Z2NA--AWARD NOTICE MARTINSBURG VAMC 36C24526Q0341

Award Notice

• Award Number: 36C24526P0344

• Award Date: 04-27-2026

• Award Amount: $488,220.00

• Awardee: EA ENGINEERING, SCIENCE, AND TECHNOLOGY, INC., PBC

• Contractor UEI: LEEMJD9WKDC9

• Awardee Address: 225 SCHILLING CIR STE 400, HUNT VALLEY, MD 21031

• Solicitation Number: 36C24526Q0341

• Product Service Code (PSC): Z2NA

• NAICS Code: 562910

• Set-Aside: SBA

• Address: Department of Veterans Affairs, VISN 5 Contracting Satellite office, 361 Boiler House RD, Perry Point MD 21902

• Contracting Officer: Bill Pratt

• Email: billie.pratt@va.gov

• Phone: 410-642-2411

• Agency URL: https://www.va.gov

• Agency Contact Email: Billie.Pratt@va.gov (NCO 5)

Other / Unclassified

This document is an API Standard 653 Out-of-Service Inspection Report for Tank #1 at the Veterans Administration Medical Center in Martinsburg, West Virginia. The inspection was conducted by Environmental Technology, Inc. on July 19, 2006.

This report details the findings of a structural inspection of a fuel oil storage tank. While not a solicitation, it provides critical information about the condition of existing infrastructure. Bidders interested in opportunities related to tank maintenance, repair, replacement, or ongoing inspection services for this facility would find this report highly relevant. It outlines specific areas of concern such as underside corrosion on the bottom plates, shell settlement, and recommendations for repairs and future inspections. The report includes detailed measurements, service life evaluations, and compliance recommendations based on API Standard 653.

Form / Attachment / Pricing Sheet

This document contains architectural and engineering plans for fuel oil storage tanks associated with the existing Boiler House Building No. 320. It details the layout, sections, and site plan for these tanks.

• Plans: Includes top-down views (plan) and side views (sections) of the fuel oil storage tanks.
• Site Plan: Shows the location of the tanks relative to the existing boiler house.
• Dimensions and Elevations: Provides specific measurements and height references (e.g., +495.5, +488.75).
• Notes: Includes construction details, references to other drawings (e.g., 320-G1 for fuel flow diagram), and revision history.
• Project Information: Identifies the project as "REPLACEMENT OF BOILERS AND BOILER PLANT ALTERATIONS" for the Veterans Administration in Martinsburg, West Virginia.

This document is crucial for bidders to understand the physical scope and location of existing fuel oil storage tanks. It provides essential details for any work related to the boiler house, fuel systems, or site modifications that may be part of a larger opportunity. Bidders should review these plans to assess site conditions, potential integration points, and any constraints related to the existing infrastructure.

Other / Unclassified

This document is a "Lead-Based Paint Inspection Final Technical Report" for the Martinsburg VA Medical Center, Building 320 Boiler House Tanks. It details the findings of an inspection conducted on January 27, 2022, to identify the presence of lead-based paint (LBP) and/or paint-containing lead (PCL) on building components. The inspection utilized X-Ray Fluorescence (XRF) testing.

This report is relevant to potential bidders as it identifies specific building components within the Boiler House Tanks that contain lead-based paint or paint containing lead. This information is crucial for any future renovation, repair, or demolition work that may disturb these materials. Bidders should be aware of the potential presence of LBP/PCL, as it may trigger specific regulatory requirements under US OSHA standards (e.g., "Lead-in-General Industry" and "Lead Exposure in Construction"). The report recommends that contract specifications explicitly communicate the presence of LBP/PCL to the general contractor and that contractors engaged in such work must comply with relevant OSHA regulations. It also suggests that contractors should possess current EPA "Renovation, Repair, and Painting (RRP)" training certifications.

Amendment / Modification

This amendment (0003) to Solicitation 36C24526Q0341 provides answers to previously submitted RFIs and includes several new document attachments.

The following documents have been attached:

• Convault_Inspection_3-3-14.pdf
• ConVault Maintenance Checklist.pdf
• 20074.AST3.IS.STI.12.20.pdf
• 20074.AST2.IS.STI.12.20.pdf
• 1 February 2022 - Boiler Tank Lead Inspection - Final Technical Report.pdf
• 20074.AST5.IS.STI.12.20.pdf
• 20074.AST8.IS.STI.12.20.pdf
• 20074.AST1.IS.STI.12.20.pdf
• ConVault Specification 3-2010.pdf
• 504-BT specs.pdf
• Fuel Oil Storage Tanks Plans Sections Existing Boiler House Bldg 320.pdf
• Annual Inspection Certification AST 2.pdf
• Annual Inspection Certification AST 8.pdf
• Annual Inspection Certification AST 3.pdf
• Annual Inspection Certification AST 1.pdf
• FitForServiceForm_AST_10_signed.pdf
• ERPT_Martinsburg_Tank2_Final_11-02-06.pdf
• FitForServiceForm_AST_504-BT_signed.pdf
• ERPT_VAMED_Tank1_Final_7-28-06.pdf
• FitForServiceForm_AST_9_signed.pdf
• Annual Inspection Certification AST 5.pdf
• RFI answers.pdf
• 36C24526Q0341 0003.pdf

This amendment does not explicitly state changes to proposal deadlines or evaluation factors, but bidders should review all newly attached documents and the RFI answers for any impact on their proposals.

