4520--Project 549A-SL-506 Replace Heat Exchanger Bonham

Questions & Answers / Clarifications

This document provides answers to Questions from Interested Vendors (RFIs) 13 and 36 related to Project 549A-SL-506, which involves replacing a heat exchanger at the Bonham facility.

• RFI 13: Addresses specific technical details or requirements related to the heat exchanger replacement.
• RFI 36: Provides clarification on other aspects of the project, potentially including scope, schedule, or site conditions.

These answers clarify aspects of the original solicitation (36C25726R0058) and may impact how bidders prepare their proposals. Bidders should review these clarifications carefully to ensure their proposals accurately address all requirements. No changes to the response date (04-23-2026 10:00 AM CENTRAL TIME) are indicated in this document.

Amendment / Modification

This amendment modifies solicitation 36C25726R0058.

• Proposal Due Date Extension: The deadline for submitting offers has been extended to April 23, 2026, at 10:00 AM CDT.
• Clarifications Provided: Answers to Requests for Information (RFIs) #13 and #36 have been provided. The specific answers are referenced in an attached document.

• The proposal submission deadline has been changed.

• RFIs #13 and #36 have been addressed.

• The proposal submission deadline is extended to April 23, 2026.

• Bidders should review the provided answers to RFIs #13 and #36 for clarification on requirements.

Questions & Answers / Clarifications

This document provides clarified answers to Requests for Information (RFIs) 13 and 36 related to Project 549A-SL-506, "Replace Heat Exchanger Bonham."

• Temporary Hot Water Systems (RFI 13):
  • Temporary hot water systems are required for all four buildings (1, 2, 24, and 29) during the replacement process.
  • The VA will NOT provide temporary hot water solutions; contractors must provide them.
  • Performance requirements for mobile heat exchangers: 38 GPM for buildings 1, 2, and 29; 75 GPM for building 24.
  • Staging areas: Approximately 30ft of hose for Building 1, and approximately 100ft of hose for buildings 2, 24, and 29.
  • Temporary fencing will be required around the staging areas for the temporary water heaters.
• Evening/Weekend Work (RFI 36):
  • Evening or weekend work should not be necessary with the installation of temporary solutions.
  • Follow-up question 36a clarifies that the SOW specifies normal business hours, and the VA expects work to be performed during these hours, not after-hours, unless necessitated by temporary solutions.

These clarifications provide specific details on temporary hot water requirements, contractor responsibilities, performance metrics, staging, and fencing. They also confirm that standard business hours are expected for the work, reducing ambiguity for bidders.

Form / Attachment / Pricing Sheet

This document provides information regarding Texas Tax Code §151.311 and its implications for contractors performing work for the U.S. Department of Veterans Affairs (VA) within the State of Texas.

• Clarifies that tangible personal property purchased for incorporation into real property for an organization exempted under Section 151.309 or 151.310 of the Texas Tax Code is exempt from Texas Sales and Use taxes.
• Specifically states that the VA is an exempt organization.
• Contractors must complete a Texas Sales and Use Tax Exemption Certificate when purchasing construction materials for this contract to claim the exemption.
• Proposals should not include Texas Sales or Use Taxes on materials for incorporation into VA real estate or for use in the performance of the contract.

This document is crucial for bidders to understand potential cost savings related to Texas Sales and Use Taxes. It outlines the requirement to obtain a specific exemption certificate and confirms that proposals should be submitted excluding these taxes on relevant materials. The successful offeror is responsible for obtaining the certificate.

Form / Attachment / Pricing Sheet

This document is a floor plan drawing titled "NHCU EAST HALF" for Building 29. It details the layout of rooms, corridors, and facilities within this section of the building.

• Room designations (e.g., C3412, C3118, C3201A)
• Room types (e.g., SEMI-PVT, PRIVATE, TV LOUNGE, CONF., SLD. UTIL.)
• Dimensions for some rooms (e.g., 270/282, 75/76, 200/200)
• Corridor layouts
• Plumbing fixtures indicated (e.g., PVT. TLT., SHD. TLT.)
• Structural elements and labels

This drawing is crucial for bidders to understand the physical space and layout of the facility where services may be required. It provides context for any work related to construction, renovation, maintenance, or operational support within Building 29, NHCU East Half. Bidders should use this to assess the scope and complexity of potential tasks.

Form / Attachment / Pricing Sheet

This document is a floor plan for the 1st Floor of Building A, identified as Building 24. It details the layout of rooms and spaces within the building.

