12905B25R0002 Amendment 0004 - Solicitation for Water Well Repair USDA-ARS-PWA Dubois ID

Amendment / Modification

• The RFP closing date has been extended from 10/2/2025 to Thursday, 11/06/2025 at 5:00pm MDT. This extension is due to the compilation of responses to contractor RFIs.

• The scope of work is being de-scoped, and modifications are being made to the drawings/specifications.

• Drawings/Specifications

• Scope of Work

• The proposal submission deadline has been extended to 11/06/2025 at 5:00pm MDT.

Amendment / Modification

• Extends the RFP closing date from July 16, 2025, to Thursday, October 2, 2025, at 5:00 PM MDT. This extension is due to the receipt of contractor RFIs.

• De-scopes work and allows for modifications to the drawings/specifications.

• The RFP closing date is modified.

• Drawings and specifications are subject to modification.

• The proposal submission deadline has been extended to October 2, 2025.

Amendment / Modification

This amendment (00002) to Solicitation 12905B25R0002 makes the following changes:

• Extends the proposal due date from June 30, 2025, to Wednesday, July 16, 2025, at 5:00 PM MDT. This extension is due to the volume of contractor RFIs received and the time needed to compile responses.

• Indicates that there may be additional in-scope requirements to be incorporated into the scope of work.

• Changes the administrative contracting office to: USDA ARS ACQUISITION AND PROPERTY D 5601 SUNNYSIDE AVENUE RM 3-2102 BELTSVILLE MD 20705

• The closing date for offers is affected.

• The scope of work may be affected by new requirements.

• The administrative contracting office information is updated.

• The proposal submission deadline has been extended to July 16, 2025.

• Bidders should be aware of potential changes to the scope of work.

Amendment / Modification

• This amendment (0001) to solicitation 12905B25R0002 modifies the solicitation.

• The primary change is to correct the response date listed on the SF1442 in Block 13. The date has been changed from 5/23/2025 to 6/30/2025.

• No other changes are incorporated in this amendment.

• SF1442 (Block 13) - Response Date

• The proposal response deadline has been extended to 6/30/2025.

Solicitation / RFP / RFQ

This solicitation is for the repair of a water well at the USDA ARS Range Sheep Production Efficiency Research Center in Dubois, ID. The project requires the contractor to provide all labor, materials, and perform all work in accordance with the terms, conditions, plans, and specifications.

• Repair of a water well to provide an additional potable water source.

• Upgrade and add piping in the wellhouse.

• Replace the chlorination system in the wellhouse.

• Install a new telemetry system.

• Provide temporary potable water storage if the system is offline for more than 24 hours.

• Phasing of work to minimize impacts to residents.

• Include disinfection and testing of temporary and permanent facilities.

• Include pressure testing of permanent facilities.

• Include connections and all appurtenances required to provide a functioning well and potable water system.

• Alternates include: Decommissioning and capping of the existing well, installation of a new valve vault, and water storage tank upgrades.

• Contract Type: Firm Fixed Price

• Period of Performance: 365 days from issuance of the Notice to Proceed. Estimated period of performance is 07/01/2025 to 06/30/2026.

• Magnitude of Construction Project: Between $1,000,000 and $5,000,000.

• Proposal Submission Deadline: 10:00 a.m. Mountain Daylight Time, 30 June 2025.

• Submission Method: Email to theodore.blume@usda.gov.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA).

• NAICS Code: 237110

• Small Business Size Standard: $45M

• The solicitation incorporates FAR clauses by reference. Offerors are cautioned to review all provisions and clauses.

• A site visit is scheduled for Wednesday, May 28, 2025, at 11:00 am MST. Pre-registration is required.

Form / Attachment / Pricing Sheet

This document, Form ARS-371, is a Construction Progress and Payment Schedule. It is used to outline the planned progress of work and the corresponding payment schedule for a construction project. Bidders will need to complete this form as part of their proposal or contract execution.

• Project Information: Contract Number, Project Name, Location, Contract Amount, Calendar Days, Starting Date, Completion Date, Contractor's Name and Address.
• Progress Schedule: A breakdown of work by branch, including the value, percentage of total work, planned start and completion dates for each branch.
• Schedule of Payments: Columns for tracking previously completed work, work completed during the current period, and total completed work, linked to payment.
• Change Orders/Amendments: A section to track items related to Change Orders, Amendments, and other modifications.
• Totals and Remarks: A summary of the total value and a section for additional remarks.
• Signatures: Contractor's signature and Contracting Officer's approval.

This form requires bidders to detail their planned construction schedule and payment milestones. It is essential for understanding the project timeline, the breakdown of work, and how payments will be processed. Completion and submission of this form, along with potential updates for change orders, are critical contractual requirements. The instructions specify that this form must be submitted within 14 days of the Notice to Proceed and is required even if partial payments are not requested.

Form / Attachment / Pricing Sheet

This document is the "Contractor's Request for Payment Transmittal" (Form ARS-372), used by contractors to submit requests for progress payments under a contract. It also includes a "Contractor's Progress Payment Certification" section.

• Contract Information: Fields for Contract Number, Partial Payment Number, Final Payment designation, Project, Requisition Number, Location, and Period of Performance.
• Payment Calculation: Sections to detail:
  • Amount of original contract
  • Change orders and/or amendments
  • Total adjusted contract prices
  • Value of work completed to end of period
  • Value of material stored at the site (with a table for description and value)
  • Total value of work completed and stored material
  • Retainage percentage and amount
  • Total due contractor through end of this period
  • Less previous requests
  • Net amount due contractor this payment
• Progress Payment Certification: A certification statement by the contractor's authorized representative confirming that amounts requested are for performance in accordance with contract terms, that payments to subcontractors have been made or will be made, and that the request does not include amounts intended to be withheld from subcontractors.
• Approval Signatures: Fields for the contractor's authorized representative, and recommended for payment by Government personnel (EPM, COR, CM, or A-E), and concurrence by EPM or COR.

This form is essential for contractors to understand the process and requirements for requesting payment for work performed and materials supplied under a contract. It outlines the financial data that must be reported and the certifications required to process payments.

Form / Attachment / Pricing Sheet

This document is a Request for Information (RFI) form, specifically "Attachment V - Contractor RFI FORM". It is designed for potential offerors to submit questions or requests for clarification regarding the solicitation for "Water Well Repairs" at the USDA-ARS-PWA Range Sheep Production Efficiency Research Center in Dubois, ID.

• Project Information: Includes Project Number (12905B25R0002), Project Title (Water Well Repairs), and Project Location.
• Submission Instructions: Emphasizes the need to thoroughly read the solicitation, specifications, drawings, and other pertinent documents before submitting questions. Questions must specifically identify the relevant specification, solicitation section, or drawing number.
• Contact Information: Specifies the recipient for questions as USDA/ARS/PWA-Theodore Blume via email at theodore.blume@usda.gov. The email subject line must include "12905B25R0002 Water Well Repairs Dubois ID RFI#".
• RFI Fields: Provides spaces for RFI #, Date, and Spec/DwG. Reference(s).
• Reply Mechanism: States that replies will be issued by Solicitation Amendment by the Contracting Officer.

This form is crucial for bidders to formally ask questions and seek clarifications on the "Water Well Repairs" opportunity. It outlines the required format and submission process for these inquiries, ensuring that the Government can provide timely and relevant responses. Offerors are responsible for retrieving and acknowledging all amendments, which will contain the official answers to submitted questions.