Amendment / Modification

This document is Amendment 0003 to the solicitation, which provides answers to RFIs and includes supporting documents. It also indicates that further answers are pending and will be posted when received.

• RFI answers and supporting documents are attached.

• The RFQ due date has been extended to April 2, 2026.

• All other terms and conditions of the RFQ remain unchanged.

Questions & Answers / Clarifications

This document provides responses to questions raised by potential bidders regarding the solicitation for inspection and coating services for Aboveground Storage Tanks (ASTs) 1 and 2.

• Inspections: Full internal inspections per API-653 are required for Tanks 1 and 2, including Magnetic Flux Leakage (MFL) scanning of the floor as per API-653 Annex G.
• Paint/Coating: A Polyurethane UV-stable coating is required for ASTs 1 and 2. The contractor is responsible for specifying an appropriate, compatible topcoat if the existing system is not rated for UV exposure.
• Tank Availability: Only one tank may be out of service at a time for inspection.
• Fuel Removal: AST 1 requires removal of approximately 59,596 gallons of fuel, and AST 2 requires removal of approximately 29,869 gallons for internal inspection.
• Personnel Certification: Either a WV Professional Engineer OR an API/STI-certified Inspector is required, aligning with WV regulations.
• Lead Paint: If lead-based paint is present, the contractor must properly contain lead dust, provide trained personnel, and use appropriate PPE. The current coating is known to contain lead and will be handled as hazardous waste by the contractor.
• Wastewater Discharge: Discharge of water from dike and power washing is not permitted under the current NPDES permit. A one-time discharge request through the WV DEP is required. Discharge of process water into the sanitary sewer is still under review.

These clarifications address key aspects of the scope of work, technical requirements, personnel qualifications, and environmental considerations, which may impact bidder proposals and cost estimations. Specific details regarding fuel quantities and inspection methods have been confirmed.

Form / Attachment / Pricing Sheet

This document is an "Annual Inspection Certification" for an Aboveground Storage Tank (AST) to certify it is "Fit for Service". It appears to be a form used to document the results of an annual inspection.

• AST Facility Name: Veterans Affairs Medical Center
• Tank Owner Name: Veterans Affairs Medical Center
• Certifying Individual: Ryan Peterson - STI, API 653
• Facility/Owner's Tank ID: AST 5
• DEP Determined Tank Level: Level 1 tank
• Certifications regarding the tank system meeting applicable standards and the owner's representative's knowledge of the system's condition.
• A section for documenting deficiencies and recommendations.
• Signature and date of the certifying individual.
• Registration and certification expiration dates for STI and API.

This document provides details about a specific AST (AST 5) at the Veterans Affairs Medical Center, including its inspection status and certifying individual. Bidders responding to opportunities involving this facility or similar AST systems may need to understand the inspection requirements and documentation standards reflected in this form.

Form / Attachment / Pricing Sheet

This document is an Annual Inspection Certification for an Aboveground Storage Tank (AST), certifying that the tank is "Fit for Service." It is used to document the results of a tank evaluation and to certify compliance with West Virginia (WV) Code of State Rules (CSR) 47-63-5.2.

• AST Facility Name: Martinsburg VA Medical Center
• Tank Owner Name: Kenneth Allensworth
• Certifying Individual: Christopher Rua
• Facility/Owner's Tank ID: AST No. 9
• DEP Issued Tank Label: 002-00000338
• DEP Determined Tank Level: Level 1 tank
• Certifications regarding the tank evaluation and compliance with WV CSR 47-63-5.2.
• Signature and date of the certifying individual.
• P.E. Registration #, STI Certification # or Certification # (if applicable).
• Registration/Certification Expiration Date API (if applicable).

This document confirms that a specific aboveground storage tank (AST) has undergone an annual inspection and has been certified as "Fit for Service" according to state regulations. Bidders may need to ensure that any facilities or equipment they are responsible for under a contract meet similar inspection and certification requirements. It provides details about the facility, owner, and the certifying inspector, which could be relevant for understanding the operational status and compliance of a site.

