14731 Haas Hall Audio Visual Installation - Wright-Patterson

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quote (RFQ) under FAR Part 13. The Air Force Sustainment Center (AF SC/PZIMB) at Tinker Air Force Base, Oklahoma, intends to award a Firm-Fixed-Price, 100% Small Business Set-Aside contract for the "Haas Hall Audio and Vision Installation" as detailed in the Performance Work Statement (PWS).

• Installation of audio and vision equipment in SWXs Haas Hall.

• Compliance with TEMPEST Standards.

• Adherence to the Performance Work Statement (PWS).

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 30 Days After Receipt of Order (ARO).

• Estimated Value: $19,000,000.

• Quotations are due by January 30, 2026, at 2:00 PM CST.

• Emailed quotations are preferred.

• Award will be made to the technically acceptable vendor with the lowest evaluated price.

• Evaluation will be conducted under FAR Part 12 (Commercial Items) and FAR Part 13 (Simplified Acquisition Procedures).

• 100% Small Business Set-Aside.

• Vendors must be registered in the System for Award Management (SAM) database to be eligible for award.

• Vendors are required to "wet" sign/date and fill in vendor information, pricing on page 2, and CLIN Unit Pricing on page 3.

• Proof of technical evaluation criteria needed to fulfill the requirement must be submitted.

• The Government reserves the right to cancel this solicitation at any time.

Amendment / Modification

• The response due date for the solicitation has been extended.

• Response Due Date: Changed from January 30, 2026, 2:00 PM CST to February 6, 2026, 2:00 PM CST.

• Bidders are granted an extension to submit their proposals or quotes. The new deadline is February 6, 2026, at 2:00 PM CST.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies a single data item required from the contractor. It details the Contractor's Safety Plan.

• Data Item Number: 004
• Title: Contractor's Safety Plan
• Subtitle: Safety Plan
• Authority: DI-SAFT-82080
• Contract Reference: PWS Paragraph 10.4.1
• Frequency: One-time delivery with revisions.
• Submission Deadline: 15 Days After Receipt of Order (ARO).
• Revisions: If revisions are required, the contractor shall submit them within five (5) business days of the Government's request.
• Format: One (1) copy of each submittal shall be provided electronically to each addressee in an approved format.
• Addressee: AFSC/SWXY (Paul Dancy) and 88 ABW/SE Safety Office.

This CDRL indicates that a Contractor's Safety Plan is a required deliverable for this opportunity. Bidders should note the specific requirements for submission, frequency, and format of this plan, as it will be a key part of contract performance.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by a contractor. It outlines the requirements for specific data items related to the "Haas Hall Audio/Visual Installation" system.

• Data Item No. 005: "Accident/Incident Report" (Mishap)
• Authority: DI-SAFT-81563
• Contract Reference: PWS Paragraph 10.4.2
• Frequency: One-R (One-time report)
• Submission Requirements:
  • Email notification of initial mishap within one (1) hour.
  • Complete written accident/incident report emailed within three (3) business days.
  • Revisions to be submitted within five (5) business days upon request.
  • One (1) copy of each submittal to be provided electronically to addressees in Block 16.
• Addressees: AFSC/SWXY (Paul Dancy) and 88 ABW/SE Safety Office.

This CDRL details a specific data deliverable required from the contractor: an Accident/Incident Report. Bidders should note the detailed requirements for reporting and submitting this information, including strict timelines and specific addressees, as this will be a contractual obligation if awarded.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide and install required audio-visual equipment in SWX's Haas Hall to achieve and maintain TEMPEST compliance for both SIPR (classified) and NIPR (unclassified) systems, ensuring complete separation.

• Task One - Install: Update existing audio-visual infrastructure, install Crestron NVX fiber optic decoders/encoders for displays and sources, interface with cameras and microphones for web conferencing, and upgrade audio systems (speakers, amplifiers, DSPs) for both SIPR and NIPR modes.

• Task Two - Design, Program and Documentation: Develop comprehensive Crestron control code and touch panel interfaces, provide system design documentation (including interconnection diagram), and create a system manual.

• Task Three - Training and Support: Provide onsite training for government personnel on VTC and A/V equipment operation, including troubleshooting.

• Installation of four Crestron NVX fiber optic decoders to connect projectors and monitors.

• Development of Crestron control code, touch panel interfaces, and system documentation.

• Onsite training for designated government personnel.

• All tasks to be completed within 30 days after receipt of order.

• Place of Performance: Wright-Patterson Air Force Base (AFB), Ohio.

• Period of Performance (PoP): Not Later Than (NLT) 30 days After Receipt of Order (ARO).

• Compliance with TEMPEST regulations.

• Complete separation of SIPR and NIPR systems with zero interconnections.

• Utilize existing equipment where specified (projectors, monitors, cameras, microphones, DSPs, amplifiers).

• Provide specific new equipment as detailed in the specifications (e.g., NVX decoders/encoders, control processors, touch panels, speakers, amplifiers, switches, cables).

• Adherence to security, force protection, and antiterrorism requirements.