• Room numbers (e.g., 100, 101, 102, 104, 105, 106, 107, 108, 109, 110, 111, 112, 113, 114, 116, 117, 118, 119, 120, 122, 123, 125, 126, 127, 128, 128A, 129, 130, 130A, 131, 132, 134, 134A, 135, 136, 137, 138, 140, 141, 142, 143, 144, 145, 146, 146A, 146B, 147, 149, 150, 151, 152).
• Building and floor designation (Building 1A, 1st Floor).
• Key plan indicating the location of Building A.
• A legend or table at the bottom left with fields for "Drawing Title," "Project Title," "Date," "Building Number," "Drawing No.," "Project No.," "Drawn," "Checked," and "APPROVED: CHIEF, ENG. SERVICE," "APPROVED MEDICAL CENTER DIRECTOR."

This floor plan is relevant for bidders to understand the physical layout of Building A, Building 24, specifically the first floor. It may be crucial for understanding the scope of work, site visits, or the location of facilities related to the opportunity. Bidders may need to refer to this plan for tasks involving space utilization, renovation, or services within these specific rooms or areas.

Form / Attachment / Pricing Sheet

This document is a floor plan drawing of the basement level, specifically detailing the "WEST HALF" of the building. It appears to be an attachment or exhibit related to a larger opportunity, likely indicating the location of specific equipment or areas relevant to a project.

• The drawing shows a layout of rooms and spaces within the basement.
• It labels a "FIRE PUMP" and indicates its location.
• A "KEY PLAN" is provided for reference.
• Various numbered and lettered callouts (e.g., 1A, 2, 3, 4, 6, 6A, 6B, 6C, 3B, 3C) are present, likely referring to specific equipment, rooms, or systems.
• The drawing is for the "SAM RAYBURN MEMORIAL VETERANS CENTER" in Bonham, Texas.

This drawing is crucial for bidders to understand the physical location and context of work related to the fire pump or other systems/areas indicated in the basement. It helps in visualizing the scope of work, potential site conditions, and the specific area of operations for any related maintenance, installation, or repair tasks.

Form / Attachment / Pricing Sheet

This document is a floor plan of the basement level, specifically highlighting the location of a heater. It appears to be an attachment to a larger solicitation or work statement, providing critical spatial information for a potential project.

• Floor plan layout of the basement.
• Labeled rooms and areas (e.g., "BASEMENT", "CRAWL SPACE", "HEAT 1A").
• A specific area highlighted in red, indicating the location of the heater.
• Drawing title, project title, building number, location, and drawing details.

This plan is essential for bidders to understand the physical context of the work. It will help in planning site visits, assessing access, estimating labor, and understanding the scope of any work related to the heating system or its location within the basement.

Questions & Answers / Clarifications

This document provides answers to questions and clarifications regarding the "Replace Heat Exchanger" project at Bonham.

• Steam Supply Pressure & Fittings: New construction requires cast steel or forged steel fittings, not cast iron or malleable/ductile fittings, for steam systems operating at 15 psi or above.

• Hot Water Outages: Water cannot be turned off to inpatient facilities and kitchen areas. Any planned outages must be coordinated with the COR and PM two weeks in advance.

• Hazardous Material Testing: Hazardous material testing has not been completed.

• Piping Condition: While original construction valves and regulators are being replaced, the steam and water piping will require some adjustment to accommodate new installations. It is not confirmed if all piping needs replacement.

• Temporary Hot Water Systems: Temporary hot water systems are required for inpatient facilities (DOM and CLC).

• Siemens Contact: The VA will not provide a Siemens contact; the awarded contractor must coordinate with the Architectural Engineer.

• PRV Assemblies: New PRV assemblies are required; existing ones are not to be reused.

• Clarifies material requirements for steam systems.

• Establishes strict coordination procedures for planned water outages.

• Indicates that hazardous material testing is pending.

• Confirms the need for new PRV assemblies.

• Outlines coordination requirements with COR and PM for shutdowns and work scheduling, especially concerning patient care areas.

Amendment / Modification

This amendment (0003) to solicitation 36C25726R0058 is effective April 3, 2026. Its purpose is to:

• Provide answers to Requests for Information (RFIs).
• Provide drawings as specified in the RFIs.
• Provide Tax Code information as specified in the RFIs.

This amendment incorporates the following attached documents:

• Answers to RFI Heat Exchangers Bonham
• Tax Code
• Bldg 1 Basement Heater location
• Bldg 2 Basement
• Bldg 24 A Bldg 1st Floor
• Bldg 29 NHCU East Half

All other terms and conditions of the original solicitation remain unchanged. Offerors are required to acknowledge receipt of this amendment. Failure to do so prior to the specified hour and date may result in rejection of the offer. If an offeror desires to change an offer already submitted, the change must be made via letter or electronic communication referencing the solicitation and amendment, and received prior to the opening hour and date.

