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contractors: Offerors must certify they will not pay more than 75% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs.
• Certification Acknowledgment: Offerors acknowledge that false certifications are subject to penalties under Title 18, United States Code, Section 1001.
• Compliance Verification: The VA may require documentation (invoices, subcontracts) to verify compliance during contract performance and upon completion.
• Cooperation: Offerors agree to cooperate and provide requested documents for compliance determination.
• Required Submission: This certification must be completed, signed, and returned with the offeror's bid, quotation, or proposal. Failure to provide it will result in the offer being deemed ineligible for award.

This is a mandatory certification. Bidders must understand and agree to these subcontracting limitations based on the contract type (services, general construction, or special trade construction). Failure to complete and submit this form with the offer will make the bid ineligible for award.

Form / Attachment / Pricing Sheet

This document requires offerors to complete and submit a Contractor Certification statement. It outlines the legal provisions related to the employment of non-immigrant foreign nationals working under contract or subcontract for the Department of Veterans Affairs (VA).

• Compliance with Immigration and Nationality Act: Contractors must adhere to all legal provisions concerning non-immigrant foreign nationals working on VA patient referral services.
• Prohibition of Illegal Alien Employment: Contractors shall not knowingly employ illegal aliens or foreign nationals in violation of their U.S. admission status.
• E-Verify Requirements: Contractors must comply with "E-Verify" requirements per Executive Order 12989 and related regulations.
• Consequences of Non-Compliance: Failure to comply may result in the prohibition of foreign nationals from working on VA contracts and may lead to contract termination for breach.
• Subcontractor Certification: Contractors must obtain similar certifications from their subcontractors.
• Certification Fields: Includes spaces for Signature, Date, Typed Name and Title, and Company Name.
• False Certification Warning: A statement warns that false certifications are subject to prosecution under 18 U.S.C. 1001.

Bidders must understand and be prepared to complete this certification accurately. It is a mandatory requirement for participation in the opportunity, ensuring compliance with U.S. immigration and labor laws for any foreign national employees involved in providing services to the VA. Failure to comply can have significant consequences, including contract termination.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template for construction, renovation, and maintenance activities. It serves as a baseline to determine the minimum requirements for infection prevention and control precautions needed for specific activities, considering the type of work and the patient risk in affected areas.

• Activity Categorization: Identifies the type of construction/renovation/maintenance activity (Categories A, B, C, D).
• Affected Area Assessment: Maps the activity area and adjacent areas, noting the service type and point of contact.
• Patient Risk Category: Assesses the risk level (Low, Medium, High, Highest) of patients in affected areas.
• Level of Infection Prevention and Control Precautions: Determines the required precaution level (I, II, III, or IV) based on the activity and patient risk categories.
• Required Control Measures: Details specific measures for each precaution level, including dust control, barrier construction, negative air pressure, and personal protective equipment (PPE).
• Completion Measures: Outlines cleaning, HVAC, and water system requirements upon completion of the activity.
• Permit Form: A fillable permit for posting at the activity site for Level III and IV activities.

This document is crucial for any contractor performing construction, renovation, or maintenance work within VHA facilities. It outlines the mandatory infection control measures that must be implemented to protect patients and staff. Bidders must understand these requirements to accurately scope their work, estimate costs, and ensure compliance during project execution. Failure to adhere to these ICRA requirements can lead to project delays, rework, and potential penalties.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template for construction, renovation, and maintenance activities. It is used to determine the minimum requirements for preventing infection risks during such activities.

• Activity Categorization: Identifies the type of construction/renovation/maintenance activity (Categories A, B, C, D) based on scope and duration.
• Affected Area Assessment: Maps the activity area and adjacent areas that may be impacted.
• Patient Risk Category: Assesses the risk level of patients in affected areas (Low, Medium, High, Highest).
• Infection Prevention and Control Precautions: Determines the required level of precautions (I, II, III, or IV) based on Activity Category and Patient Risk Category.
• Control Measures: Details specific infection prevention and control measures required for each precaution level, both during the activity and upon completion.
• Permit: A fillable permit form is included for posting at the project site for Level III and IV activities, outlining control measures.

This document outlines the infection control requirements that must be adhered to during any construction, renovation, or maintenance work performed within VHA facilities. Bidders should review these requirements to understand the necessary safety protocols, containment measures, and potential impacts on their work, which may influence project planning, costs, and execution.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template used for performing assessments for construction, renovation, and maintenance activities. It establishes minimum requirements for categorizing activity types and patient risk to determine necessary infection prevention precautions. Facilities can customize this template.