• Contractor personnel must obtain required identification for base access and wear visible contractor-provided identification.

• COMSEC and OPSEC compliance.

• Contractor training requirements.

• No inherently governmental functions to be performed.

• Normal hours of operation: Monday-Friday 0600-1500, excluding Federal Holidays and base closures.

• Establish and submit a Safety Plan within 15 days after contract award.

• Report security incidents and accidents/mishaps as specified.

Form / Attachment / Pricing Sheet

This document is an equipment list that details specific hardware components and associated quantities required for a project. It also includes optional support services.

• Hardware Components: Lists various electronic equipment including network switches, control systems, touch screens, projectors, amplifiers, microphones, speakers, and cables from manufacturers such as Crestron, Netgear, Extron, Biamp, Shure, and Liberty.
• Quantities: Specifies the number of units required for each item.
• Support Options: Details an optional one-year support package that includes yearly support for codecs, next-day replacement, software upgrades, two yearly PMI's, 8x5 support, helpdesk, and onsite support.
• GSA References: Some items are listed with GSA contract references.

This list is crucial for bidders to understand the specific equipment and potential support services that will be part of the contract. It directly informs procurement, configuration, and pricing strategies for proposals. Bidders should review this list to ensure they can source the specified equipment and to accurately cost the project, including any optional support.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by a contractor. It outlines the requirements for specific data items related to the "Haas Hall Audio/Visual Installation" system.

• Data Item No. 001: "Diagram-Oriented Documentation System Configuration/Maintenance Diagram System Manual" (System Diagram).
• Authority: DI-TMSS-81672, PWS Paragraph 3.2.2.
• Frequency: One-time delivery (ONE/R).
• First Submission: Due by Block 16 (specific date TBD).
• Subsequent Submissions: If revisions are required, the contractor has 15 business days to deliver after government request.
• Distribution: One copy of each submittal to be provided electronically to the addressee listed in Block 16.
• Addressee: AFSC/SWXY, Paul Dancy (paul.dancy.1@us.af.mil).
• Preparation Dates: Prepared on 19 Nov 2025, Approved on 19 Nov 2025.

This CDRL details a specific deliverable required under the contract: a system diagram manual. Bidders should note the format, submission timeline (15 days after government request for revisions), and electronic delivery requirements to the specified addressee. This information is crucial for understanding the documentation obligations and associated costs for this contract line item.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor under a contract. It outlines the specific data required, its format, submission instructions, and other relevant details.

• Data Item No. 002: Technical Manuals, specifically Operation and Maintenance Instructions in Work Package Format for USAF Equipment.
• Subtitle: Technical Manual.
• Authority: MIL-DTL-87929F.
• Contract Reference: PWS Paragraph 3.2.2.
• Requiring Office: 76th SWEG.
• Frequency: One-time delivery (ONE/R).
• Submission Deadline: Fifteen (15) Days After Receipt of Order (ARO) for the first submission. For revisions, the contractor has fifteen (15) days after the government's request.
• Distribution: Approved for public release (Distribution Statement A). One copy of each submittal is to be provided electronically to the specified addressee (AFSC/SWXY, Paul Dancy).

This CDRL details a specific deliverable required under the contract: the creation and submission of Operation and Maintenance Technical Manuals. Bidders should note the format requirements, submission timelines, and the specific authority (MIL-DTL-87929F) and PWS paragraph (3.2.2) that govern this deliverable. This information is crucial for understanding the full scope of work and the associated documentation requirements.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor under a contract. It outlines the specific data requirements, their format, frequency of submission, and distribution.

• Data Item No. 003: Contractor's Personnel Roster.
• Authority: DI-MGMT-81834A, PWS Paragraph 8.2.
• Frequency: As required (ASREQ).
• Submission: Within ten (10) business days After Receipt of Order (ARO).
• Distribution: Authorized to the Department of Defense and U.S. DoD contractors only. Other requests must be referred to 76th Software Engineering Group (SWEG).
• Format: Contractor format is acceptable, but Government approval is required prior to second submission.
• POCs: Government POCs and Security Office POCs are listed.

This CDRL details a specific data deliverable (Contractor's Personnel Roster) required from the contractor. Bidders should note the requirements for its preparation, submission timeline, and distribution to understand the administrative and reporting obligations associated with the contract. The document also references the Performance Work Statement (PWS) paragraph 8.2, which may contain further details on the roster's content and purpose.

Other / Unclassified

This document is a U.S. Department of Labor, Service Contract Act, Wage Determination for Greene, Miami, and Montgomery Counties in Ohio. It lists various occupational codes and titles along with their corresponding minimum hourly wage rates and required fringe benefits. The document also includes notes on Executive Orders related to paid sick leave and minimum wage for federal contractors, as well as details on vacation and holiday policies.

This wage determination is crucial for any bidder responding to a government contract that falls under the Service Contract Act in the specified Ohio counties. It establishes the minimum wage rates and benefits that must be paid to employees performing work on the contract. Bidders must ensure their proposed labor costs align with these requirements to be compliant and competitive. The document also outlines the process for conforming classifications not explicitly listed in the determination.