Form / Attachment / Pricing Sheet

This document is an Annual Inspection Certification for an Aboveground Storage Tank (AST), certifying that the tank is "Fit for Service." It is used to document the results of a tank evaluation and ensure compliance with West Virginia Code of State Rules (CSR) 47-63-5.2.

• Facility Information: Name (Martinsburg VA Medical Center), Address, Tank Owner (Kenneth Allensworth), Certifying Individual (Christopher Rua).
• Tank Details: Facility/Owner's Tank ID (AST 504-BT), DEP Issued Tank Label (002-00000433), DEP Determined Tank Level (Level 1 tank).
• Certifications: The certifying individual attests to being qualified and having performed the tank evaluation according to WV CSR 47-63-5.2. They also certify that the tank system meets applicable standards and that there are no obvious changes that would render it unfit for service. The certification meets requirements for annual inspections between evaluations by a PE, API, or STI inspector.
• Deficiencies: The form requires documentation of any deficiencies or changes found during the inspection, along with proposed schedules for abatement.
• Signatures and Dates: Includes signature of the certifying individual, date signed (September 30, 2021), and registration/certification expiration date (July 6, 2026).

This form indicates that a specific AST (AST 504-BT) at the Martinsburg VA Medical Center has been inspected and deemed "Fit for Service" as of September 30, 2021. Bidders responding to opportunities involving this facility or its infrastructure should be aware of this certification and its implications for operational readiness and compliance. It confirms that a key piece of equipment meets regulatory standards.

Other / Unclassified

This document is an API Standard 653 Out-of-Service Inspection Report for Tank #2 at the Veterans Administration Medical Center in Martinsburg, West Virginia. The inspection was conducted on October 12, 2006, by Environmental Technology, Incorporated.

This report details the findings of a comprehensive inspection of a storage tank, including its foundation, bottom, shell, appurtenances, and fixed roof. It identifies areas of corrosion, evaluates remaining service life, and provides recommendations for compliance with API Standard 653. Key findings include underside corrosion on the bottom plates, a lack of leak detection or secondary containment under the bottom, and a fixed roof support column base that lacks a reinforcement plate. The report also specifies recommended inspection intervals and potential repairs. This information is crucial for any bidder involved in the maintenance, repair, or replacement of this tank or similar infrastructure, providing insights into the tank's condition, compliance status, and future maintenance needs.

Form / Attachment / Pricing Sheet

This document is an Annual Inspection Certification for an Aboveground Storage Tank (AST), certifying that the tank is "Fit for Service". It serves as documentation for compliance with West Virginia (WV) Code of State Rules (CSR) 47-63-5.2.

• Facility Information: Name (Martinsburg VA Medical Center), Address, Tank Owner Name (Kenneth Allensworth).
• Certifying Individual: Name (Christopher Rua), Address, Contact Information.
• Tank Details: Facility/Owner's Tank ID (AST No. 10), DEP Issued Tank Label (002-00000339), Determined Tank Level (Level 1 tank).
• Certifications: Statements confirming the individual's qualification and the tank system's compliance with WV CSR 47-63. It also confirms that no obvious changes render the tank unfit for service since the last PE, API, or STI inspector certification.
• Inspection Documentation: Acknowledges that deficiencies and recommendations were documented and submitted.
• Signatures and Dates: Signature of Certifying Individual, Date Signed (September 30, 2021), and Registration/Certification Expiration Date (July 6, 2026).

This form indicates that the AST at the Martinsburg VA Medical Center has undergone its annual inspection and has been certified as "Fit for Service." It provides details about the facility, the certifying individual, and the tank's compliance status. Bidders involved in opportunities related to this facility or its infrastructure should note the inspection date and expiration date for compliance purposes.

Form / Attachment / Pricing Sheet

This document is an Annual Inspection Certification for an Aboveground Storage Tank (AST) to certify that it is "Fit for Service". It is used to document the results of a tank evaluation and to certify compliance with West Virginia (WV) Code of State Rules (CSR) 47-63-5.2.

• AST Facility Name: Veterans Affairs Medical Center
• Tank Owner Name: Veterans Affairs Medical Center
• Certifying Individual: Ryan Peterson - STI, API 653
• Facility/Owner's Tank ID: AST 1
• DEP Issued Tank Label: 002-00000185
• DEP Determined Tank Level: Level 1 tank
• Certifications regarding the individual's qualifications and the tank system's condition.
• Documentation of deficiencies and recommendations for abatement.
• Signature and date of the certifying individual.
• Registration/Certification expiration dates for STI and API.

This document serves as a certification that a specific AST is fit for service. While not directly a solicitation or SOW, it may be relevant to bidders if the opportunity involves services related to AST maintenance, inspection, or compliance, or if the opportunity requires the bidder to ensure or verify the condition of such tanks.