Questions & Answers / Clarifications

This document provides answers to vendor questions (RFIs) regarding Project 549A-SL-506, which involves replacing heat exchangers at the Bonham facility.

• Heat Exchanger Locations: Specific locations for the heat exchangers are detailed in attached documents, including Bldg 1 Basement, Bldg 2 Basement, Bldg 24 A Bldg 1st Floor, and Bldg 29 NHCU East Half.
• Project Scope: The project is identified as Project 549A-SL-506, focusing on the replacement of heat exchangers.
• Related Documents: Several documents are referenced, including the main solicitation (36C25726R0058 0003), answers to RFIs, tax code information, and specific building locations.

This RFI response clarifies the scope and location details for the heat exchanger replacement project, providing essential information for bidders to accurately prepare their proposals. The original solicitation number is 36C25726R0058, with a response date of April 15, 2026.

Amendment / Modification

• This amendment (0002) extends the proposal receipt date and time.

• It also provides information regarding a site visit.

• Responses to requests for information will be posted in a future amendment.

• The proposal receipt date and time has been extended.

• The hour and date for receipt of Offers is extended to April 15, 2026, at 15:00 CDT.

• A site visit is referenced, with details to be found in an attached document titled "36C25726R0058 Heat Exchanger Site Visit."

Other / Unclassified

This document is a sign-in sheet for a site visit related to the "Replace Bonham Heater Exchange Stie" opportunity. The visit took place on March 11, 2026, at 10:00 PM Central Time in Bonham, TX.

This document lists the attendees, their companies/titles, email addresses, and phone numbers. It is relevant to potential bidders as it shows which companies and individuals participated in the site visit, potentially indicating interested parties or those gathering information for the opportunity.

Amendment / Modification

This amendment (0001) to solicitation 36C25726R0058 provides the following updates:

• Establishes a new point of contact for submitting requests for information (RFIs) and proposals.
• The new point of contact is Horacio Fernandez.
• RFIs and proposals should be directed to the email address: horacio.fernandez@va.gov.

This amendment primarily impacts the submission instructions and contact information for RFIs and proposals.

Potential offerors must now direct all RFIs and proposals to the new point of contact and email address specified in this amendment. All other terms and conditions of the original solicitation remain unchanged.

Solicitation / RFP / RFQ

This solicitation is for Project 549A-SL-506, which involves replacing a heat exchanger at the Sam Rayburn VA Medical Center in Bonham, Texas.

• Replacement of a heat exchanger.

• The contracting office is located in Temple, TX (ZIP Code 76504).

• The Place of Performance is Sam Rayburn VA Medical Center, Bonham, Texas, 75418, USA.

• Response Date/Time/Zone: 03-30-2026 10:00 AM CENTRAL TIME, CHICAGO, USA.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Product Service Code: 4520

• NAICS Code: 238220

• The contracting officer is Horacio Fernandez (horacio.fernandez@va.gov).

• The document references "See attached document: 36C25726R0058 0001. 549A-SL-506" for further details.

Solicitation / RFP / RFQ

This solicitation is for the replacement of eight (8) heat exchangers at the Sam Rayburn Memorial Veterans Center located at 1201 E. Ninth Street, Bonham, Texas 75418. The project involves disconnecting existing steam supply, condensate, water in/out, and controls; demolishing, removing, and disposing of eight existing Armstrong heaters; providing and installing new steam piping, valves, and fittings; and running electrical to new steam control valves. The magnitude of this construction project is estimated to be between $500,000.00 and $1,000,000.00.

• Replacement of a total of eight (8) heat exchangers across buildings #1, #2, #24, and #29.

• Disconnection and removal of existing units.

• Installation of new steam piping, valves, and fittings.

• Electrical work for new steam control valves.

• Specific requirements for each building's heat exchangers (e.g., type, flow rate, temperature, pressure, specific valve types, and additional components like return pumps or condensate units).

• Detailed specifications and drawings are provided in the attached document.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 180 days after issuance of notice to proceed.

• Estimated Value: $500,000.00 - $1,000,000.00.

• Proposals must be submitted via email to jose.reveles@va.gov by the due date and time listed on page one (Block 13).

• Proposals must be submitted in four volumes: Technical Acceptability (Vol. I), Past Performance (Vol. II), Price (Vol. III), and Solicitation, Offer, & Award Documents (Vol. IV).

• Page limitations apply to each volume.

• Evaluation will be based on Technical Acceptability (EMR), Past Performance, and Price, with Past Performance being more important than price.

