Z2DZ--Bolt Replacement Survey and Replacement Plan 635 - ASTM307

Amendment / Modification

This amendment to solicitation 36C25926R0056 makes the following updates:

• Vendor Question Responses: Provides adjusted answers to vendor questions 1 through 7 from Amendment 0001.

• Response Due Date Extension: The deadline for offer receipt has been extended from April 14, 2026, to April 16, 2026, at 10:00 AM Central Daylight Time (CDT).

• New Drawings Provided: Drawings for heating water and domestic hot water systems are now included.

• Answers to vendor questions (previously provided in Amendment 0001).

• Response due date.

• Attachments (addition of heating water and domestic hot water drawings).

• Bidders have an extended deadline to submit their offers.

• Bidders should review the updated answers to vendor questions and the newly provided drawings for a comprehensive understanding of the requirements.

Form / Attachment / Pricing Sheet

This document is a worksheet designed to help offerors calculate and document the percentage of contract performance costs that will be self-performed by their company or by eligible Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. This is a requirement for Engineering Services opportunities with NAICS code 541330, specifically requiring at least 50 percent of personnel costs to be spent on the concern's employees or employees of other eligible SDVOSB concerns.

• Breakdown by Specification Division: Requires a breakdown of material and personnel costs for each applicable project division.
• Cost Categories: Includes fields for Personnel Costs, Material/Equipment Costs, Sub Total, Profit, Overhead, Bond, and Grand Total.
• SDVOSB Vendor Identification: Requires a 'Y' or 'N' to indicate if an SDVOSB vendor will perform work within each division.
• Self-Performed Personnel Cost Calculation: Provides a step-by-step calculation to determine the total amount of work to be self-performed and the resulting percentage.
• Certification: Requires an authorized representative to certify the accuracy of the representations.

Offerors must use this worksheet to demonstrate compliance with the SDVOSB subcontracting requirements. Accurate completion and submission of this form are crucial for proposal evaluation and contract award. It requires bidders to detail their planned use of their own personnel and eligible SDVOSB subcontractors for personnel costs, ensuring the 50% threshold is met.

Solicitation / RFP / RFQ

This document outlines a pre-bid meeting and site visit for a Bolt Replacement Survey and Replacement Plan at the Oklahoma City VA Medical Center. The contractor will be responsible for providing all labor, tools, materials, equipment, and supervision for this task, adhering to all applicable OSHA, EPA, and federal/state environmental regulations.

• Conduct a Bolt Replacement Survey and develop a Replacement Plan.

• Comply with all relevant safety and environmental regulations.

• Estimated construction range: $25,000 to $100,000.

• Performance Period: Begin within 10 days of Notice to Proceed (NTP) and complete within 30 days.

• Post-Award Requirement: Submit weekly certified payrolls with monthly invoices.

• Questions are due by April 1, 2026, before 10 am CT to frances.basham@va.gov.

• Bids are due on March 8, 2024, no later than 10:00 AM MT via email to frances.basham@va.gov.

• Bidders must provide a signed copy of VAAR clause 852.219-75 Limitation on Subcontracting with their bid package.

• VAAR clause 852.219-75 Limitation on Subcontracting is applicable.

• The pre-bid meeting/site walk is not mandatory.

• Inquiries about the project must be submitted in writing to the Contracting Officer.

• Site visits are only permitted via formal invitation.

• Attendees of the walk-through must stay as a group and leave the site upon conclusion.

Other / Unclassified

This document is a "Site Visit Attendance" sheet for the "Bolt Replacement Survey and Replacement Plan." It records the names, organizations, phone numbers, and email addresses of individuals who attended a site visit related to this plan.

This document is relevant to potential bidders as it lists attendees from various organizations, including government entities (VISN 19 NCO 19, Engineer Facilities Management Service) and private companies (Jackson Mechanical, Utility System Solutions). The contact information provided may be useful for potential bidders seeking to understand who was involved in the site visit or for follow-up inquiries, although it does not contain specific details about the opportunity itself.

Form / Attachment / Pricing Sheet

This document contains detailed architectural drawings illustrating the domestic water distribution system for Building 1 of the VA Health Care System in Oklahoma City, Oklahoma. It includes plans for multiple floors, from the ground floor up to the penthouse level, as well as site plans.