Form / Attachment / Pricing Sheet

This document is an "Annual Inspection Certification" for an Aboveground Storage Tank (AST) to certify that it is "Fit for Service". It serves as a record of a tank evaluation performed by a qualified individual.

• AST Facility Name: Veterans Affairs Medical Center
• Tank Owner Name: Veterans Affairs Medical Center
• Certifying Individual: Ryan Peterson - STI, API 653
• Facility's/Owner's Tank ID: AST 3
• DEP Issued Tank Label: 002-00000187
• DEP Determined Tank Level: Level 1 tank
• Certifications regarding the individual's qualifications and the tank's condition.
• Documentation of deficiencies and recommendations for abatement.
• Signature and date of the certifying individual.
• Registration and certification expiration dates.

This document confirms that a specific aboveground storage tank (AST) has undergone an annual inspection and has been certified as "Fit for Service." Bidders may need to understand the compliance status of existing infrastructure as part of an opportunity. This form provides details about the facility, the tank, the inspector, and the inspection date, which could be relevant for opportunities involving maintenance, repair, or environmental services related to such tanks.

Form / Attachment / Pricing Sheet

This document is an "Annual Inspection Certification" for an Aboveground Storage Tank (AST) to certify it is "Fit for Service". It serves as a record of inspection and certification.

• AST Facility Name: Veterans Affairs Medical Center
• Tank Owner Name: Veterans Affairs Medical Center
• Certifying Individual: Ryan Peterson - STI, API 653
• Facility/Owner's Tank ID: AST 8
• DEP Issued Tank Label: 002-00000189
• DEP Determined Tank Level: Level 1 tank
• Certifications regarding the tank system meeting applicable standards and the absence of obvious changes that would render it not-fit for service.
• Documentation of deficiencies and recommendations for abatement.
• Signature and date of the certifying individual.
• Registration and certification details for STI and API 653, including expiration dates.

This document confirms that a specific AST (AST 8) at the Veterans Affairs Medical Center has undergone an annual inspection and is certified as "Fit for Service". Bidders responding to opportunities involving this facility or its infrastructure should be aware of this certification and its implications for operational readiness and compliance.

Form / Attachment / Pricing Sheet

This document is an "Annual Inspection Certification" for an Aboveground Storage Tank (AST) to certify it is "Fit for Service". It serves as a record of inspection and certification for a specific tank.

• AST Facility Name: Veterans Affairs Medical Center
• Tank Owner Name: Veterans Affairs Medical Center
• Certifying Individual: Ryan Peterson - STI, API 653
• Facility's/Owner's Tank ID: AST 2
• DEP Issued Tank Label: 002-00000186
• DEP Determined Tank Level: Level 1 tank
• Certifications regarding the inspector's qualifications and the tank's condition.
• Documentation of deficiencies and recommendations.
• Signature and date of the certifying individual.
• Registration/Certification expiration dates for STI and API.

This document confirms that a specific aboveground storage tank (AST) has undergone an annual inspection and has been certified as "Fit for Service." Bidders may need to review this to understand the current operational status and compliance of the ASTs associated with the opportunity, especially if the opportunity involves maintenance, repair, or operation of these tanks.

Form / Attachment / Pricing Sheet

This document provides detailed specifications and a bill of materials for a subbase fuel tank with a rupture basin and stub-up, intended for use with a generator set. It outlines the physical dimensions, material specifications, and required components for the tank.

• Tank Capacity: 3,521 gallons actual, 3,422 gallons usable (3,000 usable at 90% full).
• Dimensions: 36"H x 102"W x 292"L.
• Construction: Double wall secondary containment, 6" I-beam generator set support, steel enclosure with powder coat finish.
• Components: Includes various flanges for fuel supply, return, vents (emergency and standard), fuel level gauge, locking fill port, basin drain, and alarms (fuel in basin, critical low/high level).
• Genset Compatibility: Designed for a SD500 15.2L L1 SAE genset with a footprint of 66.1" x 154.4".
• Safety & Compliance: UL-142 listed, meets NFPA 110 requirements, and has a 75 dba noise level requirement for the enclosure.

This document is crucial for bidders to understand the specific requirements for the fuel tank system. It details the size, capacity, materials, and essential fittings, which directly impact the overall generator set system's design, installation, and compliance. Bidders must ensure their proposed generator set and associated fuel tank meet these specifications.

Form / Attachment / Pricing Sheet

This document outlines the technical specifications for a ConVault® UL Listed 2085 Rectangular Protected/Secondarily Contained Aboveground Tank system. It details the requirements for the tank's construction, design, and installation, serving as a critical component for any bidder proposing to supply or install such a system.