• Site Visit: March 11th, 2026, at 10:00 AM CDT at the Bonham VA Medical Center, Building 9 Conference Room. Contact COR Felix Sanmiguel.

• RFI/Questions Cut-off: March 17th, 2026, at 5:00 PM CDT. Email questions to jose.reveles@va.gov.

• This is a competitive requirement set aside for 100% Service-Disabled Veteran Owned Small Business (SDVOSB).

• Offerors must be verified as SDVOSB under NAICS Code 238220 (Plumbing, Heating, and Air-Conditioning).

• The applicable NAICS code is 238220.

• Offerors must demonstrate the ability to obtain bonding.

• Specific clauses regarding Buy American, wage rates, and other federal requirements are included.

Form / Attachment / Pricing Sheet

This document is a Pre-Construction Risk Assessment (PCRA) Permit, which must be posted at the entrance to the project area. It outlines the necessary control measures for the duration of the activity and serves as a record of the assessment.

• Project Information: Location (Sam Rayburn Memorial Veterans Center, Bonham | Heat Exchanger Buildings 1, 2, 24, and 29 Bonham), Project Manager (Felix San Miguel), Project Start Date (02/25/2026), Completion Date (09/30/2026), Permit Expiration Date (10/30/2026).
• Activity Type: Large-scale construction, renovation, or maintenance.
• Control Measures: Details specific safety protocols required based on the activity type, including hazard communication, ILSMs, hot work permits, LOTO procedures, site visits, and daily inspections. It also lists required Activity Hazard Analyses and Control Plans such as excavation safety, dust control, pollution prevention, and fall protection.
• Infection Control: Indicates whether an Infection Control Risk Assessment (ICRA) is required (Yes).
• Additional Requirements: Specific fire protection measures are noted if sprinklers and fire alarm systems are compromised.

This document details the safety and risk management requirements that will be enforced during the project. Bidders should review these requirements to understand the operational constraints, safety protocols, and potential coordination needs that will impact project execution. It also highlights the need for compliance with various safety plans and permits.

Solicitation / RFP / RFQ

This solicitation is for the replacement of a heat exchanger at the Bonham VA Medical Center, Project 549A-SL-506.

• Replacement of a heat exchanger.

• Specific details regarding the scope of work are provided in the attached documents: "S02 36C25726R0058 Replace Heat Exchanger Bonham" and "PCRA ICRA Heater Exchange Bonham."

• Product Service Code: 4520

• NAICS Code: 238220

• Response Date/Time/Zone: 03-30-2026 10:00 AM CENTRAL TIME, CHICAGO, USA

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• Contracting Office ZIP Code: 76504

• Contracting Office Address: Department of Veterans Affairs, Central Texas Veterans HCS, 1901 Veterans Memorial Dr., Building #171, B32, Temple TX 76504.

• Place of Performance: Bonham VA Medical Center, 1201 E 9th Street, Bonham Texas 75418, USA.

• Point of Contact: Jose Reveles, Contract Specialist, jose.reveles@va.gov.

Solicitation / RFP / RFQ

This is a notification of an upcoming solicitation for Project 549A-SL-506, which involves the replacement of heat exchangers at the Sam Rayburn Memorial Veterans Center in Bonham, Texas. The project requires contractors to furnish all materials and labor for the replacement of 8 heat exchangers across four buildings (1, 2, 24, and 29).

• Disconnect existing steam supply, condensate, water in/out, and controls from old units.

• Demolish, remove, and dispose of existing Armstrong heaters.

• Provide and install new heat exchangers: (2) Patterson-Kelley Model PK06D, (2) Patterson-Kelley Model PK08D, (2) Patterson-Kelley Model PK10D, and (2) Patterson-Kelley Model PK08D-H.

• Install required steam piping, valves, fittings, condensate piping, drain piping, and relief valve piping.

• Run electrical connections to new Steam Control Valves.

• All work must comply with specifications, drawings, and applicable local and VA building codes.

• Period of Performance: 180 days after issuance of notice to proceed.

• Estimated Magnitude: $250,000.00 - $500,000.00.

• The VA plans to issue a Request for Proposal (RFP) on or about February 09, 2026.

• A site visit is recommended and will be scheduled prior to the solicitation closing date. Details will be posted in the solicitation.

• Response Date/Time/Zone: March 12, 2026, 10:00 AM Central Time, Chicago, USA.

• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning), with a small business size standard of $19M.

• Contracting Office ZIP Code: 76504.

• Place of Performance: Sam Rayburn Memorial Veterans Center, Bonham, Texas 75418.

• Point of Contact: Bobby Reveles, Contract Specialist, jose.reveles@va.gov.