33330226RF0010043 INDEFINITE DELIVERY/INDEFINITE QUANTITY (IDIQ) Planned Maintenance and Inspection Services for Environmentally Controlled Walk-In Units
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Smithsonian Institution is soliciting proposals for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract for Planned Maintenance and Inspection Services for approximately seventy Environmentally Controlled Walk-In Units (ECWs). This opportunity is open to all businesses regardless of size, under NAICS 236220 (Commercial and Institutional Building Construction, size standard $45 million). The services will cover Smithsonian facilities in Washington, DC, Suitland, MD, Front Royale, VA, Edgewater, MD, Chantilly, VA, and Landover, MD. The initial period of performance is one year, with options for nine additional one-year periods. Proposals are due April 30, 2026, at 3:00 PM ET.
Scope of Work
The contractor will provide routine semi-annual Planned Maintenance and Inspection (PM&I) for ECWs, which house national collections, specimens, and other critical items. Services include inspection and maintenance of structural, electrical, Building Automation Systems (BAS), controls, plumbing, fire caulking, insulation, humidity, heating, cooling, alarms, and safety mechanisms. The contractor must supply all labor, parts, and materials, evaluate ECWs, provide reports, recommendations, and Rough Order of Magnitude (ROM) quotes for repairs. Emergency service calls require a 4-hour on-site response, while non-emergency calls require a next business day response. Exclusions include ECWs for Smithsonian Enterprises, NY/NJ facilities, temporary refrigeration trucks, and proprietary control equipment.
Contract & Timeline
- Contract Type: Indefinite Delivery/Indefinite Quantity (IDIQ)
- Duration: One (1) year base period with nine (9) one-year option periods
- Set-Aside: None (Open to all businesses)
- NAICS: 236220 ($45 million size standard)
- Pricing: Proposals must include Firm Fixed Price (FFP) for most work and Time and Materials (T&M) for other items, as detailed in the Bid Sheet.
- Questions Due: March 5, 2026, 3:00 PM ET to grantCA@si.edu
- Site Visit: February 24, 2026, 9:00 AM ET at Smithsonian's National Zoo & Conservation Biology Institute, Washington, DC. No questions will be answered at the site visit.
- Proposal Submission: April 30, 2026, 3:00 PM ET via Dropbox link.
- Published Date: February 13, 2026
Evaluation
Award will be made to the responsive, responsible Offeror whose combined technical and cost proposal is most advantageous to the Smithsonian Institution. The Smithsonian reserves the right to award without discussions.
Special Requirements
Contractor personnel require Smithsonian Institution security clearance and background investigation. Key personnel include a Project Manager with 5+ years of experience, a Master Refrigeration license, and Universal EPA CFC certification. Adherence to OSHA and Smithsonian safety codes, including a Site-Specific Safety Plan (SSSP) and Quality Control Plan (QCP), is required. Contractors must also provide asset condition evaluations using a 5-tier rating system and report the Remaining Useful Life (RUL) for each unit.