• General Description and Standards: Specifies compliance with UL Standard 2085, UFC, NFPA, IFC, and California Air Resource Board (CARB) requirements. Includes warranty duration (20 or 30 years) and Buy American Act compliance.
• Design and Construction: Details primary tank construction (rectangular, UL 142, 5 psig test), concrete encasement (6" thick, 4000 psi, monolithic pour, 3" elevation), thermal protection (1/4" polystyrene, 6" reinforced concrete), High Explosive (HE) Blast Resistance (FEMA 426 standards for MPIED, VBIED, VCE), and Fire Resistance (2-hour UL 2085 test).
• Secondary Containment and Corrosion Protection: Requires a 30 Mil High-Density Polyethylene barrier, anti-oxidant powder coating for exterior steel.
• Leak Monitoring and Spill/Overfill Containment: Includes a thru-tank leak detection tube, a 7-gallon spill/overfill container, and overfill protection methods (direct reading gauge, automatic shut-off valve, high-level alarm).
• Exterior Finish: Specifies a low maintenance architectural coating or exposed aggregate concrete finish; fiber clad or painted steel exteriors are not accepted.
• Execution: Outlines installation requirements, including adherence to manufacturer recommendations, industry standards, applicable codes, and obtaining necessary permits. Requires a reinforced concrete base slab and grounding per NFPA 780.

This specification document is essential for bidders to understand the precise technical requirements for the aboveground storage tank system. It dictates material, construction, testing, safety, and installation standards that must be met. Any proposed alternatives must be submitted for review and approval prior to bid opening, with associated review expenses borne by the bidder if the alternative is denied.

Other / Unclassified

This document is an "In-Service Inspection Report" for AST 1, a Diesel Fuel storage tank at the VA Medical Center in Martinsburg, WV. The inspection was conducted on December 2, 2020, to meet 3-year and annual inspection requirements.

This report details the findings of a structural integrity inspection of a diesel fuel storage tank. It includes:

• Inspection Results: Identifies minor issues such as coating failure on the tank shell, roof, and access stairway. It also notes cracking and spalling in the concrete containment walls and foundation, and failure of the tank bottom-to-foundation sealant.
• Recommendations: Suggests sealing the concrete containment and foundation, repairing the bottom-to-foundation seal, and cleaning/re-coating various components including the tank's external surface, nozzles, roof, and access stairs.
• Ultrasonic Thickness (UT) Measurements: Confirms no significant wall loss was found, indicating the tank is structurally sound. Remaining life calculations are provided for the tank shell and nozzles.
• Appendices: Include detailed thickness measurement records, mechanical integrity calculations, inspection drawings, an inspection checklist, photographs of findings, and NDE records and certifications.

This information is relevant for bidders interested in maintenance, repair, or replacement of storage tank infrastructure, providing a clear picture of the current condition and recommended actions for a specific asset.

Form / Attachment / Pricing Sheet

This document is an inspection report for AST 8, a Diesel Fuel storage tank at the VA Medical Center in Martinsburg, WV. It details the findings of a standard STI (Steel Tank Institute) inspection conducted on December 2, 2020, to meet West Virginia Code requirements for 3-year and annual inspections.

• Inspection Details: Conducted by Ryan Peterson of Jayfish Media Group, LLC, on 12/02/2020.
• Tank Specifications: AST 8, Diesel Fuel, 10,000-gallon capacity, UL-142 constructed concrete vault design.
• Inspection Scope: Covered foundation, shell, nozzles, roof, floor, and ancillary equipment.
• Findings: The tank and its concrete vault are in satisfactory condition. However, external nozzles and piping show coating failure.
• Recommendations: Clean and recoat nozzles and piping to prevent environmental corrosion. Ultrasonic thickness (UT) measurements were unable to be performed due to tank configuration and should be taken during the next internal inspection.
• Next Inspections: Annual external inspection due by 12/02/2023. Internal and UT inspections are site-tracked.
• Appendices: Include an inspection checklist, photographs, and NDE records/certifications.

This report provides a detailed assessment of the condition of a critical fuel storage tank. While not a solicitation, it offers insight into the maintenance and inspection requirements for such assets, which could be relevant for contractors involved in facility maintenance, repair, or inspection services.

Other / Unclassified

This document is an "In-Service Inspection Report" for AST 5, an E-85 Ethanol storage tank located at the VA Medical Center in Martinsburg, WV. The inspection was conducted on December 2, 2020, by Jayfish Media Group, LLC, to meet West Virginia Code requirements for annual and 3-year inspections.

The report details the inspection findings and recommendations for the tank, which is a rectangular concrete vault design built to UL-142 specifications. The inspection included visual examinations and adherence to standards set by W.Va. Code 22-30 and the Steel Tank Institute SP-001 (6th edition).

Key findings include:

• The foundation, shell, roof, floor, and ancillary equipment were found to be in satisfactory condition.
• The tank is encased in a secondary concrete vault, which is free of cracking and spalling.
• Tank external nozzles and piping show coating failure and require cleaning and recoating.
• Ultrasonic thickness (UT) examination could not be performed due to the tank's configuration.