• Floor Plans: Detailed layouts of cold water (CW), hot water (HW), and hot water return (HWR) piping, including valves, end-of-line (EOL) markers, and check valves for each floor.
• Site Plan: An overview of the domestic water distribution on the exterior of the facility.
• Legend: A key explaining the various symbols and line types used in the drawings.
• Notes: Specific instructions and references to other drawings or sections for shutdown procedures and construction details.
• Plumbing Fixture Schedule: A table detailing various plumbing fixtures, their specifications, and water requirements.

These drawings are critical for understanding the existing domestic water infrastructure within Building 1. Bidders can use this information to assess the scope of work related to any potential modifications, repairs, or new installations of the domestic water system. The detailed floor plans and fixture schedules provide essential data for planning, estimating, and executing work on this system.

Form / Attachment / Pricing Sheet

This document contains detailed architectural and engineering drawings for the steam distribution system within Building 1 of the VA Health Care System (HCS) in Oklahoma City, OK. It outlines the layout and specifications for steam supply and return lines across multiple floors, from the basement to the penthouse and roof.

• Floor Plans: Detailed schematics showing the routing of steam pipes, including high pressure, medium pressure, and low pressure steam, as well as pumped and gravity returns.
• Legends: Comprehensive keys explaining the symbols and line types used to represent different types of steam and return lines, as well as pressure reducing valves (PRVs) and other components.
• Heating Zone Diagrams: Visual representations of how different areas of the facility are zoned for steam heating.
• Pipe Sizing: Indication of pipe diameters throughout the system.
• Building Information: Identifies the facility as VA HCS, Oklahoma City, OK, Building 1.

These drawings are critical for any bidder involved in the installation, maintenance, repair, or upgrade of the steam distribution system. They provide essential information on the existing infrastructure, including pipe locations, sizes, pressures, and zoning, which is necessary for accurate bidding, planning, and execution of related work.

Amendment / Modification

This amendment modifies Solicitation 36C25926R0056. Key changes include:

• The deadline for receipt of offers is extended to April 14, 2026, at 10:00 AM CDT.

• The Wage Determination will be removed as wage rates are not necessary for this solicitation.

• The Calculation of Self-Performed/Subcontracted Work Sheet has been replaced with an updated version.

• Answers to vendor questions are provided.

• The Site Visit attendance and meeting sheets are posted.

• Several FAR clauses related to construction wage rates and paid sick leave have been removed: FAR 52.222-5, FAR 52.222-6, FAR 52.222-13, FAR 52.222-55, and FAR 52.222-62.

• The Period of Performance has been revised to 180 days from the issuance of the Notice to Proceed.

• Five documents are attached to this amendment.

• Solicitation deadline

• Removed FAR clauses

• Period of Performance

• Calculation of Self-Performed/Subcontracted Work Sheet

• Wage Determination

• The offer due date has been extended.

• Specific clauses related to wage rates and sick leave are no longer applicable.

• The period of performance has been clarified.

• Bidders should review the updated worksheet, vendor questions and answers, and the list of attachments.

Form / Attachment / Pricing Sheet

This document provides a map and directions to the Engineering Trailers, noting current site conditions that may affect access.

• Aerial view of the area showing streets (NE 16th St, NE 15th St, NE 13th St, N Kelley Ave, MCMechen Pkwy).
• Location of a "Under Construction Site Closed" area.
• Designated "Parking" area.
• Location of "Engineering Trailers."
• Specific walking directions to the Engineering Trailers, involving passing a boiler plant and using a ramp.
• Identification of trailer assignments: "Engineers/CCRs left trailer" and "Admin right trailer."
• Note on "Parking extremely limited."

This map is crucial for bidders needing to visit the Engineering Trailers. It highlights limited parking and provides essential navigation instructions, ensuring personnel can reach the correct location despite ongoing construction.

Form / Attachment / Pricing Sheet

This document is the VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction. It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. This is a mandatory certification for the offeror's bid, quotation, or proposal.

• Services Contract: Offeror certifies they will not pay more than 50% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs.
• General Construction Contract: Offeror certifies they will not pay more than 85% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Material costs are excluded.
• Special Trade Construction Contract: Offeror certifies they will not pay more than 75% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Material costs are excluded.
• Certification Acknowledgement: Offeror acknowledges the certification is subject to Title 18, United States Code, Section 1001, and penalties for false statements.
• Compliance Verification: Offeror understands they may be required to provide documentation to verify compliance.
• Required Fields: The certification section requires the printed name, title, signature, date, and company name/address of the authorized signee.