• Activity Categorization (Table 1): Defines four categories (A, B, C, D) for construction, renovation, and maintenance activities based on scope, duration, and impact (e.g., dust creation, patient/employee presence).
• Affected Area Assessment (Table 2): Identifies areas impacted by the activity and their service types.
• Patient Risk Category (Table 3): Assesses the risk level (Low, Medium, High, Highest) associated with patients in the affected areas.
• Level of Infection Prevention and Control Precautions (Table 4): Determines the required precaution level (I, II, III, or IV) by cross-referencing Activity Category and Patient Risk Category.
• Required Control Measures (Table 5): Details specific infection prevention and control measures for each precaution level (I-IV).
• Completion Measures (Table 6): Outlines cleaning, HVAC, and barrier removal requirements upon activity completion.
• Permit Form: A fillable permit for posting at the activity site for Level III and IV activities, requiring signatures from the Project Manager and Infection Preventionist.
• Appendix A: Provides an alternative to outdoor exhaust requirements for interior construction space exhaust.

This document is crucial for understanding the infection control requirements and precautions that must be implemented for any construction, renovation, or maintenance work within VHA facilities. Bidders need to be aware of these requirements to accurately scope their proposals, estimate costs, and ensure compliance during project execution. The document dictates the level of containment, dust control, worker protocols, and post-activity cleaning necessary, which directly impacts project planning and execution.

Form / Attachment / Pricing Sheet

This document is a template for performing facility Infection Control Risk Assessments (ICRAs) for construction, renovation, and maintenance work. It provides minimum requirements for categorizing activity types and patient risk to determine necessary infection prevention precautions.

• Activity Categorization: Identifies four categories (A, B, C, D) based on the nature and scope of construction, renovation, or maintenance activities.
• Affected Area Assessment: Requires identification of the primary activity area and adjacent areas that may be impacted.
• Patient Risk Category: Assesses the risk level (Low, Medium, High, Highest) associated with patients in affected areas.
• Infection Prevention and Control Precautions: Determines the required level of precautions (I, II, III, or IV) based on the activity and patient risk categories.
• Control Measures: Details specific control measures required for each level of precaution, including dust control, barrier construction, negative pressurization, and worker hygiene.
• Completion Measures: Outlines minimum measures for cleaning, HVAC, and water systems upon completion of the activity.
• Permit Form: Includes a fillable permit form for posting at project sites for Level III and IV activities.

This document outlines the mandatory infection control and safety protocols that must be adhered to during any construction, renovation, or maintenance activities within VHA facilities. Bidders must understand these requirements to accurately scope their work, ensure compliance, and factor associated costs and procedures into their proposals. The document dictates the level of containment, air quality control, and worker safety measures necessary, which directly impacts project execution and planning.

Form / Attachment / Pricing Sheet

This document is a Brand Name Justification, citing FAR 36.202 and VAAR 836.202-70, to explain the necessity of using specific brand name products or features, or their equal, for a procurement request or purchase order. It details why alternative products may not meet the agency's needs.

• The justification is for power monitoring meters, specifically citing SEL (Schweitzer Engineering Laboratories) power quality and revenue meters.
• The rationale is that these meters provide the required outputs economically, and changing manufacturers would necessitate a new design and additional components.
• A list of specific equipment drawings (e.g., EP-901, EP-911, EP-928) is provided, indicating the locations or applications for this equipment.
• It states that the drawings take precedence over the Advanced Utility Metering System specification section 25 10 10.

This justification indicates that the procurement may specify or favor SEL meters, or require products that are equal to SEL's specifications. Bidders should note that the agency has determined that alternatives may require significant redesign, potentially impacting cost and schedule. The specific drawing numbers listed may be critical for understanding the scope and requirements related to the metering equipment.

Form / Attachment / Pricing Sheet

This document contains the "FINAL BID SET Drawings" for the Huntington VAMC - Upgrade Electrical Infrastructure project (Project # 581-22-102), dated January 28, 2025. These drawings provide detailed plans and specifications for the electrical infrastructure upgrades at the Hershel 'Woody' Williams VA Medical Center.

• Project Information: Includes project title, number (581-22-102), and location (Huntington VAMC).
• Design Team: Lists architectural, mechanical, plumbing, electrical, and fire protection consultants.
• General Notes: Instructions for contractors regarding coordination, site verification, and existing conditions.
• Building Schedules: Work breakdowns by building number, referencing specific electrical sheets and their locations.
• Drawing Index: Comprehensive list of drawings by discipline (General, Architectural, Mechanical, Plumbing, Electrical, Fire Alarm).
• Symbols and Abbreviations: Key for understanding drawing notations.
• ICRA Details and Standards: Information on Infection Control Risk Assessment.
• Specific Electrical Details: Includes lightning protection systems for various buildings (9, 11, 15, 25, 28, 51, 52) and details for transformers.