This document provides a detailed inspection report of a specific fuel storage tank (AST 5) at the VA Medical Center. While not a solicitation, it offers insight into the operational status and maintenance requirements of existing infrastructure. Potential bidders involved in fuel storage, tank maintenance, or related services may find this information useful for understanding the condition of assets and potential future needs or compliance standards. The report highlights the need for recoating of nozzles and piping and recommends future UT thickness measurements during the next internal inspection.

• Inspection Date: December 2, 2020
• Next External Inspection Due: December 2, 2023
• Tank Capacity: 10,000 Gallons
• Product Stored: E-85 Ethanol
• Manufacturer: Convault Inc.
• Year Built: 2008

Other / Unclassified

This document is an "In-Service Inspection Report" for Tank AST 2, a diesel fuel storage tank at the VA Medical Center in Martinsburg, WV. The inspection was conducted on 12/02/2020 to meet the 3-year and annual inspection requirements set forth by West Virginia Code Chapter 22, Article 30. The inspection followed standards established by W.Va. Code 22-30 and the Steel Tank Institute (STI) SP-001, 6th edition, and included visual examinations and ultrasonic thickness (UT) measurements.

This report details the findings and recommendations from a recent inspection of a critical fuel storage tank. While not a solicitation, it provides valuable context for any potential future opportunities related to the maintenance, repair, or replacement of this tank or similar infrastructure at the VA Medical Center. Key findings include:

• Overall Condition: The tank is structurally sound and fit for continued service.
• Deficiencies Noted:
  • Minor coating failure on the tank shell and access stairway.
  • Cracking and spalling in the concrete foundation and containment structure, requiring sealing.
  • Failure of the tank bottom-to-foundation sealant, requiring repair to prevent water seepage and corrosion.
• Recommendations:
  • Properly seal the concrete containment and foundation.
  • Repair the tank bottom-to-foundation seal.
  • Clean and re-coat the tank's external surface, nozzles, and access stairs.
• Next Inspections: The next external inspection is due by 12/02/2023. Internal and UT inspections are site-tracked.

Other / Unclassified

This document is an "In-Service Inspection Report" for Tank AST 3, a fuel tank located at the VA Medical Center in Martinsburg, WV. The inspection was conducted on December 2, 2020, to meet West Virginia state code requirements for 3-year and annual inspections. The tank is a rectangular concrete vault design, UL-142 constructed, capable of storing both diesel fuel and gasoline.

This report details the findings and recommendations from a recent inspection of a fuel storage tank. Key findings include:

• Foundation: Minor cracking in the concrete foundation requires sealing.
• Grounding: The tank grounding system was not present and needs to be installed.
• Piping: External nozzles and piping show coating failure and require cleaning and recoating.
• Ultrasonic Thickness (UT) Measurements: UT examination could not be performed due to tank configuration; thickness measurements are recommended during the next internal inspection.

The report indicates the tank is currently fit for continued service, but specific corrective actions are recommended. The next external inspection is due by 12/02/2023. This information is relevant for understanding the current condition and maintenance requirements of the fuel storage infrastructure.

Form / Attachment / Pricing Sheet

This document is a maintenance checklist for Convault aboveground fuel storage systems. It provides a structured guide for performing routine inspections and maintenance to ensure the proper operation and longevity of the equipment. It is intended for general use, and users are encouraged to consult their owner's manual and specific maintenance procedures for detailed corrective actions.

• Weekly Maintenance: Covers checks for leak detection, leaks on pumps/filters/hoses, exterior condition of nipples/spill containment/manholes, pump meter, fuel gauge, spill containment debris, concrete cracks, and sign/decal readability.
• Monthly Maintenance: Includes checks for water in the primary tank, visual inspection of the tank for leakage, leak detector operation, wear on nozzles/hoses/fittings, trigger mechanism, pump motor condition, tank body cleanliness, and grounding wire attachment.
• Other Periodic Maintenance: Details tasks such as replacing dispenser filters, checking for bacterial infestation, inspecting electrical wiring, checking emergency relief vents, testing leak detection devices, calibrating fuel gauges, and following pump manufacturer recommendations.
• Documentation: Emphasizes the importance of documenting all inspections and maintenance activities, and keeping records for warranty or environmental compliance purposes.

This checklist is relevant to potential bidders as it outlines the expected maintenance standards and operational requirements for the fuel storage systems. Understanding these maintenance procedures can help bidders assess the complexity of ongoing operations, identify potential costs associated with upkeep, and ensure compliance with environmental and safety regulations. It provides insight into the type of equipment and its operational environment.