Offerors must complete, sign, and return this certification with their submission. Failure to provide this completed certification will result in the offer being deemed ineligible for evaluation and award. This document directly impacts eligibility and requires careful review of subcontracting limitations based on the contract type.

Form / Attachment / Pricing Sheet

This document is a worksheet for calculating the percentage of work to be self-performed by the prime contractor versus subcontracted work, specifically focusing on personnel costs. It is required for Offerors responding to solicitations for General Construction (NAICS code 236220) and specialty trade NAICS codes.

• Self-Performance Requirement: Offerors must ensure at least 15% (25% for specialty trades) of the contract performance cost for personnel is performed by their own employees or employees of eligible Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.
• Cost Breakdown: Requires a breakdown of material and personnel costs by specification division.
• Calculation Worksheet: Provides a structured format to detail costs for each division, subtotal personnel and material/equipment costs, and then add profit, home office overhead, and bond costs to arrive at a Grand Total.
• Self-Performed Personnel Cost Calculation: A specific section guides the calculation of the total amount of work to be self-performed by the prime contractor.
• Certification: Requires the authorized representative to certify the accuracy of the provided information.

Bidders must use this worksheet to document their compliance with the self-performance requirements. Accurate completion is crucial for proposal evaluation and demonstrating eligibility, particularly for SDVOSB set-aside opportunities. It requires a detailed understanding of project costs and subcontracting plans.

Solicitation / RFP / RFQ

This solicitation is for a Bolt Replacement Survey and Replacement Plan at the Oklahoma City VA Health Care System. The project aims to identify existing ASTM 307 bolts on high and medium pressure steam and hot water piping systems operating above 50 pounds per square inch and develop a plan for their replacement with ASTM A193 bolts. The estimated project magnitude is between $25,000 and $100,000.

• Survey and identify all ASTM 307 bolts on specified piping systems.

• Develop a prioritized replacement plan.

• Provide a report detailing bolt locations and quantities.

• Contractor is responsible for all materials, verification of site conditions, and adherence to VA safety and infection control policies.

• Contract Type: Firm-Fixed-Price.

• Performance Period: 30 days after Notice to Proceed.

• POP Begin: 04-15-2026, POP End: 05-15-2026.

• Proposals must be submitted via email to frances.basham@va.gov by April 9, 2026, 10:00 A.M. (CT).

• Award will be made to a responsible SDVOSB offeror based on Past Performance and Price.

• Evaluation Factors: Past Performance, Compliance Requirements, and Price.

• Key Deadlines:

  • Site Visit: March 26, 2026, 10:00 A.M. (CT) (Non-mandatory).
  • Questions Due: April 1, 2026, 10:00 A.M. (CT).
  • Proposals Due: April 9, 2026, 10:00 A.M. (CT).

• This solicitation is a total set-aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be verified and visible in the SBA certification database at the time of offer submission.

• Proposals from non-verified SDVOSB contractors will be rejected.

• Offerors must be registered in the System for Award Management (SAM).

• A non-mandatory site visit is scheduled for March 26, 2026.

• Proposals must include pricing, signed VAAR 852.219-75 LOS certification, and a bid bond if over $150,000.

• NAICS Code: 541330 - Engineering Services.

Solicitation / RFP / RFQ

This solicitation is for a Bolt Replacement Survey and Replacement Plan for the Oklahoma City VA Medical Center, specifically related to ASTM307. The government is procuring services to assess and plan for bolt replacements.

• Conduct a survey related to bolt replacement.

• Develop a replacement plan.

• Not specified in the provided text.

• Response Date/Time/Zone: 04-09-2026 10:00 CENTRAL TIME, CHICAGO, USA.

• Evaluation criteria are not detailed in this document.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Solicitation Number: 36C25926R0056

• NAICS Code: 541330 (Engineering Services)

• Product Service Code: Z2DZ

• Place of Performance: Department of Veterans Affairs, Oklahoma City VA Medical Center, 921 NE 13th St., Oklahoma City, OK 73104, USA.

• Contracting Office Zip Code: 80111

• Contact: Frankie Basham, Contracting Officer, frances.basham@va.gov, 918-577-3923.