Z2NB--657-26-110JB - Upgrade Boiler Safety Valves , STL

Amendment / Modification

• The purpose of this Amendment 0002 is to extend the due date for the solicitation.

• The new due date for receipt of offers is March 4th, 2026, at 12:00 PM CST.

• The "HOUR & DATE for Receipt of Offers" has been extended.

• The deadline for submitting offers for Solicitation 36C25526R0035 has been extended to March 4th, 2026, 12:00 PM CST.

Other / Unclassified

This document is an attendance roster for a pre-bid site visit for the "Upgrade Boiler Steam Safety Valves" project (Project Number: 657-26-110JB). The site visit took place on February 13, 2026, at 9:00 AM, at the Department of Veteran Affairs, St. Louis Jefferson Barracks, Bldg 57, Room 1B100.

This roster lists the names, companies, and contact information (telephone and email) of individuals who attended the pre-bid site visit. This information may be useful for potential bidders to identify other interested parties or to follow up on any discussions or information shared during the visit.

Amendment / Modification

This amendment (0001) to Solicitation 36C25526R0035 modifies the original solicitation for the "Upgrade Boiler Steam Safety Valves" project (Project # 657-26-110JB) at the St. Louis Jefferson Barracks VA Medical Center.

Key changes include:

• Answers to Questions: Provides responses to questions received during the site visit held on 2/13/2026. Answers are marked in red and address topics such as temporary steam provision, availability of existing drawings, roof modifications, testing procedures, hazardous materials, tax exemption, staging areas, proposal delivery, boiler/deaerator information, working hours, boiler start-up assistance, LOTO procedures, number of boilers down simultaneously, lift usage, gasket replacement, spool piece weld testing, vent line sizing, and safety relief valve capacity requirements.

• Site Visit Documentation: Attaches the attendance roster and agenda from the pre-proposal conference site visit.

• Proposal Due Date Extension: The proposal due date is extended from February 25, 2026, to March 4, 2026, at 12:00 PM CST.

• Receipt of Offers Extension: The hour and date for the receipt of offers is extended to March 6, 2026, at 12:00 PM CST.

• The proposal due date and receipt of offers deadline have been extended.

• Questions and Answers section has been added/updated.

• Site visit documentation (agenda and roster) has been attached.

• The deadline for submitting proposals has been extended to March 4, 2026, at 12:00 PM CST.

• The final deadline for the receipt of offers is now March 6, 2026, at 12:00 PM CST.

• Bidders should review the provided Q&A for critical project details and clarifications.

Form / Attachment / Pricing Sheet

This document outlines the "basic" privacy training requirements for personnel who do not have access to VA computer systems or VA sensitive information. It details the responsibilities for protecting VA sensitive information and Protected Health Information (PHI) that may be incidentally or accidentally seen or overheard.

• Defines VA Sensitive Information and Protected Health Information (PHI).
• Provides examples of "incidental" disclosures.
• Outlines "Safeguards You Must Follow To Secure VA Sensitive Information," including securing information in public areas, not removing it from facilities without permission, not taking pictures without authorization, not discussing overheard information with unauthorized individuals, and not sharing access cards or keys.
• Lists the six privacy laws and statutes governing the VA (FOIA, Privacy Act of 1974, HIPAA, 38 U.S.C. 5701, 38 U.S.C. 7332, 38 U.S.C. 5705).
• Explains privacy rules concerning the use and disclosure of protected health information.
• Details how privacy is enforced, including civil and criminal penalties and corrective actions.
• Requires personnel to identify their VA/VHA Privacy Officer and Information Systems Security Officer.
• Includes a signature block for the employee, contractor agency, and VHA Department/Supervisor/Contracting Officer, indicating responsibility for protecting confidential information.

This document is relevant to bidders as it specifies mandatory privacy training requirements for personnel who may interact with or incidentally encounter VA sensitive information or PHI. Contractors must ensure their personnel complete this training and adhere to the outlined privacy and security protocols. The final page requires a signature, indicating acknowledgment and acceptance of these responsibilities, which may be a contractual requirement.

Form / Attachment / Pricing Sheet

This document outlines the "Records Management Obligations" clause, which applies to contractors who create, work with, or handle Federal records as part of their contract. It defines "Federal record" and details the requirements for contractors regarding the management, preservation, and disposition of these records.

• Applicability: Applies to all contractors handling Federal records.
• Definitions: Defines "Federal record" according to 44 U.S.C. § 3301, including records made or received by a Federal agency in connection with public business, and specifies what is included (e.g., VASTLHCS records, deliverables) and excluded (e.g., personal materials).
• Requirements: Contractors must comply with Federal Records Act, NARA regulations, and the Privacy Act. This includes preserving records regardless of form, managing data created for Government use, preventing alienation or unauthorized destruction, and reporting any unlawful actions.
• Disclosure & Safeguards: Contractors must notify the Contracting Officer of any unauthorized disclosures and ensure appropriate safeguards for information and equipment. Non-public information cannot be removed from Government facilities without permission.
• Ownership: The [Agency] owns all data and records produced under the contract, with unlimited rights to use, dispose of, or disclose them.
• Training: Contractor employees must complete [Agency]-provided records management training.
• Subcontractors: Contractors must flow down these requirements to subcontractors and obtain their acknowledgment.