Form / Attachment / Pricing Sheet

This document provides "Onsite Integrity Testing Procedures" for ConVault above ground fuel and oil storage systems. It is intended to assist ConVault owners and engineers in complying with the Spill Prevention Control and Containment (SPCC) regulations (40 CFR 112.8(c)(6)) regarding integrity testing and inspection.

• ConVault System Description: Details the three-layered containment system: primary steel tank (UL 142 Standard), secondary HDPE liner, and reinforced concrete encasement.
• Test Protocol: Outlines a step-by-step procedure for inspecting the exterior, top, and primary steel tank of the ConVault system. This includes checking for leaks, damage, and the integrity of the interstice between the primary and secondary containment.
• Industry Standard Requirements: References Steel Tank Institute (STI) SP001 standard for tank inspection frequency and categories, providing guidance on inspection types and intervals based on tank size and risk category.
• Periodic Inspection Requirements: Explains that for tanks 5,000 gallons or less, owners are generally not required to employ certified inspectors. Tanks larger than 5,000 gallons require external inspection by a certified inspector after 20 years. Monthly and yearly inspections by the owner are required.
• Maintenance Checklist: Provides detailed weekly, monthly, and other periodic maintenance tasks, including checks for leaks, fluid levels, component condition, and cleaning.

This document is crucial for any bidder involved with opportunities requiring the maintenance, inspection, or compliance of ConVault fuel storage systems. It details the specific procedures and standards necessary to ensure the integrity and regulatory compliance of these tanks, directly impacting operational requirements and potential service scopes.

Amendment / Modification

This document is Amendment 0002 to Solicitation 36C24526Q0341. The primary purpose of this amendment is to clarify the evaluation factors for the solicitation.

This amendment specifically addresses and clarifies the evaluation factors. Further details are provided in the attached document '36C24526Q0341 0002.docx'.

Bidders should review the attached document for updated information regarding evaluation factors. The response date remains April 2, 2026, at 10:00 AM Central Time, Chicago, USA.

Amendment / Modification

This amendment (0002) to the solicitation clarifies evaluation factors and provides updated submission instructions.

Key changes include:

• Clarification that "Management Plan" is NOT a separate evaluation factor, but will be considered under "Technical Ability" as listed in section E.2.

• All quotes and questions are to be submitted to trever.turcotte@va.gov, with a cc to Billie.Pratt@va.gov, no later than April 2, 2026.

• A separate amendment will be issued with answers to RFIs.

• Section C.3 52.212-2 EVALUATION (Page 18) regarding evaluation factors.

• Proposal submission deadline for quotes and questions is now April 2, 2026.

• Bidders should ensure their proposals reflect the clarified evaluation criteria.

Amendment / Modification

• This amendment clarifies the day for the site visit. The correct day for the site visit is Wednesday, March 18, 2026.

• The date for the site visit has been corrected.

• No changes to proposal deadlines or submission requirements are indicated by this amendment.

Amendment / Modification

• This amendment clarifies the day of the site visit for solicitation 36C24526Q0341.

• The original RFQ stated the site visit was on a Tuesday.

• The corrected site visit day is Wednesday, March 18, 2026, at 09:00 AM ET.

• Questions regarding this clarification should be emailed to Billie.Pratt@va.gov.

• There are no other changes to the RFQ.

• The date/day of the site visit, as referenced on page one of the RFQ.

• No changes to proposal deadlines or submission requirements are indicated, other than the clarification of the site visit date.

Other / Unclassified

This document is a Service Contract Act (SCA) Wage Determination for West Virginia, County of Berkeley, Revision No. 32, dated 12/03/2025. It lists various occupational codes and titles along with their corresponding minimum hourly wage rates and required fringe benefits.

This document is crucial for potential bidders as it establishes the minimum wage and benefit rates that must be paid to service employees working under a contract covered by the Service Contract Act in the specified geographic area. Bidders must use these rates when calculating their labor costs for proposals to ensure compliance with federal regulations. The document also includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage), as well as details on vacation, holidays, hazardous pay differentials, and uniform allowances, all of which impact labor cost calculations and contract compliance.

Solicitation / RFP / RFQ

This solicitation is for a Firm Fixed Price contract to perform inspection, repair, and upgrade of four petroleum Aboveground Storage Tanks (ASTs) at the Department of Veterans Affairs (VA) Medical Center in Martinsburg, WV. The work includes internal and external inspections, coating and sealing, component replacement, and ensuring regulatory compliance.

• ASTs: The project involves four ASTs: two 75,050-gallon #2 fuel oil tanks (ASTs 1 and 2), one dual-compartment 2 x 4,000-gallon AST (AST 3) for vehicle fuel, and one 1,000-gallon diesel AST (AST 4) for emergency power.

