2026 HAFB WoW Air Show Sound & Visual

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation FA8201-26-R-005 for the 2026 HAFB WoW Air Show Sound & Visual services. It is a live document that will be updated until the inquiry deadline of 10 FEB 2026, 1200 MST.

• Site Layouts/Maps: Maps showing crowd lines, platform locations, and coverage areas will be provided upon contract award.
• Loudspeaker Specifications: The government will accept line-array or hybrid distributed line-array systems if they better meet the stated performance objectives, acknowledging that point-source loudspeakers may not achieve the required speech intelligibility over ambient noise.
• Crowd Line Length: The "up to 2,500 linear feet" of crowd line represents a maximum scenario, not a baseline.
• Air Boss Personnel: The Air Boss and Announcer personnel are contracted and evaluated separately; the audio/sound contractor is expected to provide equipment for them.
• Setup Access: Contractors may begin setup on 24 June 2026. Specific access gates, escort requirements, and authorized hours will be provided upon contract award.
• Equipment Staging: Overnight equipment staging and secured laydown areas are permitted during setup and the airshow weekend.
• Load-out: Teardown and cleanup must be complete by 10:00 PM on June 28, 2026.
• Site Visit: A site visit will be provided to the contracted provider prior to the airshow weekend; individual access prior to proposal submission is not explicitly detailed but implied through the provided site visit.
• Optional Requirements: No optional or additive requirements for LED video walls, cameras, or supplemental staging are anticipated.
• Attendance: 60,000 attendees are expected each day.
• Audio Content: Only announcer, Air Boss, National Anthem Singer, and performer audio are required, besides general announcements.
• Air Boss Platform Location: Approximately 50-75 yards from the base of the airfield tower.
• Incumbent Information: Past contracts were awarded by a "community partner"; specific details are not provided.
• Power: Self-powered generators capable of handling total sound equipment power needs are required.
• RF Frequency Coordination: RF frequency will be coordinated with the audio/sound contractor and Air Boss prior to rehearsal day.
• Intercom/Radio: Communication with the Air Boss and Announcer is required per the SOW.
• Program Audio Feeds: Speaker systems are required for the crowd line and VIP/Commander locations.
• A1 Control Position: System location and setup will be consistent with prior years.
• Daily Show Hours: Show hours are 0900-1600; gate times are to be determined but expected 1-2 hours prior and after.
• Rehearsal: One run-through is expected on June 26, with flexible timing.
• Setup Day Hours: June 24: 1200-2000; June 25: 0600-2000.
• Elevated Platform: The contractor is required to provide the platform on a trailer as per the SOW.
• Attendance Figure: The 60,000 figure represents planning factors for the 2026 airshow.

These clarifications address technical specifications, logistical details, and site access, providing essential information for bidders to refine their proposals. Key deadlines and requirements remain as stated in the original solicitation, with the inquiry deadline being 10 FEB 2026.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation FA8201-26-R-005 for the 2026 HAFB WoW Air Show Sound & Visual services. It is a live document that will be updated until the inquiry deadline of 10 FEB 2026.

• Site Layouts/Maps: A map showing the airshow layout will be provided upon contract award.
• Loudspeaker Specifications: The government confirms that line-array or hybrid distributed line-array systems are acceptable, even if they differ from the descriptive example in the SOW, as they better meet performance objectives.
• Coverage Areas: VIP, DV, and Media zones adjacent to the general crowd line require coverage. No obstructions exist along the general crowd line.
• Crowd Line Length: The "up to 2,500 linear feet" of crowd line represents a maximum scenario.
• Air Boss Personnel: The government requires contractor-provided audio/sound systems for use by government-designated Air Boss and Announcer personnel. Specific qualifications for these roles are not part of the audio/sound contract.
• Wireless Microphones: Intended for announcers/commentators as needed.
• Setup Access: Contractors may begin setup on 24 June 2026. Overnight staging is permitted during setup and the airshow weekend.
• Load-out: Teardown and cleanup must be complete by 10:00 PM on 28 June 2026.
• Traffic Mitigation: Contractors will have the same access on setup days as any other day. For the airshow itself, contractors must be on base before the general crowd arrives.
• Site Visit: A site visit will be provided to the contracted provider prior to the airshow weekend.
• Optional Requirements: No optional or additive requirements for LED video walls, cameras, or supplemental staging are anticipated.
• Attendance: Approximately 60,000 people are expected each day.
• Audio Content: Audio content is limited to the announcer, Air Boss, National Anthem singer, and performer audio.

This Q&A document clarifies technical specifications, logistical details, and access requirements. Bidders should incorporate this information into their proposals. Key deadlines for inquiries have passed, but the document itself is still being updated.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide a complete, turnkey Public Address (PA) and sound system for the Warriors Over the Wasatch Airshow at Hill Air Force Base, Utah.