These drawings are critical for bidders to understand the full scope of the electrical infrastructure upgrade project. They detail specific locations, requirements, and technical specifications for demolition and new installations across multiple buildings and floors. Bidders must review these drawings thoroughly to accurately estimate costs, develop project plans, and ensure compliance with all stated requirements and standards, including NFPA 780 and UL 96A. The drawings are essential for preparing accurate bids and coordinating with other trades.

Solicitation / RFP / RFQ

This solicitation is for the "Upgrade Electrical Infrastructure Project 581-22-102" at the Hershel "Woody" Williams VA Medical Center in Huntington, WV. The project aims to renovate the current electrical and life safety systems to meet current codes, ensuring a safe and reliable electrical infrastructure due to identified obsolete or overloaded components causing safety concerns.

• General construction, excavation, demolition, renovation of electrical and life safety systems.

• Installation and/or retrofit of 480v MCCs, MDPs, and Panelboards.

• Installation of 34.5kV – 4.16kV transformers.

• Installation of lightning protection and fire protection systems.

• Upgrade of existing fire alarm system to EST-4 panels, including new annunciators and integration with the emergency communication system.

• Relocation of electrical panels and transformers to mitigate code violations.

• Compliance with VA Standards, PG-18-1, NFPA 101, VA Fire Protection Design Manual, and International Building Code.

• Requirement for an OSHA Certified "Competent Person" on site.

• Contract Type: Firm-Fixed-Price single award.

• Magnitude: Estimated between $10,000,000 and $20,000,000.

• Performance Period: Anticipated completion within 1830 days or less from Notice to Proceed.

• Proposal Due Date: April 29, 2026, by 1:00 PM EST.

• Offers must be delivered to FMS Building 8, 1540 Spring Valley Drive, Huntington, WV 25704, Attn: Aaron Morrison. Electronic submissions are not accepted.

• Offers are valid for 120 calendar days.

• Evaluation Criteria: Best Value Tradeoff Method, considering Technical Capability, Past Performance, and Price. Technical and Past Performance are significantly more important than Price.

• Site Visit: Strongly recommended on March 10, 2026, at 1:00 PM at the VA Medical Center, FMS Building 8.

• Requests for Information: Must be in writing and received by March 24, 2026, 1:00 PM EST, submitted via email to aaron.morrison@va.gov.

• This is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• Offerors must be registered in SAM and verified in the VA Center for Veterans Enterprise (CVE) database.

• Attachments include Drawings/Specifications, General Conditions, ICRA, Wage Determination, Brand Name Items, and Evaluation Factors.

• Bid Guarantee required (SF 24), not less than 20% of bid price, not to exceed $3,000,000.

• Performance and Payment Bonds (SF 25 and SF 25A) required upon award.

Solicitation / RFP / RFQ

This is a Request for Proposal (RFP) for construction services to upgrade the electrical infrastructure at the Hershel Woody Williams Veterans Affairs Medical Center (VAMC) in Huntington, WV (Project Number 581-22-102). The contractor will be responsible for providing all labor, materials, equipment, permits, transportation, and supervision.

• Construction services for electrical infrastructure upgrade.

• Adherence to solicitation documents, specifications, and drawings.

• Contract Type: Firm Fixed Price.

• Performance Period: 1830 calendar days from receipt of the Notice to Proceed.

• Estimated Value: Between $10,000,000 and $20,000,000.

• Proposals will be evaluated in accordance with FAR Part 15.

• The solicitation, specifications, drawings, and attachments will be available on SAM.gov.

• Amendments will also be posted on SAM.gov; hard copies will not be mailed.

• All questions must be submitted in writing via email to aaron.morrison@va.gov.

• A pre-bid site visit will be held at the Huntington VAMC; date to be announced in the solicitation.

• Response Date/Time: April 29, 2026, 1:00 PM Eastern Time.

• This procurement is a 100% Service Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• NAICS Code: 238210, with a small business size standard of $19 million annual receipts.

• Bidders must be registered in the SAM database, complete Representations and Certifications, and register with Vets 4212.

• Bidders must be registered in the SBA database at the time of bid submission.

• It is the contractor's responsibility to frequently check SAM.gov for notices and amendments.

• The government is not responsible for notifications not sent or received.