• Scope of Work includes:

  • Surface coating (ASTs 1 & 2): Cleaning, stripping, rust removal, priming, and application of two coats of Sherwin-Williams Macropoxy 646, replacement of NFPA placards, and lead paint abatement.
  • Base Seal Replacement (ASTs 1 & 2): Removal and replacement of tank edge caulking.
  • Valve and Support Replacement (ASTs 1 & 2): Replacing approximately five valves with UL-listed stainless-steel valves, updating pipe supports, and labeling piping.
  • Automatic Tank Gauge Replacement (ASTs 1 & 2): Replacing Shand & Jurs gauges with Model 92021.
  • Pressure Test Port Installation (ASTs 1 & 2): Installing one pressure test port per tank.
  • Emergency Vent Installation (ASTs 1 & 2): Replacing existing hatch with a specific Morrison Bros. model and ensuring adequate venting capacity.
  • API 653 In-Service Inspection (ASTs 1 & 2): Internal and external inspection by an API-accredited inspector.
  • External Inspection and Certification (ASTs 3 & 4): API-compliant external inspection and Fit for Service certification.
  • Automatic Tank Gauge Certifications: Certification of seven tank monitors.

• Technical Standards: Compliance with WV Legislative Rule Title 47, Series 63; NFPA 30; West Virginia State Fire Marshal regulations; manufacturer installation guidelines; and OSHA Standards 29 CFR 1910.1025 and 1926.62.

• Deliverables: Draft and final API 653 inspection reports, checklists, certifications, photos, site sketches, measurements, WVDEP Annual Certification forms, warranty documents, and O&M manuals.

• Contract Type: Firm Fixed Price.

• Period of Performance: Base contract period is April 15, 2026, to April 14, 2027.

• NAICS Code: 562910 - Remediation Services.

• Size Standard: 1000 Employees.

• Offer Due Date: April 2, 2026, 10:00 AM ET.

• Submission Method: Email quotes to Billie.Pratt@va.gov with the subject line: "36C24526Q0341 - RFQ SUBMISSION | your company name".

• Evaluation Factors: Comparative evaluation will be based on Technical Qualifications, Past Performance, Price, and Management Approach.

• Site Visit: Mandatory site visit on March 18, 2026, at 09:00 AM ET.

• Requests for Information (RFIs): Due by March 24, 2026, 10:00 AM EST. Email to Billie.Pratt@va.gov with the subject line: "36C24526Q0341 RFI | your company name".

• This acquisition is a Set Aside for Small Business.

• Offerors must be registered in the System for Award Management (SAM).

• Personnel must be certified to perform inspections and repairs on Level 1 ASTs in West Virginia (Licensed PE or API/STI-certified inspector).

• OSHA 30 Hour Training is required for all workers on the project.

• General liability insurance and OSHA 30 Hour Training must be provided with the quote.

Form / Attachment / Pricing Sheet

This document is a campus map and driving directions for the Martinsburg VA Medical Center. It serves as a reference for bidders to understand the physical layout of the medical center and how to access it.

• Building Labels: A numbered list correlating building numbers to their names and functions (e.g., Main Gate, Human Resources, Clinical Residency, Medical Administration Service, Main Hospital Building, Community Living Center, etc.).
• Campus Map: A visual representation of the medical center grounds, showing the location of various buildings and parking lots.
• Driving Directions: Step-by-step instructions for reaching the Martinsburg VA Medical Center from both North and South via I-81, including key turns and landmarks.

This map and directions are relevant for bidders who may need to visit the facility for site inspections, pre-proposal conferences, or for performance if awarded a contract. It helps in planning logistics and understanding the facility's accessibility.

Solicitation / RFP / RFQ

This is a Request for Quotes (RFQ) for the inspection and repairs of four above-ground fuel storage tanks at the Martinsburg VA Medical Center. The contractor will be responsible for providing all labor, materials, parts, and supervision necessary for the entire project as detailed in the Statement of Work (SOW).

• Inspection and repairs of 4 above-ground fuel storage tanks.

• Provision of all labor, materials, parts, and supervision.

• Not specified in the provided text.

• Response Date/Time: April 2, 2026, 10:00 AM Eastern Time, New York, USA.

• Contracting Office Address: Department of Veterans Affairs, VISN 5 Contracting Satellite office, 361 Boiler House Rd, Perry Point MD 21902.

• Point of Contact: Bill Pratt, Contracting Officer, Billie.Pratt@va.gov, 410-642-2411.

• Set-Aside: SBA (Small Business Administration).

• Product Service Code: Z2NA

• NAICS Code: 562910

• Place of Performance: Martinsburg VA Medical Center, 510 Butler Ave, Martinsburg WV 25405, USA.

• Referenced Attachments: Martinsburg VA Map 09-06-2022_0, SAM-Service Contract Act Wage Determination 2015-4297, 36C24526Q0341_.