This clause imposes significant obligations on contractors concerning the creation, handling, and preservation of Federal records. Bidders should carefully review these requirements to understand their responsibilities related to data management, security, and compliance throughout the contract performance period. It also clarifies data ownership and the necessity of specific training for personnel.

Form / Attachment / Pricing Sheet

This document is a Manufacturer's Data Report (Form P-3 and P-6) for a Watertube Boiler, Superheater, Waterwall, and Economizer, as required by the ASME Boiler and Pressure Vessel Code, Section I. It details the design, materials, construction, and testing of the boiler components.

• Manufacturer Information: Victory Energy Operations, LLC
• Purchaser: Protherm Corporation
• Unit Identification: Watertube, Serial No. 11756-1, Drawing No. 00-11756-00 RE, National Board No. 381, Year Built 2013.
• Component Details: Includes specifications for drums, boiler tubes, headers, superheater headers and tubes, and economizer components.
• Performance Data: Maximum Allowable Working Pressure (MAWP) for the boiler is 200 psig. Maximum Designed Steaming Capacity is 35,000 pph.
• Certifications: Includes Certificates of Shop Compliance and Shop Inspection, confirming adherence to ASME Code Section I.
• Supplementary Data (Form P-6): Provides detailed lists of piping assemblies, components, and materials used in the boiler system.
• Pressure Vessel Data (Form U-1): Details for an economizer, designed as a pressure vessel per ASME Section VIII, Division 1, with a MAWP of 400 psig.

This document provides critical technical specifications and compliance information for the boiler system. Bidders can use this to understand the exact configuration, materials, and ASME code compliance of the equipment being offered, ensuring it meets project requirements. It details the scope of supply for both the manufacturer (VEO) and the buyer, outlining responsibilities for installation and components.

Other / Unclassified

This document outlines the "Records Management Obligations" clause applicable to contractors. It details the requirements for handling, preserving, and disposing of Federal records created or maintained during contract performance.

• Definition of Federal Records: Clarifies what constitutes a "Federal record" under the contract, including deliverables and documentation associated with them.
• Compliance Requirements: Mandates adherence to all applicable records management laws, regulations (e.g., Federal Records Act, Privacy Act, FOIA), and NARA policies.
• Contractor Responsibilities: Outlines the contractor's duty to preserve records, prevent unauthorized destruction or alienation, and manage electronic records with metadata.
• Reporting and Notification: Requires immediate notification to the Contracting Officer of any inadvertent or unauthorized disclosures of information or records.
• Subcontractor Flowdown: Stipulates that these obligations must be flowed down to subcontractors, with the prime contractor being responsible for their compliance.
• Training: Requires contractor employees to complete agency-provided records management training.
• Ownership: States that the [Agency] owns the rights to all data and records produced under the contract, with unlimited rights to use, dispose of, or disclose them.

Specifications / Other

This document contains the "VHA MASTER SPECIFICATIONS" with a Table of Contents for various sections, including General Requirements (Division 01), Existing Conditions (Division 02), Plumbing (Division 22), and Heating, Ventilating, and Air Conditioning (HVAC) (Division 23).

• Division 01 - General Requirements: Covers general project requirements, safety, general intentions, bid items, specifications and drawings, construction security, operations and storage areas, alterations, disposal and retention, restoration, as-built drawings, and warranty management.
• Division 02 - Existing Conditions: Includes demolition specifications.
• Division 22 - Plumbing: Outlines common work results for plumbing.
• Division 23 - Heating, Ventilating, and Air Conditioning (HVAC): Details common work results for boiler plant and steam generation, boiler plant piping systems, and hydronic piping.

This document provides detailed specifications and requirements for various aspects of construction work, including general requirements, safety protocols, demolition, plumbing, and HVAC systems. Bidders should review these specifications to understand the technical requirements, materials, installation procedures, safety measures, and quality control standards that will apply to the project. Specific attention should be paid to sections relevant to the scope of work for this opportunity, such as boiler plant and steam generation, and hydronic piping.

Solicitation / RFP / RFQ

This solicitation is for the "Upgrade Boiler Steam Safety Valves" project at the St. Louis Jefferson Barracks VA Medical Center. The Department of Veterans Affairs, Network Contracting Office (NCO) 15, intends to award a Firm-Fixed-Price construction contract. This project is being solicited as a Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Replacement and upgrade of eight steam safety valves in Building 75.

• Specific valve types and specifications are detailed, including set points, relief capacities, and construction materials.

• Work includes removal of existing valves, installation of new valves with associated materials (flange reducers, bolts, etc.), and potential modification of steam escape piping.

• Contractor must furnish all labor, materials, tools, equipment, and temporary structures.

• Responsibilities include safe shutdown/restart of boilers, scaffolding, leak testing, and disposal of project-related equipment.

• All new work and equipment must comply with VHA Directive 1810.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 180 calendar days after Notice to Proceed.

• Estimated Construction Magnitude: Between $200,000.00 and $1,000,000.00.