• Provide and maintain a PA and sound system for announcements, narration, and music.

• Ensure high-quality, clear, and audible sound coverage for the duration of the airshow.

• Support Air Boss and announcer functions.

• Includes equipment, personnel, transportation, installation, operation, maintenance, and teardown.

• June 26, 2026, to June 28, 2026 (inclusive of setup, show operation, and teardown).

• Setup must begin no later than June 25, 2026.

• Teardown and departure must be completed by end of day June 28, 2026.

• Hill Air Force Base, Utah.

• Specifically at the base of the airfield tower and along the airshow crowd line and airshow center.

• Specific layout details will be provided prior to the event.

• Comprehensive equipment package including speakers, amplifiers, mixers, microphones, computers, CD players, generators, and necessary wiring.

• Speakers: Full-range, self-powered, placed at 90-120 foot intervals along a 2,500 linear foot crowd line for maximum coverage, with individual zone volume control.

• Communication: Multi-channel audio mixer, dedicated Air Boss communication package (VHF radio), and an air-to-ground radio interface.

• Elevated platform: Approximately 100-200 sq ft trailer with safety rails and stairs for the announcer/Air Boss.

• Weather equipment: Mobile unit for wind speed and direction.

• Power: Standalone, quiet power generators.

• Personnel: Qualified technicians/supervisors for setup, operation, and maintenance, with sufficient tools and spare parts.

• Turnkey service: Includes setup, operations, and teardown.

• Frequency coordination: Provide a list of frequencies for review to avoid conflicts.

• Contractor is responsible for all transportation, lodging, and sustenance for personnel.

• Obtain necessary permits and licenses for operating on Hill AFB.

• Comply with all applicable safety regulations.

• Provide a point of contact for contract communication.

• Submit a detailed plan for setup, operation, and teardown.

• Provide full name, DOB, country of birth, and driver's license information for background checks for all personnel requiring access to Hill AFB.

• Ensure employees are free of felony/misdemeanor convictions that would deny access.

• Maintain adequate insurance coverage for liability, including weather cancellation/delay.

• Proof of insurance must be provided prior to the event start.

Solicitation / RFP / RFQ

This document is a combined synopsis and solicitation for commercial items and services for the 2026 HAFB WoW Audio and Visual requirement. It serves as the only solicitation, and no separate written solicitation will be issued. The acquisition is a 100% small business set-aside.

• The primary deliverable is an "Airshow Audio and Sound System" under CLIN 0001.

• The Period of Performance (PoP) is anticipated to be June 25, 2026 – June 28, 2026.

• The contract will be firm-fixed-price.

• Proposal Due Date: February 16, 2026, at 10:00 a.m. MST.

• Questions Due Date: February 12, 2026, at 12:00 p.m. MST.

• Quotes must be submitted via email to susan.murphy.6@us.af.mil and odalys.molina@us.af.mil.

• Evaluation will be based on Lowest Price Technically Acceptable (LPTA).

• Award will be made to the vendor with the lowest price that meets the Statement of Work requirements.

• This acquisition is a 100% small business set-aside.

• NAICS Code: 532490

• Product Service Code: R699

• The solicitation number is FA820126R0005.

• The attached "2026 Statement-of-Work - Airshow Audio & Sound" provides detailed requirements.

• Applicable provisions and clauses, including FAR 52.204-24 and DFARS 252.232-7006, are included.

Solicitation / RFP / RFQ

This solicitation (FA820126R0005) is for the FY26 Airshow Audio and Sound System. The contractor will provide a complete turnkey PA system solution for the Warriors Over the Wasatch Airshow.

• Provide a complete turnkey PA system solution.

• Contract Type: Firm Fixed Price

• Period of Performance: June 26, 2026 to June 28, 2026

• Estimated Value: Not explicitly stated, but the NAICS size standard is USD 40,000,000.00 Annual receipts.

• Proposal Submission Deadline: February 16, 2026, 10:00 AM local time.

• Evaluation Factors: The government will award to the responsible offeror whose offer conforming to the solicitation will be most advantageous, considering price and other factors. The evaluation factors include price, past performance at similar events, and technical approach. Technical and past performance, when combined, are approximately equal to cost or price.

• Small Business Type: Small Business

• Set-Aside Percent: 100%

• NAICS Code: 532490

• Size Standard: USD 40,000,000.00 Annual receipts

• The document includes numerous FAR and DFARS clauses related to contract administration, representations, certifications, and evaluation factors.

• The Statement of Work is provided as an attachment (dated January 27, 2026).