• Proposals will be evaluated using the Lowest Price Technically Acceptable (LPTA) Source Selection Process.

• Technical acceptability will be based on five factors: Relevant Past Performance, Prime Contractor Technical Construction Experience, Mechanical Subcontractor Technical Construction Experience, Proposed Key Personnel Qualifications, and Prime Contractor Safety Plan.

• Proposals must be submitted electronically via email by the due date.

• Key deadlines: Site visit on February 13, 2025, 9:00 AM CT. Questions due by February 20, 2025, 3:00 PM CDT. Proposal due date: February 25, 2026, 12:00 PM CST.

• This solicitation is a Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• All contractors and Joint Ventures must be certified in SBAVetCert and registered in SAM.gov.

• Offerors must comply with subcontracting limitations for SDVOSBs.

• NAICS Code: 238220 - Plumbing, Heating, and Air Conditioning Contractors, with a size standard of $19.0 Million.

• Bid Bond is required and must be included in the emailed proposal.

• Award will be made on item number 0001.

Solicitation / Statement of Work (SOW)

This is a pre-solicitation notice for Solicitation Number 36C25526R0035, concerning the "Upgrade Boiler Safety Valves" project (Project #657-26-110JB) at the Jefferson Barracks VA. The procurement is a set-aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

The contract requires construction services to replace and upgrade a total of eight steam safety valves within the steam boiler system in Building 75. This includes:

• Steam Safety Valves on Boiler (SVB): Removal of six existing SVBs and installation of six new SVBs (two types with specific pressure and capacity requirements). Installation requires flange reducers, upgraded bolts, and potential modification of steam escape piping.
• Safety Valve Following PRV (SVFPRV): Removal of the existing valve upstream of the Deaerator and installation of a new Kunkle valve with specific pressure and capacity requirements.
• Deaerator Safety Valve (DASV): Removal of the existing DASV and installation of a new DASV with specific pressure and capacity requirements.

The contractor must furnish all labor, materials, tools, equipment, and temporary structures. Responsibilities include safe shutdown/restart of boilers, scaffolding, leak testing, and disposal of old equipment.

• Period of Performance: 180 calendar days after Notice to Proceed (NTP).

• Estimated Construction Cost Range: $150,000 - $500,000.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a small business size standard of $19.0 million.

• Award Process: Best Value Lowest Price Technically Acceptable (LPTA).

• Discussions: Government plans to award without discussions but reserves the right to hold them.

• Solicitation Availability: Expected on or before January 29, 2026.

• Proposal Due Date: On or about February 25, 2026.

• Questions: Submit via email to kevin.farrell@va.gov with a specific subject line.

• Amendments: Offerors must monitor SAM.gov for amendments.

• Set-Aside: Exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Registrations: Required SAM registration under NAICS 238220 and VIP (VetCert) registration for SDVOSB/VOSB.

• A site visit will be scheduled; attendance is highly encouraged.

• No hard copies will be provided; no telephone requests accepted.

• All work must comply with VHA Directive 1810 and "release for construction" project specifications.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for Solicitation Number 36C25526R0035, Project #657-26-110JB, concerning the "Upgrade Boiler Safety Valves" at the Jefferson Barracks VA. The project requires construction services to replace and upgrade steam safety valves within the steam boiler system in Building 75.

• Replacement and upgrade of a total of eight steam safety valves in Building 75.

• This includes six Steam Safety Valves on Boiler (SVB), one Safety Valve Following PRV (SVFPRV), and one Deaerator Safety Valve (DASV).

• Specific technical specifications are provided for each valve type, including set points, relief capacity, and construction materials (Cast Steel).

• Contractor must furnish all labor, supervision, materials, tools, equipment, and temporary structures (e.g., scaffolding).

• Responsibilities include safe shutdown/restart of boilers and steam lines, scaffolding setup/removal, leak testing, and disposal of project-related equipment.

• All new work and equipment must comply with VHA Directive 1810.

• Period of Performance: 180 calendar days after Notice to Proceed (NTP) issue date.

• Estimated Construction Cost Range: $150,000 - $500,000.

• Award will be made using the Best Value Lowest Price Technically Acceptable (LPTA) Source Selection Process.

• Proposal submission instructions will be included in the solicitation package.

• The government plans to award without discussions but reserves the right to hold discussions.

• Offerors are responsible for monitoring SAM.gov for amendments.

• Solicitation package and drawings expected on or before December 19th, 2025.

• Proposal due date is on or about January 15th, 2026.

• An organized site visit will be scheduled; attendance is highly encouraged.

• This procurement is set-aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• NAICS Code: 238220 (Plumbing and Air-Conditioning Contractors) with a small business size standard of $19.0 million.

• Registration in SAM.gov is required.

• Prospective SDVOSB contractors must be registered in the Veteran Small Business Certification (VetCert) database.

• No hard copies of the solicitation or drawings will be provided.

• Telephone requests or questions will not be accepted.

• All requests or questions must be emailed to Kevin.Farrell@va.gov with the subject line: "Upgrade Boiler Steam Safety Valves, Project #657-26-110JB, Solicitation No. 36C25526R0035".